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623 results for Human Resources Hr Assistant jobs
- Phoenixville, PA
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines.</p><p><br></p><p>What you get to do everyday </p><ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>Established full-service, mid-sized firm seeks a Legal Assistant to join its Estate Planning department!</p><p><br></p><p>This Estate Planning Legal Assistant will communicate with clients, draft estate planning documents, schedule and calendar meetings, and perform various general administrative tasks. This legal assistant will join an Estate Planning department with 2 other legal assistants and 4 paralegals.</p><p><br></p><p><strong><u>This Legal Assistant must live in and be able to commute to Irvine, CA.</u></strong></p><p><br></p><p>Benefits include medical, life insurance, FSA, 401K, profit sharing, paid vacation, paid sick days, paid holidays, and more!</p><p><br></p><p>For immediate consideration for this exciting Estate Planning Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com></p>
- 2026-11-13T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000 - 90000 USD / Yearly
- <p>A growing and dynamic organization is seeking a Corporate Legal Assistant to support attorneys and legal professionals with a broad range of corporate, transactional, and governance matters. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced environment and interacting with business leaders, attorneys, and outside counsel.</p><p>Responsibilities</p><ul><li>Provide administrative and legal support to corporate attorneys and legal department personnel.</li><li>Prepare, revise, proofread, and finalize corporate legal documents, agreements, correspondence, and presentations.</li><li>Assist with entity formation, maintenance, and corporate governance matters.</li><li>Maintain corporate records, minute books, resolutions, and organizational documents.</li><li>Coordinate signatures and execution of contracts and legal documents.</li><li>Manage contract files and assist with contract tracking and database management.</li><li>Prepare board meeting materials, agendas, minutes, and related documentation.</li><li>Organize and maintain electronic and physical legal files.</li><li>Conduct basic legal and business research as requested.</li><li>Monitor deadlines and maintain attorney calendars.</li><li>Coordinate communications with internal stakeholders, outside counsel, government agencies, and vendors.</li><li>Assist with compliance and regulatory filings.</li></ul><p><br></p><p><br></p>
- 2026-10-19T00:00:00Z
- Madison, WI
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- We are looking for an experienced Administrative Assistant 3 to support daily office operations and provide high-level administrative assistance in Madison, Wisconsin. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate professionally with a wide range of stakeholders, and maintain accurate records in a fast-paced environment. The role will contribute to efficient business operations through document preparation, meeting coordination, information handling, and general administrative support.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative activities, including managing office supply inventories, organizing files, and supporting routine clerical workflows.<br>• Create and format business documents such as correspondence, summaries, invoices, reports, and presentation materials with a high degree of accuracy.<br>• Maintain organized recordkeeping systems by storing, updating, and retrieving company documents, reports, and other important materials.<br>• Review incoming communications and documentation, assess priority, and route information to the appropriate individuals or teams.<br>• Schedule meetings and prepare supporting materials, including agendas, logistics, and follow-up documentation for leadership and committee sessions.<br>• Assist with basic bookkeeping and administrative tracking to support operational and financial documentation needs.<br>• Respond to internal and external inquiries with professionalism while helping ensure smooth communication across the office.<br>• Provide administrative support to senior leaders by handling sensitive information with discretion and strong attention to detail.
- 2026-11-12T00:00:00Z
- Baltimore, MD
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.</p><p>Responsibilities:</p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Eugene, OR
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>We are seeking a reliable Bilingual Spanish Administrative Assistant to support daily office operations and provide administrative assistance across departments. The ideal candidate is professional, organized, and able to communicate effectively in both English and Spanish while delivering excellent customer service to clients, visitors, and team members.</p><p>Responsibilities</p><ul><li>Answer and route phone calls in English and Spanish.</li><li>Greet and assist clients, visitors, and employees.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Draft correspondence and maintain records and files.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Translate basic verbal and written communications as needed.</li><li>Support managers and team members with administrative tasks.</li><li>Perform general office duties, including data entry and document management.</li></ul><p><br></p>
- 2026-11-14T00:00:00Z
- Honolulu, HI
- onsite
- Permanent / Full Time
- 70000 - 85000 USD / Yearly
- <p><strong>HR Generalist/Office Manager</strong></p><p>Robert Half is partnering with a respected professional services organization to identify an experienced HR Generalist/Office Manager who thrives in a fast-paced, people-focused environment.</p><p><br></p><p>This is a highly visible role responsible for overseeing day-to-day office operations, human resources administration, payroll processing, vendor management, technology coordination, and employee support. The ideal candidate is resourceful, proactive, and comfortable wearing multiple hats while serving as a trusted internal resource for leadership and staff.</p><p><br></p><p><u>Key Responsibilities</u></p><p>Human Resources & Payroll</p><ul><li>Manage the full employee lifecycle, including recruiting, onboarding, benefits administration, performance management, employee relations, and offboarding.</li><li>Prepare and process semi-monthly payroll through ADP and ensure accurate payroll records and reporting.</li><li>Coordinate payroll adjustments such as terminations, final paychecks, leave-related pay, garnishments, and benefits deductions.</li><li>Maintain HR records and support compliance with applicable employment laws and company policies.</li><li>Assist leadership with employee engagement initiatives, policy updates, and HR-related projects.</li></ul><p>Office Operations</p><ul><li>Oversee daily office functions to ensure a productive and professional work environment.</li><li>Manage office procedures, documentation, and operational processes.</li><li>Support leadership with special projects, reporting, and administrative initiatives.</li><li>Serve as a key point of contact for employee questions and operational support.</li></ul><p>Vendor Management & Procurement</p><ul><li>Coordinate relationships with office, technology, and service vendors.</li><li>Support contract renewals and identify opportunities for cost savings and operational improvements.</li><li>Research products, software platforms, and service providers, presenting recommendations, costs, and implementation considerations to leadership.</li><li>Resolve vendor-related issues and advocate for the organization's interests when service or contract concerns arise.</li><li>Monitor vendor performance and identify alternative solutions when necessary.</li></ul><p>Team & Administrative Support</p><ul><li>Provide guidance and oversight to administrative support staff.</li><li>Help establish priorities, workflows, and service expectations across the office.</li><li>Foster a collaborative, customer-service-oriented workplace culture.</li><li>Support company meetings, communications, presentations, and internal initiatives.</li></ul><p>Technology Coordination & End-User Support</p><ul><li>Serve as the first point of contact for common technology issues and employee troubleshooting needs.</li><li>Assist employees with basic software, hardware, mobile device, email, video conferencing, and connectivity issues.</li><li>Coordinate with external IT providers on escalated support requests, system updates, and technology projects.</li><li>Research technology solutions and make recommendations to improve efficiency and user experience.</li><li>Maintain technology-related documentation and assist with user training when needed.</li></ul>
- 2026-11-02T00:00:00Z
- Norman, OK
- onsite
- Permanent / Full Time
- 110000 - 130000 USD / Yearly
- <p>Robert Half is partnering with a growing organization in the Norman area to identify an experienced Human Resources Director<strong>.</strong> This is an opportunity for a strategic HR leader to partner with executive leadership, shape organizational culture, drive HR initiatives, and oversee the overall human resources function. The HR Director will provide leadership and direction for all HR operations while serving as a trusted advisor to senior leadership. This individual will be responsible for developing and executing HR strategies that support organizational goals and employee engagement.</p><p><br></p><p>Responsibilities</p><ul><li>Provide strategic leadership for the Human Resources function</li><li>Partner with executive leadership on organizational planning and workforce strategy</li><li>Oversee employee relations, performance management, and conflict resolution</li><li>Ensure compliance with federal, state, and employment regulations</li><li>Direct compensation, benefits, and payroll functions</li><li>Develop and implement HR policies, procedures, and best practices</li><li>Lead talent acquisition, succession planning, and retention initiatives</li><li>Oversee employee training and leadership development programs</li><li>Manage HR budgets, reporting, and departmental planning</li><li>Guide investigations, corrective action processes, and risk mitigation efforts</li><li>Serve as a resource and advisor to managers on complex employee matters</li></ul><p>Ideal Candidate</p><ul><li>Strategic thinker with strong business acumen</li><li>Proven leadership and relationship-building skills</li><li>Experience handling complex employee relations matters</li><li>Strong communication and conflict resolution abilities</li><li>Ability to influence leaders and drive organizational change</li><li>Professional, collaborative, and solutions-oriented approach</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 35 - 40 USD / Hourly
- <p>We are seeking a highly polished and proactive Senior Executive Assistant to provide comprehensive support to executive leadership. This role requires a professional who thrives in a fast-paced environment, anticipates needs before they arise, and expertly manages competing priorities while maintaining the highest level of confidentiality and professionalism.</p><p>The ideal candidate is resourceful, detail-oriented, and experienced supporting C-suite and senior-level executives in a dynamic business environment.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Manage complex schedules, prioritize competing demands, and ensure executives are prepared for meetings and events.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting.</li><li>Prepare presentations, correspondence, reports, agendas, and meeting materials.</li><li>Serve as a liaison between executives, internal teams, clients, vendors, and external stakeholders.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Organize board meetings, leadership meetings, and company events, including logistics and presentation materials.</li><li>Track action items and follow up with stakeholders to ensure timely completion of tasks and projects.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Support special projects, process improvements, and cross-functional initiatives as assigned.</li><li>Maintain office efficiency by managing administrative processes and identifying opportunities for operational improvements.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Dallas, TX
- onsite
- Temporary / Contract
- 35 - 40 USD / Hourly
- <p>We are seeking a highly polished and proactive Senior Executive Assistant to provide comprehensive support to executive leadership. This role requires a professional who thrives in a fast-paced environment, anticipates needs before they arise, and expertly manages competing priorities while maintaining the highest level of confidentiality and professionalism.</p><p>The ideal candidate is resourceful, detail-oriented, and experienced supporting C-suite and senior-level executives in a dynamic business environment.</p><p>Key Responsibilities</p><ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Manage complex schedules, prioritize competing demands, and ensure executives are prepared for meetings and events.</li><li>Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting.</li><li>Prepare presentations, correspondence, reports, agendas, and meeting materials.</li><li>Serve as a liaison between executives, internal teams, clients, vendors, and external stakeholders.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Organize board meetings, leadership meetings, and company events, including logistics and presentation materials.</li><li>Track action items and follow up with stakeholders to ensure timely completion of tasks and projects.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Support special projects, process improvements, and cross-functional initiatives as assigned.</li><li>Maintain office efficiency by managing administrative processes and identifying opportunities for operational improvements.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 40 - 45 USD / Hourly
- <p>Robert Half is seeking an accomplished Senior Executive Assistant to provide high-level administrative and operational support to an executive leadership team within a sophisticated financial services organization. This is an opportunity for an experienced professional who understands the importance of discretion, sound judgment, and anticipating needs before they arise. Beyond traditional calendar management, this individual will serve as a trusted partner to senior executives, helping coordinate business priorities, streamline communication, and ensure important initiatives stay organized and on track. The ideal candidate is polished, proactive, and comfortable operating in a fast-moving environment where priorities can shift quickly and confidentiality is essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to C-suite executives and senior leadership.</li><li>Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare executive presentations, board materials, reports, meeting agendas, and confidential correspondence.</li><li>Act as a primary point of contact between executives, board members, clients, investors, and internal departments.</li><li>Track important deadlines, strategic initiatives, and executive follow-up items to ensure timely completion.</li><li>Coordinate leadership meetings, off-site events, conferences, and business functions.</li><li>Review, organize, and submit executive expense reports and corporate credit card reconciliations.</li><li>Handle sensitive business information and confidential documents with the highest level of discretion.</li><li>Anticipate scheduling conflicts and proactively recommend solutions to protect executive time.</li><li>Assist with special projects, research, and operational initiatives as requested by leadership.</li><li>Improve administrative workflows and develop organizational systems that support executive efficiency.</li></ul><p><br></p>
- 2026-11-12T00:00:00Z
- Mountain View, CA
- onsite
- Temporary / Contract
- 30 - 45 USD / Hourly
- <p>Administrative Assistant (Startup Environment/AI Tech)</p><p><br></p><p><strong>Help Keep a Growing Team Organized and Moving Forward.</strong></p><p><br></p><p>We're looking for a proactive, detail-oriented <strong>Administrative Assistant</strong> to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
- 2026-11-06T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 40 - 45 USD / Hourly
- <p>Robert Half Legal is partnering with a highly regarded midsize full-service law firm in Los Angeles to identify a Real Estate Legal Assistant for its busy and sophisticated Real Estate practice.</p><p><br></p><p>This is an excellent contract-to-hire opportunity to join a collaborative legal team known for handling complex commercial real estate transactions in an entrepreneurial, client-focused environment. The Real Estate Legal Assistant will provide essential support to attorneys and paralegals in the Real Estate Department, while also assisting the Corporate team as needed.</p><p><br></p><p>Position Overview</p><p>The ideal candidate will have substantial experience supporting commercial real estate transactions, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced law firm environment. This individual will play a key role in keeping transactions organized, on schedule, and moving efficiently from inception through closing. The firm strongly prefers candidates located in the Los Angeles area who can work on-site or in a hybrid capacity. However, highly qualified candidates with extensive commercial real estate transaction experience will also be considered for a fully remote arrangement.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare, format, proofread, and revise transactional documents, correspondence, and closing materials.</li><li>Maintain transaction timelines, critical date checklists, and Outlook calendars to ensure all deadlines are met.</li><li>Coordinate the collection, organization, and delivery of signature pages and executed documents to clients, lenders, and title companies.</li><li>Assist with the preparation and organization of closing binders and transaction files.</li><li>Track outstanding items and support overall transaction management from opening through closing.</li><li>Prepare and process expense reimbursements, check requests, and related administrative documentation.</li><li>Manage document execution through DocuSign and other electronic signature platforms.</li><li>Handle document production, including complex formatting, redlining, and use of firm templates and macros.</li><li>Coordinate document deliveries via FedEx, GLS, messenger, courier, and other service providers.</li><li>Maintain electronic and physical matter files, including document management within NetDocuments.</li><li>Schedule and coordinate meetings, conference calls, and appointments.</li><li>Provide backup support to the Corporate Department Transaction Coordinator.</li><li>Assist with business entity formations, foreign qualifications, and related corporate filings.</li><li>Order good standing certificates, certified filings, and other corporate records from state agencies.</li><li>Provide limited executive and administrative support as needed.</li></ul>
- 2026-11-05T00:00:00Z
- Worcester, MA
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>Our client, a successful full-service law firm, is seeking a <strong>Real Estate Legal Assistant</strong> to support a busy real estate practice in Worcester, Massachusetts. This position plays a central role in helping attorneys coordinate complex property matters, maintain organized documentation, and keep transactions moving on schedule. The ideal candidate is highly attentive to detail, comfortable managing multiple priorities, and confident working in a fast-paced legal setting.</p><p><br></p><p>Role: Real Estate Legal Assistant</p><p>Location: Worcester, MA</p><p>Salary: $65,000 - $85,000 (depending on experience)</p><p>Schedule: Hybrid (4 days in, 1 day remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, revise, proofread, and format a variety of real estate documents, including purchase and sale agreements, leases, easements, licenses, financing documents, organizational documents, and closing materials.</li><li>Assist attorneys with commercial real estate transactions, including acquisitions, dispositions, financing, refinancing, leasing, and development projects.</li><li>Coordinate due diligence activities, including reviewing title commitments, surveys, zoning information, and corporate documents.</li><li>Prepare closing checklists, organize transaction files, track outstanding items, and coordinate document execution and closings.</li><li>Order, review, and organize title, municipal lien, and other due diligence reports.</li><li>Maintain transaction calendars and monitor critical deadlines for closings, permitting, and financing.</li><li>Prepare signature packages and coordinate execution through electronic and traditional methods.</li><li>File and retrieve documents with state agencies, registries of deeds, and other governmental entities as needed.</li><li>Draft routine correspondence and communicate professionally with clients, lenders, opposing counsel, title companies, consultants, and government agencies.</li><li>Manage attorney calendars, schedule meetings, and coordinate conference calls and project timelines.</li><li>Maintain organized electronic and physical client files in accordance with firm procedures.</li><li>Assist with billing, time entry, expense reporting, and other administrative functions.</li></ul>
- 2026-11-11T00:00:00Z
- Harrisburg, PA
- onsite
- Temporary / Contract
- 24 - 27 USD / Hourly
- <p>We are looking for an Employee Relations Specialist to support a busy HR function in Harrisburg, Pennsylvania. This position for a detail-oriented individual who can confidently handle employee relations matters, contribute to a positive workplace experience, and adapt quickly in a fast-paced onsite environment. The ideal candidate brings prior HR support experience, strong judgment, and the ability to manage sensitive situations with discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage employee relations cases by gathering facts, documenting concerns, and helping resolve workplace issues in a fair and timely manner.</p><p>• Conduct employee and stakeholder interviews to support reviews, inquiries, and workplace investigations.</p><p>• Partner with HR and leadership to address performance-related matters and recommend appropriate next steps.</p><p>• Promote employee engagement by supporting initiatives that strengthen communication, trust, and workplace morale.</p><p>• Maintain accurate records of employee relations activity while ensuring confidentiality and compliance with organizational standards.</p><p>• Provide day-to-day guidance on HR processes, workplace policies, and employee concerns to managers and staff.</p><p>• Assist with case follow-up, action tracking, and resolution planning to help ensure consistent outcomes.</p><p>• Contribute to a collaborative onsite HR team environment and adjust priorities as business needs change.</p>
- 2026-11-13T00:00:00Z
- Fort Wayne, IN
- onsite
- Temporary to Hire
- 19 - 19 USD / Hourly
- <p>Robert Half is partnering with a well-established regional consumer finance organization that has served customers throughout the Midwest for decades. Known for its commitment to helping individuals access financing solutions and achieve financial stability, this growing company is seeking a detail-oriented <strong>Legal & Collections Assistant</strong> to join its team.</p><p>This is an excellent opportunity for someone with collections, legal support, bankruptcy processing, or compliance experience who is looking to build a long-term career with a stable and growing organization. Successful candidates will possess strong judgment, exceptional attention to detail, and a solid understanding of collection regulations and legal documentation.</p><p>Key Responsibilities</p><ul><li>Prepare and organize charged-off account files for legal review and processing.</li><li>Assist with bankruptcy administration, including proof of claim preparation and filing.</li><li>Maintain accurate account records and ensure proper documentation of account activity.</li><li>Process and post payments while ensuring data accuracy.</li><li>Coordinate and distribute legal documentation to attorneys and third-party partners.</li><li>Conduct outbound and inbound customer communications regarding account resolutions and payment arrangements.</li><li>Research account information and assist with customer location efforts as needed.</li><li>Maintain compliance with all applicable collection laws, consumer protection regulations, and company policies.</li><li>Support internal teams by providing timely updates on account status and legal proceedings.</li><li>Perform additional administrative and operational duties as assigned.</li></ul><p>What It Takes to Be Successful</p><p>The ideal candidate will bring a combination of legal support, collections experience, and regulatory awareness. This role requires someone who can navigate sensitive situations professionally while maintaining strict compliance standards.</p>
- 2026-11-09T00:00:00Z
- Rancho Cordova, CA
- onsite
- Temporary to Hire
- 35 - 42 USD / Hourly
- <p>The HIM Supervisor oversees the daily operations of the hospital’s Health Information Management department and provides direct supervision to approximately 20 employees. This role ensures patient health information is managed accurately, efficiently, securely, and in compliance with regulatory and hospital standards.</p><p><br></p><p>The Supervisor is responsible for staff performance, workflow management, productivity, quality, training, and process improvement while partnering with clinical, administrative, compliance, and revenue cycle teams.</p><p><br></p><p>Key Responsibilities</p><ul><li>Supervise approximately 20 HIM employees, including scheduling, workload distribution, coaching, training, performance management, and attendance.</li><li>Monitor staff productivity, quality, turnaround times, and departmental service levels.</li><li>Manage daily HIM workflows, including medical record completion, chart analysis, document scanning/indexing, record retrieval, Release of Information (ROI), and physician documentation follow-up.</li><li>Monitor work queues and backlogs and adjust staffing or priorities to meet departmental goals.</li><li>Conduct employee performance reviews, provide ongoing feedback, and address performance concerns.</li><li>Ensure the confidentiality, accuracy, integrity, and security of patient health information.</li><li>Maintain compliance with HIPAA, hospital policies, record retention requirements, and applicable regulatory standards.</li><li>Perform quality audits and identify opportunities to improve accuracy, efficiency, and workflow.</li><li>Track and report department KPIs, including productivity, quality, turnaround time, and backlog.</li><li>Serve as an escalation point for complex medical record, workflow, and customer-service issues.</li><li>Collaborate with physicians, nursing, compliance, IT, revenue cycle, patient access, and other hospital departments.</li><li>Assist HIM leadership with policies, procedures, department goals, audits, and operational initiatives.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Everett, WA
- remote
- Temporary / Contract
- 22 - 24 USD / Hourly
- <p> This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.</p><p>• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.</p><p>• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.</p><p>• Maintain accurate candidate information and status updates within applicant tracking and related systems.</p><p>• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.</p><p>• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.</p><p>• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.</p><p>• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.</p><p>• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.</p>
- 2026-10-23T00:00:00Z
- Davie, FL
- onsite
- Permanent / Full Time
- 70000 - 75000 USD / Yearly
- <p>We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.</p><p>• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.</p><p>• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.</p><p>• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.</p><p>• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.</p><p>• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.</p><p>• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.</p><p>• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.</p>
- 2026-10-19T00:00:00Z
- Charlotte, NC
- onsite
- Temporary / Contract
- 30 - 40 USD / Hourly
- <p>We are looking for an experienced Operations Executive Assistant to provide dependable support to senior leaders, the CEO and VP of People sitting in California. This Contract position is ideal for someone who thrives in a fast-moving environment, stays organized amid changing priorities, and brings a detail-oriented, service-focused approach to executive support. The role combines high-level coordination, operational follow-through, and cross-functional partnership to help leadership teams stay efficient and well prepared.</p><p><br></p><p>Responsibilities:</p><p>• Deliver day-to-day administrative and operational support for executive leadership, ensuring priorities are addressed accurately and on time.</p><p>• Oversee complex scheduling needs across multiple time zones, balancing shifting demands and maintaining well-structured calendars.</p><p>• Arrange business travel, meeting logistics, and related coordination for frequent domestic trips and executive events.</p><p>• Prepare, track, and reconcile expense submissions while maintaining accurate reporting through designated internal tools.</p><p>• Serve as a central point of coordination for executives by monitoring action items, anticipating needs, and keeping important tasks moving forward.</p><p>• Assist with onboarding activities, including coordination of access, setup, and integration into team processes.</p><p>• Partner closely with leaders and internal stakeholders to resolve issues quickly and provide practical support in a changing business environment.</p><p>• Use platforms such as Google Workspace, Slack, and Ramp to manage communication, documentation, scheduling, and expense workflows.</p>
- 2026-11-05T00:00:00Z
- Roseville, CA
- onsite
- Permanent / Full Time
- 100000 - 120000 USD / Yearly
- <p>We are looking for a Payroll Supervisor to lead accurate, timely payroll operations and compliance for a large workforce in Roseville, California. This role oversees end-to-end payroll processing, supports compliance across multiple states, and helps maintain reliable payroll records and reporting. The ideal candidate brings strong leadership, deep technical payroll knowledge, and hands-on experience with high-volume payroll environments.</p><p><br></p><p>For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complete payroll processing from data review through final submission for a workforce of more than 500 employees.</p><p>• Direct bi-monthly payroll cycles and ensure all payments, adjustments, and deductions are completed accurately and on schedule.</p><p>• Monitor payroll activities across multiple states to maintain compliance with varying tax rules, wage laws, and regulatory requirements.</p><p>• Supervise daily payroll operations, provide guidance to team members, and resolve escalated payroll issues in a timely manner.</p><p>• Manage payroll administration within ADP Workforce Now and support payroll-related recordkeeping, auditing, and reporting activities.</p><p>• Review employee earnings, garnishments, benefits, taxes, and other payroll changes to ensure correct application each pay period.</p><p>• Partner with internal stakeholders to investigate discrepancies, answer payroll questions, and improve process consistency.</p><p>• Support payroll system-related updates and workflows involving platforms such as Viewpoint Vista and other payroll tools when needed.</p>
- 2026-11-06T00:00:00Z
- Binghamton, NY
- onsite
- Temporary / Contract
- 17 - 18 USD / Hourly
- <p>We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.</p><p>• Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.</p><p>• Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.</p><p>• Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.</p><p>• Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.</p><p>• Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.</p><p>• Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.</p><p>• Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.</p><p>• Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.</p><p>• Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.</p>
- 2026-10-18T00:00:00Z
- Tuskegee, AL
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Position Overview</p><p>We are seeking a highly organized and proactive Executive Assistant for a contract opportunity supporting senior leadership. The ideal candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, handling confidential information, and ensuring the day-to-day administrative operations run smoothly.</p><p>This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment while managing multiple priorities.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to executive leadership and key stakeholders</li><li>Manage complex calendars, schedule meetings, and coordinate conference calls</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen and prioritize emails, phone calls, and requests</li><li>Coordinate executive meetings, leadership events, and special projects</li><li>Maintain confidential records and sensitive information with discretion</li><li>Take meeting notes and track action items to completion</li><li>Assist with budget tracking, invoicing, and expense reconciliation as needed</li><li>Serve as a liaison between executives, internal departments, and external partners</li></ul><p><br></p>
- 2026-11-03T00:00:00Z