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623 results for Human Resources Hr Assistant jobs
- Middleburg, VA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>We are seeking a highly organized and proactive Executive Assistant to support senior leadership. The ideal candidate will manage calendars, coordinate meetings and travel, prepare correspondence, and handle confidential information with discretion. Strong communication skills, attention to detail, and the ability to prioritize in a fast-paced environment are essential.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage complex calendars and schedule meetings</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Draft, edit, and proofread correspondence and reports</li><li>Prepare meeting agendas, presentations, and expense reports</li><li>Serve as a liaison between executives and internal/external contacts</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and administrative initiatives as needed</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Birmingham, AL
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Position Overview</p><p>Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and exercising sound judgment.</p><p>Key Responsibilities</p><ul><li>Manage executive calendars, coordinate meetings, and schedule appointments</li><li>Arrange travel accommodations, prepare itineraries, and process expense reports</li><li>Screen and prioritize incoming communications, including emails and phone calls</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including logistics and follow-up action items</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and administrative initiatives as needed</li><li>Serve as a liaison between executives, employees, clients, and external stakeholders</li><li>Organize and maintain electronic and physical filing systems</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Wichita, KS
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- We are looking for an Executive Assistant to provide high-level administrative support to leadership in Wichita, Kansas. This position is ideal for a detail-oriented candidate with relevant experience who can manage competing priorities, maintain discretion, and keep daily operations running smoothly. The successful candidate will bring strong judgment, excellent communication skills, and the ability to anticipate needs in a fast-paced business environment.<br><br>Responsibilities:<br>• Oversee executive schedules by coordinating appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.<br>• Arrange business travel within the U.S. and internationally, including transportation, lodging, itinerary planning, and related expense documentation.<br>• Draft, refine, and distribute business communications, reports, slide decks, and meeting materials with accuracy and care.<br>• Act as a central point of contact between executives and internal teams, clients, vendors, and external partners to support timely communication.<br>• Plan meetings, leadership sessions, and special events by organizing agendas, logistics, presentation materials, and follow-up notes.<br>• Track priorities, deadlines, and action items across projects to help leadership stay informed and on schedule.<br>• Safeguard confidential records and sensitive business information while handling documentation with a high level of discretion.<br>• Provide support with expense oversight, budget-related administrative tasks, invoice coordination, and broader office operations.<br>• Recommend and implement improvements that streamline administrative workflows and increase overall efficiency for the leadership team.
- 2026-11-13T00:00:00Z
- Hamilton, NJ
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>We are looking for an Executive Assistant to provide dependable administrative support for a Contract opportunity in Hamilton, New Jersey. This position will play a key role in keeping an executive’s daily operations organized, from coordinating schedules to preparing for meetings and handling routine support tasks. The ideal candidate is responsive and comfortable managing shifting priorities while maintaining a strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the executive’s calendar, ensuring appointments, priorities, and schedule changes are managed accurately and efficiently.</p><p>• Arrange meetings by coordinating participant availability, securing logistics, and confirming details in advance.</p><p>• Support domestic travel planning by booking itineraries and organizing related trip information as needed.</p><p>• Prepare and submit expense documentation, helping maintain timely and accurate reporting.</p><p>• Provide day-to-day administrative assistance, including document preparation, correspondence support, and general office coordination.</p><p>• Handle special assignments and emerging requests with flexibility while meeting deadlines and maintaining quality.</p><p>• Monitor scheduling conflicts and proactively recommend adjustments to keep commitments aligned with business needs.</p>
- 2026-11-09T00:00:00Z
- Davenport, IA
- onsite
- Permanent / Full Time
- 75000 - 100000 USD / Yearly
- <p>Our client is seeking an exceptional Executive Assistant to partner directly with a highly respected and engaging CEO. This is more than an administrative role. It's an opportunity to become a trusted business partner who helps drive priorities, keep initiatives moving, and create efficiencies across the organization.</p><p>We're looking for someone who is proactive, forward-thinking, tech-savvy, and comfortable operating independently. The ideal candidate anticipates needs before they arise, embraces AI and emerging technology, and thrives in a fast-paced, high-accountability environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage a complex executive calendar, travel arrangements, and scheduling priorities</li><li>Serve as a key liaison between the CEO and internal/external stakeholders</li><li>Prepare presentations, reports, correspondence, and confidential communications</li><li>Track action items, deadlines, and strategic initiatives</li><li>Coordinate leadership meetings, company events, and special projects</li><li>Conduct research and prepare executive briefings and summaries</li><li>Identify opportunities to improve processes through technology, automation, and AI</li><li>Handle sensitive information with the highest degree of professionalism and discretion</li></ul><p><strong>Why This Opportunity?</strong></p><ul><li>Partner directly with an outstanding CEO who values initiative and new ideas</li><li>Join a successful, stable organization with an exceptional reputation</li><li>Gain exposure to executive decision-making and company strategy</li><li>Enjoy a collaborative culture where your contributions truly matter</li><li>Opportunity to make a visible impact and grow alongside a respected leadership team</li></ul><p>If you're the type of Executive Assistant who thinks three steps ahead, embraces technology, and wants to be a key contributor rather than just a support person, we'd love to hear from you.</p><p><br></p>
- 2026-11-12T00:00:00Z
- Las Vegas, NV
- onsite
- Temporary / Contract
- 30 - 40 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support to a casino GM in Las Vegas. This is a Contract position for an experienced, detail-oriented individual who can keep daily operations organized, manage competing priorities, and serve as a dependable partner to leadership. The ideal candidate brings strong judgment, excellent communication skills, and advanced proficiency with office tools to ensure smooth coordination across schedules, documents, and business activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate complex calendars, appointments, and meetings to help leadership stay on schedule and prepared for key priorities.</p><p>• Prepare correspondence, reports, presentations, and other business documents using Microsoft Office applications with accuracy and care.</p><p>• Organize travel arrangements, itineraries, and related logistics while anticipating changes and resolving scheduling conflicts as needed.</p><p>• Support day-to-day administrative operations by handling communications, maintaining records, and tracking follow-up items.</p><p>• Serve as a point of coordination between executives and internal or external contacts, ensuring timely and clear communication.</p><p>• Assist with knowledge transfer and onboarding activities to promote continuity as responsibilities are handed over from the current support structure.</p><p>• Manage confidential information with discretion and maintain a high level of care in all interactions.</p>
- 2026-11-09T00:00:00Z
- Hayward, CA
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership within a healthcare organization in Hayward, California. This Long-term Contract position calls for a highly experienced, detail-oriented individual who can manage complex scheduling, executive communications, meeting coordination, and board-related activities with discretion and accuracy. The ideal candidate will help keep leadership operations organized, support strategic initiatives, and ensure important priorities move forward efficiently.<br><br>Responsibilities:<br>• Provide dedicated administrative support to executive leadership, managing daily priorities and ensuring smooth coordination of leadership activities.<br>• Oversee complex calendars, arrange travel, process expense documentation, and handle executive correspondence with care and attention to detail.<br>• Prepare meeting agendas, presentation materials, reports, and follow-up notes to support informed decision-making and effective leadership communication.<br>• Coordinate internal meetings, external engagements, retreats, and leadership events while managing logistics and schedule changes efficiently.<br>• Maintain organized executive records, contracts, governance files, and key organizational documents in accordance with internal standards.<br>• Track action items, deadlines, project milestones, and leadership commitments, escalating concerns when timelines or deliverables are at risk.<br>• Support cross-functional initiatives by coordinating meetings, gathering information, and assisting with reports and materials tied to strategic priorities.<br>• Serve as a key point of contact for board-related administration, including scheduling meetings, preparing board packets, recording minutes, and maintaining governance documentation.<br>• Facilitate communication with board members, executives, community partners, and external stakeholders while upholding a high degree of confidentiality.<br>• Contribute to board onboarding, annual governance processes, committee administration, and special planning sessions as needed.
- 2026-11-06T00:00:00Z
- La Costa, CA
- onsite
- Temporary / Contract
- 34 - 40 USD / Hourly
- <p>A growing real estate development firm is seeking an experienced Executive Assistant to support its senior leadership team. This position is ideal for someone who enjoys being the organizational backbone of a business, can anticipate executive needs, and is comfortable handling confidential information while keeping daily operations on track.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and scheduling priorities.</li><li>Coordinate travel arrangements, meeting logistics, and executive itineraries.</li><li>Prepare presentations, reports, correspondence, and meeting materials.</li><li>Track project deadlines, follow-up items, and leadership action plans.</li><li>Process expense reports, invoices, and corporate credit card reconciliations.</li><li>Coordinate communications between executives, vendors, clients, and internal departments.</li><li>Maintain confidential records and provide general administrative support.</li></ul>
- 2026-11-10T00:00:00Z
- Azusa, CA
- onsite
- Temporary to Hire
- 32 - 44 USD / Hourly
- We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders.<br><br>Responsibilities:<br>• Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently.<br>• Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule.<br>• Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly.<br>• Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups.<br>• Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders.<br>• Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized.<br>• Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials.<br>• Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned.<br>• Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures.<br>• Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
- 2026-11-13T00:00:00Z
- Alhambra, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
- 2026-11-04T00:00:00Z
- Denver, CO
- remote
- Temporary / Contract
- 45 - 52 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support to leadership for a national AI Company. This contract to hire position is ideal for someone who excels at managing complex schedules, organizing travel, and keeping executive priorities on track. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, logistics, and administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring priorities are aligned.</p><p>• Arrange domestic and international travel plans, including flights, lodging, transportation, and detailed itineraries.</p><p>• Coordinate executive meetings by preparing schedules, confirming attendees, and organizing logistics.</p><p>• Process and track expense reports with accuracy and timely follow-up on required documentation.</p><p>• Support day-to-day administrative operations to help executives stay focused on strategic priorities.</p><p>• Maintain clear communication with internal and external stakeholders regarding scheduling and travel coordination</p>
- 2026-11-13T00:00:00Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- <p>Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and is passionate about supporting an organization that makes a meaningful community impact.</p><p><br></p><p>The Executive Assistant will serve as a key partner to executive leadership, managing calendars, coordinating meetings, preparing correspondence, and helping ensure smooth day-to-day operations. The ideal candidate is resourceful, professional, and capable of handling confidential information with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between leadership, internal staff, board members, donors, and external stakeholders</li><li>Coordinate board and committee meetings, including scheduling, agendas, materials, and follow-up</li><li>Track deadlines, action items, and organizational priorities to support executive workflow</li><li>Maintain confidential files, records, and sensitive information with a high level of discretion</li><li>Assist with special projects, event coordination, and internal communications as needed</li><li>Support office operations and help streamline administrative processes</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Gardena, CA
- onsite
- Temporary / Contract
- 37 - 41 USD / Hourly
- We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. <br> Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary to Hire
- 40 - 50 USD / Hourly
- <p><strong>The Opportunity</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward.</p><p><br></p><p>The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts.</p><p><br></p><p><strong>Roles & Responsibilities</strong></p><p>The Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects.</p><p><br></p><p><strong>Executive & Leadership Support</strong></p><ul><li>Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.</li><li>Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.</li><li>Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track action items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with a high level of discretion and sound judgment.</li></ul><p><strong>Meetings, Events & Board Support</strong></p><ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, industry events, partner meetings, and other external engagements.</li></ul><p><strong>Special Projects & Process Improvement</strong></p><ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support leadership priorities and broader organizational initiatives.</li></ul>
- 2026-11-11T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 38 - 44 USD / Hourly
- We are looking for an Executive Assistant to support senior leadership through exceptional organization, scheduling, and travel coordination. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a composed and detail-focused approach, and keep executive operations running smoothly. The role requires strong attention to detail, sound judgment, and the ability to handle meetings, calendars, and logistics with accuracy and discretion.<br><br>Responsibilities:<br>• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure efficient use of leadership time.<br>• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.<br>• Coordinate meeting schedules across stakeholders, prepare agendas when needed, and help ensure executives are fully prepared for key discussions.<br>• Monitor changes to travel or meeting plans and make timely adjustments to minimize disruptions.<br>• Serve as a reliable point of coordination for executive activities, maintaining clear communication with internal and external contacts.<br>• Track important dates, deadlines, and commitments so leadership priorities remain organized and on schedule.
- 2026-11-13T00:00:00Z
- Allston, MA
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests.<br><br>Responsibilities:<br>• Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department.<br>• Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up.<br>• Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed.<br>• Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution.<br>• Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use.<br>• Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients.<br>• Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel.<br>• Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized.<br>• Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations.<br>• Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
- 2026-10-24T00:00:00Z
- Eugene, OR
- onsite
- Permanent / Full Time
- 25 - 30 USD / Hourly
- <p>Are you someone who enjoys being the go-to support person in a fast-paced office? <strong>Bridget Killen with Robert Half</strong> is partnering with a growing construction company seeking an Accounts Payable Administrative Assistant who thrives in a team-oriented environment and enjoys balancing accounting responsibilities with front office support.</p><p><br></p><p>This is a great opportunity for someone who is comfortable sitting at the front desk, interacting with field employees and management, and serving as a key administrative resource for the organization.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Process and enter accounts payable invoices accurately and timely</li><li>Match invoices, code expenses, and assist with payment processing</li><li>Support job costing and project-related accounting activities</li><li>Serve as the first point of contact at the front desk, greeting visitors and answering phones</li><li>Provide administrative support to field crews, project managers, and leadership</li><li>Assist with filing, document management, and general office operations</li><li>Coordinate communication between the office and field personnel</li><li>Support special projects and other administrative duties as needed</li></ul><p><strong>Why This Opportunity?</strong></p><ul><li>Diverse role combining accounting and administrative responsibilities</li><li>Highly visible position with exposure to leadership and operations teams</li><li>Stable and growing construction organization</li><li>Opportunity to become a valued member of a collaborative team</li></ul><p><strong>Interested in learning more? Contact Bridget Killen with Robert Half. </strong></p><p><br></p>
- 2026-10-26T00:00:00Z
- Victor, NY
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>We are looking for an Accounting Assistant to provide dependable support across daily financial activities and general office coordination in Victor, New York on a part-time basis (Approx. 20-25 hours a week). This Long-term Contract position is well suited for someone who is organized, accurate, and comfortable handling a mix of accounting tasks and administrative responsibilities. The role will contribute to smooth day-to-day operations by assisting with transaction processing, reporting, scheduling, and documentation.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, assign appropriate coding, and help ensure payments are prepared accurately and on schedule.</p><p>• Support accounts receivable activities by tracking incoming payments, updating records, and assisting with follow-up on outstanding balances.</p><p>• Enter payroll-related information and other financial data with a high level of accuracy while maintaining organized documentation.</p><p>• Perform bank and account reconciliations to help confirm financial records are complete and aligned.</p><p>• Prepare routine reports and assist with compiling information needed for internal tracking and project closeout activities.</p><p>• Coordinate office supply needs and help maintain an efficient administrative environment for the broader team.</p><p>• Arrange meetings, manage scheduling logistics, and provide general clerical support for department operations.</p><p>• Assist with maintaining accounting records in QuickBooks and support ongoing updates to financial files and systems.</p>
- 2026-11-03T00:00:00Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 36.1 - 41.8 USD / Hourly
- <p>We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.</p><p>This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.</p><p>The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.</p><p>Key Responsibilities</p><ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Windsor, MI
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p><strong>Job Title: Accounting Assistant</strong></p><p><strong>Job Summary</strong></p><p>We are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounting Duties:</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul><p><strong>Qualifications</strong></p><ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul><p><strong>Why Temporary Professionals May Be Interested</strong></p><p>Temporary professionals working through our company may be eligible for a range of benefits, which can include:</p><ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Newton, MA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a Part-Time Executive Assistant to support day-to-day administrative and people-focused operations for a service organization in Newton, Massachusetts. This Long-term Contract position is ideal for someone who can balance executive support with human resources coordination, helping maintain an organized, responsive, and detail-oriented workplace. The role will work across employee relations, onboarding, benefits support, and HR administration while ensuring accurate records and smooth internal communication.<br><br>Responsibilities:<br>• Coordinate administrative support for leadership while assisting with a range of human resources activities across the organization.<br>• Serve as a point of contact for employee questions, helping address workplace concerns effectively and escalating issues when appropriate.<br>• Facilitate onboarding activities for new hires, including document collection, scheduling, and orientation support.<br>• Assist with benefits-related processes by responding to routine inquiries and helping maintain accurate enrollment information.<br>• Maintain employee records and HR documentation within the organization’s human resources information systems.<br>• Support day-to-day HR administration by preparing correspondence, organizing files, and tracking key personnel updates.<br>• Help ensure internal processes are followed consistently and contribute to improvements in administrative and HR workflows.
- 2026-11-13T00:00:00Z
- Boston, MA
- remote
- Temporary / Contract
- 31.6635 - 36.663 USD / Hourly
- We are looking for a Part-Time Executive Assistant to provide dependable administrative support for leadership in Boston, Massachusetts. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring meetings and travel plans run smoothly. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are reflected accurately.<br>• Arrange domestic and/or international travel plans, including transportation, lodging, and itinerary coordination.<br>• Prepare and organize meeting schedules, invitations, and logistics for executive discussions and business appointments.<br>• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.<br>• Track changes to plans and adjust calendars or travel arrangements promptly to minimize disruptions.<br>• Support day-to-day administrative activities that help leadership stay organized and focused on key business priorities.
- 2026-11-13T00:00:00Z
- San Carlos, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p><strong>Help Power a Growing Company's Big Move</strong></p><p>Are you someone who takes pride in keeping things organized, accurate, and running smoothly?</p><p><br></p><p>Robert Half is partnering with a growing company preparing for an exciting office relocation and expansion. As they gear up for this next phase of growth, they're seeking a Cycle Count Warehouse Support professional to help ensure inventory is properly organized, tracked, and accounted for before the move.</p><p><br></p><p>This is not a traditional heavy-lifting warehouse role. Instead, it's ideal for someone who enjoys detail-oriented work, likes staying organized, and is comfortable combining light warehouse responsibilities with computer-based inventory tracking. If you've worked in a warehouse, stockroom, mailroom, shipping department, retail environment, or logistics setting, your experience could translate well into this opportunity.</p><p><br></p><p><strong>What You'll Be Doing</strong></p><ul><li>Break down pallets of incoming products and inventory</li><li>Verify box labels against manifests and inventory records</li><li>Use Epicor ERP software (training provided) to update inventory information</li><li>Conduct cycle counts and maintain inventory accuracy</li><li>Help ensure products are properly tracked and accounted for during the office transition</li><li>Support warehouse operations by identifying discrepancies and resolving inventory issues</li><li>Assist with organization and stocking of small parts and materials</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- New York, NY
- onsite
- Temporary / Contract
- 19.95 - 21 USD / Hourly
- We are looking for a Hospitality Associate-Event Support team member with relevant experience and a detail-oriented approach to help maintain a welcoming, organized office experience. This Long-term Contract position is ideal for someone who thrives in fast-moving service environments and can confidently support meetings, pantry areas, and day-to-day hospitality needs across a busy corporate setting. The right person will bring a customer-focused approach, adapt quickly to changing priorities, and contribute to a collaborative team culture.<br><br>Responsibilities:<br>• Prepare meeting and conference spaces before events and return rooms to standard condition once sessions conclude.<br>• Oversee pantry and beverage stations by replenishing refreshments, monitoring supplies, and keeping equipment ready for daily use.<br>• Maintain coffee machines and beverage areas to ensure employees and guests have consistent access to clean, stocked service points.<br>• Coordinate food and catering deliveries, arrange refreshments for meetings, and provide on-site support during scheduled events.<br>• Assist with larger hospitality setups, post-event cleanup, and room resets across multiple office floors as business needs change.<br>• Track inventory levels for snacks, beverages, and workplace supplies, and alert the team when items need to be reordered.<br>• Support high-traffic service periods with urgency and professionalism while adjusting to shifting requests throughout the day.<br>• Work closely with teammates to cover multiple pantry locations and hospitality areas in a team-oriented office environment.
- 2026-10-20T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25 - 45 USD / Hourly
- <p><strong>Responsibilities:</strong></p><ul><li>Manage attorney calendars, deadlines, and scheduling</li><li>Prepare, revise, and format legal documents and correspondence</li><li>File documents in state and federal courts</li><li>Maintain case files and document management systems</li><li>Coordinate client communications and meetings</li><li>Assist with discovery, trial preparation, and administrative tasks</li><li>Track deadlines and ensure compliance with court rules</li></ul><p><br></p>
- 2026-10-30T00:00:00Z