<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hillsboro, Oregon. In this role, you will provide essential support to ensure smooth day-to-day operations, from managing communications to maintaining organized records. This is an excellent opportunity for someone with a strong background in administrative tasks, communication, and data management.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize incoming calls, ensuring attentive and courteous communication at all times.</p><p>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.</p><p>• Organize and maintain office files, documents, and other administrative systems.</p><p>• Provide general support to office staff, including scheduling meetings and coordinating calendars.</p><p>• Greet visitors and direct them to the appropriate personnel or departments.</p><p>• Handle correspondence, including emails, memos, and other written communications.</p><p>• Ensure the office environment remains organized and efficient.</p><p>• Collaborate with team members to streamline administrative processes and improve efficiency</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail. As part of the hospitality industry, you will play a vital role in ensuring smooth daily operations and providing excellent administrative support.<br><br>Responsibilities:<br>• Manage and organize daily office operations to ensure efficiency.<br>• Answer and direct inbound calls professionally and promptly.<br>• Perform accurate data entry tasks to maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and handling inquiries.<br>• Coordinate and schedule meetings, appointments, and other administrative tasks.<br>• Prepare, review, and distribute correspondence and documentation as needed.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Support team members with administrative assistance for various projects.<br>• Ensure compliance with organizational policies and procedures in all administrative tasks.
<p><strong>Position Overview</strong></p><p>We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and internal teams. The ideal candidate is organized, professional, and comfortable handling a variety of tasks in a fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct incoming calls and emails</li><li>Greet visitors and provide a professional first point of contact</li><li>Perform data entry, filing, scanning, and document management</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare correspondence, reports, and internal documents</li><li>Order and maintain office supplies</li><li>Support departments and leadership with administrative projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide essential support to ensure smooth day-to-day office operations and deliver excellent service to both internal teams and external clients. This is a great opportunity for someone who thrives in a fast-paced administrative environment.<br><br>Responsibilities:<br>• Manage incoming calls, respond to inquiries, and route calls to the appropriate departments.<br>• Perform accurate data entry tasks, ensuring all records and databases are updated and maintained.<br>• Provide administrative support, including preparing correspondence, scheduling meetings, and organizing documents.<br>• Welcome and assist visitors, ensuring a courteous and friendly front-office experience.<br>• Coordinate and manage office supplies, ensuring that inventory is well-stocked and organized.<br>• Maintain and update client and internal databases to ensure information is current and accessible.<br>• Assist in creating reports, presentations, and other documents as needed.<br>• Support internal teams with various administrative tasks to ensure operational efficiency.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Collaborate with team members to streamline workflows and improve administrative processes.
<p>We are looking for a dedicated Administrative Assistant to join our team in Brunswick, Maine. In this role, you will provide essential support to ensure smooth daily operations in a construction-focused environment. This is a long-term contract position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic workplace.</p><p><br></p><p>Responsibilities:</p><p>• Perform general office administrative tasks, including maintaining organized records and handling correspondence.</p><p>• Create and update basic Excel reports to support project tracking and operational needs.</p><p>• Provide excellent customer service by responding to inquiries and assisting clients with attention to detail.</p><p>• Answer and manage inbound calls, directing them to the appropriate team members as needed.</p><p>• Handle data entry tasks with accuracy, ensuring all information is up-to-date and properly documented.</p><p>• Assist with receptionist duties, such as greeting visitors and managing front-desk operations.</p><p>• Collaborate with team members to support ongoing construction projects and meet deadlines.</p>
<p>We are looking for an Administrative Assistant to support daily office operations in Columbus, Ohio. This Long-term Contract position is ideal for someone who is comfortable working onsite, managing high volumes of physical documents, and maintaining organized records with a high level of accuracy. The role also requires flexibility to work a rotating schedule within business hours from 8:00 a.m. to 7:00 p.m.</p><p><br></p><p>Responsibilities:</p><p>• Review and sign organizational documents as needed to support administrative workflows</p><p>• Scan large volumes of paper records and convert them into well-organized digital files</p><p>• Sort and classify information from archived boxes to ensure materials are filed correctly</p><p>• Maintain accurate record organization so documents can be easily retrieved when needed</p><p>• Provide front office and general administrative support for onsite operations</p><p>• Handle inbound calls and assist with routine office communication in an organized manner</p><p>• Enter and update information in internal records with strong attention to detail</p>
We are looking for a detail-oriented Administrative Assistant/Executive Assistant to join our team in Cincinnati, Ohio. In this long-term contract role, you will play a pivotal part in supporting office operations and property management activities. The ideal candidate will bring strong organizational skills, a customer-focused approach, and the ability to ensure compliance with established policies and procedures.<br><br>Responsibilities:<br>• Organize and coordinate meetings, events, and schedules to ensure smooth operations.<br>• Prepare and manage bid proposals, service contracts, and invoices while assisting with compliance in property management processes.<br>• Review and code invoices for approval by the Property Manager to maintain accurate financial records.<br>• Oversee office supply inventory to ensure the office remains stocked and operational.<br>• Maintain contract administration systems, including tracking and filing contracts and certificates of insurance.<br>• Monitor property maintenance work orders and generate monthly status reports for the Property Manager.<br>• Administer the property purchase order system and maintain lease and contract files.<br>• Foster positive tenant and client relationships while tracking and addressing service calls.<br>• Assist in preparing monthly, quarterly, and annual management reports, including budget documentation.<br>• Process tenant bill-back invoices, staff hours, and check requests while ensuring accuracy and compliance.
<p>We are looking for an organized Administrative Assistant to support the team. This Contract position is ideal for someone who enjoys coordinating details, assisting students and staff, and helping programs run smoothly in a mission-driven non-profit environment. The person in this role will provide day-to-day administrative support, help prepare well-organized materials such as resumes, and assist leadership with scheduling, communication, and event coordination.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the team and assist the director with daily operational needs, scheduling, and follow-up tasks.</p><p>• Partner with departments to share accurate, timely information.</p><p>• Assist in planning and carrying out recruitment activities, including events.</p><p>• Maintain organized and up-to-date records for prospective students within the designated CRM platform.</p><p>• Review and refresh Welcome Center resources to ensure materials remain current, easy to access, and informative.</p><p>• Support resume development efforts and provide administrative assistance program activities.</p><p>• Perform general office and front-desk related duties, including document preparation, data entry, and other assigned administrative tasks.</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front-office environment, managing administrative tasks accurately, and providing dependable support to internal teams. The role combines receptionist coverage, document handling, and routine office coordination to help keep business activities running smoothly.<br><br>Responsibilities:<br>• Greet visitors, manage front-desk activity, and provide detail-oriented administrative support throughout the office<br>• Answer incoming calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner<br>• Scan, organize, and maintain paper and digital documents with a high level of accuracy<br>• Perform data entry and update office records to ensure information remains current and accessible<br>• Assist with general office coordination, including handling routine administrative requests from staff and leadership<br>• Support multiple day-to-day office functions to maintain an efficient and well-organized workplace
<p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote<strong> (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh</strong>.) Pay is $23-$25, depending on experience. </p><p> Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. </p><p> Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization</p>
<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced architecture firm. This role is ideal for someone who thrives in a structured, deadline-driven environment and is comfortable managing multiple priorities while maintaining a high level of professionalism.</p><p><br></p><p>This position requires a proactive individual who can anticipate needs, communicate effectively with internal teams and external partners, and operate with a strong sense of accountability.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to project teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Prepare, format, and maintain project documentation and reports</li><li>Assist with contract documentation, proposals, and project tracking</li><li>Coordinate with vendors, clients, and internal departments to ensure smooth operations</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and ensure deadlines are consistently met </li></ul><p><br></p>
<p>We are looking for a motivated Administrative Assistant to join an organization in Berlin, New Jersey in a long-term contract position. This onsite role supports daily office operations through a mix of administrative coordination, data management, and customer and vendor communication. The ideal candidate is organized, comfortable working with multiple priorities, and eager to build long-term growth within a fast-paced operational environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage order processing activities by entering information accurately and keeping records current across internal systems.</p><p>• Prepare operational and performance reports to support day-to-day decision-making and workflow visibility.</p><p>• Assist fulfillment and shipping functions by organizing documentation, tracking outgoing materials, and helping maintain accurate shipment records.</p><p>• Enter and monitor purchase orders while coordinating with vendors to confirm status updates and delivery details.</p><p>• Respond to incoming phone calls, direct inquiries appropriately, and provide general administrative support to office staff.</p><p>• Maintain organized files, records, and data entries to ensure documentation is complete, accessible, and up to date.</p><p>• Support cross-functional administrative needs related to departmental changes and evolving operational processes as assigned.</p>
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks.<br><br>Responsibilities:<br>• Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers.<br>• Perform a range of administrative support duties to maintain efficient day-to-day office operations.<br>• Enter, update, and review data with a strong focus on accuracy and completeness.<br>• Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience.<br>• Organize files, records, and general documentation so information is easy to access when needed.<br>• Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
<p>A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in West Chester, Ohio. In this Contract to permanent role, you will play a key part in managing client relationships, supporting investment operations, and ensuring administrative processes run smoothly. This position offers an excellent opportunity to contribute to a dynamic and detail-focused environment.<br><br>Responsibilities:<br>• Respond promptly and courteously to client inquiries, directing requests to the appropriate team members.<br>• Prepare and organize standard materials and documentation for client meetings.<br>• Maintain accurate and confidential client records, ensuring compliance with company policies.<br>• Process investment service requests, including journals, rollovers, and other transactions.<br>• Complete and submit all required investment paperwork to custodians and internal systems.<br>• Generate templated reports and summaries using company software tools.<br>• Update and monitor investment spreadsheets and models to ensure data accuracy.<br>• Oversee administrative tasks such as processing transactions, managing account documentation, and streamlining client onboarding.<br>• Acknowledge client requests within two business hours, providing clear next steps and timelines.<br>• Support compliance efforts by maintaining up-to-date and accurate regulatory records.
We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, Ohio. This Contract to permanent position offers an excellent opportunity to contribute to organizational efficiency and support various administrative functions. If you thrive in a fast-paced environment and enjoy multitasking, this role could be the perfect fit.<br><br>Responsibilities:<br>• Create and manage new job entries in JD Edwards promptly and accurately.<br>• Maintain and update vendor records using JD Edwards and organizational systems.<br>• Ensure adherence to vendor compliance requirements and guidelines.<br>• Perform monthly reconciliation of accounts payable statements.<br>• Organize and manage customer files, including both digital databases and physical filing systems.<br>• Handle accounts payable tasks, including sorting, matching, scanning invoices, and processing check requests.<br>• Process accounts receivable activities, such as receiving customer payments and depositing funds to the appropriate accounts.<br>• Provide exceptional customer service by applying a comprehensive understanding of principles and practices.<br>• Assist with answering inbound calls and performing receptionist duties as needed.<br>• Perform data entry tasks with a high degree of accuracy.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the leasing team, ensuring smooth operations and effective coordination. This position requires strong organizational skills, attention to detail, and the ability to thrive in a collaborative, family-oriented workplace.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the leasing team, including managing daily tasks and ensuring all operations run efficiently.</p><p>• Process and code invoices accurately, maintaining proper documentation and records.</p><p>• Track deals and expenses, ensuring all financial data is up-to-date and organized.</p><p>• Answer inbound calls with care and attention, addressing inquiries and redirecting as necessary.</p><p>• Perform data entry tasks with precision, ensuring information is accurately recorded.</p><p>• Assist with receptionist duties, such as greeting visitors and maintaining a welcoming office environment.</p><p>• Utilize Microsoft Excel for data analysis, reporting, and other administrative tasks.</p><p>• Maintain a highly organized workspace and ensure all files and records are easily accessible.</p>
<p>We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and coordinate meetings, manage calendars, and process expense reports using Concur.</p><p>• Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing.</p><p>• Organize and oversee project site and office events to ensure seamless execution.</p><p>• Manage incoming and outgoing mail distribution and maintain office supply inventory.</p><p>• Maintain both physical and digital records in compliance with established retention guidelines.</p><p>• Provide reception coverage and prepare data in various formats as needed.</p><p>• Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes.</p><p>• Ensure audit compliance by maintaining accurate and up-to-date records.</p><p>• Perform additional administrative duties as assigned to support team operations.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks, including organizing files and handling correspondence.<br>• Oversee office supply inventory and coordinate orders to ensure smooth operations.<br>• Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments.<br>• Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service.<br>• Maintain accurate and up-to-date office documentation and records.<br>• Assist with organizing meetings, preparing agendas, and taking minutes.<br>• Coordinate with vendors and service providers to ensure timely delivery and resolution of issues.<br>• Provide general support to the team, including scheduling and calendar management.<br>• Monitor office procedures and recommend improvements to enhance efficiency.<br>• Ensure compliance with company policies and maintain a high-quality office environment.
We are looking for an Administrative Assistant to support daily office operations in Albany, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative tasks in a fast-paced setting. The role will focus on document preparation, records management, correspondence handling, and accurate data processing while supporting collaboration across the team.<br><br>Responsibilities:<br>• Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities.<br>• Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint.<br>• Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity.<br>• Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation.<br>• Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed.<br>• Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained.<br>• Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange.
<p>We are looking for an Administrative Assistant to join a construction-focused organization. This contract opportunity with long-term potential is ideal for someone who enjoys keeping office operations organized, supporting purchasing activities, and handling a high volume of administrative tasks with accuracy. The person in this role will help maintain orderly records, process information efficiently, and provide dependable front-office and departmental support.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support to the purchasing team, helping keep departmental activities organized and on schedule.</p><p>• Enter vendor, order, and related business information into internal records with a strong focus on accuracy and timeliness.</p><p>• Organize, scan, copy, and file documents so that purchasing and office records remain easy to access and well maintained.</p><p>• Assist with preparing, reviewing, and tracking paperwork connected to department operations and purchasing activities.</p><p>• Answer incoming calls, direct inquiries appropriately, and support general reception and office communication needs.</p><p>• Maintain orderly documentation systems by sorting materials, updating files, and ensuring records are stored correctly.</p><p>• Support the team with routine clerical tasks and follow up on administrative items to help daily operations run smoothly.</p>
We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes.<br><br>Responsibilities:<br>• Evaluate and organize physical and digital files to align with established folder structures and retention policies.<br>• Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records.<br>• Collaborate with file room personnel to categorize and manage documentation efficiently.<br>• Ensure compliance with organizational policies regarding document retention and destruction.<br>• Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions.<br>• Maintain accurate records of purged and retained documents for auditing purposes.<br>• Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation.<br>• Engage in data entry tasks to update file inventories and track progress.<br>• Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed.<br>• Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app