Add your latest resume to match with open positions.
489 results for Entry Level Administrative Assistant jobs
- New York, NY
- onsite
- Temporary / Contract
- 20.9 - 22 USD / Hourly
- We are looking for a dependable Mailroom Assistant to support daily mail and package operations for a contract position based in New York, New York. This role is ideal for someone who enjoys hands-on work, takes pride in staying organized, and can provide attentive service while moving efficiently throughout the office. The Mailroom Assistant will help ensure incoming and outgoing deliveries are processed accurately, distributed promptly, and supported with strong attention to detail.<br><br>Responsibilities:<br>• Receive, sort, and route incoming mail and packages to the appropriate departments and team members.<br>• Deliver shipments throughout the office by following floor maps and established distribution procedures.<br>• Prepare outgoing mail by weighing items, applying postage, and coordinating carrier pickups.<br>• Track registered, certified, or accountable items and maintain accurate delivery records.<br>• Investigate misdirected, returned, or incomplete mail and resolve routing issues when possible.<br>• Support shipping activities by processing courier deliveries and handling package intake from carriers.<br>• Assist with office support tasks such as restocking mail supplies, organizing copy areas, and helping set up meeting spaces.<br>• Move and handle mail containers, packages, and other materials safely, including lifting heavier items as needed.
- 2026-11-09T00:00:00Z
- Minneapolis, MN
- onsite
- Temporary / Contract
- 18 - 21 USD / Hourly
- <p>We are seeking a reliable and detail-oriented Mailroom Clerk to join our team. The ideal candidate will be responsible for managing the receipt, sorting, and distribution of incoming and outgoing mail and packages. This position plays a key role in ensuring smooth mailroom operations and providing excellent support to internal teams.</p><p><br></p><ul><li>Sort, distribute, and deliver incoming mail, packages, and correspondence.</li><li>Prepare outgoing mail, including postage, shipping labels, and courier requests.</li><li>Receive, track, and distribute deliveries from vendors and carriers.</li><li>Operate mailroom equipment such as postage meters, copiers, scanners, and printers.</li><li>Maintain accurate shipping, receiving, and tracking records.</li><li>Coordinate package pickups and deliveries with shipping providers.</li><li>Monitor and replenish mailroom and office supplies as needed.</li><li>Assist with filing, data entry, document scanning, and other administrative tasks.</li><li>Ensure confidential and sensitive documents are handled appropriately.</li><li>Keep the mailroom organized, clean, and compliant with company procedures.</li><li>Support special projects and additional office services as assigned</li></ul>
- 2026-10-30T00:00:00Z
- Milwaukee, WI
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p>Robert Half is partnering with a highly respected, full-service national law firm in <strong>Milwaukee, Wisconsin</strong> who is seeking to hire multiple <strong>Legal Assistants</strong> to join its growing team. This is an excellent opportunity to work with a collaborative group of attorneys while enjoying a strong culture, competitive compensation, and outstanding benefits. The ideal candidate will have experience in any of the following areas: <strong>litigation, corporate/business law, estate planning, or real estate</strong>.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide comprehensive administrative support to attorneys, including document preparation, formatting, proofreading, and correspondence management</li><li>Coordinate attorney calendars, meetings, depositions, appointments, and deadlines</li><li>Prepare, organize, and maintain electronic and physical case files</li><li>Assist with court filings and document management</li><li>Manage client communications with professionalism, discretion, and responsiveness</li><li>Support billing processes, time entry, expense tracking, and invoice review</li><li>Work closely with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service</li><li>Ensure compliance with firm policies, confidentiality requirements, and legal procedures</li><li>Monitor deadlines and assist with workload prioritization across multiple matters</li></ul><p><strong><u>Compensation & Benefits</u></strong></p><ul><li><u>Base salary</u>: <strong>$60,000 - $80,000</strong></li><li>Annual discretionary bonus</li><li><u>Flexible hybrid work schedule</u>:<strong> </strong>1-day per week work-from-home, after initial training period</li><li><u>Benefits:</u> Medical, dental, and vision insurance, Life insurance, long- and short‑term disability coverage, 401(k) with profit sharing, Flexible Spending Accounts and Health Savings Accounts, Critical illness, accident, and hospital confinement coverage, generous PTO and wellness programming, including wellness reimbursement, plus more!</li></ul><p><br></p><p><strong><u>How to Apply:</u></strong></p><p>For immediate consideration, please email your resume directly to Justin Rambert - VP, Recruiting Manager - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
- 2026-10-15T00:00:00Z
- Davenport, IA
- onsite
- Temporary to Hire
- 0 - 0 USD / Yearly
- <p><strong>Be the Hub That Keeps Everything Moving.</strong></p><p><br></p><p>Some people thrive when every day looks the same.</p><p><br></p><p>Others enjoy being the person everyone relies on to keep customers informed, orders moving, and internal teams connected.</p><p><br></p><p>If you're organized, proactive, and enjoy working with people, this could be the opportunity you've been looking for.</p><p><br></p><p>We're partnering with a well-established manufacturing organization seeking an <strong>Inside Sales Assistant </strong>to support customer relationships, order coordination, reporting, and sales operations. This role serves as a key connection point between customers, Inside Sales, Production, Shipping, and other departments.</p><p><br></p><p>This is more than an administrative role. It's an opportunity to become part of a highly collaborative team that values initiative, communication, and continuous learning.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Support customer order processing and documentation</li><li>Respond to customer inquiries regarding order status, inventory, and delivery timelines</li><li>Maintain customer data, reporting, and sales records</li><li>Generate reports related to sales activity, inventory, and revenue</li><li>Assist with customer tours, events, and departmental coordination</li><li>Support claims tracking and issue resolution</li><li>Provide backup support for Inside Sales functions</li><li>Collaborate across multiple departments to ensure exceptional customer service</li></ul><p><br></p><p><strong>Why This Opportunity Stands Out</strong></p><ul><li>Collaborative team culture</li><li>Strong employee tenure and stability</li><li>Exposure to multiple areas of the business</li><li>Opportunity to develop into broader sales support or Inside Sales responsibilities</li><li>Competitive compensation plus bonus opportunity</li><li>Excellent benefits package</li></ul><p><br></p><p><strong>Why Employees Succeed Here</strong></p><p>This is a highly collaborative team that values communication, teamwork, and initiative. The company offers stability, a strong culture, and opportunities to learn and grow over time.</p><p><br></p><p>Apply today if you're looking for a career opportunity where you can make an impact, build relationships, and grow professionally. </p><p><br></p><p>Want to discuss your short- and long-term goals and see if this aligns? Connect with our team by calling us at (563) 359-7535!</p>
- 2026-11-11T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p>We are seeking an experienced immigration professional to support high-volume employment-based immigration matters, with a primary focus on independently preparing I-140 petitions and assisting with H-1B filings. This role requires a detail-oriented and highly organized Legal Assistant or Paralegal who can manage a substantial case inventory, meet strict deadlines, and work effectively with minimal supervision. This Legal Assistant must work on-site in San Jose, CA.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Independently prepare high-volume I-140 petitions from intake through filing.</li><li>Review supporting documentation for completeness, accuracy, and consistency.</li><li>Conduct case assessments and identify eligibility, documentary, or procedural issues.</li><li>Assemble petitions and filing packages, including forms, exhibits, and supporting evidence.</li><li>Perform quality control reviews to ensure accuracy and compliance before submission.</li><li>Manage filing procedures, including final assembly, shipment, and case tracking.</li><li>Prepare H-1B forms and supporting documentation.</li><li>Coordinate Labor Condition Applications (LCAs) and monitor related timelines.</li><li>Review position details, worksite information, and client-provided data for accuracy.</li><li>Identify missing, incomplete, or inconsistent information and follow up as needed.</li><li>Maintain organized case records and manage matters through submission.</li><li>Prioritize a high-volume caseload while meeting established and compressed deadlines.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Baltimore, MD
- onsite
- Temporary / Contract
- 15 - 16 USD / Hourly
- <p>We are looking for a detail-oriented Office Services Support Clerk to provide administrative and document support for a local government office in Baltimore, Maryland. This position is ideal for someone who is organized, dependable, and comfortable handling scanning, records preparation, and routine clerical work in a structured office setting. The person in this role will support daily office services activities while helping maintain accurate file organization, document security, and efficient records handling.</p><p><br></p><p>Responsibilities:</p><p>• Operate computer-based scanning tools and standard Microsoft Office applications to complete day-to-day office support tasks.</p><p>• Organize documents for digital capture, ensuring files are sorted, labeled, and ready for scanning and archiving.</p><p>• Build and update Excel trackers to support file indexing, record lookup, and inventory accuracy.</p><p>• Process scanned materials according to established retention guidelines, including proper recycling or disposal when authorized.</p><p>• Safeguard sensitive records by handling documents with discretion and following confidentiality expectations at all times.</p><p>• Communicate professionally with coworkers, managers, and members of the public to support smooth office operations.</p><p>• Carry out general clerical duties such as filing, document handling, and other administrative assignments as needed.</p><p>• Follow detailed instructions and established procedures while working independently and contributing to team priorities.</p>
- 2026-11-12T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
- 2026-11-02T00:00:00Z
- Boulder, CO
- onsite
- Temporary / Contract
- 22 - 26 USD / Hourly
- <p>We are looking for a welcoming and highly organized <strong>Receptionist/Legal Secretary/Admin</strong> to support a busy, Estate Planning law office. This Long-term Contract position is fully onsite and is ideal for someone who enjoys creating a positive experience for visitors while keeping daily administrative tasks on track. The person in this role will serve as the first point of contact for clients, manage front desk communications, and provide dependable coordination support across the office.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Welcome clients and visitors in a warm, attentive manner and help them feel comfortable upon arrival.</p><p>• Coordinate appointments and meetings with clients, team members, and external partners while following established scheduling practices.</p><p>• Send virtual meeting invitations and provide timely updates related to scheduled appointments.</p><p>• Handle incoming calls on a multi-line phone system, direct inquiries appropriately, and assist callers with patience and care.</p><p>• Confirm upcoming appointments and communicate any changes or important details to attendees.</p><p>• Prepare meeting spaces for guests, including offering refreshments and guiding visitors to the proper rooms.</p><p>• Scan, print, file, and maintain client documents to support accurate and organized recordkeeping.</p><p>• Communicate effectively with colleagues to ensure smooth front desk coverage and consistent client service.</p>
- 2026-11-09T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 65000 - 85000 USD / Yearly
- <p>Established full-service, mid-sized firm seeks a Legal Assistant to join its Estate Planning department!</p><p><br></p><p>This Estate Planning Legal Assistant will communicate with clients, draft estate planning documents, schedule and calendar meetings, and perform various general administrative tasks. This legal assistant will join an Estate Planning department with 2 other legal assistants and 4 paralegals.</p><p><br></p><p><strong><u>This Legal Assistant must live in and be able to commute to Irvine, CA.</u></strong></p><p><br></p><p>Benefits include medical, life insurance, FSA, 401K, profit sharing, paid vacation, paid sick days, paid holidays, and more!</p><p><br></p><p>For immediate consideration for this exciting Estate Planning Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com></p>
- 2026-11-13T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 24 - 28 USD / Hourly
- <p>Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.</p><p>The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.</p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul><p><br></p>
- 2026-10-29T00:00:00Z
- Mount Pleasant, SC
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>We are looking for a dependable Legal Assistant to support a small law practice in South Carolina. This contract position will provide coverage during an unexpected medical leave for approximately 6-8 weeks, with training provided by the lead paralegal before the assignment begins. The role is well suited for someone with prior legal support experience who can manage administrative and case-related tasks in a collaborative office environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain legal and case files by organizing documents, updating records, and ensuring materials are easy to retrieve.</p><p>• Process incoming medical records by scanning, uploading, and tracking documents within the firm’s legal technology platforms.</p><p>• Assist with document preparation by working from established templates and formatting materials for attorney review.</p><p>• Support daily office operations through copying, filing, and handling general administrative tasks with accuracy and speed.</p><p>• Update case information in systems such as Amicus and Microsoft 365 to help keep matters current and well organized.</p><p>• Provide dependable office coverage during a contract staffing gap, including a short period with limited on-site team support.</p><p>• Coordinate routine case support activities so attorneys and paralegal staff can stay focused on client matters.</p>
- 2026-11-02T00:00:00Z
- Albany, NY
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p>We are looking for a detail-oriented Legal Assistant to support grants, contracts, and administrative operations for a public-sector office in Albany, New York. This 2+ year Long-term Contract position offers the opportunity to work closely with unit leadership on procurement support, documentation review, process coordination, and day-to-day operational activities. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a structured, deadline-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the preparation and organization of grant, contract, and solicitation materials, ensuring documents are complete and tracked through each stage of review.</p><p>• Review proposal submissions for administrative accuracy and help maintain orderly records throughout evaluation and award activities.</p><p>• Support the administration of evaluation processes by organizing documentation, maintaining internal records, and assisting with scheduling and logistics.</p><p>• Update spreadsheets, filing systems, and tracking tools to promote efficient workflows and accurate reporting across the unit.</p><p>• Communicate with internal teams and external partners to gather information, share updates, and help keep projects moving on schedule.</p><p>• Perform a broad range of administrative duties such as scheduling meetings, conducting research, proofreading documents, monitoring compliance-related details, and preparing meeting notes.</p><p>• Provide operational support to the broader contracts and grants management function, helping leadership address routine priorities and special assignments.</p><p>• Assist with ad hoc projects and process-related initiatives as directed, including work involving internal databases and financial or procurement systems.</p>
- 2026-11-05T00:00:00Z
- Grand Rapids, MI
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p>We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Participate in a client-focused team, demonstrating professionalism and excellent communication skills.</p><p>• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.</p><p>• Maintain accurate and organized client and general files, both electronically and physically.</p><p>• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.</p><p>• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.</p><p>• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.</p><p>• Assist with overflow legal assistant work or absence coverage as needed.</p><p>• Attend staff meetings, training sessions, and other required employee meetings.</p><p>• Handle general office duties such as copying, typing, scanning, and faxing.</p><p>• Maintain confidentiality in all firm and client matters.</p>
- 2026-11-06T00:00:00Z
- Pittsburgh, PA
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- We are looking for a Legal Assistant to support a busy civil litigation practice in Pittsburgh, Pennsylvania. This position is ideal for a dependable and motivated detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and handle sensitive information with discretion. The successful candidate will work closely with attorneys and colleagues to keep matters organized, prepare legal materials, and help ensure deadlines are met in a fast-paced law firm setting.<br><br>Responsibilities:<br>• Prepare, revise, and finalize pleadings, correspondence, and other legal documents for attorney review and filing.<br>• Coordinate court submissions, including electronic filings and service of legal documents, while tracking deadlines and procedural requirements.<br>• Maintain litigation calendars by monitoring hearings, filing dates, appointments, and other case-related commitments.<br>• Enter attorney time accurately and support the timely organization of billing-related records.<br>• Manage client and matter files, ensuring documents are stored, updated, and handled in a confidential manner.<br>• Provide administrative and litigation support to attorneys, including transcription or dictation-based document preparation as needed.<br>• Communicate clearly and courteously with clients, court personnel, and internal team members regarding case-related matters and scheduling.<br>• Assist with day-to-day clerical and secretarial tasks that contribute to the smooth operation of the litigation practice.
- 2026-11-11T00:00:00Z
- New York, NY
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- <p>We are looking for a Legal Admin Assistant to support a busy patent prosecution team. This position plays an important role in keeping administrative workflows organized, preparing written communications, and maintaining accurate case records for attorneys and paralegals. The ideal candidate is comfortable managing time-sensitive documentation, handling high-volume correspondence, and helping the team stay aligned with filing requirements and deadlines.</p><p><br></p><p><strong><em><u>This position does not require experience working with patents, just a desire to learn. </u></em></strong></p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to patent prosecution attorneys and paralegals, helping manage daily workflow efficiently.</p><p>• Draft routine client updates, reporting letters, and clear email communications with accuracy and clarity.</p><p>• Enter citation information into designated records systems and verify data for completeness.</p><p>• Assist with the preparation and ongoing maintenance of Information Disclosure Statement forms and related patent prosecution documents.</p><p>• Review correspondence and legal materials for grammar, formatting, and content accuracy before distribution or filing.</p><p>• Monitor incoming communications from clients and foreign associates, confirm receipt, and organize records appropriately.</p><p>• Open new matter files, maintain electronic case records, and keep prosecution documents updated in document management systems.</p><p>• Retrieve published applications, patents, and related materials from U.S. and international patent databases to support legal work.</p><p>• Help track deadlines, maintain patent status reporting, and provide docketing and expense report support as needed.</p>
- 2026-11-05T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>We are looking for a detail-oriented Legal Assistant to support attorneys handling criminal tax and complex litigation matters in Dallas, Texas. This role focuses on managing sensitive case materials, maintaining accurate court and deadline tracking, and coordinating filings, discovery, and client documentation with a high degree of discretion. The ideal candidate brings strong federal court filing experience, excellent organizational skills, and the ability to work carefully under attorney guidance in fast-moving legal matters.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain case calendars for criminal tax matters, monitoring key dates related to subpoenas, summons responses, statutes of limitation, court rules, and trial timing requirements for attorney awareness and review.</p><p>• Review federal court dockets regularly, submit filings electronically, and ensure documents are properly served in accordance with court procedures.</p><p>• Draft, organize, and format routine pleadings and other legal documents for attorney review prior to filing.</p><p>• Coordinate the collection of client records responsive to government requests while preserving accurate production logs, chain-of-custody documentation, and Bates-stamped records.</p><p>• Receive and organize government discovery materials, upload and index documents in the designated document management system, and handle restricted materials in compliance with protective orders.</p><p>• Assist with the identification and separation of privileged or work-product content and prepare privilege logs based on attorney direction.</p><p>• Track joint defense and common interest arrangements and help facilitate approved document exchanges with co-counsel.</p><p>• Arrange logistics and assemble materials for proffer meetings, witness or client interviews, and conferences with prosecutors or investigative agents.</p><p>• Support attorneys during pretrial and trial preparation by organizing case files, exhibits, and related materials.</p><p>• Monitor pretrial release conditions, reporting requirements, and court-ordered obligations, and notify attorneys of upcoming deadlines while safeguarding confidential matter access.</p><p>Email your resume directly to --</p><p>rosemarie.jones<at>roberthalf.<com></p>
- 2026-11-10T00:00:00Z
- Chicago, IL
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for a detail-oriented Legal Assistant to support attorneys with litigation-related administrative and document management work in Chicago, Illinois. This Long-term Contract position is ideal for someone who thrives in a fast-paced legal environment and can balance deadlines, court requirements, and attorney support needs with professionalism. The role involves close coordination with legal teams, clients, courts, and other external contacts while maintaining accuracy, discretion, and strong organizational control. <br> Responsibilities: • Manage attorney schedules by organizing meetings, tracking deadlines, and maintaining court-related calendar entries with accuracy. • Prepare, revise, and finalize legal pleadings, correspondence, filings, and other case documents in accordance with applicable court rules and judicial procedures. • Support hearings, depositions, arbitrations, and productions by assembling exhibits, scanning materials, and applying Bates numbering as needed. • Oversee litigation files by keeping electronic records current, docketing court activity, and maintaining complete case documentation. • Coordinate the preparation and timely delivery of audit letter responses in partnership with attorneys and accounting personnel. • Review billing materials for accuracy, assist with invoice follow-up, and communicate with insurance carriers regarding questions or payment issues. • Process administrative items such as expense submissions, payment requests, and new client or matter intake documentation. • Provide broader office support when needed, including assisting operational teams such as reception or shared service functions. <br> The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-12T00:00:00Z
- Denver, CO
- onsite
- Permanent / Full Time
- 85000 - 90000 USD / Yearly
- <p>Legal Assistant</p><p><br></p><p>Our client, leading premier regional law firm is seeking a 3 plus years' litigation legal secretary for their Denver office. The Litigation Legal Assistant will have strong knowledge of MS Outlook, Word, Excel, Adobe Acrobat and accurate typing of 60 wpm required. This position will support partners and associates in the litigation practice supporting the commercial litigation group. Advanced knowledge of litigation required with a minimum of 3 years' experience. Employment law experience would be preferred for this position. Colorado State and Federal filings experience is required for this position. Specific competencies include strong attention to detail; dependable; good interpersonal skills; ability to work well with clients and the team; a high level of organizational abilities; ability to multi-task, schedule meetings, conferences, travel and other administrative work; ability to exercise good judgment and problem solve; be self-motivated and flexible; and work effectively under pressure to meet tight deadlines. The client has gained a reputation for providing its clientele with the highest quality legal services. They offer excellent salaries, paid RTD, hybrid work, profit sharing, a very generous time off policy, other outstanding benefits, and a very professional work environment. If you are qualified, please e-mail your resume and professional references to Director, mala.saraogi@roberthalf [dot] [com] for immediate consideration.</p>
- 2026-11-03T00:00:00Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 0 - 0 USD / Yearly
- <p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com></p>
- 2026-10-23T00:00:00Z
- Santa Ana, CA
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture.<br><br>Responsibilities:<br>• Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice.<br>• Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness.<br>• Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review.<br>• Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized.<br>• Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures.<br>• Manage document handling and file organization within the firm’s document management platform and other office technologies.<br>• Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records.<br>• Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
- 2026-11-06T00:00:00Z
- Wheaton, IL
- onsite
- Permanent / Full Time
- 45000 - 55000 USD / Yearly
- We are looking for a Legal Assistant to support a busy law office in Illinois. This opportunity is well suited for someone who is comfortable using technology, communicates effectively, and stays composed in a fast-paced setting. The role offers exposure to a broad range of legal administrative work while contributing to an organized and client-focused office environment.<br><br>Responsibilities:<br>• Manage daily administrative support activities, including preparing correspondence, responding to messages, copying and transmitting documents, and welcoming visitors in a courteous manner.<br>• Organize incoming and outgoing mail and ensure office communications are routed accurately and efficiently.<br>• Coordinate client meetings and maintain appointment schedules to support smooth day-to-day operations.<br>• Monitor key dates and maintain a central calendar to help the team stay on track with deadlines and commitments.<br>• Enter and update information in office systems with a high level of accuracy and attention to detail.<br>• Assist with general operational needs, including monitoring inventory levels and arranging office supply orders when needed.<br>• Work across Microsoft Word, Outlook, and other software platforms, adapting quickly to new tools and processes.<br>• Provide additional administrative and legal support tasks as priorities shift within the office.
- 2026-10-19T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for an experienced Legal Assistant to join a collaborative law office on a long-term contract assignment beginning in December. This fully onsite role supports both front desk operations and the Intellectual Property team, making it well suited for someone who is highly organized, comfortable with technology, and able to work confidently with minimal supervision after training. The initial engagement is expected to continue through March, with the possibility of extension based on business needs.<br><br>Responsibilities:<br>• Welcome visitors, oversee reception coverage, and ensure deliveries and incoming guests are handled professionally and efficiently.<br>• Process incoming and outgoing mail and courier shipments while helping maintain office supply levels for daily operations.<br>• Provide administrative support to the Intellectual Property team by assisting with routine legal and office coordination tasks.<br>• Create, revise, and maintain standardized documents, templates, and matter-related forms with a high degree of accuracy.<br>• Track information in spreadsheets, prepare reports, and organize electronic records so files remain current and easy to access.<br>• Upload, retrieve, and arrange digital documents across firm systems while preserving file integrity and naming consistency.<br>• Complete document formatting, conversion, and cleanup tasks to prepare materials for internal and external use.<br>• Use tools such as Microsoft Office, Outlook, Adobe Acrobat, NetDocuments, and OneNote to manage documents, communication, and workflow activities.
- 2026-11-11T00:00:00Z
- San Francisco, CA
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
- 2026-11-12T00:00:00Z
- Berkeley, CA
- onsite
- Permanent / Full Time
- 75000 - 95000 USD / Yearly
- We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
- 2026-11-12T00:00:00Z
- Oakland, CA
- onsite
- Permanent / Full Time
- 60000 - 90000 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers.<br><br>Responsibilities:<br>• Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events.<br>• Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements.<br>• Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files.<br>• Open and structure new matter files and document templates to support efficient case handling.<br>• Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests.<br>• Request, review, and organize medical records and related documentation for personal injury matters.<br>• Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases.<br>• Provide general administrative and legal support across civil litigation matters as needed.
- 2026-11-12T00:00:00Z