326 Results for Administrative Support Jobs

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Administrative Assistant

Salem, NH
onsite
Temporary / Contract
20 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is well suited for someone who excels at organization, accurate recordkeeping, and clear communication across administrative activities. The role will focus on maintaining equipment and inventory documentation, supporting front-office tasks, and helping ensure information is current, labeled correctly, and easy to retrieve. Responsibilities: • Coordinate day-to-day administrative activities to keep office workflows organized and running smoothly. • Maintain accurate equipment logs by tracking assigned items, updating status details, and verifying inventory records. • Apply and manage equipment labels to support identification, accountability, and record accuracy. • Enter and update data in internal files and tracking systems with a strong focus on precision and completeness. • Organize, file, and retrieve records efficiently to support reporting, audits, and routine operational needs. • Answer incoming calls, greet visitors, and provide front-desk support when needed. • Communicate with team members to confirm information, resolve discrepancies, and keep administrative records up to date.
2026-10-22T00:00:00Z

Administrative Assistant

Canandaigua, NY
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care. Responsibilities: • Manage day-to-day administrative activities to ensure smooth and efficient office operations. • Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors. • Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events. • Prepare, update, and enter information into office records and databases with a high level of accuracy. • Organize and maintain digital and physical filing systems so documents remain accessible and up to date. • Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks. • Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
2026-10-21T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience. Responsibilities: • Welcome on-site interview guests and lead informative facility tours for prospective candidates. • Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations. • Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools. • Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner. • Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities. • Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation. • Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits. • Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail. • Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions. • Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
2026-10-22T00:00:00Z

Administrative Assistant

Hamden, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
About the RoleRobert Half is seeking a professional and organized Administrative Assistant for a contract opportunity with a respected law firm in New Haven, Connecticut. This position is ideal for an administrative professional who thrives in a fast-paced office environment and enjoys supporting attorneys and legal staff with a variety of administrative and client service responsibilities.The Administrative Assistant will play a key role in ensuring the efficient operation of the office through calendar management, document preparation, client communications, and general administrative support.Responsibilities<ul><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Greet clients and visitors and maintain a welcoming office environment</li><li>Schedule meetings, appointments, and conference calls for attorneys and staff</li><li>Manage calendars and coordinate appointments</li><li>Prepare, format, proofread, and distribute legal and business correspondence</li><li>Maintain electronic and physical filing systems</li><li>Assist with document management, scanning, copying, and recordkeeping</li><li>Coordinate incoming and outgoing mail, deliveries, and courier services</li><li>Order office supplies and maintain inventory levels</li><li>Support attorneys and administrative staff with special projects and daily office operations</li><li>Handle confidential information with discretion and professionalism</li></ul>Why Temporary Professionals Choose This Opportunity:Temporary professionals working with our team may be eligible for benefits, including:<ul><li>Medical, dental, and vision coverage.</li><li>401(k) retirement savings plan.</li><li>Employee assistance program. </li><li>Access to ongoing professional development and training resources.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Chantilly, VA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and help keep teams running efficiently. This role is ideal for a detail-oriented professional with strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. You will be working onsite Monday to Friday.Responsibilities:<ul><li>Provide day-to-day administrative support to teams and leadership</li><li>Manage calendars, meetings, and scheduling logistics</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain records, files, and office systems</li><li>Handle incoming calls, emails, and visitor inquiries</li><li>Coordinate office operations and support workflow efficiency</li><li>Assist with special projects and cross-functional team needs</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient administrative workflow. The ideal candidate will be proactive, detail oriented, and capable of managing multiple tasks while providing excellent internal and external customer service. Key Responsibilities: <ul><li>Provide administrative support to managers, teams, and departments </li><li>Answer and direct phone calls, emails, and other correspondence </li><li>Schedule meetings, appointments, and maintain calendars </li><li>Prepare reports, presentations, and other business documents </li><li>Organize and maintain filing systems, records, and office supplies </li><li>Greet visitors and provide general support to clients and staff </li><li>Coordinate travel arrangements and expense reporting, as needed </li><li>Assist with data entry, invoice processing, and basic bookkeeping tasks </li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pompano Beach, Florida. This is a Contract position suited for someone who is comfortable handling clerical work, greeting visitors, managing incoming calls, and keeping administrative tasks organized. The ideal candidate brings strong accuracy, a detail-oriented approach, and the ability to keep pace in a busy office environment. Responsibilities: • Manage front-desk activities by welcoming visitors, directing inquiries, and maintaining a detail-oriented office presence. • Respond to inbound phone calls, route messages to the appropriate contacts, and provide timely assistance to callers. • Perform a range of clerical tasks such as filing, scanning, organizing records, and preparing routine documents. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Support day-to-day administrative operations by coordinating paperwork and helping maintain orderly office workflows. • Monitor general office communications, distribute correspondence, and assist with basic receptionist coverage as needed.
2026-10-21T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pittsburgh, Pennsylvania. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and helping teams stay on schedule. The successful candidate will handle a mix of clerical, communication, and data-focused tasks while creating a positive experience for callers and visitors. Monday- Thursday 7:30am-4:30pm, Friday 7:30am- 2pm, $22/hr Responsibilities:• Manage day-to-day administrative activities to keep office workflows organized and efficient.• Respond to incoming phone calls courteously, direct inquiries appropriately, and relay accurate messages.• Welcome visitors and provide front-desk support in a courteous and attentive manner.• Maintain records, documents, and files with strong attention to accuracy and confidentiality.• Enter and update information in office systems and spreadsheets in a timely manner.• Coordinate routine clerical tasks such as scheduling, correspondence, and general office support.• Assist internal teams with administrative requests and help ensure timely completion of assigned tasks.
2026-10-19T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Fort Wayne, IN
onsite
Temporary / Contract
19 - 23 USD / Hourly
About the OpportunityA growing professional services firm is seeking an Administrative Assistant with exceptional Excel skills to support reporting, scheduling, and office operations.Responsibilities<ul><li>Create and maintain spreadsheets and reports</li><li>Manage calendars and meeting schedules</li><li>Prepare presentations and documents</li><li>Support client communications</li><li>Coordinate office activities and events</li><li>Maintain records and filing systems</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a Contract assignment in Rochester, New York within the manufacturing industry. This position focuses on maintaining well-organized digital personnel records, ensuring employee documentation is complete, accurate, and properly stored. The ideal candidate brings strong administrative skills, excellent attention to detail, and the ability to handle sensitive information with a high level of discretion. Responsibilities: • Examine employee personnel files to confirm records are accurate, complete, and aligned with documentation standards. • Identify absent or incomplete paperwork and track file status to support orderly record maintenance. • Scan, upload, and index documents into SharePoint and other electronic filing systems with consistent accuracy. • Organize digital records so files are easy to retrieve, clearly labeled, and stored in the correct locations. • Enter and update employee information in administrative systems while maintaining data integrity. • Handle confidential documents responsibly and follow established privacy and security procedures at all times. • Support file digitization efforts by preparing paper records for electronic storage and verifying successful uploads.
2026-10-22T00:00:00Z

Administrative Assistant

Greenfield, MA
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today! Responsibilities:• Manage day-to-day administrative activities to help the office run efficiently and effectively.• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Perform front-desk and reception support, including greeting guests and handling general office communications.• Enter, update, and maintain information in office records and databases with a high level of accuracy.• Prepare, organize, and file documents so materials are easy to access and properly maintained.• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.
2026-10-20T00:00:00Z

Administrative Assistant

Blue Bell, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our client is seeking a highly organized and tech-savvy Administrative Assistant to provide day-to-day administrative support in a professional services environment. This role is ideal for someone who is comfortable working with technology, learns new systems quickly, and can manage multiple priorities while maintaining accuracy and professionalism. Key Responsibilities:<ul><li>Provide general administrative and operational support to the team, helping ensure daily activities run smoothly</li><li>Coordinate schedules, correspondence, documents, and other administrative tasks as needed</li><li>Assist with client communications and maintain a professional, service-oriented approach in all interactions</li><li>Utilize technology and AI-based tools to streamline administrative processes and support client communication</li><li>Work with JumpAI to assist with client communications and related workflow processes</li><li>Use CTERA and other technology platforms to support secure data management, privacy, and information handling</li><li>Maintain organized and confidential records while following established procedures for data security</li><li>Assist with various projects and special assignments as needed</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Huntsville, AL
onsite
Temporary / Contract
20 - 25 USD / Hourly
Administrative Assistant Job DescriptionPosition Title: Administrative AssistantPosition SummaryWe are seeking a highly organized and professional Administrative Assistant to support daily office operations and provide administrative support to leadership and staff. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and up to date.</li><li>Coordinate meeting logistics, including room reservations, materials, and refreshments.</li><li>Process mail, shipments, and incoming/outgoing correspondence.</li><li>Order and maintain office supplies and equipment inventory.</li><li>Assist with data entry, report generation, and recordkeeping.</li><li>Prepare expense reports, purchase requests, and administrative documentation as needed.</li><li>Support special projects, company events, and team initiatives.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Serve as a point of contact for internal staff and external stakeholders.</li></ul>
2026-10-09T00:00:00Z

Administrative Assistant

Birmingham, AL
onsite
Temporary / Contract
20 - 25 USD / Hourly
Position SummaryWe are seeking a highly organized and professional Administrative Assistant to support daily office operations and provide administrative support to leadership and staff. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and up to date.</li><li>Coordinate meeting logistics, including room reservations, materials, and refreshments.</li><li>Process mail, shipments, and incoming/outgoing correspondence.</li><li>Order and maintain office supplies and equipment inventory.</li><li>Assist with data entry, report generation, and recordkeeping.</li><li>Prepare expense reports, purchase requests, and administrative documentation as needed.</li><li>Support special projects, company events, and team initiatives.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Serve as a point of contact for internal staff and external stakeholders.</li></ul>
2026-10-09T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-16T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-10-06T00:00:00Z

Administrative Assistant

Malden, MA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support leasing and office operations for a real estate and property team in Malden, Massachusetts. This Long-term Contract position focuses on maintaining strong communication with prospective tenants, coordinating appointments, and helping keep daily administrative activities running smoothly. The ideal candidate brings a service-minded approach, strong follow-through, and the ability to manage documentation and prospect activity with accuracy. Responsibilities: • Connect with prospective tenants or clients to introduce available opportunities and arrange appointments in a timely, thorough manner. • Coordinate and manage property showing schedules while ensuring a welcoming and informative experience for visitors. • Maintain consistent follow-up with prospects to answer questions, encourage engagement, and move opportunities through the pipeline. • Track prospect interactions and status updates in CRM and related systems so records remain current and actionable. • Organize, file, and maintain paper and digital documents, ensuring required information is accurately entered into Yardi. • Provide day-to-day administrative support to the team by handling routine communications, scheduling needs, and record management. • Assist with operational tasks that may involve accounting-related documentation, billing support, or coordination with internal business systems as needed.
2026-10-05T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up. • Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service. • Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities. • Track attendance and service participation data, entering updates accurately into internal records and reporting systems. • Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources. • Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members. • Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community. • Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
2026-10-05T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors. Candidates must be bilingual in English and Spanish. The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment. Responsibilities:<ul><li>Greet clients, guests, and team members and provide a professional and welcoming first impression.</li><li>Answer and route incoming calls using a multi-line phone system.</li><li>Assist callers and visitors in both English and Spanish as needed.</li><li>Provide general administrative and clerical support to the sales office.</li><li>Maintain and update calendars, meetings, appointments, and office schedules.</li><li>Enter and update information in spreadsheets, internal systems, and office records.</li><li>Assist the sales team and office leadership with daily administrative needs.</li><li>Help coordinate office activities and keep workflows organized.</li><li>Maintain the reception area and common office spaces so they remain clean and presentable.</li><li>Handle general correspondence, filing, scanning, and document preparation as needed.</li></ul>
2026-10-19T00:00:00Z

Administrative Assistant

Grapevine, TX
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep projects, customer records, and service scheduling organized in Grapevine, Texas. This Long-term Contract position is ideal for someone who is detail-oriented, responsive, and comfortable balancing administrative coordination with customer communication. The role will work closely with internal teams and clients to maintain accurate information, assist with service requests, and provide dependable support to project activities. Responsibilities: • Coordinate calendars, service appointments, and project-related schedules to ensure timely follow-up and smooth daily operations. • Enter and maintain customer profiles, contract details, and other business records with a high level of accuracy. • Process and track purchase order information while supporting administrative workflow requirements tied to ongoing projects. • Create and update service tickets based on client needs, ensuring requests are documented clearly and routed appropriately. • Answer incoming calls professionally, address routine inquiries, and direct issues to the appropriate team members when needed. • Make outbound calls to confirm appointments, arrange services, and maintain clear communication with customers. • Provide day-to-day administrative support to the Project Manager, including status updates, documentation, and coordination tasks. • Use the Sedona system and related business tools to manage project information, customer data, and service activity records.
2026-10-20T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is partnering with a growing manufacturing organization seeking a highly organized and adaptable Administrative Assistant to support a variety of administrative, purchasing, and customer service functions. This is an excellent opportunity for someone who enjoys wearing multiple hats, supporting cross-functional teams, and contributing to the overall success of a dynamic production environment. The ideal candidate is detail-oriented, customer-focused, and eager to learn new processes while supporting multiple departments across the organization. Responsibilities:<ul><li>Offer front office and general administrative coverage when needed and contribute to cross-department projects and operational assignments.</li><li>Support daily plant and office operations through recordkeeping, report preparation, departmental documentation, and coordination with outside service providers.</li><li>Help administer contract staffing processes, including attendance tracking, time submission support, and communication with staffing agencies.</li><li>Coordinate procurement activities for production materials, equipment, tooling, plant supplies, and contracted services to help keep operations running efficiently.</li><li>Communicate with suppliers regarding pricing, availability, order status, and delivery timing, and follow through on purchasing needs from request to receipt.</li><li>Review stock levels and purchased component availability to support material planning and reduce the risk of shortages or delays.</li><li>Maintain accurate purchasing documentation, including supplier records, order details, and supporting files for internal reference and compliance.</li><li>Assist in evaluating vendor performance and contribute to initiatives focused on process improvement and cost savings.</li><li>Provide additional support for customer service and order administration by entering and updating customer orders and related information in the company system.</li><li>Prepare order confirmations, share delivery updates, and assist with quotations, invoicing, and business correspondence as needed.</li></ul>
2026-10-19T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment. Responsibilities: • Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts. • Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records. • Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail. • Coordinate general front-office activities to help keep daily operations running smoothly and efficiently. • Assist with scheduling, correspondence, and routine clerical tasks to support team productivity. • Maintain office documentation and track administrative information so materials remain current and accessible.
2026-10-22T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
32 - 37 USD / Hourly
Our client is an established industry leader providing innovative solutions in the entertainment sector. They are seeking a highly organized and energetic individual to join their team on a temporary basis.This temporary role is responsible for providing administrative support services to the organization’s President and members of the executive leadership team. It requires the ability to work independently, exercising confidentiality, judgment, and initiative, in a variety of operational and administrative areas. This role will be on-site at the client’s corporate headquarters. Essential Duties And Responsibilities<ul><li>Provide administrative assistance to President and members of Executive Team as required or requested including typing correspondence, answering telephones, filing, preparing financial and other reports.</li><li>Coordinate and arrange meetings, prepare agendas, reserve and prepare meeting room (including ordering and picking up lunch if necessary).</li><li>Assist with travel requests, as directed. Arrange and coordinate travel schedules and reservations.</li><li>Coordinate appointment calendars, conference calls, meetings and business trips for executive staff.</li><li>Coordinate travel and meeting schedules for potential new hires.</li><li>Work with legal and compliance team to process licensing applications for team members.</li><li>Process contracts, vendor invoices, purchase requisitions, expense reports, and check requests.</li><li>Responsible for operating and maintaining office equipment; arranging for repairs when necessary.</li><li>Compose and type routine correspondence. Make copies of correspondence or other printed materials. Prepare outgoing mail and correspondence, including e-mail and faxes.</li><li>Order and maintain office supplies for corporate office</li><li>Coordinate and schedule year-end travel for team members to headquarters for the annual all-employee meeting.</li><li>Manage administrative projects as assigned by President.</li><li>Office Management duties:</li><li>Greet visitors and escort to appropriate area or person</li><li>Manage/distribute outgoing/incoming mail, express envelopes and courier deliveries</li><li>Management of Snacks & Drink sourcing; ensuring the break area is stocked appropriately and kept up in presentable standards</li><li>Perform other related duties, as assigned.</li></ul>
2026-10-19T00:00:00Z

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326 results for Administrative Support jobs