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719 results for Human Resources Assistant jobs

HR Recruiter

Boca Raton, FL
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an HR Recruiter to join a growing organization in Florida on a Contract to permanent basis. This onsite role will support high-volume hiring needs across positions while serving as a key contributor within the HR function. The ideal candidate brings hands-on experience managing the full recruiting lifecycle, building talent pipelines, and guiding candidates through selection and onboarding in a fast-moving environment. Responsibilities:• Manage end-to-end recruitment activities for a range of openings, from initial sourcing through offer coordination and onboarding support.• Identify and engage candidates with experience in roles such as title clerks, processors, tag agency clerks, and other related positions across the business.• Use the applicant tracking system, including Paycor, to post jobs, track candidate progress, maintain records, and support hiring workflows.• Conduct phone screens and in-person interviews, using thoughtful questioning techniques to assess qualifications, experience, and overall fit.• Partner with hiring managers and interview teams to schedule interviews, gather feedback, and move candidates efficiently through the process.• Coordinate pre-employment steps such as background checks, I-9 documentation, and onboarding tasks to support a smooth hiring experience.• Adapt recruiting efforts based on changing hiring volume and shifting business needs, maintaining progress during both high-demand and slower periods.• Contribute to a positive candidate experience by communicating clearly, providing timely updates, and representing the organization professionally throughout the hiring process.
2026-05-15T00:00:00Z

HR Recruiter

Bryn Mawr, PA
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an HR Recruiter to join a growing service organization in Malvern, Pennsylvania. This onsite role is a contract opportunity with the potential to become permanent, designed for someone who enjoys building candidate pipelines, connecting with talent, and managing recruitment activity from initial outreach through interview coordination. The ideal candidate brings recruiting experience, strong communication skills, and the ability to stay organized in a fast-paced environment while handling a high volume of daily candidate interactions. Responsibilities:• Manage full-cycle recruitment activities for open positions, from sourcing candidates through final-stage coordination.• Conduct a high volume of outbound calls each day to identify, engage, and screen prospective applicants.• Lead intake conversations and interviews to assess qualifications, experience, and overall fit for available roles.• Build and maintain candidate pipelines using proactive sourcing strategies across relevant channels.• Track applicant activity, interview progress, and recruitment updates within the applicant tracking system.• Partner with staffing stakeholders to understand personnel needs and support timely recruitment efforts.• Coordinate interview scheduling and follow-up communication to ensure a smooth candidate experience.• Use Microsoft Office tools to prepare recruitment records, maintain documentation, and support reporting needs.
2026-05-19T00:00:00Z

HR Recruiter

Auburn, IN
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client is a well-established organization headquartered in Auburn, Indiana, with a growing global presence. Known for its strong culture and commitment to excellence, the company offers employees the opportunity to be part of a collaborative, fast-paced environment with international reach. Position Overview We are seeking a motivated and personable Recruiter to join the team. This role is ideal for someone early in their career who thrives on connecting with people, has strong communication skills, and is eager to grow in talent acquisition. The Recruiter will play a key role in the hiring process by conducting initial candidate screenings, assessing soft skills and cultural fit, and supporting hiring managers across various departments. Key Responsibilities Conduct initial phone and virtual interviews to evaluate candidate qualifications, communication skills, and overall fit Review resumes and identify potential candidates for open positions Partner with hiring managers to understand role requirements and candidate profiles Maintain accurate candidate records within the applicant tracking system Provide a positive and detail oriented candidate experience throughout the hiring process Assist with scheduling interviews and coordinating next steps
2026-05-18T00:00:00Z

HR Recruiter

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Robert Half is searching for Human Resources Recruiters for local ongoing opportunities. If you are looking to advance your career in recruitment, please apply today. For immediate consideration apply today!· Source candidates using a variety of search methods to build a robust candidate pipeline· Screen candidates by reviewing resumes and job applications, and performing phone screenings· Take ownership of candidate experience by designing and managing itDevelop job postings, job descriptions, and position requirements· Perform reference checks as need· Facilitate the offer process by extending the offer and negotiationg employment terms· Manage onboarding and new hire process· Stay abreast of recruiting trends and best practices· Manage the overall interview, selection, and closing process· Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
2026-05-20T00:00:00Z

HR Recruiter

Santa Ana, CA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for an HR Recruiter to support hiring efforts for a short-term contract assignment based onsite in California. This role is ideal for someone who can step in quickly, manage active recruiting needs with minimal ramp-up, and deliver a strong candidate experience from sourcing through offer coordination. The position focuses on full-cycle recruiting and day-to-day talent acquisition support in a fast-paced corporate environment. Responsibilities: • Manage the end-to-end recruitment process for open positions, from intake discussions through candidate selection and onboarding coordination. • Source talent through multiple channels, including job boards, databases, referrals, and proactive outreach. • Screen applicants to assess experience, qualifications, and overall fit with hiring needs and organizational expectations. • Schedule and conduct interviews while guiding candidates through each stage of the hiring process. • Partner closely with hiring managers to clarify role requirements, align on candidate profiles, and maintain progress on urgent openings. • Maintain accurate and timely records within the applicant tracking system to ensure organized workflows and reporting visibility. • Communicate regularly with candidates and internal stakeholders to provide updates, next steps, and hiring timelines. • Support short-term recruiting coverage by handling active requisitions efficiently during a contract staffing gap.
2026-05-22T00:00:00Z

Family Law Legal Assistant

Camp Hill, PA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client is currently seeking a Family Law Legal Assistant to support a busy legal team in Camp Hill, Pennsylvania. This position is ideal for someone who is highly organized, comfortable managing court-related documentation, and confident working in a family law environment. The role focuses on keeping case materials accurate, deadlines on track, and filings completed efficiently while providing dependable administrative support to attorneys. Responsibilities:• Prepare, review, and submit legal documents for electronic filing with courts and related agencies.• Coordinate court submissions and maintain organized records to ensure all case materials are current and accessible.• Support attorneys with family law matters by drafting correspondence, assembling case files, and tracking important deadlines.• Monitor filing requirements and procedural timelines to help keep matters moving forward without delay.• Communicate with courts, clients, and internal team members regarding documentation, scheduling, and case status updates.• Assist with civil litigation support tasks, including document management, hearing preparation, and file organization.
2026-05-05T00:00:00Z

Safety Administrative Assistant

Fresno, CA
onsite
Temporary to Hire
17 - 18 USD / Hourly
We are looking for a Safety Administrative Assistant to support daily office operations for a construction-focused organization. This contract-to-permanent position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with callers and visitors, and maintaining accurate records in a fast-paced environment. The role blends front-office support with data management and general administrative coordination to help the team operate efficiently. Responsibilities: • Manage day-to-day administrative tasks that support office and safety-related operations within a construction environment. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous front-line support to internal and external contacts. • Enter, update, and maintain records with a high level of accuracy to ensure documentation remains current and accessible. • Welcome visitors and handle reception responsibilities while maintaining a detail-focused and organized office presence. • Prepare, file, and organize forms, reports, and other business documents needed for daily operations. • Coordinate with team members to track information, follow up on outstanding items, and keep administrative workflows moving efficiently. • Support general office activities such as scheduling, correspondence, and document distribution to assist multiple departments as needed.
2026-05-14T00:00:00Z

Senior HR Manager

Gaylord, MN
onsite
Temporary / Contract
58 - 63 USD / Hourly
We are looking for an experienced Senior HR Manager to join our team in Gaylord, Minnesota. This is a long-term contract position within the manufacturing industry, where you will play a pivotal role in managing human resources operations and driving employee engagement. The ideal candidate will possess strong leadership skills and a deep understanding of HR practices, policies, and systems. Responsibilities: • Develop and implement strategies to enhance employee satisfaction and foster positive workplace relationships. • Lead and manage the HR team by setting goals, providing mentorship, and ensuring alignment with business priorities. • Offer guidance and resolve employee concerns through consultation, investigation, and policy review. • Create and execute recruitment strategies to attract and retain top talent for the organization. • Ensure consistent and fair application of company policies and employment practices. • Collaborate with internal teams to design and deliver employee development programs that align with operational objectives. • Review and maintain employee records for accuracy, approving necessary updates. • Provide expertise in administering benefits, union contracts, and payroll systems. • Partner with leadership to evaluate HR processes and improve organizational effectiveness.
2026-04-23T00:00:00Z

Administrative Assistant II

Rock Hill, SC
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for an experienced and dependable Part Time Administrative Assistant to support daily front office operations for a machinery manufacturing organization in Rock Hill, South Carolina. This contract-to-permanent position is fully onsite and offers an excellent opportunity for someone who enjoys creating a welcoming office environment while keeping administrative activities organized and moving efficiently. The ideal candidate brings strong communication skills, confidence handling multiple priorities, and a detail-oriented presence when interacting with visitors, employees, and external partners. The hours are Monday through Friday 8:30 am to 1 pm, roughly 20-25 hours a week. Responsibilities:• Welcome guests and ensure each visitor is directed promptly to the appropriate person or department.• Manage the front desk by answering multi-line phone calls, responding to routine inquiries, and relaying messages accurately.• Coordinate calendars and arrange appointments, meetings, and other office scheduling needs.• Maintain digital and physical records with a strong focus on accuracy, organization, and effective spreadsheet tracking.• Support office operations by helping oversee supply needs and working with outside facility service providers when maintenance issues arise.• Communicate office concerns, updates, and recurring issues to leadership in a timely and detail-oriented manner.• Provide general administrative support such as data entry, document preparation, and correspondence using Microsoft Office applications.• Contribute to a positive workplace experience by offering courteous assistance to employees, guests, and vendors throughout the day.
2026-05-15T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-05-08T00:00:00Z

Accounting and Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
72000 - 82000 USD / Yearly
We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:• Professional, approachable with all stakeholders• Team‑oriented and collaborative mindset• Handle mail intake, scanning, distribution, and filing• Process, code, and file invoices and documents• Reconcile vendor statements and resolve issues• Review and code credit card activity• Apply payments, credits, and refunds• Prepare bank deposits (mobile and physical)• Generate AR, payment, and receivable reports• Follow up on past‑due balances and send statements• Respond to and document inquiries• Manage key/fob requests and charges• Download and format payroll reports• Research and resolve account discrepancies• Assist with bank, credit card, and system reconciliations• Support financial reports, budgets, forecasts, and filings• Organize annual compliance files• Follow financial policies and controls• Perform other assigned duties
2026-05-22T00:00:00Z

Human Resources (HR) Rep II (Contractor)

Philadelphia, PA
remote
Temporary / Contract
17 - 17.21 USD / Hourly
We are looking for an experienced HR specialist to support employees and managers with complex human resources inquiries. This Long-term Contract position focuses on resolving escalated questions related to HR policies, payroll, tax matters, and employee relations while helping strengthen service delivery across the HR support function. The ideal candidate will bring strong communication skills, sound judgment, and a continuous improvement mindset to a fast-paced shared services environment. Responsibilities:• Resolve advanced HR inquiries from employees and managers, including issues involving policy interpretation, payroll concerns, tax-related questions, and employee relations matters.• Address escalated cases referred by HR Advisors and deliver timely, accurate follow-up in alignment with established service expectations.• Research and manage non-routine HR issues that fall outside standard training, using independent judgment to determine appropriate solutions.• Contribute to the ongoing effectiveness of HR Shared Services by completing assigned process work and identifying ways to improve efficiency and service quality.• Collaborate with HR teams and business partners to strengthen alignment, share knowledge, and support consistent service across departments.• Assist with the rollout and operational support of new HR services and related project activities as they move into team workflows.• Maintain and enhance departmental knowledge resources and databases so advisors can independently resolve a broader range of incoming requests.• Provide guidance and day-to-day support to entry-level representatives and newly onboarded team members when needed.• Support variable scheduling needs, including evenings, weekends, and overtime, while maintaining reliable attendance and punctuality.• Perform additional HR support duties as assigned to meet team and business needs..
2026-05-20T00:00:00Z

Senior Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a highly organized Senior Executive Assistant to support senior leadership at a multi-strategy investment firm located in the Greater Philadelphia Region. This Long-term Senior Executive Assistant contract opportunity is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles sensitive matters with discretion. The person in this role will serve as a trusted partner to executive leadership by coordinating priorities, streamlining communication, and ensuring daily operations run efficiently. What you get to do every single day:• Manage a complex executive calendar, aligning meetings and commitments with shifting business priorities while resolving scheduling conflicts proactively.• Coordinate domestic and international travel arrangements, including itineraries, meeting schedules, materials, and related logistics.• Serve as a central point of contact for the executive office, directing requests appropriately and facilitating efficient communication with internal and external stakeholders.• Organize Board of Directors and leadership meetings by scheduling sessions, preparing agendas, assembling presentation materials, and overseeing meeting logistics.• Draft, edit, and distribute accurate correspondence, reports, and other confidential documents with a high degree of accuracy and discretion.• Monitor incoming issues, requests, and follow-up items for executive leadership, helping assess urgency and recommending next steps when appropriate.• Support cross-functional communication by keeping departments informed of executive priorities, commitments, and time-sensitive developments.• Handle expense reporting, special projects, and event coordination, including catering and logistics for client and leadership meetings.• Assist with occasional personal administrative matters and provide dependable support outside standard business hours when needed.
2026-04-23T00:00:00Z

HR/ Payroll Specialist

Moline, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an HR/ Payroll Specialist to support core people operations for a well known organization. This position blends payroll administration, benefits support, recruiting coordination, and employee relations to help deliver a consistent and positive employee experience. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with employees and managers across the full employment lifecycle. Responsibilities:• Process payroll accurately and on schedule while handling sensitive employee information with a high degree of discretion.• Oversee benefits administration by managing enrollments, updates, and employee communications regarding available programs.• Support hiring efforts from requisition through onboarding, helping create a smooth and positive experience for candidates and new hires.• Coordinate leave administration, including tracking eligibility, documentation, and return-to-work details for various types of absences.• Advise managers and employees on workplace policies, performance matters, and employee relations concerns in a timely and effective manner.• Monitor HR practices for alignment with applicable employment laws, regulations, and industry requirements.• Maintain accurate employee records and prepare HR reports that assist leadership with workforce planning and decision-making.• Recommend and implement improvements to HR processes that increase efficiency and strengthen the overall employee experience.• Build collaborative partnerships across departments by serving as a responsive and service-oriented HR resource.
2026-05-21T00:00:00Z

Public Entity Legal Assistant

Pasadena, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Public Entity Legal Assistant to provide high-level administrative and legal support within the Hearings Division of a newly established department in Pasadena, California. This Long-term Contract opportunity is well suited for someone who can manage sensitive matters with discretion while supporting hearing-related operations in a public sector legal environment. The role calls for strong communication, sound judgment, and the ability to stay organized while coordinating calendars, filings, and hearing documentation. Responsibilities:• Provide day-to-day legal administrative support to the Senior Hearing Officer and assist with the efficient operation of hearing-related activities.• Coordinate schedules, maintain legal calendars, and track important deadlines for hearings, meetings, and related proceedings.• Prepare, review, and organize legal documents, correspondence, agendas, and supporting materials for administrative hearings and meetings.• File documents through electronic filing systems and ensure submissions are completed accurately and within required timeframes.• Attend hearings and meetings as needed, capture clear meeting notes, and help maintain complete and well-organized records.• Communicate professionally with internal staff, external parties, and members of the public while handling sensitive or confidential matters with tact.• Support case and document management activities by maintaining files, monitoring status updates, and assisting with administrative processes tied to legal proceedings.
2026-05-21T00:00:00Z

Part-Time Legal Assistant

Dallas, TX
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is working with a plaintiff-side personal injury firm, that is seeking a Part-Time Legal Assistant to support its catastrophic injury litigation practice. This role is ideal for a detail-oriented legal support professional with experience assisting attorneys in complex personal injury matters and managing a fast-paced caseload.The Legal Assistant will provide administrative and litigation support throughout the life of catastrophic injury cases, from intake through trial preparation. The ideal candidate will be highly organized, proactive, and comfortable handling sensitive client matters with professionalism and empathy. Based on general knowledge.Key Responsibilities:<ul><li>Provide day-to-day administrative and legal support to attorneys handling catastrophic injury and personal injury litigation matters. Based on general knowledge.</li><li>Draft, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case-related documents. Based on general knowledge.</li><li>Assist with filing documents in state and/or federal court, including e-filing and service coordination. Based on general knowledge.</li><li>Maintain case files, organize medical records, billing records, and other litigation documents. Based on general knowledge.</li><li>Coordinate scheduling for depositions, hearings, mediations, client meetings, and other case-related events. Based on general knowledge.</li><li>Communicate with clients, medical providers, experts, court personnel, and opposing counsel in a professional manner. Based on general knowledge.</li><li>Support trial preparation by organizing exhibits, binders, witness materials, and document production. Based on general knowledge.</li><li>Track deadlines, monitor calendars, and help ensure timely completion of litigation tasks. Based on general knowledge.</li></ul>
2026-05-12T00:00:00Z

HR & Payroll Specialist

Monterey, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented HR & Payroll Specialist to support daily people operations and payroll activities in Monterey, California. This position combines hands-on payroll administration with core human resources responsibilities, including employee support, record management, and benefits coordination. The ideal candidate brings sound judgment, strong organizational skills, and the ability to manage sensitive information with professionalism in a fast-moving work environment. Responsibilities:• Manage recurring payroll activities by reviewing time records, updating pay data, and ensuring payroll documentation remains accurate and current.• Coordinate hiring and onboarding tasks, including employment paperwork, orientation support, and upkeep of personnel files.• Oversee employee benefits administration by assisting with enrollments, status updates, terminations, and retirement plan coordination.• Monitor HR and payroll practices for alignment with applicable federal, state, and local labor and wage regulations.• Serve as a point of contact for employee inquiries related to pay, benefits, workplace policies, and other HR topics.• Support employee relations efforts through documentation, reporting preparation, audit assistance, and policy or handbook revisions.• Safeguard confidential employee and business information while handling records and communications with discretion.• Partner with leadership to help maintain efficient HR processes and dependable payroll support across the organization. Posted by Recruiting Director Scott Moore
2026-05-12T00:00:00Z

Legal Practice Assistant

Irvine, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Legal Practice Assistant to support a busy Commercial Litigation team in Irvine, California. This contract opportunity is ideal for a meticulous legal assistant who thrives in a fast-paced law firm setting and can manage litigation support with precision. The role will partner closely with attorneys on civil and commercial litigation matters, helping keep filings, calendars, and case materials organized and compliant. Candidates who are comfortable with court procedures, document preparation, and deadline-driven work will be well positioned for success. Responsibilities: • Prepare, revise, and proofread litigation documents to ensure proper formatting, consistency, and compliance with court and firm standards. • Coordinate state and federal court filing activities, including electronic submissions and related procedural support for active matters. • Maintain attorney calendars by tracking hearings, filing deadlines, and case milestones using calendaring tools such as Compulaw. • Research court-specific requirements and local rules to support accurate filings and timely case management. • Provide day-to-day practice support for a team of attorneys, helping manage workflow across an attorney group. • Organize case materials, exhibits, and supporting documents in electronic formats, including compiling, combining, and managing PDF files. • Assist with litigation preparation by assembling binders, case documentation, and other materials needed for hearings, depositions, and trial readiness. • Support discovery-related work by helping prepare, organize, and track draft responses and related case documents.
2026-05-12T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
71000 - 108000 USD / Yearly
We are looking for a dedicated Legal Practice Assistant to provide comprehensive support to a team of six attorneys specializing in Business Litigation, Finance, Trademark, and Bankruptcy. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a dynamic and fast-paced legal environment. If you thrive in a collaborative setting and excel at managing multiple priorities, we encourage you to apply. Responsibilities: • Coordinate attorney schedules, including managing calendars, organizing meetings, and arranging travel and conference logistics. • Prepare, proofread, and format legal documents such as contracts, pleadings, and correspondence, ensuring accuracy and adherence to deadlines. • Maintain and organize electronic and physical files using document management systems, ensuring easy access and compliance. • Conduct legal research and compile relevant materials to support attorneys in case preparation. • Assist with client and matter intake processes, including administrative tasks and expense reporting. • Provide backup support to team members, including entering attorney time and managing workload priorities. • Build and nurture strong relationships with clients, attorneys, and staff to support effective communication and collaboration. • Uphold confidentiality standards and contribute positively to the team’s environment and overall efficiency.
2026-05-21T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys across multiple legal disciplines. This position is well suited to someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven setting. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to work confidently with both legal documents and client-facing matters. Responsibilities: • Coordinate complex calendars for several attorneys, arrange meetings, and oversee travel, event, and conference scheduling logistics. • Prepare, revise, proofread, and format a variety of legal materials, including agreements, pleadings, and other case or transaction-related documents. • Organize and maintain digital and physical case files using document management platforms to ensure records remain accurate and accessible. • Assist with legal research tasks and compile correspondence, filings, and supporting documentation for attorney review. • Handle administrative processes related to new matters, client intake, expense submissions, and daily practice support activities. • Enter attorney time accurately and provide cross-coverage for colleagues when additional team support is needed. • Foster strong working relationships with clients, attorneys, and internal staff through responsive and courteous communication. • Safeguard confidential information and contribute to an efficient, collaborative team environment while managing multiple priorities effectively.
2026-05-19T00:00:00Z

Legal Practice Assistant

Irvine, CA
onsite
Temporary / Contract
35 - 62 USD / Hourly
Our client, a reputable and growing law firm in South Orange County, is seeking an experienced Legal Practice Assistant / Legal Secretary (4–9 years) to support a busy team of litigation and corporate attorneys. This role requires a highly organized, detail-oriented detail oriented who can manage complex litigation support while also assisting with corporate transactional workflows. The ideal candidate thrives in a fast-paced, deadline-driven environment and can work both independently and collaboratively in a hybrid setting. Key Responsibilities Litigation Support (Primary Focus) Provide full litigation support from case inception through trial, including: Drafting, formatting, and proofreading: Pleadings, motions, discovery, and correspondence Preparing TOCs/TOAs (Table of Contents / Table of Authorities) Manage e-filing in: California state courts (mandatory) Federal courts (CM/ECF preferred) Calendar and track: Court deadlines, hearings, depositions, and trial dates Litigation deadlines using docketing systems and court rules Prepare and organize: Hearing binders, trial binders, and exhibits Deposition notices, subpoenas, and deposition summaries Coordinate with: Courts, opposing counsel, court reporters, and vendors Corporate / Transactional Support (Preferred) Assist attorneys with corporate transactional matters, including: Preparing and revising agreements (NDAs, engagement letters, basic contracts) Proofreading and formatting corporate documents Maintain corporate records and assist with: Entity formations and filings (Secretary of State experience preferred) Corporate minute books and governance documents Support closing processes: Signature page tracking Compilation of closing binders Administrative & Attorney Support Manage complex attorney calendars, including: Scheduling meetings, deadlines, and travel Coordinate internal and external communications with clients Prepare and submit time entries, billing edits, and expense reports Open new matters and maintain client files (electronic and physical) Assist with conflict checks and engagement documentation Handle general administrative tasks, including document management and file organization
2026-05-09T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

Sr. Legal Administrative Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an experienced Sr. Legal Administrative Assistant to support a busy litigation practice in Phoenix, Arizona. This role is ideal for a detail-oriented individual who can keep legal matters organized, manage competing deadlines, and produce high-quality documents in a fast-paced services environment. The successful candidate will play a key part in coordinating case activity, supporting attorneys through trial preparation, and ensuring filings and records are handled accurately and on time. Responsibilities: • Coordinate attorney schedules by organizing meetings, travel, court appearances, depositions, and other time-sensitive commitments. • Create, revise, and finalize legal correspondence, reports, presentations, and litigation-related documents with a high degree of accuracy. • Support case development by maintaining orderly files, assembling exhibits, tracking evidence, and preparing materials for hearings and trial activities. • Draft, proofread, and format pleadings, motions, discovery materials, briefs, and other legal documents before attorney review and submission. • Submit filings to courts and administrative bodies through appropriate e-filing systems while ensuring adherence to procedural requirements and deadlines. • Act as a point of contact for attorneys, clients, witnesses, and outside experts to coordinate interviews, depositions, and case logistics. • Monitor docket activity and critical dates to help the legal team stay ahead of court rules, filing obligations, and litigation milestones. • Maintain document management systems and case records so information remains complete, accessible, and up to date for the broader team.
2026-05-13T00:00:00Z

Sr. Legal Administrative Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular downtown Dallas Law Firm is looking for a dynamic Litigation Legal Assistant to support her attorneys in the litigation Section. This role is ideal for a detail-oriented individual with experience in litigation support and administrative tasks within the legal field. You will play a critical part in ensuring the smooth operation of legal processes, supporting attorneys, and maintaining accurate documentation. Responsibilities:• Manage the preparation, drafting, and formatting of legal pleadings and documents for civil, commercial, and defense litigation cases.• Coordinate and oversee the electronic filing (e-filing) of legal documents with courts and other relevant entities.• Maintain and update attorney calendars, including scheduling court appearances, meetings, and deadlines.• Organize and manage docket systems to ensure compliance with all legal timelines and requirements.• Provide administrative support by handling correspondence, managing records, and maintaining document integrity.• Communicate effectively with attorneys, clients, and court representatives to relay essential information and updates.• Assist in trial preparation by organizing exhibits, filing motions, and compiling case files.• Ensure that litigation documents are accurate, complete, and submitted in a timely manner.• Research and retrieve case-related information to support legal proceedings.• Monitor and prioritize daily administrative tasks to ensure efficient workflow.It just takes a first step to lead to great things. Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-05-12T00:00:00Z

Sr. Legal Administrative Assistant

Addison, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Sr. Legal Administrative Assistant to provide strategic and operational support to the Chairman of a well known Company in Noth Dallas. This role goes beyond traditional administrative duties, requiring exceptional discretion, business acumen, and the ability to act as a trusted partner in high-level decision-making. If you thrive in a fast-paced, executive environment and have a proven ability to manage complex projects and communications, we invite you to apply. Responsibilities:• Act as a representative for the Chairman in select meetings, effectively communicating key decisions and directives.• Create detailed briefing materials, executive summaries, and decision-support documents to assist with strategic planning.• Manage complex calendars and schedules, ensuring seamless coordination of executive meetings and events.• Collaborate with executive leadership to prepare presentations and reports for high-level discussions.• Oversee administrative operations to maintain efficiency across multi-site locations.• Facilitate communication between the Chairman and stakeholders, ensuring timely follow-ups and resolutions.• Handle confidential information with utmost discretion and professionalism.• Assist in the planning and execution of strategic projects, ensuring alignment with organizational goals.• Monitor and prioritize tasks to meet deadlines in a fast-paced environment.• Support the Chairman in managing legal and administrative responsibilities effectively.A beautiful new chapter is about to unfold in your life story. Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-05-21T00:00:00Z

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