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354 results for Entry Level Assistant jobs

Administrative Assistant

Harrisburg, PA
onsite
Temporary to Hire
27 - 30 USD / Hourly
Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently. Responsibilities:<ul><li>Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements</li><li>Organize and maintain electronic and physical files, calendars, databases, and document management systems</li><li>Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials</li><li>Provide on-site and logistical support for meetings, hearings, conferences, and training sessions</li><li>Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates</li><li>Manage financial processes such as invoices, vouchers, petty cash, and office supply orders</li><li>Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support</li><li>Support budgeting activities, office maintenance, and reception duties</li><li>Perform general administrative tasks to enhance overall office efficiency</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract position with permanent potential is a strong fit for someone who enjoys organized, hands-on work and wants to build experience in the logistics industry. The role combines administrative coordination, record management, and communication with drivers and warehouse staff in a fast-moving environment.Hours for position: Saturday 8am - 7pmSunday 8am - Noon Responsibilities:• Support daily office and clerical activities that keep shipping and receiving operations running smoothly• Welcome and assist drivers during arrival, gathering and reviewing required paperwork for accuracy and completeness• Enter, maintain, and update shipment information in company systems with a high level of precision• Finalize completed loads by verifying records and closing transactions in a timely manner• Help coordinate schedules and monitor freight activity using internal tracking tools• Organize operational documents and maintain clear, accurate files for ongoing warehouse activity• Communicate with team leads and warehouse personnel to resolve routine administrative issues and status questions
2026-05-07T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction. What You’ll Be Doing:<ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Enola, PA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are seeking a Part‑Time Administrative Assistant to support daily office operations in Enola, Pennsylvania. This role is ideal for someone looking for a flexible schedule who enjoys maintaining an organized, welcoming, and efficient office environment. The Administrative Assistant will serve as a key point of contact for visitors, staff, and vendors while providing essential support to keep office services and communications running smoothly. Responsibilities:<ul><li>Answer incoming calls, route inquiries appropriately, and greet visitors in a professional and friendly manner.</li><li>Assist with incoming and outgoing mail by sorting deliveries, preparing packages, and coordinating occasional special mailings.</li><li>Receive and distribute mail and packages to ensure timely delivery throughout the office.</li><li>Help maintain the shared vehicle calendar and assist with tracking routine servicing needs such as inspections and maintenance.</li><li>Support office operations by helping order supplies, monitoring inventory of paper and toner, and coordinating service for office equipment.</li><li>Provide general administrative support including scanning, copying, binding, laminating, and assembling documents or presentation materials.</li><li>Assist with limited travel coordination, timesheet review, and basic expense documentation as needed.</li><li>Proofread documents for formatting and presentation quality and coordinate outside printing requests when necessary.</li><li>Support internal teams with office events, light kitchen organization, vendor paperwork, and general administrative tasks as needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Ronkonkoma, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Administrative Assistant to provide dependable operational and front-desk support for a Children’s Care Management Program in New York. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable balancing reception, record management, and data entry responsibilities in a healthcare setting. The person in this role will help keep daily administrative functions running smoothly while supporting accurate documentation, clear communication, and a welcoming office environment. Responsibilities: • Organize, update, and maintain client files, including creating new records, archiving closed charts, tracking stored files, and keeping the file room orderly and accessible. • Process paperwork by filing hard-copy documents, scanning records, and uploading materials into designated electronic systems with accuracy and timeliness. • Manage routine correspondence by preparing and sending client letters and other program-related mailings as requested. • Welcome clients, visitors, and other contacts in a courteous manner while maintaining a clean, organized, and inviting reception area. • Handle incoming and outgoing phone calls efficiently, directing calls appropriately and providing responsive, service-oriented communication. • Enter and update client information in electronic health record platforms, including demographic details, assignments, and progress-related documentation. • Review records for completeness and accuracy, ensuring required forms, releases, eligibility support, and insurance information are properly documented. • Verify Medicaid coverage, complete daily encounter log audits and submissions, and support ongoing program tracking and reporting needs. • Monitor office and program supplies, coordinate routine operational needs such as postage and shredding services, and assist with department keys and vehicle usage records. • Communicate urgent client matters, facility concerns, and other operational issues to leadership or supervisors, and participate in required meetings, trainings, and occasional after-hours support when needed.
2026-05-08T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-05-08T00:00:00Z

Administrative Assistant

Short Hills, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Millburn, New Jersey. This is a long-term contract position for someone who can keep communication organized, manage shifting priorities, and provide dependable support to staff, students, and families. The ideal candidate is proactive, organized, and comfortable handling a mix of administrative coordination, front-office tasks, and student-facing assistance in a fast-paced environment. Responsibilities:• Manage incoming messages, calls, and correspondence with accuracy and a strong sense of urgency.• Organize materials, calendars, and task priorities to ensure the next day’s activities are fully prepared and running smoothly.• Serve as a central communication link among the Director, team members, families, and other key contacts to keep information aligned and up to date.• Provide day-to-day operational support to the administrative team, helping maintain efficient and well-coordinated office functions.• Assist students with practical daily needs, including meal-related support and other routine on-site concerns.• Coordinate logistics connected to student placement efforts, including scheduling preparatory sessions and arranging testing-related activities.• Support training-related and program logistics by helping prepare materials and handling follow-up coordination as needed.• Help students get ready for interviews by reviewing expectations, required preparation steps, and presentation tips.
2026-05-08T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-05-08T00:00:00Z

Administrative Assistant

Hartford, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
Our client in Hartford, Connecticut is seeking an Administrative Assistant for a contract opportunity. This role is ideal for a polished and organized professional who enjoys supporting day-to-day office operations and helping a team stay efficient and productive. Based on general knowledge.Position Overview:The Administrative Assistant will provide clerical and administrative support to the team, assist with scheduling and correspondence, maintain records, and help ensure smooth daily office operations. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a professional environment. Based on general knowledge.Responsibilities:<ul><li>Provide administrative support to staff and department leadership. Based on general knowledge.</li><li>Answer phones, respond to emails, and direct inquiries appropriately. Based on general knowledge.</li><li>Schedule meetings, maintain calendars, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, and other documents as needed. Based on general knowledge.</li><li>Maintain organized filing systems and accurate records. Based on general knowledge.</li><li>Support data entry, document management, and general office tasks. Based on general knowledge.</li><li>Order office supplies and assist with other operational needs. Based on general knowledge.</li><li>Greet visitors and help ensure a professional office environment. Based on general knowledge.</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Broomfield, CO
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract-to-permanent opportunity is ideal for someone who enjoys keeping schedules organized, handling front-desk communication, and ensuring administrative processes run smoothly. The role requires strong coordination skills, accuracy in data management, and the ability to provide a positive experience for callers, visitors, and internal teams. Responsibilities: • Manage incoming calls and greet visitors courteously, directing inquiries to the appropriate person or department. • Coordinate, schedule, and confirm appointments while maintaining organized calendars and minimizing conflicts. • Enter and update office records, customer information, and scheduling details with a high level of accuracy. • Provide day-to-day administrative support to help maintain efficient office operations and timely communication. • Assist with receptionist functions, including monitoring front-desk activity and responding to routine requests. • Prepare, organize, and maintain administrative documents, logs, and related office materials. • Support teams with appointment coordination and follow-up communication to keep activities on schedule. • Contribute to office workflow in a construction-related environment by helping manage administrative tasks tied to project support.
2026-05-07T00:00:00Z

Administrative Assistant

Goleta, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a personable and detail-oriented Receptionist to join our team in Goleta, California. In this contract role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. This position requires a proactive individual who thrives in a dynamic environment and enjoys collaborating with others. Responsibilities:• Greet visitors and direct them to the appropriate personnel or departments, ensuring a welcoming and detail-oriented environment.• Manage incoming calls, emails, and correspondence, and route them effectively.• Maintain and organize office supplies, ensuring all equipment such as printers, copiers, and postage machines are operational.• Assist with scheduling meetings, preparing agendas, and coordinating logistics for office events.• Perform data entry and prepare documents or presentations using Microsoft Office applications.• Coordinate with facilities management to address office maintenance or repair needs.• Provide general administrative support to various departments, including filing, scanning, and record-keeping.• Ensure a clean and organized reception area and common office spaces.• Collaborate with team members to improve office processes and enhance efficiency.
2026-05-06T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.•Key Responsibilities<ul><li>Process, review, and file high volumes of confidential documents with accuracy and timeliness</li><li>Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements</li><li>Perform data entry, document indexing, and records management with strict attention to detail</li><li>Handle sensitive information discreetly, ensuring confidentiality and data security at all times</li><li>Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval</li><li>Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures</li><li>Identify discrepancies or missing information and follow up to resolve issues promptly</li><li>Assist with audits, compliance reviews, or records requests as needed</li><li>Adhere to retention schedules and destruction protocols for sensitive materials</li><li>Provide general back‑office administrative support to ensure smooth daily operations</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support housing-related operations in Baton Rouge, Louisiana. This short-term contract to permanent position is ideal for someone who combines strong office coordination skills with experience in affordable housing, leasing, or tax credit environments. The person in this role will help keep daily activities organized, provide responsive communication, and assist with records and reporting across multiple administrative functions. Responsibilities:• Manage front-office and administrative support tasks, including answering incoming calls, directing inquiries, and providing courteous assistance to residents, applicants, and internal teams.• Maintain accurate records by entering, updating, and verifying information in databases, spreadsheets, and office systems.• Prepare documents, correspondence, and routine reports using Microsoft Word, Excel, and Outlook to support day-to-day operations.• Assist with housing and leasing-related administrative processes, including file organization, application tracking, and document collection.• Support affordable housing program activities by helping maintain compliance-related records connected to LIHTC or Housing Choice Voucher programs.• Coordinate scheduling, communications, and follow-up tasks to ensure timely completion of office and resident service requests.• Travel periodically with management during the contract portion of the assignment and independently as needed after permanent placement to support regional administrative needs.• Use property management or housing software such as Yardi Voyager, or learn the system quickly through provided training.• Contribute to a well-organized office environment by handling receptionist duties and assisting with general operational needs.
2026-05-06T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Are you ultra-organized, detail-driven, and energized by checking things off a to‑do list? We’re looking for a motivated Administrative Assistant to play a key role in a 3‑month project. This is your chance to jump into a focused initiative, make an immediate impact, and help support a wonderful team.This short-term opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the go‑to support that keeps everything moving. What You’ll DoYou’ll be the backbone of the project, helping keep tasks organized, information flowing, and timelines on track. Responsibilities include:<ul><li>Providing hands-on administrative support for a defined project</li><li>Organizing, maintaining, and tracking project documents and files</li><li>Managing data entry, spreadsheets, and project trackers</li><li>Scheduling meetings, coordinating calendars, and preparing materials</li><li>Drafting, formatting, and proofreading emails, reports, and summaries</li><li>Monitoring inboxes and routing questions or requests effectively</li><li>Supporting deadlines, deliverables, and status updates</li><li>Jumping in where needed to keep the project running smoothly</li></ul>
2026-05-05T00:00:00Z

Administrative Assistant

Burnsville, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Burnsville, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-05-06T00:00:00Z

Administrative Assistant

Tucson, AZ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Tucson, Arizona. This contract position with the potential to become permanent is ideal for someone who enjoys balancing administrative tasks, financial support work, and tenant-facing communication in a fast-paced environment. The person in this role will help keep records accurate, coordinate routine office processes, and provide dependable support to managers and tenants. Success in this position requires strong organization, adaptability, and confidence using Excel and other Microsoft Office tools. Responsibilities: • Manage invoice preparation and utility payment documentation, ensuring materials are ready for leadership review and approval. • Support recurring check processing activities throughout the month while maintaining accuracy and timeliness. • Sort incoming mail, prepare certified and standard outgoing correspondence, and coordinate daily mail distribution at the close of business. • Track timesheets and mileage information for day porter staff and maintain organized records for payroll-related support. • Enter and update tenant details, sales figures, and other key information in company records and spreadsheets. • Assist tenants with portal-related questions and provide guidance on using online account tools effectively. • Organize and distribute rent payments received each day while helping maintain accurate financial records. • Help managers with budget-related administrative tasks, including compiling information and maintaining supporting documentation. • Stay on top of monthly deadlines and adjust priorities as daily business needs shift.
2026-05-05T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Part Time (18-24 hours a week) Administrative Assistant on a contract basis to support daily office operations in Dallas, Texas. This is a Contract position focused on creating a well-organized, welcoming workplace while providing responsive assistance to employees, visitors, and internal teams. The role combines front-office coordination, supply management, meeting support, and communication with building partners to keep the office running efficiently. Responsibilities:• Respond to employee inquiries and guide staff to the appropriate support channels for workplace, HR, equipment, and service-related requests.• Coordinate with property management, maintenance teams, and security personnel to address office needs and maintain a safe, functional environment.• Keep parking records and office access information current to support accurate entry permissions for staff and visitors.• Maintain shared spaces by tidying the kitchen at the close of each day and restocking beverages, snacks, cups, and other commonly used items.• Monitor inventory levels and place orders for office and breakroom supplies on a regular schedule to avoid shortages.• Welcome new team members by arranging office tours and assisting with workplace setup details such as parking access, suite entry, business card requests, and conference room booking guidance.• Prepare for all-staff gatherings by organizing meeting rooms, arranging food service, and handling post-event cleanup.• Support workplace culture initiatives by helping coordinate committee meetings, updating the social activities calendar, sending event communications, tracking attendance responses, and securing materials needed for special events.
2026-05-07T00:00:00Z

Administrative Assistant

Abernathy, TX
onsite
Temporary / Contract
18.6295 - 21.571 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Abernathy, Texas. This long-term contract position involves providing vital support to a construction jobsite, ensuring smooth daily operations in a fast-paced environment. The role offers the opportunity to engage with diverse team members, manage essential supplies, and oversee various administrative tasks. Responsibilities: • Serve as the primary administrative support on a bustling construction jobsite, ensuring efficiency in daily operations. • Coordinate with jobsite personnel, delivery drivers, and catering services to maintain seamless workflows. • Manage office supply inventory and handle procurement to ensure the workspace remains well-equipped. • Oversee email correspondence and provide timely responses to inquiries from team members and external stakeholders. • Perform data entry tasks with precision and maintain organized records for easy access and reference. • Utilize Microsoft Word and Outlook to create and manage documents and communications. • Greet visitors, answer phone calls, and provide receptionist support as needed. • Assist in scheduling and maintaining calendars for meetings and other jobsite activities. • Adapt to changing priorities and tasks in a dynamic, quick-paced environment. • Ensure compliance with company policies and procedures in all administrative activities.
2026-05-08T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-05-04T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
24.65 - 29.7 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a permanent placement position this opportunity offers the potential for long-term growth and stability within our organization. Responsibilities:• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.• Assist with document management tasks, including uploading and maintaining files in the firm’s database.• Schedule and confirm client appointments, ensuring all details are accurately communicated.• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.• Organize meetings and facilitate connections between team members for calls and discussions.• Provide general administrative support to ensure smooth day-to-day operations. For immediate consideration, call 937.224.8326.
2026-05-06T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant with relevant experience to support a trade association in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors, keeping executive schedules organized, and handling a wide range of office coordination tasks. The role offers a blend of front-desk support, administrative execution, and event assistance in a detail-oriented office environment. Responsibilities: • Welcome guests, answer incoming calls, and provide courteous front-desk coverage for the office. • Manage and coordinate complex calendars for two senior leaders, including scheduling meetings and resolving conflicts. • Prepare, submit, and monitor expense reports while maintaining accurate records for tracking purposes. • Arrange business travel logistics such as flights, lodging, transportation, and itinerary details. • Enter and maintain data in internal systems and spreadsheets with a high degree of accuracy. • Monitor office supplies and inventory levels, and coordinate replenishment to support daily operations. • Perform a variety of administrative tasks to help maintain an organized and efficient office environment. • Assist with planning and preparing for association events, including occasional support outside regular business hours. • Utilize tools such as Memberly, MailChimp, or NetSuite when needed; prior experience with these platforms is helpful but not required.
2026-05-07T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-05-01T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-05-02T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations at a residential property. This fully onsite opportunity is a Long-term Contract position and is ideal for someone who brings a detail-oriented front-desk approach, strong organizational skills, and a customer-focused mindset. The person in this role will help keep administrative processes running smoothly while serving as a welcoming first point of contact for residents, visitors, and internal teams. Responsibilities: • Welcome residents, guests, and vendors in a courteous manner and provide a positive first impression at the property office. • Manage incoming phone calls, route inquiries to the appropriate contacts, and respond to routine questions with accuracy and efficiency. • Perform day-to-day administrative support tasks such as filing, document preparation, record maintenance, and general office coordination. • Enter and update information in internal records and property-related systems with a high level of accuracy and attention to detail. • Assist the onsite leadership team with scheduling, correspondence, and other clerical activities that support property operations. • Maintain organized office materials and ensure the reception and administrative areas remain orderly and presentable. • Support resident service efforts by helping address requests promptly and escalating issues to the appropriate team members when needed. • Contribute to special assignments or coverage needs as directed by the Property Manager or designated onsite supervisor.
2026-05-07T00:00:00Z

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