We are looking for an Administrative Assistant to support a busy childcare resources team in Toledo, Ohio. This contract opportunity is ideal for someone who enjoys keeping operations organized, communicating with a wide range of stakeholders, and providing dependable administrative support to leadership. The role offers a steady Monday through Friday schedule and requires a detail-oriented, proactive approach to managing schedules, registrations, records, and vendor-related tasks.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to department leadership, ensuring tasks are completed accurately and on schedule.<br>• Coordinate class scheduling and assist with participant registration for child development programs.<br>• Track enrollment activity, maintain attendance-related records, and prepare certificates for completed programs.<br>• Manage calendars and organize meetings, including scheduling sessions with internal teams and external partners.<br>• Communicate by phone and email with program participants, vendors, and other contacts to address questions and confirm details.<br>• Enter and update vendor information in internal systems to support payment processing and record accuracy.<br>• Prepare documents, presentations, and spreadsheets using Microsoft Office, Google Docs, Canva, and Adobe tools as needed.<br>• Support office operations by maintaining organized files, monitoring administrative deadlines, and assisting with related special projects.
<p>Our client in <strong>Hartford, Connecticut</strong> is seeking an <strong>Administrative Assistant</strong> for a contract opportunity. This role is ideal for a polished and organized professional who enjoys supporting day-to-day office operations and helping a team stay efficient and productive. Based on general knowledge.</p><p><strong>Position Overview:</strong></p><p>The Administrative Assistant will provide clerical and administrative support to the team, assist with scheduling and correspondence, maintain records, and help ensure smooth daily office operations. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a professional environment. Based on general knowledge.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to staff and department leadership. Based on general knowledge.</li><li>Answer phones, respond to emails, and direct inquiries appropriately. Based on general knowledge.</li><li>Schedule meetings, maintain calendars, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, and other documents as needed. Based on general knowledge.</li><li>Maintain organized filing systems and accurate records. Based on general knowledge.</li><li>Support data entry, document management, and general office tasks. Based on general knowledge.</li><li>Order office supplies and assist with other operational needs. Based on general knowledge.</li><li>Greet visitors and help ensure a professional office environment. Based on general knowledge.</li></ul><p><br></p>
<p>Are you ultra-organized, detail-driven, and energized by checking things off a to‑do list? We’re looking for a <strong>motivated Administrative Assistant</strong> to play a key role in a<strong> 3‑month project</strong>. This is your chance to jump into a focused initiative, make an immediate impact, and help support a wonderful team.</p><p>This short-term opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go‑to support that keeps everything moving.</p><p><br></p><p><strong>What You’ll Do</strong></p><p>You’ll be the backbone of the project, helping keep tasks organized, information flowing, and timelines on track. </p><p><br></p><p><strong>Responsibilities include:</strong></p><ul><li>Providing hands-on administrative support for a defined project</li><li>Organizing, maintaining, and tracking project documents and files</li><li>Managing data entry, spreadsheets, and project trackers</li><li>Scheduling meetings, coordinating calendars, and preparing materials</li><li>Drafting, formatting, and proofreading emails, reports, and summaries</li><li>Monitoring inboxes and routing questions or requests effectively</li><li>Supporting deadlines, deliverables, and status updates</li><li>Jumping in where needed to keep the project running smoothly</li></ul>
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment.<br><br>Responsibilities:<br>• Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities.<br>• Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities.<br>• Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations.<br>• Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion.<br>• Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention.<br>• Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow.<br>• Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear.<br>• Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
<p>Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. </p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hillsboro, Oregon. In this role, you will provide essential support to ensure smooth day-to-day operations, from managing communications to maintaining organized records. This is an excellent opportunity for someone with a strong background in administrative tasks, communication, and data management.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize incoming calls, ensuring attentive and courteous communication at all times.</p><p>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.</p><p>• Organize and maintain office files, documents, and other administrative systems.</p><p>• Provide general support to office staff, including scheduling meetings and coordinating calendars.</p><p>• Greet visitors and direct them to the appropriate personnel or departments.</p><p>• Handle correspondence, including emails, memos, and other written communications.</p><p>• Ensure the office environment remains organized and efficient.</p><p>• Collaborate with team members to streamline administrative processes and improve efficiency</p>
<p>We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities.</p><p><br></p><p>The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team.</p><p><br></p><p><strong>RESPONSIBILITIES</strong></p><ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul><p><br></p>
<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Chicago, Illinois. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks. The ideal candidate is organized, efficient, and possesses excellent communication skills.<br><br>Responsibilities:<br>• Manage and organize office files, records, and documents to ensure accessibility and accuracy.<br>• Answer inbound calls promptly, providing attentive assistance and directing inquiries as needed.<br>• Perform data entry tasks with precision, maintaining the integrity of office databases.<br>• Coordinate schedules and appointments to optimize team productivity.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and attentive environment.<br>• Prepare and distribute correspondence, reports, and other materials in a timely manner.<br>• Support team members with administrative tasks and special projects as required.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Assist in creating and updating internal documents, forms, and templates.<br>• Uphold confidentiality and handle sensitive information with discretion.
We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes.<br><br>Responsibilities:<br>• Evaluate and organize physical and digital files to align with established folder structures and retention policies.<br>• Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records.<br>• Collaborate with file room personnel to categorize and manage documentation efficiently.<br>• Ensure compliance with organizational policies regarding document retention and destruction.<br>• Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions.<br>• Maintain accurate records of purged and retained documents for auditing purposes.<br>• Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation.<br>• Engage in data entry tasks to update file inventories and track progress.<br>• Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed.<br>• Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
<p>Our client is seeking an <strong>Administrative Assistant</strong> to provide onsite support within an education-focused organization. This role is perfect for someone who thrives in a structured environment and enjoys supporting staff, students, and visitors through strong administrative coordination. <strong>Candidates must currently reside in Hawaii due to onsite work requirements.</strong> To apply, please call us at <strong>808-531-0800</strong>.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide front-office and administrative support to leadership and staff</li><li>Answer phones, respond to emails, and greet students, families, and visitors</li><li>Coordinate calendars, meetings, and event logistics</li><li>Prepare reports, memos, and educational materials as needed</li><li>Maintain student or departmental records with confidentiality</li><li>Order supplies and assist with office organization</li><li>Support data entry, filing, and document management</li><li>Assist with general administrative projects and office operations</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
<p>We are looking for an organized and hands-on Administrative Assistant to support daily operations for a wholesale distribution business in Elgin, Illinois. This contract-to-permanent opportunity is ideal for someone who combines strong administrative leadership with practical accounting experience, especially in QuickBooks. The role will oversee office coordination, assist with financial processes, and help maintain efficient communication across the business</p><p><br></p><p><strong><u>**Role will start part time (25 hours a week) then transition into a full-time schedule in the future.</u></strong></p><p><br></p><p><strong><u>MUST HAVE QUICKBOOKS SOFTWARE EXPERIENCE</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office activities to keep administrative workflows running smoothly and efficiently.</p><p>• Use QuickBooks to maintain accurate financial records, support reporting, and assist with routine bookkeeping functions as needed.</p><p>• Coordinate incoming calls, route inquiries appropriately, and provide attentive front-office support to internal and external contacts.</p><p>• Organize records, documentation, and office communications to improve accessibility and operational consistency.</p><p>• Assist with additional administrative or system-related process updates that support the office and finance team.</p><p>• Partner with leadership to identify opportunities to improve office procedures and strengthen daily business operations</p>
We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who brings strong organizational skills, a capable presence, and a responsive approach to customer service. The ideal candidate will help maintain efficient administrative processes, assist with financial data entry tasks, and provide dependable support across a busy office environment.<br><br>Responsibilities:<br>• Serve as a primary point of contact for residents, addressing questions and concerns in a timely and attentive manner.<br>• Enter invoices and complete routine data input with accuracy while supporting day-to-day administrative workflows.<br>• Assist with basic general ledger coding and help organize financial documentation for internal use.<br>• Maintain orderly records, update files, and ensure administrative information is accurate and easy to access.<br>• Prepare correspondence, trackers, and simple reports using Microsoft Office applications.<br>• Provide front office and clerical support, including phone coverage and reception-related duties as needed.<br>• Contribute to overall team efficiency by handling additional administrative assignments and office support tasks.
<p>We are seeking a detail-oriented Administrative Assistant to support our team in Indianapolis in a non-profit organization. This is a part time position, Monday - Friday, 9am - 3pm.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage schedules and calendars for leadership and team members</li><li>Coordinate virtual meetings and appointments</li><li>Prepare and update spreadsheets and reports in Microsoft Excel</li><li>Perform general administrative tasks (data entry, document organization, email management)</li><li>Provide organizational support for remote projects and workflow</li></ul>
<p>We are looking for an onsite <strong><em>Administrative Assistant </em></strong>to support daily office operations for a logistics company in Aiea, Hawaii. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced setting, communicates effectively with multiple stakeholders, and keeps administrative processes organized and accurate. The role will partner with sales, warehouse, vendors, and customers to help keep schedules, documentation, and updates moving efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage schedules, delivery timelines, and status updates across shipments and internal teams to keep activities coordinated and visible.</p><p>• Enter and maintain accurate information in company systems to support order handling, inventory records, and routine reporting.</p><p>• Provide day-to-day administrative support to sales leadership by organizing calendars, arranging meetings, and tracking action items.</p><p>• Act as a central point of contact for communication between sales staff, warehouse personnel, vendors, and customers to promote timely resolution of questions and issues.</p><p>• Prepare, organize, and maintain shipping paperwork, claims records, and compliance files to support accuracy and audit readiness.</p><p>• Answer inbound calls, route inquiries appropriately, and assist visitors or callers with attentive front-office support.</p><p>• Perform general office administration tasks, including document preparation, filing, and follow-up communication as needed.</p>
We are looking for an Administrative Assistant to support daily office coordination in Chamblee, Georgia. This Contract to permanent opportunity is ideal for someone who is organized, responsive, and comfortable keeping a busy workplace running smoothly. The person in this role will help create an efficient, well-organized environment by managing administrative tasks, supporting office logistics, and assisting with team needs as they arise.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative support, including document organization, record updates, and routine office correspondence.<br>• Maintain office supply levels and place orders as needed to keep essential materials available for staff.<br>• Oversee shared space logistics by arranging meeting room schedules and helping teams prepare for internal gatherings.<br>• Handle incoming and outgoing mail and deliveries with care while maintaining discretion around sensitive information.<br>• Support workplace hospitality by assisting with beverage station upkeep and arranging food delivery for meetings or office events.<br>• Monitor the overall condition of the office and address cleanliness or facility concerns with appropriate vendors or internal contacts.<br>• Provide front-office support by responding to calls, greeting visitors, and assisting with general inquiries in a courteous manner.<br>• Step in to assist with office leadership responsibilities when needed, including helping with budget tracking and forecasting-related administrative tasks.
<p>We are seeking a reliable and detail-oriented Administrative Assistant for a 3-month part-time contract role in Springfield, Ohio. This position will support daily office operations and help ensure smooth administrative workflows. The ideal candidate is organized, professional, and comfortable handling a variety of clerical and office support tasks. Based on general knowledge.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide general administrative support to the office and team members</li><li>Answer and direct phone calls, emails, and visitor inquiries</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and file documents, reports, and correspondence</li><li>Maintain office records and update data accurately</li><li>Assist with scanning, filing, copying, and other clerical duties</li><li>Order and track office supplies as needed</li><li>Support internal projects and help coordinate day-to-day office activities</li><li>Perform other administrative tasks as assigned</li></ul><p><br></p>
Job Summary We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role is essential to keeping the office organized, efficient, and running smoothly. Key Responsibilities Provide administrative support including scheduling, correspondence, and document preparation Answer phone calls, greet visitors, and manage incoming mail and packages Maintain electronic and physical filing systems Prepare reports, spreadsheets, and presentations as needed Order and manage office supplies and inventory Coordinate meetings, calendars, and conference rooms Assist with onboarding and offboarding tasks (paperwork, system access, workspace setup) Support internal communications and general office coordination Handle confidential information with discretion
<p>We are looking for an organized Administrative Assistant to support daily office operations. This is a Long-term Contract position suited for someone who can manage front-office activities, maintain accurate records, and provide clear communication support across the team. The ideal candidate will be comfortable handling a high volume of administrative tasks while ensuring a welcoming and efficient office environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls and direct inquiries to the appropriate contacts in a timely and organized manner.</p><p>• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining office records.</p><p>• Enter, update, and verify data in internal systems with a strong focus on accuracy and completeness.</p><p>• Coordinate interview scheduling by working with candidates and internal team members to confirm availability and logistics.</p><p>• Support front-desk and reception activities, including greeting visitors and assisting with general office needs.</p><p>• Monitor Outlook calendars, email correspondence, and meeting arrangements to help keep schedules organized.</p><p>• Assist with administrative processes related to office operations and team support as assigned.</p><p>Use Dayforce </p>
<p>Are you organized, detail-oriented, and love keeping things running smoothly? We’re looking for an <strong>Administrative Assistant</strong> to support a busy team in the Harrisburg area. This is a great opportunity for someone who enjoys a mix of office coordination, communication, and hands-on support.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Provide day-to-day administrative support to the team</li><li>Answer phones, greet visitors, and manage incoming communications</li><li>Schedule meetings, coordinate calendars, and assist with appointments</li><li>Maintain and organize files, records, and documentation</li><li>Assist with data entry, reporting, and Excel tracking</li><li>Order office supplies and help keep the office running efficiently</li><li>Support special projects and team initiatives as needed</li></ul><p><br></p>
We are looking for a dependable Administrative Assistant to support daily office operations for a growing organization in the waste and environmental services industry in Long Beach, California. This contract-to-permanent position is well suited for someone who enjoys organized, detail-focused work and can manage a steady flow of clerical and data-related tasks. The role offers an excellent opportunity for an entry-level candidate to contribute to administrative processes while building experience in a fast-paced office setting.<br><br>Responsibilities:<br>• Enter and maintain business information accurately in internal systems while checking records for completeness and consistency.<br>• Provide day-to-day clerical support by organizing documents, preparing materials, and assisting with general office workflow.<br>• Sort, prepare, and distribute incoming and outgoing mail to help keep communication and documentation moving efficiently.<br>• File paper and electronic records in an orderly manner so information can be retrieved quickly when needed.<br>• Support timekeeping activities by reviewing submitted hours and helping prepare information for payroll processing, without handling payroll directly.<br>• Assist team members with routine administrative assignments and follow established procedures to keep office operations running smoothly.<br>• Monitor details across multiple tasks and identify errors or missing information before records are finalized.
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases.<br>• Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities.<br>• Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required.<br>• Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff.<br>• Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers.<br>• Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members.<br>• Compile and post statistical data, support budget development, and process invoices for payment.<br>• Train personnel on clerical processes and cross-train staff to perform critical functions.<br>• Research and gather information needed for compliance, payroll reports, and other administrative tasks.<br>• Assist in preparing materials and agendas for board meetings and other special projects as assigned.