We are looking for a detail-oriented and organized Administrative Assistant to join our team in Vacaville, California. In this Contract-to-permanent role, you will provide essential administrative, project, and operational support to ensure the seamless functioning of office and field operations. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate office and field operations by managing supplies, deliveries, and equipment maintenance.<br>• Oversee facility services such as cleaning, pest control, fire inspections, security access, and alarm permits.<br>• Manage various vendor services, including copiers, shredding services, and water deliveries, ensuring timely invoicing and payments.<br>• Handle incoming calls, greet visitors, and direct inquiries to the appropriate team members.<br>• Organize and maintain project documentation in systems like ProjectSight, including contracts, submittals, RFIs, and change orders.<br>• Ensure accurate alignment of project data between management systems to maintain budgets and documentation.<br>• Facilitate project closeout processes, including compiling O& M manuals, warranties, and as-built documentation.<br>• Administer training sessions, track attendance, and assist with meeting coordination and correspondence.<br>• Collaborate with internal teams and external partners to manage system access and permissions.<br>• Support warehouse and prefab teams in coordinating material deliveries and staging requirements.
We are looking for a detail-oriented Administrative Assistant to join our team in Sterling, Virginia. This role involves providing essential support to ensure smooth office operations while managing various administrative and accounting tasks. The ideal candidate is highly organized, proactive, and skilled in handling multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for easy reference.<br>• Process invoices and ensure timely payments to vendors and suppliers.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft, edit, and format documents using Microsoft Word.<br>• Manage email communication and scheduling through Microsoft Outlook.<br>• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.<br>• Maintain and update calendars to support efficient time management.<br>• Assist in general office management tasks to ensure a productive work environment.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team near Mahwah, New Jersey. This is a Contract position that requires excellent multitasking abilities and strong communication skills to support daily office operations. The ideal candidate will play a key role in ensuring smooth administrative workflows and maintaining high-quality service standards.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize incoming calls, providing attentive and courteous assistance to callers.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Coordinate and oversee general office activities, ensuring operational efficiency.</p><p>• Support team members with scheduling, correspondence, and administrative needs.</p><p>• Act as the first point of contact in reception duties, welcoming visitors and addressing inquiries.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and other essential documents.</p><p>• Maintain confidentiality while handling sensitive information and documentation.</p><p>• Assist in organizing meetings, preparing agendas, and tracking follow-ups.</p><p>• Ensure office supplies are adequately stocked and reorder as needed.</p><p>• Collaborate with colleagues to streamline processes and enhance productivity.</p>
<p>Are you a detail-driven, organized superstar who thrives in a dynamic office environment? We’re seeking a <strong>motivated Administrative Assistant</strong> to join a growing team in Carlisle, Pennsylvania! This is more than just a desk job – it’s an opportunity to contribute, grow, and make a real impact on the day-to-day success of our office.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Be the hub of our office: manage schedules, coordinate meetings, and keep everything running smoothly.</li><li>Deliver exceptional first impressions as you handle calls, greet visitors, and maintain a welcoming office atmosphere.</li><li>Keep our data organized and accurate through meticulous data entry and record-keeping.</li><li>Collaborate with colleagues to optimize office operations and ensure processes are efficient.</li><li>Maintain office systems and documentation in line with company policies.</li><li>Support leadership by preparing reports and assisting on special projects.</li><li>Monitor and manage office supplies so our team always has what they need to succeed.</li><li>Uphold confidentiality and professionalism when handling sensitive information.</li></ul><p><br></p>
<p>An established accounting and consulting firm in Honolulu is seeking a dedicated on-site Administrative Assistant. Responsibilities include preparing client reports, managing appointment calendars, overseeing office supply inventory, and supporting team members with document preparation. Familiarity with accounting or legal office environments is preferred. Preference given to Hawaii residents for on-site work. To apply, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and manage client documents and financial reports.</li><li>Schedule meetings and manage calendars for accountants/consultants.</li><li>Maintain organized filing systems for contracts, billing, and documentation.</li><li>Answer and direct client phone calls, emails, and inquiries.</li><li>Process expense reports, invoices, and reimbursements.</li><li>Assist with office supply ordering and inventory.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Office Assistant to join our team in Okemos, Michigan. In this long-term contract role, you will play a key part in ensuring smooth daily operations by providing administrative and clerical support. The ideal candidate will excel in multitasking and have strong communication skills to manage office tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring an attentive and welcoming environment.<br>• Handle incoming calls, answering inquiries and directing them to the appropriate department.<br>• Manage document scanning and filing to maintain accurate and accessible records.<br>• Perform general clerical tasks, such as data entry and correspondence management.<br>• Support human resources administration by assisting with onboarding and maintaining employee records.<br>• Organize and maintain paper filing systems for easy retrieval of documents.<br>• Utilize Google Workspace and Microsoft Excel to complete administrative tasks.<br>• Collaborate with team members to support office operations and ensure efficiency.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Matawan, New Jersey area. This role will primarily focus on supporting project managers and ensuring seamless coordination of services and schedules. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Gather and review necessary documentation to ensure projects and services meet required standards.</p><p>• Monitor and update the status of service orders using Smart Sheets to maintain accurate progress tracking.</p><p>• Coordinate schedules and communicate updates to project managers to ensure smooth service delivery.</p><p>• Provide comprehensive administrative support to project managers, assisting with day-to-day operations.</p><p>• Manage email communications and correspondence related to project coordination and scheduling.</p><p>• Keep accurate records and ensure documentation is properly maintained for all projects.</p><p>• Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.</p><p>• Address scheduling conflicts and resolve issues to maintain project timelines.</p><p><br></p>
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. This role requires excellent organizational skills, the ability to manage multiple tasks efficiently, and strong communication abilities in both English and a second language. The ideal candidate will thrive in a fast-paced environment and play a vital role in supporting office operations.<br><br>Responsibilities:<br>• Perform general administrative tasks to ensure smooth office operations.<br>• Answer inbound calls professionally and provide accurate information to callers.<br>• Maintain organized records and input data with a high level of accuracy.<br>• Act as the first point of contact for visitors, managing receptionist duties with professionalism.<br>• Coordinate schedules and appointments to support team members and leadership.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Assist with organizing and maintaining office supplies and resources.<br>• Support team members with various administrative projects and tasks.<br>• Uphold confidentiality and integrity when handling sensitive information.
<p>We are looking for an organized and detail-oriented part-time Administrative Assistant to join our team on a contract basis in Oneida, New York. In this role, you will support daily office operations, ensure smooth communication, and handle a variety of administrative tasks with efficiency. This is an excellent opportunity to contribute to a dynamic work environment while utilizing your strong organizational and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct inbound calls, providing attentive and courteous assistance to all inquiries.</p><p>• Perform accurate data entry tasks, ensuring records are up-to-date and error-free.</p><p>• Support office operations by handling administrative tasks such as filing, scanning, organizing, and maintaining documents.</p><p>• Serve as the first point of contact by welcoming visitors and managing receptionist duties.</p><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Maumee, Ohio. In this role, you will provide essential administrative support, ensuring smooth daily operations and efficient communication. The ideal candidate will possess excellent organizational skills and a strong ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Respond to incoming calls professionally, providing accurate information or redirecting calls as necessary.<br>• Perform data entry tasks with precision to maintain accurate and up-to-date records.<br>• Support office operations by managing schedules, coordinating meetings, and maintaining administrative files.<br>• Act as the primary receptionist, greeting visitors and ensuring a welcoming environment.<br>• Assist in preparing documents, reports, and correspondence as required.<br>• Manage inventory of office supplies and coordinate replenishment when needed.<br>• Handle incoming and outgoing mail, ensuring proper distribution and documentation.<br>• Collaborate with team members to support various administrative projects and tasks.<br>• Maintain confidentiality of sensitive information and adhere to company policies.<br>• Provide general office support to ensure seamless daily operations.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Los Angeles, California. This role is ideal for someone with excellent critical thinking and writing abilities who thrives in a fast-paced environment and enjoys collaborating with diverse individuals. As a long-term contract position, it offers the opportunity to make a meaningful impact within the non-profit sector while developing and utilizing strong administrative skills.<br><br>Responsibilities:<br>• Provide administrative support by managing schedules, handling correspondence, and maintaining organized records.<br>• Collaborate effectively with a diverse group of individuals, fostering clear communication and mutual respect.<br>• Draft detailed and well-structured reports, summaries, and documentation with attention to clarity and accuracy.<br>• Utilize Microsoft Excel to track data, maintain spreadsheets, and support analytical tasks.<br>• Assess and implement risk mitigation strategies across various tasks and projects.<br>• Handle multiple priorities and deadlines with efficiency and accuracy.<br>• Independently manage assigned responsibilities while maintaining high attention to detail.<br>• Answer inbound calls and assist with receptionist duties as needed.<br>• Perform data entry tasks to ensure accurate and timely information management.<br>• Support day-to-day office operations, ensuring smooth and efficient workflows.
We are looking for an experienced Administrative Assistant to support the Chief of Police and Commanders in Marina, California. This long-term contract position offers an opportunity to contribute to essential administrative functions within a detail-oriented office environment. Ideal candidates will possess excellent organizational skills and a proactive mindset to effectively manage tasks and responsibilities.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Chief of Police and two Commanders.<br>• Manage invoices efficiently, ensuring accuracy and timely processing.<br>• Perform data entry and maintain accurate records for various office tasks.<br>• Organize and file documents systematically to facilitate easy retrieval.<br>• Take detailed notes during meetings and prepare summaries or reports.<br>• Handle inbound calls with professionalism, addressing inquiries and redirecting as necessary.<br>• Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations.<br>• Learn and use New World Systems software for invoice management and other administrative tasks.<br>• Collaborate with the team to ensure smooth day-to-day operations.<br>• Demonstrate initiative by identifying and addressing areas for process improvement.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Seattle, Washington. This role is ideal for a proactive individual who excels at managing communications, tracking tasks, and ensuring smooth operations across departments. In this position, you will play a critical role in supporting various teams and maintaining organizational efficiency.<br><br>Responsibilities:<br>• Monitor shared inboxes and provide timely, accurate responses to wholesale inquiries.<br>• Organize and prioritize incoming messages based on urgency, customer impact, and service level agreements.<br>• Draft clear and concise follow-ups to facilitate issue resolution.<br>• Categorize and log all inbound communications, including purchase order inquiries, shipping requests, vendor setups, and order changes.<br>• Assign tasks to relevant team members and ensure timely completion of assigned items.<br>• Maintain a real-time tracker for open items, deadlines, and escalation needs to ensure accountability.<br>• Track performance metrics daily and weekly, identifying bottlenecks and escalating aging requests as necessary.<br>• Prepare weekly reports summarizing vendor setup progress, outstanding requirements, timelines, and issues requiring resolution.<br>• Support issue resolution by coordinating credits, return labels, replacement orders, and service follow-ups.<br>• Collaborate with cross-functional teams such as Sales, Operations, and Finance to address high-priority accounts and documentation needs.
<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
<p>Robert Half is seeking a Senior Administrative Assistant with 5+ years of experience in logistics and transportation. The ideal Senior Administrative Assistant will be a self-starter with strong technical skills. The Senior Administrative Assistant plays a vital role in ensuring the smooth operation of our office by delivering high-level administrative and organizational support to both staff and leadership. This is an excellent opportunity for a proactive, detail-oriented professional seeking a dynamic and collaborative work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and office support, including answering phone calls, managing internal and external meeting schedules, handling vendor relations, and receiving and directing visitors with professionalism and warmth.</li><li>Perform high-quality word processing; create, maintain, and analyze spreadsheets, reports, and presentations using Microsoft Office Suite and similar software platforms.</li><li>Maintain and manage company social media platforms, technical databases, electronic files, and official records to ensure accessibility and integrity.</li><li>Support employees and executives with special projects, troubleshoot technology needs and challenges, and coordinate travel arrangements and expense reporting as needed.</li><li>Contribute to a positive office culture by assisting with event planning, organizing resources, and fostering efficient communication across teams.</li></ul><p><br></p><p>Our team values reliability, initiative, and a collaborative spirit. If you thrive in a fast-paced environment and are eager to make a meaningful impact, we encourage you to apply!</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office.<br><br>Responsibilities:<br>• Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials.<br>• Assist with setting up lunch arrangements and coordinate kitchen restocking.<br>• Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed.<br>• Collaborate with maintenance and security teams to address office needs and ensure a safe environment.<br>• Provide general support to employees, including answering inquiries and assisting with administrative tasks.<br>• Cross-train on relevant office procedures to ensure seamless operations.<br>• Greet visitors and handle reception duties to promote a welcoming atmosphere.<br>• Perform data entry tasks to maintain accurate records.<br>• Uphold business casual dress code and contribute to a positive, detail-oriented office culture.
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for an Administrative Assistant to provide in-person support for individuals completing electronic applications in Newark, New Jersey. In this Contract position, you will play a key role in assisting applicants with navigating online forms while ensuring accuracy and completeness. This role requires strong organizational skills, excellent communication, and the ability to offer basic technical guidance.<br><br>Responsibilities:<br>• Welcome applicants and clearly explain the steps involved in the application process.<br>• Assist individuals in accessing and accurately completing electronic forms.<br>• Guide users through uploading required documents and filling out all necessary fields.<br>• Provide basic technical support, such as resolving login issues or device navigation.<br>• Confirm that all applications are complete, including required attachments, prior to submission.<br>• Safeguard personal information and uphold strict confidentiality standards.<br>• Communicate patiently and effectively with individuals of varying technical proficiency.<br>• Report system malfunctions or applicant concerns to the appropriate staff members.<br>• Organize the workspace and manage the flow of applicants to ensure efficiency.
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>The Administrative Assistant provides crucial support to the organization’s daily operations by managing administrative tasks, coordinating schedules, and maintaining accurate records. This role is essential for ensuring office efficiency and requires strong communication, organizational, and multitasking skills.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors, ensuring a professional and welcoming office environment.</li><li>Answer and direct incoming calls, emails, and inquiries to appropriate departments.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for staff or management.</li><li>Prepare and edit correspondence, reports, and presentations as needed.</li><li>Maintain and organize office files, records, and databases, both physically and digitally.</li><li>Order and replenish office supplies; liaise with vendors and service providers as necessary.</li><li>Assist with event planning and logistics for company meetings and functions.</li><li>Support other team members with various administrative tasks and projects as assigned.</li><li>Adhere to company policies, procedures, and confidentiality requirements.</li></ul>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Chelmsford, Massachusetts. This position is ideal for someone with a passion for marketing and a strong ability to manage campaigns across various platforms. As part of a high-tech engineering industry, you will play a key role in supporting marketing efforts that drive business success. This is a long-term contract opportunity.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Collaborate with the marketing team to execute CRM strategies and ensure effective campaign management.</li><li>Develop and implement direct marketing campaigns tailored to specific target audiences.</li><li>Manage email marketing initiatives, including the use of email platforms for creating, distributing, and tracking results.</li><li>Analyze market data to identify trends and opportunities for enhancing marketing strategies.</li><li>Support global marketing efforts by coordinating campaigns across multiple regions.</li><li>Create and monitor direct response marketing activities to optimize engagement and conversion rates.</li><li>Maintain marketing databases and ensure data accuracy for effective campaign targeting.</li><li>Assist in gathering insights and feedback to improve overall marketing performance.</li><li>Ensure consistent branding and messaging across all marketing channels.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Hamilton, Ohio on a contract basis. This role is an integral part of our Public Housing and Leasing Department, providing essential administrative support to ensure smooth operations. If you have a passion for organization and efficiency, we encourage you to apply.<br><br>Responsibilities:<br>• Process housing applications accurately and efficiently.<br>• Draft and send correspondence, including letters and notifications.<br>• Organize and digitize documents by scanning them into the property management system.<br>• Maintain up-to-date records and ensure data integrity across systems.<br>• Provide general administrative support to the Public Housing and Leasing Department.<br>• Assist with data entry tasks to support leasing operations.<br>• Collaborate with team members to ensure timely completion of departmental goals.<br>• Respond to inquiries and provide excellent customer service as needed.<br>• Help manage office supplies and maintain an organized workspace.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Liberty Lake, Washington. This is a Contract position offering an excellent opportunity to support both the Accounting and Credit departments with essential administrative tasks. The ideal candidate will have strong organizational skills and proficiency in Microsoft Excel, along with the ability to handle multiple responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Review and update licensing information as necessary.</p><p>• Organize and maintain filing systems for easy access to records.</p><p>• Apply payments with accuracy and speed</p><p>• Assist with order processing</p><p>• Utilize Excel spreadsheets to create formulas, sort data, and organize information.</p><p>• Assist with customer invoices and related documentation.</p><p>• Communicate effectively with team members to support departmental needs.</p>
