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273 results for Administrative Services jobs

Administrative Assistant

New Holland, PA
onsite
Temporary to Hire
18 - 19 USD / Hourly
Our client is seeking a reliable and detail‑focused Policy Operations Coordinator in New Holland, PA to support internal policy administration and customer service workflows. This role will focus on processing policy activity, maintaining accurate records, and supporting communication with internal and external partners. Key Responsibilities<ul><li>Process new business, renewals, updates, and terminations within internal systems</li><li>Review and verify policy information for accuracy and completeness</li><li>Support basic rating and premium‑related transactions for existing accounts</li><li>Respond to routine inquiries from partners and customers related to policy servicing</li><li>Prepare and distribute standard correspondence and documentation</li><li>Coordinate tasks across internal teams to support timely processing</li><li>Request and manage supporting reports and documentation as needed</li><li>Handle incoming and outgoing mail, scanning, and document organization</li><li>Participate in quality checks to ensure compliance with internal procedures</li><li>Assist with additional operational or administrative needs as assigned</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
27.55 - 29 USD / Hourly
We are looking for an Administrative Assistant to support a busy non-profit team in Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys keeping information organized, managing high-volume administrative work, and ensuring time-sensitive donor communications are handled accurately. The role requires strong proficiency in Word and Excel, along with the ability to work onsite and collaborate closely with a team. Success in this position comes from staying organized, working efficiently with data, and providing dependable day-to-day office support. Responsibilities:• Maintain accurate records through consistent data entry and careful updates to administrative files and tracking documents.• Prepare, organize, and sort spreadsheet data, including pulling lists and refining information in Excel for team use.• Support the timely processing of requests, ensuring materials are completed and sent within established deadlines.• Create and format documents, letters, and administrative materials using Word and Excel for routine departmental needs.• Monitor and manage tracking tools used by the team to keep reporting and follow-up activity current.• Provide general office and administrative support to a six-member team, helping daily operations run smoothly.• Handle receptionist-style duties and inbound inquiries as needed while maintaining a helpful presence onsite.
2026-05-07T00:00:00Z

Administrative Assistant

East Lansing, MI
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support title operations with a bank in East Lansing, Michigan. This is a Contract position suited for someone who can support the policy department, maintain and process accurate records, and provide dependable administrative support in a fast-paced setting. The ideal candidate is organized, detail oriented, and comfortable handling phone communication, document processing, and routine office coordination. Responsibilities:• Manage daily administrative tasks to keep office activities organized, efficient, and well documented.• Receive and direct inbound phone calls, respond to general inquiries, and ensure messages are handled promptly.• Perform data entry with a high level of accuracy while maintaining records, forms, and other office documentation.• Complete Policies and maintain policy log• Assist with clerical duties such as filing, scanning, scheduling, and preparing routine correspondence.• Maintain organized physical and digital records to support smooth retrieval of important information.• Coordinate with internal staff to support administrative workflows and complete assigned office projects on time.
2026-05-07T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for an onsite Administrative Assistant to support daily office operations. This contract position is ideal for someone who works efficiently, stays organized, and can manage a variety of clerical tasks with accuracy and consistency. The role includes front-office support, phone coverage, record maintenance, and data handling to help keep administrative processes running smoothly. Responsibilities:• Manage incoming phone calls and greet visitors in a courteous and attentive manner• Enter, update, and maintain records with a high level of speed and accuracy• Organize, file, copy, and retrieve documents to support daily office workflow• Review parking-related records and perform routine audits to ensure information is current and accurate• Maintain orderly filing systems and correct misplaced or incomplete files when needed• Support general administrative operations by assisting with clerical tasks and office coordination• Use Excel to track information, update spreadsheets, and prepare basic reports• Provide additional office support as priorities shift and business needs arise
2026-05-01T00:00:00Z

Administrative Assistant

Phoenix, AZ
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support team-member housing and leasing coordination for a Contract position based in Phoenix, Arizona. This role partners with management and on-site teams to keep leasing activities organized, accurate, and compliant from initial inquiry through lease execution and renewal preparation. The ideal candidate brings property management experience, strong administrative judgment, and the ability to handle sensitive information with professionalism. Responsibilities: • Partner with leadership to refine and improve team-member housing workflows, identifying opportunities to streamline administrative and leasing-related processes. • Coordinate with property teams to guide each lease through key stages, including inquiry intake, document preparation, lease creation, and renewal readiness. • Maintain accurate records in property management platforms by updating resident housing details, rental amounts, discount information, and lease timelines. • Monitor team members residing on-site and document financial responsibility for housing discounts or related expenses to support proper tracking and reporting. • Review intake forms and operational reports with regional or property leaders to confirm required documentation is complete and properly recorded. • Support payroll, tax, and reimbursement coordination by ensuring lease-related information is organized and communicated accurately to the appropriate stakeholders. • Respond to administrative questions and resolve routine issues by applying sound judgment, customer service skills, and knowledge of property operations.
2026-05-07T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position expected to run for approximately 6 weeks, offering an immediate opportunity to contribute in a fast-paced work setting. The role is ideal for someone who communicates effectively, stays organized, and can manage front-desk and administrative tasks with accuracy and care. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, providing courteous and efficient reception support. • Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Perform data entry tasks with a high level of accuracy while maintaining organized administrative records. • Assist with general office coordination, including document handling, filing, and routine clerical support. • Support day-to-day administrative activities to help keep office operations running smoothly and efficiently. • Prepare, update, and maintain basic reports, logs, and internal documentation as needed.
2026-05-07T00:00:00Z

Administrative Assistant

Amherst, MA
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
Our client in Amherst, Massachusetts is seeking a dependable and organized Administrative Assistant for a contract opportunity. This role is ideal for someone who thrives in a fast-paced office environment and enjoys providing day-to-day administrative support to help keep operations running smoothly. Based on general knowledge.Key Responsibilities:<ul><li>Provide general administrative support to office staff and leadership</li><li>Answer phones, respond to emails, and direct inquiries appropriately</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare correspondence, reports, and other documents</li><li>Perform data entry, filing, and recordkeeping tasks</li><li>Manage incoming and outgoing mail and office communications</li><li>Order office supplies and help maintain an organized workspace</li><li>Assist with additional administrative projects and support duties as needed</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

Concord, NH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Concord, New Hampshire. This Contract to permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a steady flow of communication with accuracy and care. The person in this role will help maintain an efficient office environment by managing routine clerical tasks, responding to incoming calls, and ensuring information is recorded correctly. Responsibilities: • Manage day-to-day administrative activities to keep office workflows organized and running smoothly. • Receive and direct inbound phone calls in a courteous and attentive manner, taking messages when needed. • Welcome visitors and provide front-desk support to create a positive and efficient office experience. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents so information is easy to access and properly maintained. • Support general office operations by assisting with scheduling, correspondence, and routine clerical tasks.
2026-05-07T00:00:00Z

Administrative Assistant

Exeter, NH
onsite
Temporary / Contract
20 - 25 USD / Hourly
Administrative Assistant Needed – Short-Term CoverageWe’re currently seeking an Administrative Assistant for short-term coverage support. Looking for someone organized, dependable, and comfortable handling general office and administrative tasks in a fast-paced environment. THIS IS AN ONGOING OPPORTUNITY. Responsibilities may include:<ul><li>Answering phones and emails</li><li>Scheduling and calendar support</li><li>Data entry and filing</li><li>General administrative assistance</li></ul>Prior administrative experience preferred. Immediate need!
2026-05-07T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an organized Administrative Assistant to support a growing team in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office operations running smoothly while managing contract-related paperwork and day-to-day administrative tasks. The role is fully onsite and offers the chance to work in a collaborative office environment with flexibility in scheduling. Responsibilities: • Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve. • Prepare, review, and process change orders and purchase orders to support active projects and office operations. • Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally. • Enter and update information in internal systems and spreadsheets with strong attention to detail. • Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence. • Support project and office teams by tracking paperwork deadlines and following up on outstanding items. • Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed.
2026-05-07T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in California. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a wide range of administrative tasks in a detail-focused setting. The ideal candidate will help maintain efficient workflows, provide front-office support, and ensure accurate handling of records and communications. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Welcome visitors and provide courteous front-desk support while maintaining a positive first impression. • Answer inbound calls, route inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Perform data entry tasks with a high level of accuracy and maintain organized office records and documentation. • Coordinate general clerical duties such as filing, scanning, copying, and preparing routine correspondence. • Support scheduling, calendar updates, and other office coordination tasks as assigned. • Monitor administrative workflows and assist with process-related updates when needed as part of ongoing office support.
2026-05-07T00:00:00Z

Financial Services Administrative Assistant

Buffalo, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a financial firm that is looking for a highly organized and detail-oriented Financial Services Administrative Assistant to join their team in Amherst, New York. This Administrative Assistant role is integral to ensuring smooth daily operations within a detail-focused office setting, requiring exceptional multitasking skills and a strong sense of confidentiality. If you thrive in a fast-paced environment and have a background in administrative support, particularly in the financial sector, we encourage you to apply! Responsibilities:<ul><li>Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions.</li><li>Greet clients courteously and prepare conference rooms for meetings.</li><li>Manage and update team and support staff calendars to ensure seamless scheduling.</li><li>Handle incoming and outgoing mail, including notifications to the appropriate team members.</li><li>Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements.</li><li>Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications.</li><li>Facilitate client check deposits and prepare meeting folders with necessary documentation.</li><li>Download daily financial transactions from mutual fund custodians and handle related reporting tasks.</li><li>Draft and track charity donation letters, ensuring copies are sent to clients and recipients.</li><li>Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge.</li></ul>
2026-04-09T00:00:00Z

Administrative Accountant

New Orleans, LA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Accountant to join our well-established coporate office supporting our manufacturing organization. This role is ideal for an multi-tasking administrative professional who can answer phones and manage core ledger activities, support timely accounts payable, and bring strong analytical insight to day-to-day operations. The position offers the opportunity to work across key accounting functions while partnering effectively with colleagues throughout the business. Responsibilities:• Oversee general ledger activities and accounts payable while supporting multiple office functions.• Suppport controller with month-end close tasks, ensuring reporting deadlines are met with accuracy and consistency.• Perform detailed reconciliations for balance sheet accounts, bank accounts, payroll, and accounts payable transactions.• Support accounts receivable and accounts payable processes by verifying entries and ensuring proper alignment with ledger balances.• Use advanced Excel tools, including lookup formulas and pivot tables, to organize data, perform analysis, and improve reporting efficiency.• Collaborate with team members and cross-functional stakeholders to provide operational information and address accounting-related questions.• Contribute to process improvements within accounting operations while maintaining compliance with internal standards and reporting requirements. If you have a strong work ethic, are extremely organized and a great multi-tasker, this could be a great opportunity for you! Please apply and call Carrie Lewis at 504-383-0612 to discuss. Thank you for your interest in Robert Half!
2026-05-06T00:00:00Z

Legal Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to join a busy insurance defense litigation team in Philadelphia, Pennsylvania. This permanent role offers a hybrid work schedule and is ideal for someone who excels at organization, deadline management, and providing comprehensive legal support to attorneys. The position provides an excellent opportunity to contribute to the smooth operation of a thriving litigation practice. Responsibilities: • Provide administrative support to attorneys in an insurance defense litigation practice. • Prepare, proofread, and revise legal documents such as pleadings, motions, discovery, and correspondence. • Handle electronic filing of legal documents in Pennsylvania state and federal courts. • Manage attorney calendars, track important deadlines, and coordinate depositions, hearings, and meetings. • Maintain and organize both electronic and physical case files to ensure accessibility and accuracy. • Communicate professionally with clients, courts, opposing counsel, and internal staff. • Assist with billing processes, time entry, and other administrative tasks as required. • Utilize NetDocuments or similar document management systems to manage case files effectively.
2026-05-01T00:00:00Z

Legal Administrative Assistant

Atlanta, GA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a highly organized and proactive Legal Administrative Assistant to provide high-level administrative and legal support to attorneys and senior leadership. This role requires strong attention to detail, discretion, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities<ul><li>Provide executive-level administrative support to attorneys, partners, or legal executives</li><li>Manage complex calendars, schedule meetings, court dates, client appointments, and travel arrangements</li><li>Maintain and organize case files, legal records, and confidential documents</li><li>Serve as a liaison with clients, courts, opposing counsel, and internal staff</li><li>Screen calls, manage inboxes, and respond to routine communications on behalf of attorneys</li><li>Assist with billing, time entry, expense reports, and invoice processing</li><li>Prepare meeting materials, agendas, and follow-up items for internal and client meetings</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-05-06T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-05-06T00:00:00Z

Legal Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for an experienced Legal Administrative Assistant to join a busy legal team in South Florida in a contract-to-permanent capacity. This position supports five attorneys with a strong emphasis on coordinating calendars, managing appointments, and keeping daily schedules organized in a fast-paced office environment. The role also provides occasional front desk and general office coverage, making it ideal for an administrative specialist who is comfortable balancing multiple priorities while maintaining a high level of discretion. Responsibilities: • Coordinate complex calendars for five attorneys, including meetings, appointments, court-related scheduling, and other time-sensitive commitments. • Arrange and confirm appointments, depositions, and internal or external meetings while helping prevent conflicts and last-minute disruptions. • Communicate with attorneys, clients, and other contacts in a clear and organized manner regarding scheduling updates and logistical details. • Provide backup support at the reception desk by answering inbound calls, greeting visitors, and directing inquiries appropriately. • Assist with general administrative office tasks to help maintain smooth day-to-day operations when additional support is needed. • Monitor scheduling changes and adjust calendars promptly to ensure attorneys remain informed and prepared. • Maintain organized records of appointments, correspondence, and related administrative details for accurate follow-up. • Support office coverage needs as a backup to reception and office assistant functions during absences or high-volume periods.
2026-05-07T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-04-24T00:00:00Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18 - 22 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-05-07T00:00:00Z

Accounting and Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
72000 - 82000 USD / Yearly
We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:• Professional, approachable with all stakeholders• Team‑oriented and collaborative mindset• Handle mail intake, scanning, distribution, and filing• Process, code, and file invoices and documents• Reconcile vendor statements and resolve issues• Review and code credit card activity• Apply payments, credits, and refunds• Prepare bank deposits (mobile and physical)• Generate AR, payment, and receivable reports• Follow up on past‑due balances and send statements• Respond to and document inquiries• Manage key/fob requests and charges• Download and format payroll reports• Research and resolve account discrepancies• Assist with bank, credit card, and system reconciliations• Support financial reports, budgets, forecasts, and filings• Organize annual compliance files• Follow financial policies and controls• Perform other assigned duties
2026-04-15T00:00:00Z

Accounting/Administrative Assistant

Holcomb, NY
onsite
Permanent / Full Time
62400 - 72800 USD / Yearly
Hannah Savage with Robert Half is working with a construction organization looking for an Accounting/Administrative Assistant to support payroll, accounting, and office operations for a busy team in Bloomfield, New York. This position blends financial administration with day-to-day coordination, requiring strong attention to detail, sound judgment, and the ability to manage multiple deadlines. The ideal candidate will bring experience handling payroll activities, maintain accurate financial records, and keeping administrative processes organized and efficient. Responsibilities:• Administer weekly payroll processing, including certified payroll reporting, with a high level of accuracy and timeliness.• Complete onboarding administration by gathering employment documents and entering new team members into the payroll system.• Prepare required payroll-related disbursements such as child support, garnishments, and recurring federal and state tax payments.• Handle unemployment documentation and other employment-related records as needed to support compliance requirements.• Produce monthly union remittance reports, coordinate required organization cards, and update wage and fringe benefit information in the Timberline system.• Arrange employee medical testing and assist with related scheduling and follow-up activities.• Oversee accounts payable tasks by entering invoices, organizing payment activity, and processing checks.• Support accounts receivable functions by issuing customer invoices, recording incoming payments in Timberline, and following up on outstanding balances.• Maintain orderly financial, administrative, and project files, set up new jobs in Timberline, and collect customer tax-exempt certificates and subcontractor insurance documentation when required. For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-05-05T00:00:00Z

Accounting & Administrative Assistant

Syracuse, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Nick Corieri with Robert Half is looking for an Accounting & Administrative Assistant to join a construction-focused organization in Syracuse, New York. This permanent, on-site position is suited for someone who enjoys keeping financial records accurate while also helping the office run smoothly. The ideal candidate will be comfortable supporting payroll, accounting activities, and day-to-day administrative tasks in a collaborative environment. Responsibilities:• Support weekly payroll activities by organizing time-related data, updating records, and helping ensure timely processing• Prepare recurring payroll-related reports for county agencies and New York State while maintaining documentation for compliance purposes• Complete prevailing wage reporting and review subcontractor payroll submissions to verify accuracy and required information• Assist with accounting operations by helping post journal entries and maintain organized general ledger records• Contribute to job cost tracking by entering financial data and helping compare project costs against accounting records• Perform bank account balancing tasks and support reconciliation work related to payroll and the general ledger• Create, update, and maintain spreadsheets and internal documents that help project managers monitor reporting, project status, and supporting records• Keep payroll, accounting, and office files current and well organized for efficient retrieval and audit readiness• Track company equipment and other assets while helping coordinate routine office administration, mail handling, and document distribution Qualified candidates are encouraged to apply directly and contact Nick Corieri at Robert Half for more information.
2026-04-20T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: ● Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. ● Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. ● Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. ● Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. ● Process expense reports with high attention to detail. ● Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. ● Contribute to special projects as needed, such as event planning for internal and external events. ● Other duties as assigned. Qualifications: ● Bachelor’s degree preferred, or equivalent professional administrative experience. ● 5+ years of experience in an administrative support role, ideally supporting multiple team members. ● Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. ● Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. ● Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. ● Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. ● Ability to demonstrate initiative and resourcefulness. ● Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. ● Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!
2026-04-17T00:00:00Z

Administrative Coordinator

Irving, TX
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume electrician school partnership in Irving, Texas. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping programs organized, maintaining accurate records, and coordinating with multiple groups to ensure participants stay on track. The role combines administrative support, billing oversight, reporting, and communication with employees, school contacts, and business partners. Success in this position requires strong attention to detail, sound judgment with confidential information, and confidence working in Excel and internal tracking systems. Responsibilities: • Coordinate daily administration of the electrician school partnership, ensuring participant information, status updates, and program activity remain current and well documented. • Monitor enrolled employees throughout the program by reviewing attendance, progress, completion milestones, and hours worked to help confirm compliance with program expectations. • Facilitate onboarding into the training program for new employees as staffing needs evolve, including enrollment coordination and record maintenance. • Manage tuition-related administrative tasks by processing payroll deduction details, tracking company-paid amounts, and supporting accurate financial records. • Reconcile invoices, prepare billing documentation, and assist with routine reporting to maintain consistency between program participation and financial data. • Produce timesheet summaries and related reports, verifying entries for accuracy and following up on discrepancies when needed. • Act as the central point of contact for school representatives, participating employees, and internal business partners to keep communication clear and timely. • Enter, update, and organize program data in Excel and internal systems to support reporting, audits, and ongoing operational visibility.
2026-04-30T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are seeking an Administrative Coordinator to support day-to-day team operations and ensure meetings, information, and follow-up activities stay organized in Seattle, Washington. This long-term contract role is well suited for a detail-oriented professional who can manage multiple priorities and use digital tools to improve efficiency. The position will play a key role in maintaining accurate records, coordinating internal events, managing schedules and communications, and keeping important documents and action items accessible and organized for the team.Responsibilities:<ul><li>Participate in recurring team meetings, capture key discussion points, and convert conversations into organized notes, documented decisions, and clearly assigned next steps using approved transcription and AI-enabled tools.</li><li>Distribute timely, easy-to-reference meeting summaries and track outstanding action items, escalating recurring delays or unresolved issues to leadership as needed.</li><li>Build and maintain a well-structured SharePoint environment, including consistent naming conventions, metadata standards, logical file organization, and version control.</li><li>Regularly review and update document repositories to improve usability, remove outdated materials, and promote consistent team adoption of filing and information management practices.</li><li>Develop clear, user-friendly guidelines to help team members consistently store, locate, and manage files as the department grows.</li><li>Serve as a primary resource for staff needing assistance with document retrieval, filing, scheduling, or general administrative support.</li><li>Leverage Microsoft Copilot, Copilot Studio, and other approved tools to support summarization, drafting, tagging, information retrieval, and routine workflow automation while identifying opportunities for process improvement.</li><li>Manage internal team events by coordinating schedules, invitations, agendas, room setup, vendor communication, catering orders, and post-event follow-up documentation.</li><li>Provide backup support to other business operations team members and assist with additional administrative functions, including calendar management, inbound call support, and other office-related needs. </li></ul>
2026-05-04T00:00:00Z

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