157 Results for Contract Administrator Jobs

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Financial Administrator

Williamsville, NY
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Financial Administrator to support the preparation of client financial documentation and maintain accurate records in New York. This contract opportunity with the potential to become permanent is ideal for someone who combines strong data entry skills with a solid understanding of financial planning concepts. The person in this role will help organize client information, produce well-prepared materials, and ensure all documentation meets required standards. Responsibilities: • Collect, enter, and verify client financial data to maintain complete and accurate records. • Assist in developing financial planning materials by organizing information and supporting recommendation preparation. • Produce client-facing reports, summaries, and presentation documents with a high level of accuracy. • Review forms and supporting paperwork to confirm completeness and alignment with compliance expectations. • Maintain financial records in spreadsheets and planning systems, updating information as needed. • Perform numeric data entry and document processing efficiently while meeting quality standards.
2026-11-03T00:00:00Z

Project Administrator

Linthicum, MD
onsite
Temporary / Contract
26 - 41 USD / Hourly
Our client is seeking a detail-oriented and customer-focused Project Administrator to support contract administration, document management, and client communications. This role is ideal for someone who excels at maintaining accurate records, responding to inquiries, and ensuring documentation is processed efficiently. The successful candidate will have strong organizational skills, a commitment to accuracy, and the ability to build positive relationships with both internal teams and external stakeholders. Key Responsibilities<ul><li>Serve as a primary point of contact for internal and external inquiries, providing timely updates on documentation and project-related requests.</li><li>Respond professionally to customer and stakeholder inquiries, ensuring a high level of customer service and issue resolution.</li><li>Review, verify, and process documents to ensure all required information is complete, accurate, and compliant with company standards.</li><li>Maintain organized electronic and physical filing systems, ensuring project documentation is accurately stored and easily accessible.</li><li>Enter, update, and manage information within company databases and tracking systems.</li><li>Prepare, draft, and distribute documents, correspondence, and administrative reports.</li><li>Communicate terms, project updates, and documentation requirements clearly to internal departments and external partners.</li><li>Generate reports, spreadsheets, and status updates to support management decision-making and project tracking.</li><li>Assist with administrative projects, process improvements, and other operational support activities as needed.</li></ul>
2026-11-02T00:00:00Z

Project Administrator

Palmer Area, MA
onsite
Permanent / Full Time
70000 - 77000 USD / Yearly
Project Administrator (Construction)A growing, multi-state established commercial construction company is seeking a Project Administrator to join their team due to continued growth. This role will support project billing, contract administration, and daily office operations. Key Responsibilities<ul><li>Prepare and process AIA billings and payment applications</li><li>Support contracts, subcontracts, purchase orders, and change orders</li><li>Maintain project files, insurance certificates, lien waivers, and subcontractor records</li><li>Backup for certified payroll and prevailing wage documentation</li><li>Communicate with project managers, field teams, subcontractors, and clients</li><li>Ad hoc projects supporting accounting and operations</li></ul>Qualifications<ul><li>Construction office experience</li><li>Experience with AIA billing required</li><li>Knowledge of construction contracts and project documentation</li><li>Certified payroll, prevailing wage, job costing experience is a plus</li><li>Highly organized, detail-oriented, and able to manage multiple deadlines</li><li>Able to work independently and as part of a team</li></ul> Why Join<ul><li>Benefits package</li><li>401(k) with match</li><li>PTO and flexibility</li><li>Supportive leadership team that values employees</li></ul> Apply today or send your resume to Kelsey.Ryan@roberthalf(.com)
2026-11-04T00:00:00Z

Contracts Specialist

Edgewood, MD
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for a Contracts Specialist to support contract administration and records oversight for a Long-term Contract opportunity in Edgewood, Maryland. This position focuses on reviewing service and general agreement files, confirming data accuracy, and helping maintain well-organized, compliant documentation throughout the contract lifecycle. The role is well suited to someone who can evaluate contract details carefully, reconcile records with related purchasing documents, and communicate findings clearly while supporting customers across state, local, and federal environments. Responsibilities: • Review contract files within the contract lifecycle management system and organize records to improve completeness, accuracy, and accessibility. • Examine agreements alongside related purchase orders to confirm consistency, identify discrepancies, and resolve missing or duplicate documentation. • Assess contract terms and document structure to determine appropriate retention, removal, or follow-up actions based on business and compliance needs. • Maintain contract records in accordance with company policies, including proper filing practices and documentation control standards. • Support reconciliation and administrative review activities for public sector contracts, with a primary emphasis on federal customer agreements. • Investigate record gaps uncovered during audits and coordinate updates to ensure contract data remains current and dependable. • Prepare clear summaries of findings, issues, and corrective actions for stakeholders involved in contract administration and record management.
2026-11-05T00:00:00Z

Contracts Specialist

Denver, CO
remote
Temporary / Contract
35.625 - 50 USD / Hourly
We are looking for an experienced Contracts Manager/Administrator/Specialist to support a growing life sciences start-up organization. This is a Contract position offering a part-time schedule of approximately 10 hours per week to start (40 hours per month), with the possibility of expanded hours as business needs evolve. The ideal candidate brings strong contract lifecycle expertise and is comfortable working with business partners and legal counsel in a regulated, research-focused environment. Responsibilities:• Oversee agreements from initial request through drafting, review, negotiation, approval, signature, renewal, and closeout.• Prepare and revise contract language using approved templates, playbooks, and company standards.• Evaluate a range of commercial documents, including confidentiality agreements, vendor contracts, consulting agreements, service agreements, statements of work, and research-related arrangements.• Work closely with internal stakeholders and legal advisors to identify business terms, escalation points, and contractual risk.• Maintain accurate records of active agreements, key dates, amendments, and expiration timelines to support compliance and visibility.• Coordinate contract execution workflows and follow through on outstanding approvals or revisions needed to finalize documents.• Support ongoing improvements to contracting practices by helping organize processes, documentation, and review consistency as volume increases.
2026-10-26T00:00:00Z

Contract & Bid Coordinator

Billerica, MA
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Robert Half in Burlington is working with a respected construction industry client north of Boston seeking a Contract & Bid Coordinator to join its team. This is a permanent role, reporting into a Chief Estimator, based in office Monday-Friday. The desired candidate should have at least 1-2 years of public bidding or contract administration experience in the construction industry. Knowledge of DCAMM is highly desired but not required. The Contract & Bid Coordinator must be detail oriented and able to work cross functionally with other departments. Relevant software proficiency is expected as well. For the right type of experience our client is looking to offer a starting base salary commensurate with experience. The benefits package is very strong and there's a good quality of life aspect too. If interested and qualified, please apply to this listing or email your resume to Bill.Nichols@roberthalf. Thanks!
2026-10-22T00:00:00Z

Commercial Loan Administrator

Cambridge, MA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
I'm partnering with a financial institution seeking a detail-oriented professional to join its commercial lending team!This is a great opportunity for someone with banking experience who enjoys working with loan documentation, coordinating transactions, and supporting the commercial lending process from application through closing. Key Responsibilities:<ul><li>Coordinate commercial loan applications and track outstanding documentation, financials, appraisals, and due diligence items.</li><li>Prepare, review, and maintain commercial loan files to ensure accuracy and completeness.</li><li>Assist with loan closings, renewals, modifications, UCC filings, and construction loan advances.</li><li>Partner with commercial lending officers, attorneys, appraisers, and other stakeholders to facilitate smooth loan transactions.</li><li>Ensure loan documentation complies with credit approval terms and applicable regulatory requirements.</li></ul>
2026-10-14T00:00:00Z

Billing Administrator

Ambler, PA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
Robert Half is seeking a Billing Administrator to oversee legal and insurance-related billing operations for our client's team. This Billing Administrator position is ideal for someone who can manage invoice activity with precision, navigate electronic billing platforms confidently, and partner effectively with internal stakeholders to keep accounts moving smoothly. The role requires strong follow-through, sound judgment, and a detailed approach to resolving billing issues while supporting accurate and timely revenue processes. Responsibilities:<ul><li>Oversee the complete billing cycle, from invoice preparation through final submission, with a focus on accuracy and timeliness.</li><li>Submit and track invoices through client e-billing portals, ensuring documentation is entered correctly and processed without unnecessary delays.</li><li>Manage insurance appeal activity by responding to denials, addressing disputed charges, and following through until resolution.</li><li>Audit billing entries and supporting data to identify inconsistencies, then work with attorneys and internal partners to correct issues.</li><li>Monitor invoice progress, payment updates, and aged balances to help maintain healthy receivables.</li><li>Apply client-specific billing rules and legal invoicing standards to reduce rejections and maintain compliance.</li><li>Keep organized billing records and generate reports that support visibility into billing performance and account status.</li><li>Partner with cross-functional teams to streamline billing workflows and improve collection outcomes.</li></ul>
2026-10-30T00:00:00Z

Production Administrator

Pasadena, TX
onsite
Permanent / Full Time
62000 - 66500 USD / Yearly
We are looking for a detail-oriented Production Administrator to support inventory accuracy and production reporting in a manufacturing plant environment in Pasadena, Texas. This position plays an important role in monitoring raw materials, work-in-process, finished goods, and waste streams to help maintain reliable operational data. The ideal candidate is comfortable working across operations, environmental, and production teams while using Excel to analyze trends and prepare recurring reports. Responsibilities:• Maintain accurate records for raw material consumption, in-process production volumes, finished goods shipments, and waste generation within the facility.• Compile and distribute material balance reports that highlight production output, shipment activity, waste quantities, and inventory variances.• Reconcile inbound and outbound material movements to confirm consistency between physical activity and system records.• Prepare and organize environmental paperwork and waste-related documentation, including manifests and supporting records.• Partner with operations, production, engineering, and environmental personnel to verify data and resolve reporting discrepancies.• Create monthly Excel-based reports using formulas, lookups, and pivot tables to summarize inventory and production performance.• Enter, update, and maintain production and inventory data in business systems and filing records with a high level of accuracy.• Support documentation related to shipping activity, including material receipts and bills of lading, as needed.#Productionadministration#Plantadministration#Inventorycontrol#Operationcoordinator#Manufacturingcoordinator#Chemicalplantadministrator
2026-10-15T00:00:00Z

Contract Tax Accountant (Individual Tax)

Spokane, WA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are seeking a detail-oriented Tax Accountant with at least two years of experience preparing individual tax returns. This contract opportunity is ideal for someone who enjoys working independently, managing multiple deadlines, and providing accurate tax preparation and support throughout the tax season.Key Responsibilities<ul><li>Prepare and review individual tax returns (Form 1040 and related schedules)</li><li>Gather, organize, and verify financial and tax documentation</li><li>Communicate with clients to obtain missing information and clarify tax-related questions</li><li>Maintain accurate records and supporting documentation</li><li>Assist with tax planning and other accounting projects as needed</li></ul>
2026-10-30T00:00:00Z

Contract Staff Accountant

Wichita, KS
onsite
Temporary / Contract
26.44 - 31.25 USD / Hourly
We are looking for a detail-oriented Contract Staff Accountant to support core accounting operations for a long-term contract opportunity. This role is well suited for someone who can manage daily financial activities with accuracy, maintain organized records, and contribute to timely month-end reporting. The position will work across payables, receivables, and general ledger functions while helping ensure reliable financial data and smooth accounting workflows. Responsibilities: • Process vendor invoices, verify supporting documentation, and coordinate timely payment activities to maintain accurate accounts payable records. • Prepare customer billing entries, monitor incoming payments, and follow up on outstanding balances to support accounts receivable performance. • Record and post journal entries with proper backup, ensuring transactions are reflected correctly in the general ledger. • Complete bank and account reconciliations on a routine basis, investigate discrepancies, and resolve variances promptly. • Assist with month-end and periodic close activities by reviewing balances, organizing schedules, and supporting financial reporting needs. • Use Microsoft Excel, including formulas and VBA-based tools where applicable, to analyze data, improve reporting, and streamline accounting tasks. • Maintain accuracy within accounting records and ERP data, including work performed in Epicor and related general ledger systems. • Support order-to-cash and other day-to-day accounting processes while collaborating with internal teams to keep financial operations running efficiently.
2026-11-06T00:00:00Z

Leasing Coordinator

Orlando, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Leasing Coordinator to provide administrative and operational support for a busy leasing function in Orlando, Florida. This Long-term Contract position is ideal for someone who is organized, detail-focused, and comfortable balancing reporting, documentation, and coordination work in a fast-moving corporate environment. The person in this role will help keep leasing activities on track by maintaining accurate records, preparing materials, and supporting communication with internal teams and external partners. Responsibilities: • Create and organize leasing proposals, presentation materials, and marketing packages for prospective tenants and broker partners. • Enter deal information into company systems, monitor updates, and maintain accurate records throughout the leasing process. • Prepare recurring and ad hoc reports that help the team track activity, pipeline progress, and key leasing metrics. • Review lease-related documents for completeness and assist with language review in coordination with the broader leasing team. • Process broker invoices, track expenses, and support payment-related documentation in a timely manner. • Gather market and property intelligence to help the team stay informed on trends, competition, and leasing opportunities. • Coordinate travel schedules, meetings, calendars, and other administrative needs that support day-to-day team operations. • Communicate with internal stakeholders and external contacts to ensure leasing information is current, organized, and accessible.
2026-11-06T00:00:00Z

Grants & Contracts Manager

Seattle, WA
onsite
Permanent / Full Time
105000 - 120000 USD / Yearly
We are looking for a Grants & Contracts Manager to lead the full administration of grants and contractual agreements for a high-volume nonprofit organization in Seattle, Washington. This role is ideal for someone who is detail oriented and can bring structure to a developing environment, strengthen operational processes, and partner across teams to keep agreements compliant, organized, and on schedule. The position requires someone who is comfortable guiding change, managing complex federal grant activity, and improving how contracts and awards are tracked from start to finish. Responsibilities:• Direct the complete lifecycle of grants and contracts, from initial intake and review through execution, active oversight, renewal, amendment, and closeout.• Partner with Program, Finance, Compliance, Legal, IT, and other internal stakeholders to coordinate reviews, maintain alignment, and support timely decision-making.• Establish and refine operational frameworks such as standard templates, documented procedures, reporting tools, and a centralized repository for agreements and grant records.• Track key milestones, deliverables, staffing commitments, and documentation requirements to ensure deadlines are met and records remain audit-ready.• Manage a large portfolio of grant-funded and contractual activity, with particular attention to federal award requirements and compliance expectations.• Lead efforts to negotiate revisions and amendments with external funding agencies or county partners when terms, timelines, or deliverables need to be updated.• Serve as a driver of change by introducing stronger governance, clearer processes, and more consistent contract management practices in an evolving environment.• Support long-term capacity building by identifying opportunities to expand team structure and strengthen shared services capabilities.• Contribute to platform or contract management system implementation efforts when needed to improve visibility, consistency, and process control. The salary range for this position is $105,000 to $120,000 + bonus. Benefits:Medical/Dental/VisionSTDLife and AD&D insurance401k with match10 days PTO14 paid holidays
2026-10-14T00:00:00Z

Benefits Administrator

Norwich, CT
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a Benefits Administrator to support employee benefits operations for our client in Norwich, Connecticut area. This role focuses on delivering accurate, responsive administration across benefit programs while helping employees navigate coverage, leave matters, and related processes. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage benefits tasks with professionalism and consistency. Apply today! Responsibilities: • Administer day-to-day benefits activities, ensuring employee enrollments, changes, and records are handled accurately and on time. • Coordinate benefit programs by serving as a point of contact for employees, vendors, and internal partners regarding plan information and eligibility. • Manage COBRA-related processes, including qualifying events, notifications, documentation, and ongoing compliance support. • Oversee leave of absence administration by tracking cases, communicating requirements, and maintaining organized records throughout each leave period. • Support compensation and benefits activities by helping maintain data accuracy and assisting with employee benefit inquiries. • Review benefits documentation for completeness and consistency, resolving discrepancies and following up as needed. • Communicate benefit options, procedures, and deadlines clearly to employees to promote understanding and timely action.
2026-11-05T00:00:00Z

Benefits Administrator

Fresno, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for a Benefits Administrator to support employee benefits operations for a construction and contractor-focused organization in Fresno, California. This Long-term Contract position is ideal for someone who can manage benefits activities with accuracy, provide dependable employee support, and help maintain compliant administration across multiple programs. The role will focus on day-to-day coordination of benefit plans, eligibility review, leave administration, and related documentation while working closely with internal stakeholders and external providers. Responsibilities: • Administer employee benefit programs by coordinating enrollments, changes, terminations, and routine updates across available plans. • Review eligibility details for employees and dependents to ensure accurate coverage activation and ongoing insurance participation. • Manage COBRA-related tasks, including qualifying event processing, notification support, and maintenance of required records. • Oversee leave of absence administration by tracking requests, maintaining documentation, and communicating status updates to appropriate parties. • Respond to employee questions regarding benefit options, coverage rules, and enrollment timelines in a clear and thorough manner. • Work with insurance carriers, brokers, and internal teams to resolve benefit discrepancies and support timely issue resolution. • Maintain organized benefits files, audit data for accuracy, and help ensure compliance with company policies and applicable regulations. • Support compensation and benefits activities by assisting with reporting, benefit reconciliations, and other administrative processes tied to employee programs.
2026-11-05T00:00:00Z

Benefits Administrator

Cerritos, CA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Benefits Administrator to support payroll and employee benefits operations for a multi-entity organization in Cerritos, California. This role combines day-to-day administration with careful review of payroll and benefits data, ensuring accurate processing, strong internal controls, and compliance with applicable regulations. The ideal candidate brings deep knowledge of benefits coordination, payroll systems, and employee support while handling sensitive information with discretion and meeting critical deadlines. Responsibilities: • Manage regular payroll processing across multiple business entities, employee groups, and work locations using Paylocity, ensuring accuracy and timeliness. • Review and reconcile payroll records, exception reports, and supporting documentation while partnering with Finance on reporting and ledger-related items. • Administer payroll changes such as hires, separations, pay updates, incentive payments, deductions, garnishments, tax withholdings, and direct deposit setup. • Monitor timekeeping details, approvals, overtime calculations, and premium pay requirements to support compliance with wage and hour standards. • Resolve payroll and benefits issues by researching discrepancies, answering employee questions, and coordinating corrections when needed. • Oversee employee benefits programs including medical, dental, vision, life, COBRA, leave-related matters, and 401(k) administration. • Coordinate benefit enrollment activity for new employees, open enrollment periods, qualifying life events, eligibility updates, and terminations. • Reconcile carrier invoices, benefit deductions, and enrollment data across payroll and vendor systems, addressing inconsistencies promptly. • Work with brokers, insurance carriers, retirement plan partners, and other vendors to maintain smooth benefits administration and service delivery. • Strengthen payroll and benefits procedures by maintaining calendars, documentation, internal controls, compliance records, and process improvement initiatives, including support for year-end reporting and required filings.
2026-10-29T00:00:00Z

Benefits Administrator

Birmingham, AL
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Robert Half is recruiting for a Benefits Representative to join a well-established, family-owned company in Birmingham. This position will support benefits administration for approximately 1,200 employees across multiple states and offers an excellent opportunity for long-term career growth, including a planned transition into a Benefits Manager role within the next two years. The ideal candidate will have hands-on experience administering employee benefits, strong organizational skills, and a customer-focused approach to supporting employees.Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Process employee enrollments, benefit changes, and terminations.</li><li>Serve as a primary resource for employee benefits questions, claims assistance, and coverage issues.</li><li>Coordinate annual open enrollment activities and employee communications.</li><li>Work with insurance carriers, brokers, and third-party administrators to resolve benefits-related issues.</li><li>Review and reconcile benefits invoices, payroll deductions, and general ledger accounts.</li><li>Assist with short-term disability and workers' compensation documentation.</li><li>Maintain accurate employee benefits records and prepare reports.</li><li>Partner with HR and payroll to ensure accurate benefits administration and compliance.</li></ul>Why Consider This Opportunity?<ul><li>Defined career path to Benefits Manager within approximately 20–24 months.</li><li>Opportunity to learn directly from an experienced benefits leader before retirement.</li><li>Stable, family-owned organization with a long history of employee retention.</li><li>Competitive compensation with potential semiannual bonuses.</li><li>Comprehensive benefits package, including medical, dental, vision, life and disability insurance, and 401(k) with company match.</li></ul>For immediate consideration, apply today or contact Robert Half to learn more about this opportunity.
2026-11-06T00:00:00Z

Benefits Administrator

Sacramento, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for a Benefits Administrator to support human resources operations for a mission-driven non-profit organization based in Sacramento, California. This position serves as a key point of contact for employees and managers, helping ensure benefit programs, leave administration, and related HR services are handled accurately and professionally. The role also contributes to onboarding, employee support, and day-to-day HR coordination across a geographically distributed workforce. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Administer employee benefit programs and support enrollment, changes, and ongoing coordination with accuracy and attention to deadlines.• Respond to questions from employees, applicants, and supervisors regarding HR policies, benefit matters, and general employment-related requests, escalating sensitive issues when needed.• Coordinate leave of absence processes, including tracking documentation, maintaining communication, and helping employees and managers understand next steps.• Assist with onboarding activities, employee status updates, and the maintenance of organized and accurate personnel records.• Support recruiting logistics by coordinating interviews, communications, and related hiring activities.• Contribute to employee relations processes by helping prepare documentation, participating in meetings when appropriate, and supporting follow-up actions.• Help administer HR programs that may include compensation, accommodations, performance support, safety-related matters, and offboarding activities.
2026-11-06T00:00:00Z

Payroll Administrator

Etna, OH
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Payroll Administrator to manage accurate and timely payroll operations for employees in Etna, Ohio. This position supports both field and office teams by ensuring pay is processed correctly, records are maintained with precision, and payroll questions are handled effectively. The ideal candidate brings strong knowledge of multi-state payroll practices, close attention to detail, and the ability to work confidently with confidential employee information. Responsibilities: • Administer weekly payroll for hourly and salaried employees across field and office functions, ensuring all payments are completed on schedule. • Evaluate time records submitted by crews, supervisors, and office staff to confirm hours worked are complete, accurate, and ready for processing. • Calculate earnings adjustments such as overtime, incentive pay, prevailing wage rates, and standard payroll deductions with a high degree of accuracy. • Partner with project and operations leaders to assign labor expenses correctly and support precise job cost tracking. • Maintain payroll documentation, including tax elections, direct deposit details, and benefits-related deductions, while keeping records current. • Apply federal, state, and local wage regulations to payroll processing, including requirements tied to employees working in multiple states. • Manage wage attachments such as garnishments and child support orders in accordance with legal guidelines and deadlines. • Address employee questions related to pay, deductions, and payroll records in a responsive and detail-focused manner. • Support payroll review activities by preparing documentation and assisting with internal or external audit requests. • Protect sensitive payroll and employee data by following strict confidentiality standards in all aspects of the role.
2026-10-28T00:00:00Z

Payroll Administrator

Dania Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Payroll Administrator to support payroll operations for a contract assignment based in Dania Beach, Florida. This role is responsible for handling end-to-end payroll processing for a workforce of 101 to 500 employees, including union and 1099 payments, while maintaining accuracy, timeliness, and compliance. The ideal candidate brings hands-on experience with weekly payroll cycles, multi-state payroll administration, and payroll systems such as ADP and Bamboo. Responsibilities: • Manage complete payroll processing from initial data review through final distribution for a mid-sized employee population. • Administer weekly payroll schedules with close attention to deadlines, earnings, tax withholdings, and benefit deductions. • Process payroll for employees working across multiple states while applying applicable wage and tax requirements. • Handle union payroll activity, including contract-based pay rules and required deductions. • Prepare and process 1099 payments accurately and in accordance with reporting guidelines. • Review payroll changes such as new hires, terminations, pay adjustments, and deduction updates to ensure accurate records. • Maintain payroll data within ADP, Bamboo, and related systems to support accurate and efficient processing. • Investigate payroll discrepancies, resolve employee pay issues, and document corrections as needed.
2026-11-04T00:00:00Z

Payroll Administrator

Roxbury, MA
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are looking for a Payroll Administrator to support payroll operations for a higher education institution based in Roxbury, Massachusetts. This is a contract position with a strong opportunity to transition into a permanent role after the initial assignment period. The person in this role will work closely with payroll leadership to help ensure employees are paid accurately and on time in a fully onsite education environment. Responsibilities:• Process payroll activities with accuracy and timeliness for employees across the organization, ensuring all earnings, deductions, and adjustments are properly recorded.• Assist payroll leadership with day-to-day payroll administration, reporting, and issue resolution to support efficient payroll operations.• Review timesheets, pay data, and supporting records to identify discrepancies and follow up on missing or inaccurate information before payroll is finalized.• Maintain payroll records and documentation in an organized manner while helping ensure compliance with applicable policies and payroll regulations.• Support full-cycle payroll processing, including data entry, verification, payroll balancing, and post-payroll review activities.• Help manage payroll requirements for employees working in multiple states, applying the appropriate rules and deductions as needed.• Use Excel to prepare reports, reconcile payroll information, and track payroll-related details for internal review.• Respond to payroll-related questions from employees and internal stakeholders in a thorough and service-oriented manner.
2026-11-06T00:00:00Z

Payroll Administrator

Boston, MA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Payroll Administrator to join a detail-focused services organization in Boston, Massachusetts. This role is centered on delivering precise, timely payroll for designated employee populations while maintaining adherence to federal, state, and local requirements. The position also plays an important part in strengthening payroll workflows, resolving discrepancies, and supporting a positive employee experience for a U.S.-based workforce. Responsibilities: • Process semi-monthly payroll for assigned employee groups with a high level of accuracy and attention to deadlines. • Manage end-to-end payroll activities, including reviewing earnings, deductions, taxes, and other pay-related data before final submission. • Maintain payroll records and ensure all transactions align with applicable wage and hour laws, tax regulations, and company policies. • Support a multi-state employee population by validating jurisdictional payroll requirements and addressing compliance-related issues as they arise. • Investigate and resolve payroll discrepancies, employee inquiries, and exceptions in a timely and thorough manner. • Use ADP Workforce Now to administer payroll transactions, update employee information, and generate reporting as needed. • Partner with internal stakeholders such as HR, Finance, and benefits teams to ensure payroll changes are captured accurately and efficiently. • Identify opportunities to improve payroll procedures, strengthen controls, and enhance overall process reliability for approximately 1,000 U.S. employees.
2026-10-23T00:00:00Z

Payroll Administrator

Waltham, MA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a Payroll Administrator to support accurate and timely payroll operations for a multi-state employee population in Waltham, Massachusetts. This position plays an important role in managing end-to-end payroll activities, maintaining compliance with applicable regulations, and helping ensure employees are paid correctly each cycle. The ideal candidate brings strong payroll processing experience, attention to detail, and confidence working with ADP Workforce Now in a fast-paced environment. Responsibilities: • Manage complete payroll processing from initial data review through final submission for a workforce of approximately 101 to 500 employees. • Administer payroll activities across multiple states while applying current wage, tax, and compliance requirements accurately. • Review payroll data for earnings, deductions, taxes, and time-related inputs to resolve discrepancies before each pay cycle is finalized. • Maintain employee payroll records in ADP Workforce Now and ensure updates are entered correctly and on schedule. • Investigate and address payroll-related questions from employees and internal stakeholders in a thorough and timely manner. • Reconcile payroll reports and supporting records to confirm accuracy and support audit readiness. • Partner with relevant teams to coordinate payroll changes such as new hires, terminations, compensation updates, and benefit deductions. • Support payroll-related process improvements or system-related changes when needed while preserving accuracy and continuity of service.
2026-10-21T00:00:00Z

Payroll Administrator

Saint Paul, MN
onsite
Permanent / Full Time
60000 - 74000 USD / Yearly
We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for an organization in Saint Paul, Minnesota. This position plays a key role in maintaining payroll records, supporting compliance activities, and partnering closely with human resources and finance to ensure employee pay is processed correctly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to address payroll questions with professionalism and care. Responsibilities: • Manage end-to-end payroll processing on a bi-weekly schedule, ensuring employees are paid accurately and on time. • Review employee time and attendance records, confirm required approvals are in place, and resolve discrepancies before payroll is finalized. • Examine payroll data and supporting documentation for errors, make necessary adjustments, and maintain data accuracy across payroll records. • Coordinate with HR to update payroll information tied to hires, departures, internal moves, compensation changes, and other employee status updates. • Handle off-cycle and special payroll runs as needed to support business and employee requirements. • Investigate and resolve payroll-related questions involving direct deposit, tax withholding, garnishments, retroactive earnings, employment verification, workers’ compensation, and paycheck discrepancies. • Maintain payroll master files, monitor year-to-date balances, hours, and deductions, and keep records organized in accordance with company standards and regulatory requirements. • Prepare payroll-related journal entries, support general ledger reconciliation, and assist with financial reporting, audits, and required compliance filings.
2026-10-12T00:00:00Z

Payroll Administrator

Woodland Hills, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a Payroll Administrator to support payroll accuracy and day-to-day human resources operations for a growing team in Woodland Hills, California. This hybrid role contributes to a smooth employee experience by managing payroll data, assisting with onboarding activities, maintaining compliant records, and responding to employee questions. The position also works closely with internal partners and external payroll contacts to help ensure timely processing and reliable documentation. Responsibilities: • Process biweekly payroll information, including regular earnings, incentive pay, deductions, and related payroll updates with a high level of accuracy. • Set up employee records in HR, payroll, and timekeeping systems while verifying that compensation, work status, and personal details remain current. • Maintain payroll and personnel documentation and perform routine audits to support compliance with company standards and applicable employment regulations. • Partner with the payroll provider to submit updates, address pay-related questions, and help complete required tax and benefits paperwork. • Lead onboarding sessions for new employees in both individual and group settings, whether conducted onsite or virtually. • Review and complete employment eligibility verification by inspecting I-9 documentation and confirming work authorization for new hires. • Coordinate with leave administration partners to support payroll-related activities connected to employee leave events. • Respond to employee HR and payroll inquiries promptly and professionally while providing clear guidance and follow-up.
2026-11-04T00:00:00Z

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157 results for Contract Administrator jobs