We are looking for a detail-oriented Cash Application Specialist to join our team in Cary, North Carolina. In this long-term contract position, you will play a pivotal role in managing cash applications and ensuring accurate accounts receivable processes. This opportunity is ideal for professionals seeking to contribute their expertise in payment posting and financial operations.<br><br>Responsibilities:<br>• Accurately post incoming cash payments to the appropriate accounts and invoices.<br>• Maintain and update accounts receivable records to ensure data integrity and accuracy.<br>• Investigate and resolve discrepancies in payments or account balances.<br>• Collaborate with internal teams to streamline cash application processes.<br>• Monitor and report on payment trends and account statuses.<br>• Ensure compliance with company policies and financial regulations during cash application activities.<br>• Communicate with customers or clients to address payment inquiries or issues.<br>• Assist in reconciling accounts and preparing reports for management review.<br>• Support continuous improvement initiatives within the cash application function.<br>• Provide timely updates and documentation related to payment processing activities.
We are looking for a skilled Cash Application Specialist to join our team on a contract basis in Austin, Texas. In this role, you will play a vital part in managing cash applications, ensuring accurate payment postings, and maintaining efficient accounts receivable processes. This is an excellent opportunity for professionals with expertise in NetSuite and Excel to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process and post incoming payments with precision to ensure accurate cash application.<br>• Monitor and reconcile unapplied payments while resolving discrepancies in a timely manner.<br>• Handle credit memos and ensure they are applied correctly to the appropriate accounts.<br>• Maintain and update accounts receivable records, ensuring accuracy and completeness.<br>• Utilize NetSuite and Microsoft Excel to perform daily tasks and create financial reports.<br>• Assist in improving cash application workflows to enhance efficiency and reduce errors.<br>• Communicate with internal teams and external clients to address payment-related inquiries.<br>• Ensure compliance with company policies and procedures related to cash applications.<br>• Identify opportunities for process improvement and contribute to their implementation.
<p>We are looking for a highly motivated Cash Application Specialist to join our team on a long-term contract basis in Oak Brook, Illinois. In this role, you will play a critical part in ensuring the accurate and timely application of incoming payments while maintaining organized financial records. This position offers an excellent opportunity to work in a collaborative environment, contributing to the success of the accounts receivable process.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile payment remittance advices with actual payments to ensure accuracy and proper allocation.</p><p>• Update accounts receivable records in the AS400 system by reviewing payment remittances and supporting documentation.</p><p>• Maintain well-organized files and records for payments and related documents to streamline retrieval and review processes.</p><p>• Investigate and resolve discrepancies in payment applications with both internal teams and external customers.</p><p>• Assist with month-end closing activities to ensure timely and accurate financial reporting.</p><p>• Collaborate with team members and stakeholders to improve accounts receivable processes and workflows.</p><p>• Provide support for audit requests by managing and supplying documentation as needed.</p><p>• Monitor and report on cash application metrics to maintain efficiency and accuracy.</p><p>• Communicate professionally with customers and colleagues to resolve issues and maintain positive relationships.</p><p><br></p><p>The salary range for this position is $23 to $29/hour, plus bonus. Benefits are available including medical, vision, and dental, and life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. Learn more at roberthalfbenefits.com/resources. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p>
We are looking for a detail-oriented Cash Application Specialist to join our team in Livonia, Michigan. This Contract to permanent position focuses on ensuring accurate and timely management of inbound receipts, applying cash to invoices within an ERP system, and providing support in accounts receivable processes. The ideal candidate will handle high-value transactions, assist with collections, and contribute to streamlining processes for improved efficiency.<br><br>Responsibilities:<br>• Apply incoming cash receipts to invoices in the ERP system to maintain accurate account balances.<br>• Process high-value transactions daily, ensuring all payments are correctly documented and reconciled.<br>• Assist with credit card payment processing and support retail account collections.<br>• Collaborate with overseas team members to manage morning or overnight cash application tasks.<br>• Gather necessary documentation for disputed invoices and upload information to retailer portals for review.<br>• Monitor accounts receivable aging reports to identify unpaid invoices and address related disputes.<br>• Provide timely updates and resolve issues related to delayed payments by gathering required information.<br>• Support efforts to improve and refine cash application processes for enhanced accuracy and efficiency.<br>• Contribute to accounts receivable tasks, including dispute submissions rather than direct collection work.
<p>Position Summary</p><p><br></p><p>Our exclusive client, a national organization in the healthcare industry is seeking a detail-oriented Cash Application Specialist to join a growing finance team. This role is responsible for accurately applying customer payments, reconciling cash receipts, and ensuring the integrity of accounts receivable records. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and understands how accurate cash posting supports overall financial operations.</p><p><br></p><p><br></p><p><br></p><p>For immediate consideration as a Cash Application Specialist, candidates can reach out directly to Thiago de Matos (508) 213-1192</p><p><br></p><p><br></p><p><br></p><p>Key Responsibilities</p><p><br></p><p>Post daily customer payments (ACH, wire transfers, checks, credit cards, and lockbox transactions) to the appropriate customer accounts and invoices.</p><p>Review remittance information and research discrepancies to ensure accurate application of funds.</p><p>Reconcile bank deposits to the accounts receivable subledger and investigate variances.</p><p>Resolve unapplied cash, short payments, deductions, and overpayments in a timely manner.</p><p>Partner with Billing, Collections, and Customer Service teams to clarify payment details and resolve account issues.</p><p>Maintain accurate customer account balances to support effective collections and reporting.</p><p>Prepare daily and monthly cash posting reports and assist with AR aging analysis.</p><p>Support month-end close by ensuring all cash activity is recorded and reconciled.</p><p>Assist with audit requests and documentation related to cash receipts and AR transactions.</p><p>Identify opportunities to improve processes, accuracy, and efficiency within the cash application function.</p><p><br></p><p><br></p><p>Qualifications</p><p><br></p><p>Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.</p><p>2+ years of experience in cash application, accounts receivable, or transactional accounting.</p><p>Strong understanding of AR processes and basic accounting principles.</p><p>Experience working with ERP systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, etc.).</p>
<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul><p><br></p>
<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul><p><br></p>
<p>The Accounts Receivable Specialist is responsible for managing the full lifecycle of customer receivables for a distribution-focused business. The role includes B2B collections, billing and invoicing, cash application, and account reconciliation. The specialist will work closely with sales, operations, and customer service teams to ensure accurate billing, timely collections, and strong customer relationships. This position requires daily use of Microsoft Dynamics 365 for financial transactions, reporting, and account maintenance.</p><p><br></p><p>Key Responsibilities</p><p><strong>Billing & Invoicing</strong></p><ul><li>Prepare, review, and issue customer invoices in Microsoft Dynamics 365 based on shipment data, purchase orders, and contract terms.</li><li>Validate pricing, quantities, freight charges, and tax calculations prior to invoice release.</li><li>Maintain accurate billing schedules for recurring or contract-based customers.</li><li>Resolve billing discrepancies by coordinating with sales, logistics, and warehouse teams.</li><li>Ensure all invoices comply with company policies and customer requirements (EDI, portals, special formats, etc.).</li></ul><p><strong>B2B Collections</strong></p><ul><li>Manage a portfolio of business accounts and perform proactive outreach to ensure timely payment.</li><li>Conduct collection calls, send follow-up communications, and negotiate payment arrangements when necessary.</li><li>Monitor aging reports and escalate delinquent accounts according to company policy.</li><li>Document all collection activities and customer communications in Microsoft Dynamics 365.</li><li>Collaborate with internal teams to resolve disputes, short-pays, and chargebacks.</li></ul><p><strong>Cash Application & Account Maintenance</strong></p><ul><li>Apply customer payments (ACH, wire, check, credit card) accurately and promptly in Microsoft Dynamics 365.</li><li>Reconcile customer accounts, research unapplied cash, and resolve discrepancies.</li><li>Maintain clean and accurate AR sub-ledgers and support month-end closing activities.</li><li>Prepare AR reports, aging summaries, and collection status updates for management.</li></ul><p><strong>Cross-Functional Collaboration</strong></p><ul><li>Partner with sales and customer service to address customer concerns impacting payment.</li><li>Support credit review processes by providing payment history and account insights.</li><li>Assist with audits, internal controls, and process improvement initiatives.</li></ul>
We are looking for an experienced Accounts Receivable Specialist to join our team in Huntsville, Alabama. This contract-to-permanent position offers an exciting opportunity to contribute to the improvement of processes and automation within a growing team. The ideal candidate will play a key role in managing important accounts and ensuring accurate and efficient payment processing.<br><br>Responsibilities:<br>• Process payments manually while identifying opportunities to implement automation for increased efficiency.<br>• Manage accounts receivable collections for commercial clients, ensuring timely and accurate follow-up.<br>• Collaborate with the team to support accounts that require specialized attention.<br>• Perform cash application tasks, ensuring all transactions are recorded accurately.<br>• Assist with billing functions and resolve discrepancies as needed.<br>• Monitor and manage cash activity to ensure proper allocation and reporting.<br>• Support audit-related tasks by providing necessary documentation and analysis.<br>• Contribute to the improvement of processes and workflows within the accounts receivable department.<br>• Maintain detailed and organized records of all accounts receivable transactions.
<p>Seeking a meticulous professional to manage Special Deposit Accounts (SDA). Responsibilities include daily/weekly monitoring and reconciliation of SDA balances, processing deposits/withdrawals/transfers, maintaining audit-ready documentation, and resolving discrepancies. You will execute waterfall payment calculations, allocate funds based on agreements, validate system outputs, and prepare reports for stakeholders. Additional tasks involve timely cash application, bank and ledger reconciliations, strong internal controls, compliance reporting, and audit support.</p><p><br></p><p><strong>SDA (Special Deposit Account) Management</strong></p><ul><li>Monitor and reconcile SDA balances on a daily/weekly basis</li><li>Process deposits, withdrawals, and transfers in accordance with agreements</li><li>Ensure proper documentation and audit support for all SDA activity</li><li>Investigate and resolve discrepancies in a timely manner</li><li>Coordinate with internal accounting and treasury teams on cash positioning</li></ul><p><strong>Waterfall Transaction Processing</strong></p><ul><li>Execute and monitor waterfall payment calculations and distributions</li><li>Allocate funds based on contractual priority structures</li><li>Validate calculations against agreements and system outputs</li><li>Prepare supporting schedules and reports for stakeholders</li><li>Identify and escalate discrepancies or compliance concerns</li></ul><p><strong>Cash Application & Reconciliation</strong></p><ul><li>Apply incoming payments accurately and timely</li><li>Perform bank reconciliations and general ledger account reconciliations</li><li>Research and resolve unapplied or misapplied cash</li><li>Maintain strong internal controls around cash handling</li></ul><p><strong>Reporting & Compliance</strong></p><ul><li>Prepare periodic cash activity reports</li><li>Ensure adherence to company policies and financial controls</li><li>Support internal and external audits</li><li>Maintain organized records for regulatory and audit review</li></ul>
<p>We are looking for an organized and proactive Accounts Receivable Specialist to join our team in Findlay, Ohio. This contract to permanent position offers an opportunity to work in a dynamic environment, where attention to detail and the ability to multitask are essential. If you have strong skills in billing, cash applications, and commercial collections, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process daily billing activities, ensuring accuracy and compliance with company standards.</p><p>• Handle hourly trucking billing and manage corrections as needed.</p><p>• Utilize accounting software, including Viewpoint, to maintain accurate financial records.</p><p>• Perform cash application tasks, ensuring timely and accurate allocation of payments.</p><p>• Conduct commercial collections and maintain clear and effective communication with clients.</p><p><br></p>
We are looking for a detail-oriented Client Accounting Specialist to join our team in West Henrietta, New York. In this role, you will be responsible for managing accounts receivable processes, ensuring accurate cash application, and maintaining compliance with company policies. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to thrive in a fast-paced environment. This is a long-term contract position offering the opportunity to work with dynamic clients in the payroll services industry.<br><br>Responsibilities:<br>• Accurately process and post daily cash receipts to client accounts and invoices based on provided remittance details.<br>• Ensure same-day completion of all cash application tasks to maintain timely financial records.<br>• Verify invoice documentation for accuracy and address discrepancies by liaising with internal teams.<br>• Conduct research and reconciliation of financial data to ensure compliance with company standards.<br>• Maintain adherence to internal controls and policies for consistent and accurate accounting practices.<br>• Identify and escalate potential fraudulent activities during verification processes.<br>• Collaborate with internal departments to resolve missing or incorrect information efficiently.<br>• Monitor financial transactions for accuracy and provide detailed analysis when required.<br>• Assist with ad hoc financial tasks and reporting to support business operations.<br>• Build strong client relationships through clear communication and reliable service.
We are looking for an Accounts Receivable Specialist to join our team in Rock Hill, South Carolina. This role requires a detail-oriented individual with expertise in managing accounts receivable processes, commercial collections, and cash applications. The ideal candidate will play a key role in ensuring timely and accurate billing and collections while maintaining strong relationships with clients.<br><br>Responsibilities:<br>• Manage and oversee the accounts receivable process, ensuring timely and accurate invoicing.<br>• Conduct commercial collections to recover outstanding payments from clients in a courteous manner.<br>• Apply cash receipts to appropriate accounts and reconcile discrepancies.<br>• Monitor and track customer accounts to identify overdue balances and take appropriate action.<br>• Collaborate with internal teams to resolve billing disputes and ensure smooth payment processing.<br>• Prepare regular reports on accounts receivable status and collection efforts.<br>• Communicate proactively with clients to address payment issues and maintain positive relationships.<br>• Support month-end closing activities related to accounts receivable.<br>• Ensure compliance with company policies and financial regulations in all receivable processes.<br>• Identify opportunities to improve efficiency within the accounts receivable function.
We are looking for a dedicated Collections Specialist to join our team on a contract basis in Wixom, Michigan. In this role, you will focus on recovering outstanding debts and ensuring accurate tracking of payments. This is a fully on-site position for an initial duration of six weeks, with the possibility of extension.<br><br>Responsibilities:<br>• Conduct collection calls to recover outstanding debts and maintain consistent follow-up with clients.<br>• Monitor and track debt using Excel to ensure accurate and up-to-date records.<br>• Collaborate with internal teams to process cash applications and resolve payment discrepancies.<br>• Maintain detailed documentation of collection activities and ensure compliance with company policies.<br>• Communicate effectively with customers to negotiate payment plans and resolve disputes.<br>• Analyze aging reports to prioritize collection efforts and meet recovery targets.<br>• Provide regular updates to management on collection progress and challenges.<br>• Utilize relevant software tools to streamline collection processes and improve efficiency.
Our client that provides Commercial Services needs an High Volume Accounts Receivable Specialist I for an immediate start!<br><br>SUMMARY: <br>Reports to: AR III or Lead<br>Position Description: Accounts Receivable Specialist I<br>Basic Function: In this role, it will be critical for the Accounts Receivable Specialist I to enter, post and reconcile invoices, research and escalate customer AR issues, review aging reports, and maintain cash receipts journal. <br><br><br>We are looking for a dedicated, attention to detail professional with strong communication and technical competencies. The ideal candidate will have a solid knowledge of billing, and extensive customer service dealing with Senior Level Managers/Executives.<br><br>JOB DESCRIPTION:<br>Accounts Receivable Specialist I Billing, Invocicing, facilating payment, expditing payments, creatating tickets, Soft calls to get recivables in. High volume invoice entry into billing portals audit and identiy what is missing and kick back before enterine One invoice may take 15-45 minutes each.<br><br>• Responsible for timely processing of billings in WAWF, GSA and IPP or comparable external invoicing systems. <br>• Support billing activity and deliver invoices to customer web portals. <br>• Review invoices for accuracy and compliance with appropriate contracts, guidelines, and regulations.<br>• Communicate regularly with internal/external business partners/clients regarding past due payments.<br>• Perform timely and accurate the Cash Application of customer payments. <br>• Maintain daily Invoice Log/ Subledger information. <br>• Maintain Account receivable Aging. <br>• Ability to effectively develop and maintain professional communication with all levels of employees in an organization in a fast-paced environment. <br>• Support AR department functions, including the monthly close process, reconciliations, audits, and special projects as needed. <br><br>EDUCATION REQUIRED: <br>• Associate degree in Accounting or Finance preferred. <br><br>SKILLS AND EXPERIENCE REQUIRED: <br>• Two+ (2+) years of related experience in billing and/or collections. <br>• Understanding of accounting and finance principles. <br>• Knowledge of DFAS, WAWF, IPP and My Invoice portals is a plus. <br>• Excellent written, verbal, communication, and interpersonal skills. <br>• Intermediate Excel Skills (Pivot Tables, Functions, etc.). <br>• Prior Government Contracting experience is a plus. <br>• Acute attention to detail. <br>• Strong organizational skills. <br>• Willingness to work with constantly changing priorities. <br><br>Software Software: NetSuite Deltek Cospoint and Power Point, Excel<br><br>If you are extremely meticulous, Accounts Receivable Specialist able to multitask and are looking to work in a great environment this position is for you! Apply online now for immediate consideration or contact your local Robert Half office at 210-696-8300. Apply today and start your new job this week.
We are looking for an Accounts Receivable Specialist to join our team in Scarborough, Maine. In this long-term contract position, you will play a vital role in managing financial transactions and ensuring the accuracy of accounts receivable processes. This role offers an opportunity to contribute to a dynamic industry focused on energy and natural resources.<br><br>Responsibilities:<br>• Process accounts receivable transactions, ensuring accuracy and compliance with financial procedures.<br>• Apply payments to customer accounts promptly and correctly through cash application processes.<br>• Handle commercial collections to resolve outstanding balances and maintain positive client relationships.<br>• Prepare and issue invoices, ensuring billing accuracy and adherence to company guidelines.<br>• Monitor and reconcile cash activity to maintain accurate records of financial transactions.<br>• Investigate and resolve discrepancies in accounts receivable balances.<br>• Collaborate with internal teams to optimize billing and collection processes.<br>• Assist in generating reports related to accounts receivable and cash flow.<br>• Maintain detailed and organized documentation for audits and financial reviews.<br>• Provide exceptional customer service to address inquiries related to billing and payments.
<p>A local San Antonio client is looking for an Accounts Receivable /Collections specialist for an immediate start.</p><p><br></p><p>The Accounts Receivable /Collections specialist is responsible for the receipt and accounting of funds being paid to the organization. This role also handles customer account inquiries and monitors delinquent accounts as well as be proactive and use preventive measures to keep accounts current. Will assure that proper accounting procedures are followed to account for the receipt of payment for services completed by the company. </p><p><br></p><p>Key Job Responsibilities - Performs collections on accounts receivable. - Assist with verifying validity of account discrepancies by obtaining and investigating information from sales, customer service and from customers. - Responsible for posting customer payments by recording cash, checks and credit card transactions. - Research unapplied cash, chargebacks, over and short payments. - Respond to customer information request calls and emails. - Maintains accounts receivable reports, spreadsheets and corporate accounting files as assigned. - Assists with clarification in accounting records, as necessary. - Assists with monthly closings. - Performs filing and copying of all AR records. - . - Performs additional assignments as directed by Management. Key Performance Measurements - Management observation regarding attitude, diligence, and team contributions. - Willingness & ability to learn new skills and information. - Other key metrics prescribed by leadership, resulting in positive customer and Company impact.</p><p><br></p><p><br></p><p>Please apply online or call your local Robert Half office at 210-696-8300.</p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Aiken, South Carolina on a very part-time basis. The role will be approximately 5-10 hours a week. This is a contract position where you will play a key role in managing financial transactions and ensuring accurate account reconciliation. The ideal candidate will have strong attention to detail and a solid understanding of accounts receivable processes.</p><p><br></p><p>Responsibilities:</p><p>• Establish new business-to-business customer accounts and ensure all account details are accurately set up.</p><p>• Process incoming payments and maintain detailed records of cash activities.</p><p>• Perform account reconciliation to verify that payments align correctly with outstanding balances.</p><p>• Assist with commercial collections by managing overdue invoices and communicating effectively with clients.</p><p>• Handle billing functions to ensure timely and accurate invoicing.</p><p>• Generate and review cash application reports to track financial transactions.</p><p>• Collaborate with team members to resolve discrepancies in financial records.</p><p>• Maintain organized documentation for accounts receivable processes and compliance.</p><p>• Provide timely updates on account statuses to stakeholders.</p><p>• Identify opportunities for improving accounts receivable workflows and implement changes accordingly.</p>
<p><strong>Position Summary</strong></p><p>The Collections/Cash Applications Administrator is responsible for managing the accurate and timely application of payments, resolving payment discrepancies, and overseeing collection activities to ensure optimal cash flow. This role plays a critical part in maintaining the financial health of the organization by ensuring patient accounts and insurance payments are processed efficiently and in compliance with healthcare regulations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Cash Applications:</strong></li><li>Accurately post patient and insurance payments to the appropriate accounts in the billing system.</li><li>Reconcile daily deposits and electronic remittance advice (ERA) with bank statements.</li><li>Research and resolve unapplied or misapplied payments promptly.</li><li><strong>Collections:</strong></li><li>Monitor aging reports and follow up on outstanding balances with patients and insurance carriers.</li><li>Initiate collection calls, send statements, and manage payment plans in accordance with company policies.</li><li>Escalate delinquent accounts for further action or third-party collections when necessary.</li><li><strong>Dispute Resolution:</strong></li><li>Investigate and resolve payment discrepancies, denials, and underpayments.</li><li>Collaborate with billing and coding teams to correct claim errors and resubmit as needed.</li><li><strong>Compliance & Reporting:</strong></li><li>Ensure adherence to HIPAA and healthcare compliance standards.</li><li>Prepare and maintain accurate reports on cash posting, collections activity, and account status for management review.</li><li><strong>Customer Service:</strong></li><li>Provide professional and empathetic communication with patients regarding account balances and payment options.</li><li>Respond to inquiries from insurance companies and internal departments promptly.</li></ul><p><br></p>
We are looking for a skilled Accounts Receivable Specialist to join our team on a contract basis in Wilder, Kentucky. This position will focus on managing accounts receivable tasks while also providing secondary support for accounts payable functions. As part of a dynamic manufacturing environment, you will play a key role in ensuring smooth financial operations during this 3-month assignment.<br><br>Responsibilities:<br>• Process and post customer payments accurately into the accounting system.<br>• Prepare and submit invoices through various customer portals.<br>• Assist with collections on outstanding invoices to ensure timely payments.<br>• Support compliance efforts related to sales tax implementation.<br>• Record and process vendor invoices and purchase orders as needed.<br>• Collaborate with credit card holders to ensure proper expense coding.<br>• Maintain organized and accurate financial records.<br>• Communicate effectively with internal and external stakeholders to resolve payment discrepancies.<br>• Contribute to the overall efficiency of the accounting team by managing workload priorities.
<p>Tess Gilmore is looking for an Accounts Payable and Receivable Specialist to join her clients ever growing team here in Rochester, NY. The Accounts Payable & Receivable Specialist plays a key role in ensuring accurate, timely, and efficient financial transactions across the organization. This position is responsible for managing the full-cycle AP and AR processes—including invoice processing, vendor management, payment runs, cash application, collections follow-up, and account reconciliation. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced environment with a high degree of accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Process high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies.</li><li>Match purchase orders, packing slips, and invoices (2-way or 3-way match).</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Prepare weekly payment runs (checks, ACH, wire transfers).</li><li>Maintain vendor records, including W‑9s and banking details.</li><li>Assist with month-end closing tasks, including AP accruals.</li><li>Communicate with internal departments to clarify approvals, coding, and missing documentation.</li></ul><p><strong>Accounts Receivable</strong></p><ul><li>Generate customer invoices and credit memos in accordance with contract terms or project milestones.</li><li>Apply cash receipts accurately and promptly to customer accounts.</li><li>Monitor outstanding receivables and follow up on past-due accounts.</li><li>Investigate and resolve customer billing issues or discrepancies.</li><li>Prepare aging reports and provide status updates to management.</li><li>Assist with AR-related month-end activities, including reconciliations and reporting.</li></ul><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
We are looking for a skilled Accounts Receivable and Collections Specialist to join our team in San Antonio, Texas. This Contract to permanent position offers an excellent opportunity for individuals who thrive in a fast-paced and collaborative environment. The role involves managing the full accounts receivable cycle, ensuring timely and accurate payments, and maintaining strong relationships with clients while improving financial metrics such as Days Sales Outstanding (DSO). If you are detail-oriented, self-driven, and excel in problem-solving, this position is a great fit for you.<br><br>Responsibilities:<br>• Monitor assigned accounts for overdue payments, discrepancies, and payment trends.<br>• Investigate and resolve short payments, overpayments, and deductions through customer portals or direct communication.<br>• Apply incoming payments accurately across customer accounts and ensure proper allocation.<br>• Process debit and credit transactions while maintaining accurate records for reporting purposes.<br>• Generate and manage aging reports to track outstanding balances and support the collection process.<br>• Collaborate with internal teams and sales partners to address payment issues and negotiate repayment terms.<br>• Research and resolve customer claims and promotional credits to ensure proper accounting.<br>• Handle manual invoicing tasks and cash application duties for high-volume operations.<br>• Reconcile accounts receivable data and prepare periodic reports for analysis.<br>• Maintain detailed documentation of collection activities and provide insights to improve financial performance.
<p>We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Invoice Management:</strong> Prepares and posts client invoices per attorney revisions and client guidelines.</p><p><strong>Cash Application:</strong> Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.</p><p><strong>Bank Deposits:</strong> Organizes and deposits checks into correct accounts.</p><p><strong>Trust Accounts:</strong> Records deposits, transfers, and withdrawals for client and state bar trust accounts.</p><p><strong>Recordkeeping:</strong> Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.</p><p><strong>Reporting:</strong> Provides accrual, budget, and rate data to attorneys/clients as requested.</p><p><strong>Expense Processing:</strong> Records third-party expenses and disbursements in expense systems.</p><p><strong>Account Management:</strong> Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.</p><p><strong>Collections Support:</strong> Assists with collection efforts when needed.</p>
<p>We are looking for a contract to possible permanent Accounts Receivable Supervisor to join our team in Birmingham, Alabama. In this hybrid role, you will play a key part in supervising a team supporting both internal and external customers, ensuring accurate cash application and collections. </p><p><br></p><p>Responsibilities:</p><p>• Provide support to both internal stakeholders and external customers to address accounts receivable inquiries and issues.</p><p>• Manage and supervise a team of Accounts Receivable Specialist in their day to day. </p><p>• Utilize basic Excel and Outlook skills for reporting and communication purposes.</p><p>• Perform collections activities and maintain positive customer relationships.</p><p>• Collaborate with a large accounting team in a dynamic and detail-oriented setting.</p><p>• Monitor and manage billing functions to ensure timely payments.</p><p>• Handle cash activities and maintain detailed records for audit purposes.</p><p>• Work efficiently in a fast-paced environment to meet deadlines and organizational goals.</p><p><br></p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Lafayette Hill, Pennsylvania. This is a contract position where you will handle critical financial processes, including cash applications and account portfolio management. The role requires strong attention to detail and collaboration with the sales team to ensure accurate and timely account reconciliation.</p><p><br></p><p>Responsibilities:</p><p>• Manage a designated portfolio of accounts organized by region, ensuring accurate and timely updates.</p><p>• Process cash applications and postings with precision, maintaining the integrity of financial records.</p><p>• Collaborate with the sales team to resolve account discrepancies and bring accounts up to date.</p><p>• Conduct light collections efforts with clients to address outstanding balances.</p><p>• Support billing functions to ensure invoices are accurate and delivered promptly.</p><p>• Monitor cash activities and transactions to maintain proper account balances.</p><p>• Utilize Excel and Hana software for efficient data management and reporting.</p><p>• Provide regular updates on account statuses and escalate unresolved issues as needed.</p><p>• Maintain compliance with company policies and financial regulations.</p>
