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711 results for Human Resources Assistant jobs

Administrative Assistant

Harrisburg, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Are you organized, detail-oriented, and love keeping things running smoothly? We’re looking for an Administrative Assistant to support a busy team in the Harrisburg area. This is a great opportunity for someone who enjoys a mix of office coordination, communication, and hands-on support. What You’ll Be Doing:<ul><li>Provide day-to-day administrative support to the team</li><li>Answer phones, greet visitors, and manage incoming communications</li><li>Schedule meetings, coordinate calendars, and assist with appointments</li><li>Maintain and organize files, records, and documentation</li><li>Assist with data entry, reporting, and Excel tracking</li><li>Order office supplies and help keep the office running efficiently</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-11T00:00:00Z

Administrative Assistant

Charleston, SC
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support permit coordination, compliance tracking, and administrative operations for service projects. This contract position plays an important role in keeping permit activity, inspection timelines, equipment registration, and customer records accurate and current across multiple jurisdictions. The ideal candidate is highly organized, detail-oriented, and comfortable managing documentation, deadlines, and communication with both internal teams and external agencies. Responsibilities:• Oversee permit activities from initial research and application submission through approval, inspection coordination, and final closure for service-related projects.• Review jurisdiction-specific requirements and prepare complete permit documentation for filing through online systems, mail, or in-person submission methods.• Maintain accurate permit records, including application progress, approval details, permit identifiers, associated job information, and key deadlines.• Arrange required inspections with local authorities and keep technicians, dispatch personnel, and project stakeholders informed of scheduled dates and expectations.• Monitor inspection results, coordinate follow-up actions after failed inspections, and secure timely reinspection when corrective work is needed.• Process permit fee payments using approved company methods, document related expenses, and provide organized receipts and support for accounting reconciliation.• Register newly installed equipment with manufacturers and warranty programs, ensuring model, serial, installation, and customer information is entered correctly.• Update and audit ServiceTitan customer location files so installed equipment details, warranty information, and registration notes remain complete and current.
2026-05-15T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply. Here’s how you’ll contribute each day: • Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.• Utilize Microsoft Word to create, format, and edit documents with accuracy.• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.• Maintain organized filing systems to support easy retrieval of records.• Collaborate with team members to support administrative projects and deadlines.• Prepare correspondence and reports as needed.• Assist in scheduling meetings and managing calendars for staff.• Ensure a welcoming and detail-oriented environment for visitors and callers.• Handle confidential information with discretion and attention to detail.
2026-05-15T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes. Responsibilities: • Evaluate and organize physical and digital files to align with established folder structures and retention policies. • Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records. • Collaborate with file room personnel to categorize and manage documentation efficiently. • Ensure compliance with organizational policies regarding document retention and destruction. • Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions. • Maintain accurate records of purged and retained documents for auditing purposes. • Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation. • Engage in data entry tasks to update file inventories and track progress. • Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed. • Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.
2026-05-14T00:00:00Z

Administrative Assistant

Des Moines, IA
onsite
Temporary to Hire
23.5 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and provide dependable coordination for their office in Des Moines, Iowa. This contract position with the potential to become permanent is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with accuracy, and communicates professionally across a range of administrative tasks. The right candidate will bring strong organizational skills, sound judgment, and advanced proficiency with Microsoft Office tools to help keep workflows efficient and well organized. Responsibilities:• Provide day-to-day administrative support for office leadership and assist field personnel with a wide range of operational needs.• Handle incoming calls and emails, respond to routine inquiries, and direct requests to the appropriate contacts in a timely manner.• Maintain accurate records through data entry, document updates, and organized tracking of important information.• Coordinate calendars, schedule appointments, and help arrange meetings and other business activities as needed.• Prepare, format, and revise correspondence, reports, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint. Administrators looking for their next career move, please apply today! Please apply through our Robert Half website or call 515.706.4974!
2026-05-13T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative AssistantOpportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact· Fielding telephone calls· Receiving and directing visitors· Word processing, filing and faxing· Support on diverse projects for other employees as neededPlease apply online or through our Robert Half app
2026-05-01T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Chicago, Illinois. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks. The ideal candidate is organized, efficient, and possesses excellent communication skills. Responsibilities: • Manage and organize office files, records, and documents to ensure accessibility and accuracy. • Answer inbound calls promptly, providing attentive assistance and directing inquiries as needed. • Perform data entry tasks with precision, maintaining the integrity of office databases. • Coordinate schedules and appointments to optimize team productivity. • Serve as the first point of contact for visitors, ensuring a welcoming and attentive environment. • Prepare and distribute correspondence, reports, and other materials in a timely manner. • Support team members with administrative tasks and special projects as required. • Maintain office supplies inventory and place orders when necessary. • Assist in creating and updating internal documents, forms, and templates. • Uphold confidentiality and handle sensitive information with discretion.
2026-05-06T00:00:00Z

Administrative Assistant

Salinas, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued. Responsibilities: • Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases. • Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities. • Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required. • Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff. • Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers. • Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members. • Compile and post statistical data, support budget development, and process invoices for payment. • Train personnel on clerical processes and cross-train staff to perform critical functions. • Research and gather information needed for compliance, payroll reports, and other administrative tasks. • Assist in preparing materials and agendas for board meetings and other special projects as assigned.
2026-05-06T00:00:00Z

Administrative Assistant

Battle Creek, MI
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for an Administrative Assistant to provide dependable office support for a non-profit organization in Michigan. This Contract position is ideal for someone who enjoys keeping daily operations organized, assisting internal teams, and creating a welcoming front-office experience. The role offers an opportunity to contribute to a busy administrative environment through communication, coordination, and accurate record management. 100% onsite, Monday- Friday: 8a-5p – hours reduced due to summer hours and ½ Fridays. After June 5th Fridays will be off and the role would be 34 hours a week. Contract role with a possibility of being hired in. Responsibilities:• Manage front-desk and general office activities, ensuring visitors and callers receive timely and helpful assistance.• Respond to inbound phone calls, direct inquiries to the appropriate staff, and relay messages accurately.• Perform data entry tasks with close attention to detail to maintain organized and current records.• Support departmental administrative needs by preparing documents, handling routine correspondence, and assisting with scheduling.• Maintain office files, forms, and supplies so day-to-day operations run smoothly and efficiently.• Assist with a variety of general office duties as needed to support staff and business functions.• Demonstrate reliable attendance, strong organization, and courteous communication.• Handle physical office tasks such as filing, moving materials, and completing other duties that may require standing, walking, bending, or lifting items within established guidelines.
2026-05-15T00:00:00Z

Administrative Assistant

Quincy, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily scheduling and onsite meeting coordination in Quincy, Massachusetts. This Long-term Contract opportunity is ideal for someone who communicates confidently with both front-desk contacts and senior-level stakeholders while keeping events and calendars running smoothly. The role focuses on administrative support, meeting logistics, and catering coordination in a fully onsite environment. Responsibilities: • Coordinate onsite meetings by arranging schedules, confirming attendees, and managing logistics from start to finish. • Work with internal teams and external vendors to organize meeting details and ensure a smooth experience for all participants. • Oversee food and beverage arrangements for meetings and lunches, including placing catering orders and confirming delivery timing. • Communicate professionally with a wide range of contacts, from reception staff to executive-level participants, to align calendars and meeting expectations. • Maintain accurate scheduling records and provide administrative support for day-to-day office operations. • Enter and update information in office systems and documents using Microsoft Office tools. • Assist with inbound calls and general reception-related tasks as needed to support the broader team.
2026-05-14T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a proactive, detail-oriented Administrative Assistant to keep our daily operations running like a well-oiled machine. You will be the face of the office and the backbone of our administrative workflow. If you are a master of calendars, a professional communicator, and someone who thrives on staying organized, we want to meet you.Key Responsibilities<ul><li>Office Coordination: Manage daily office operations, including mail distribution, supplies procurement, and maintaining a tidy workspace.</li><li>Scheduling: Coordinate complex calendars, book travel arrangements, and organize internal/external meetings.</li><li>Communication: Act as the first point of contact for clients and vendors via phone, email, and in-person.</li><li>Documentation: Prepare reports, maintain digital and physical filing systems, and assist with basic data entry.</li><li>Project Support: Assist various departments with special projects, event planning, and presentation prep.</li></ul>
2026-05-11T00:00:00Z

Administrative Assistant

Southold, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and deliver responsive service to customers. This Long-term Contract position is ideal for someone who enjoys managing front-desk activity, handling communications, and keeping administrative tasks organized and accurate. The role requires a detail-oriented approach, strong attention to detail, and the ability to balance customer interaction with routine office support. Responsibilities:• Manage incoming phone calls and greet visitors courteously, ensuring each inquiry is directed appropriately and handled with care.• Provide day-to-day administrative support by organizing records, preparing documents, and maintaining an efficient office environment.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Support customer service activities by responding to questions, relaying messages, and assisting with general requests.• Perform reception-related duties such as monitoring the front desk, coordinating communications, and maintaining a welcoming atmosphere.• Assist with scheduling, filing, and other clerical tasks to help keep daily operations running smoothly.
2026-05-13T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and help deliver a responsive, detail-focused experience for tenants and visitors in Miami, Florida. This is a Long-term Contract position that requires strong organization, clear communication, and the ability to manage multiple administrative priorities in a fast-paced property management environment. The ideal candidate will oversee service request coordination, office support functions, and records administration while helping maintain smooth day-to-day operations. Responsibilities: • Serve as a primary point of contact for tenant inquiries, responding promptly or directing requests to the appropriate team for resolution. • Record incoming service issues, coordinate dispatch activity, and follow through on open items to support timely completion and tenant satisfaction. • Review general request documentation, confirm that vendor insurance records are complete and current, and maintain organized approval files by month. • Sort, stamp, and distribute incoming mail and fax communications, while also assisting with outgoing shipments, courier arrangements, and deliveries. • Manage conference room scheduling and help keep shared office spaces, storage areas, kitchen stations, and copy rooms orderly and ready for use. • Monitor inventory levels for office, kitchen, shipping, and printer supplies, placing routine orders to ensure materials remain available. • Maintain recurring administrative logs, including weekly pest control tracking and other operational records as required. • Prepare weekly accounts payable batches, enter related data, distribute payments, and keep financial support files accurate and up to date. • Review purchase order activity on a monthly basis and follow up on outstanding invoices to support timely processing. • Track tenant and vendor certificates of insurance, verify compliance requirements, and upload or maintain documentation in designated company platforms.
2026-05-14T00:00:00Z

Administrative Assistant

Augusta, ME
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Augusta, Maine. In this long-term contract position, you will play a key role in ensuring smooth office operations and providing essential support to leadership and staff. This role is fully onsite and offers an opportunity to work in a beautifully restored historic building. Responsibilities: • Schedule and coordinate meetings as requested, ensuring all arrangements are handled efficiently. • Manage daily office tasks, including drafting letters, memos, and reports. • Maintain both physical and electronic filing systems to ensure organized record-keeping. • Monitor inventory and order office supplies to meet operational needs. • Collect and distribute incoming mail in a timely manner. • Prepare, format, proofread, and edit documents for executive presentations and board meetings. • Arrange travel accommodations and itineraries for staff members as needed. • Serve as the first point of contact by answering inbound calls and addressing inquiries. • Assist with data entry and maintaining accurate records. • Perform other administrative duties as assigned to support the office's functionality.
2026-05-07T00:00:00Z

Administrative Assistant

Duluth, GA
onsite
Temporary / Contract
18 - 23 USD / Hourly
Job Summary We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role is essential to keeping the office organized, efficient, and running smoothly. Key Responsibilities Provide administrative support including scheduling, correspondence, and document preparation Answer phone calls, greet visitors, and manage incoming mail and packages Maintain electronic and physical filing systems Prepare reports, spreadsheets, and presentations as needed Order and manage office supplies and inventory Coordinate meetings, calendars, and conference rooms Assist with onboarding and offboarding tasks (paperwork, system access, workspace setup) Support internal communications and general office coordination Handle confidential information with discretion
2026-05-08T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant. This Long-term Contract position is ideal for someone who can manage competing priorities, handle confidential information with discretion, and provide dependable support to division leadership in a fast-paced environment. The role involves coordinating schedules, maintaining records, tracking communications, and assisting with administrative projects that help the division operate efficiently. Responsibilities:• Oversee divisional records by organizing files, supporting retention and archiving activities, and arranging digitization of documents when needed.• Safeguard sensitive information by applying confidentiality standards to both paper and electronic materials.• Coordinate meetings with internal teams and external partners, ensuring logistics and scheduling details are handled accurately.• Manage leadership calendars by resolving conflicts, prioritizing requests, and keeping daily schedules up to date.• Review incoming correspondence and documentation, route materials appropriately, and prepare items for leadership review before deadlines.• Generate reports from various systems to support administrative and operational needs across the division.• Prepare and complete required state documentation to ensure timely processing of administrative paperwork.• Contribute to division-wide initiatives by assisting with projects such as workspace coordination, document organization, and other operational assignments.
2026-05-13T00:00:00Z

Administrative Assistant

Palm Desert, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who brings strong organizational skills, a capable presence, and a responsive approach to customer service. The ideal candidate will help maintain efficient administrative processes, assist with financial data entry tasks, and provide dependable support across a busy office environment. Responsibilities: • Serve as a primary point of contact for residents, addressing questions and concerns in a timely and attentive manner. • Enter invoices and complete routine data input with accuracy while supporting day-to-day administrative workflows. • Assist with basic general ledger coding and help organize financial documentation for internal use. • Maintain orderly records, update files, and ensure administrative information is accurate and easy to access. • Prepare correspondence, trackers, and simple reports using Microsoft Office applications. • Provide front office and clerical support, including phone coverage and reception-related duties as needed. • Contribute to overall team efficiency by handling additional administrative assignments and office support tasks.
2026-05-15T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This is a Long-term Contract position suited for someone who can manage front-office activities, maintain accurate records, and provide clear communication support across the team. The ideal candidate will be comfortable handling a high volume of administrative tasks while ensuring a welcoming and efficient office environment. Responsibilities:• Manage incoming phone calls and direct inquiries to the appropriate contacts in a timely and organized manner.• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining office records.• Enter, update, and verify data in internal systems with a strong focus on accuracy and completeness.• Coordinate interview scheduling by working with candidates and internal team members to confirm availability and logistics.• Support front-desk and reception activities, including greeting visitors and assisting with general office needs.• Monitor Outlook calendars, email correspondence, and meeting arrangements to help keep schedules organized.• Assist with administrative processes related to office operations and team support as assigned.Use Dayforce
2026-05-15T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-05-15T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team. Responsibilities:<ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Waipahu, HI
onsite
Temporary to Hire
20 - 23 USD / Hourly
Administrative Assistant – Contract-to-Hire (Onsite in Waipahu, HI)Our company in Waipahu is seeking a detail-oriented Administrative Assistant to join our onsite team. This position begins as a contract or temporary role, with the potential for permanent employment based on performance. Applicants must reside on Oahu, as this role requires full-time onsite presence. Key Responsibilities:<ul><li>Efficiently process and enter orders, ensuring accurate recordkeeping.</li><li>Organize and handle paperwork, including scanning and filing documents.</li><li>Coordinate with operations staff and managers to support effective workflow.</li><li>Deliver excellent customer service, promptly resolving inquiries and concerns.</li><li>Manage communications and interactions with internal teams and external stakeholders.</li><li>Use Microsoft Excel for basic formulas and data management tasks.</li><li>Perform accurate, timely 10-key data entry.</li><li>Collaborate across teams to meet deadlines and achieve shared objectives.</li><li>Maintain clear communication to promote smooth business operations.</li><li>Adhere to company policies and business casual dress standards.</li></ul>Application Instructions: If you are organized, collaborative, and dedicated to supporting business operations, please call 808-531-0800 to apply. Preference is given to candidates currently residing in Hawaii.
2026-05-08T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 25 USD / Hourly
Our client is seeking an Administrative Assistant to provide onsite support within an education-focused organization. This role is perfect for someone who thrives in a structured environment and enjoys supporting staff, students, and visitors through strong administrative coordination. Candidates must currently reside in Hawaii due to onsite work requirements. To apply, please call us at 808-531-0800. Responsibilities<ul><li>Provide front-office and administrative support to leadership and staff</li><li>Answer phones, respond to emails, and greet students, families, and visitors</li><li>Coordinate calendars, meetings, and event logistics</li><li>Prepare reports, memos, and educational materials as needed</li><li>Maintain student or departmental records with confidentiality</li><li>Order supplies and assist with office organization</li><li>Support data entry, filing, and document management</li><li>Assist with general administrative projects and office operations</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Gettysburg, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Are you organized, proactive, and love being the backbone of a busy office? We’re looking for a reliable Administrative Assistant to support daily operations and help keep everything running smoothly! What You’ll Be Doing<ul><li>Provide day-to-day administrative and clerical support</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Assist with filing, data entry, and document preparation</li><li>Support internal teams with special projects and general office needs</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Ashley, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Are you highly organized, detail-oriented, and ready to be the backbone of a busy office? Robert Half is seeking an Administrative Assistant to provide vital support and help keep operations running smoothly. This role is a great opportunity for someone who enjoys managing multiple tasks, communicates clearly, and thrives in a dynamic team environment. Key Responsibilities:<ul><li>Provide general administrative support, including answering phones, managing correspondence, and scheduling meetings and appointments</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Organize and maintain up-to-date filing systems for both paper and electronic records</li><li>Coordinate meetings, events, and travel arrangements</li><li>Manage office supply inventory and handle vendor relationships</li><li>Assist with data entry and manage internal databases</li><li>Support other team members and departments as needed</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
21.63 - 27 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily business operations for a real estate and property team in Raleigh, North Carolina. This Long-term Contract position offers the opportunity to provide broad administrative, coordination, and office support while working closely with leadership and cross-functional partners. The role is ideal for someone who is organized, attentive to detail, and comfortable balancing scheduling, documentation, financial support tasks, and event coordination in a fast-paced environment. Responsibilities: • Coordinate schedules, manage calendars, and arrange meetings for leadership and regional teams to keep priorities organized and on track. • Maintain well-structured digital files, business records, and supporting documentation to ensure information is accurate and easy to access. • Provide reception and front office coverage when needed, including greeting visitors and handling inbound communication in a courteous manner. • Prepare clear written communication such as internal correspondence, client-facing messages, and recurring quarterly letters. • Act as a point of coordination across departments, helping information move efficiently between teams such as operations and accounting. • Process expense submissions and supporting backup, reconcile company card activity, and verify receipts for completeness and accuracy. • Review invoices before approval, apply appropriate transaction coding, and assist with financial tracking and periodic reporting across weekly, monthly, quarterly, and annual timelines. • Build and update spreadsheets using formulas and formatting tools to organize operational and financial data with a high degree of accuracy. • Lead planning and execution for corporate events and special projects by managing vendors, schedules, budgets, logistics, and on-site support.
2026-05-15T00:00:00Z

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