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7 results for Administrative Assistant in Phoenix, AZ

Legal Administrative Assistant

Phoenix, AZ
onsite
Temporary to Hire
34 - 40 USD / Hourly
Robert Half Legal is partnering with a high-end midsize law firm to identify a polished and proactive Legal Administrative Assistant for an immediate contract-to-hire opportunity. This is an excellent opportunity for a highly professional Executive Assistant who is interested in pivoting into the legal field. Prior legal experience is not required. This role is on-site four days per week, with the opportunity to work from home on Fridays following an initial training period. The position is expected to start ASAP and offers $35–$40/hour during the contract period, with a strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits. The ideal candidate will bring strong executive-level support experience, exceptional organizational skills, and a polished, client-facing presence. This role supports two attorneys and serves as a key point of contact for clients, so professionalism, responsiveness, and strong communication skills are essential. An active Notary Public commission is required. This position is best suited for someone who operates like a true right hand—someone who takes initiative, anticipates needs, manages priorities independently, and ensures both attorneys and clients are supported at a high level. Key Responsibilities<ul><li>Provide high-level administrative support to two attorneys in a fast-paced practice</li><li>Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom</li><li>Anticipate attorney and client needs and independently manage competing priorities</li><li>Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials</li><li>Prepare, revise, format, and organize documents with strong attention to detail</li><li>Assist with document editing, redlining, track changes, and overall document management</li><li>Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys</li><li>Maintain physical and electronic filing systems and ensure accurate organization of records</li><li>Track attorney CLE requirements and maintain related records as needed</li><li>Support office operations and additional administrative responsibilities as assigned</li></ul>
2026-06-02T00:00:00Z

Office Administrator

Phoenix, AZ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an organized and client-focused Office Administrator to join a well-established public accounting firm. This position supports daily office operations while assisting with bookkeeping, tax document coordination, and client communication in a fully onsite environment. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and interested in growing within a services setting. This role offers the opportunity to contribute to a busy, reputable firm that values responsiveness, accuracy, and a balanced team culture. Responsibilities: • Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule. • Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness. • Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current. • Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations. • Scan, organize, and upload tax and financial documents into the firm’s document management platforms for easy access and secure recordkeeping. • Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs. • Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control. • Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently.
2026-05-05T00:00:00Z

Legal Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support intellectual property matters for a services organization in Phoenix, Arizona. This position plays an important role in keeping filings, records, deadlines, and client materials organized across patent and trademark matters. The ideal candidate brings prior law firm or legal department experience, strong administrative judgment, and the ability to manage multiple priorities with accuracy and professionalism. Responsibilities: • Draft, revise, proofread, and format intellectual property documents such as patent and trademark submissions, responses, agreements, and related correspondence. • Coordinate electronic filings with the United States Patent and Trademark Office and assist with submissions to international intellectual property offices when required. • Maintain orderly and secure matter files, ensuring records are updated, accessible, and properly stored throughout the life of each case. • Track key dates for filings, renewals, responses, and other intellectual property deadlines, and help keep attorneys informed of upcoming actions. • Arrange calendars, meetings, and travel logistics for attorneys while supporting day-to-day scheduling needs. • Prepare billing support materials, enter time accurately, and help ensure invoices and records align with firm procedures. • Assemble presentations, meeting packets, and client-ready materials for discussions related to intellectual property matters. • Manage incoming and outgoing correspondence and mail connected to patent, trademark, and other legal matters. • Conduct basic research on patents, trademarks, and related issues, and support compliance with filing requirements, renewals, and dispute-related procedures. • Update docketing tools and internal databases to keep portfolio information, client details, and matter status current.
2026-05-21T00:00:00Z

Legal Assistant

Phoenix, AZ
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a Legal Assistant to support a law firm in Phoenix, Arizona. This contract-to-hire position is ideal for someone who thrives in a structured law firm environment and can manage competing priorities with precision and consistency. The role will provide direct support to attorneys while collaborating closely with paralegals on litigation-related administrative work. Responsibilities:• Coordinate attorney calendars, schedule meetings, and track important case deadlines to keep daily operations running smoothly.• Prepare, revise, proofread, and organize legal documents with a strong focus on accuracy and presentation.• Handle electronic court submissions and maintain filing records in accordance with legal and firm requirements.• Maintain case files by saving, sorting, and updating documentation so materials are easy to access and properly managed.• Partner with paralegals and attorneys to support insurance defense and civil litigation matters across an active caseload.
2026-05-19T00:00:00Z

Sr. Legal Administrative Assistant

Phoenix, AZ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an experienced Sr. Legal Administrative Assistant to support a busy litigation practice in Phoenix, Arizona. This role is ideal for a detail-oriented individual who can keep legal matters organized, manage competing deadlines, and produce high-quality documents in a fast-paced services environment. The successful candidate will play a key part in coordinating case activity, supporting attorneys through trial preparation, and ensuring filings and records are handled accurately and on time. Responsibilities: • Coordinate attorney schedules by organizing meetings, travel, court appearances, depositions, and other time-sensitive commitments. • Create, revise, and finalize legal correspondence, reports, presentations, and litigation-related documents with a high degree of accuracy. • Support case development by maintaining orderly files, assembling exhibits, tracking evidence, and preparing materials for hearings and trial activities. • Draft, proofread, and format pleadings, motions, discovery materials, briefs, and other legal documents before attorney review and submission. • Submit filings to courts and administrative bodies through appropriate e-filing systems while ensuring adherence to procedural requirements and deadlines. • Act as a point of contact for attorneys, clients, witnesses, and outside experts to coordinate interviews, depositions, and case logistics. • Monitor docket activity and critical dates to help the legal team stay ahead of court rules, filing obligations, and litigation milestones. • Maintain document management systems and case records so information remains complete, accessible, and up to date for the broader team.
2026-05-13T00:00:00Z

Receptionist

Peoria, AZ
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a friendly and organized Receptionist to support daily front desk operations in Phoenix, Arizona. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while managing incoming calls and visitor interactions with professionalism. The person in this role will help keep communication flowing smoothly and provide dependable administrative support in a part-time capacity. Responsibilities: • Greet visitors and direct them to the appropriate staff members in a courteous and attentive manner. • Manage a multi-line phone system, handling incoming calls efficiently and transferring them to the correct departments. • Maintain an orderly reception area to ensure a positive experience for guests, clients, and employees. • Respond to general inquiries by phone and in person, providing accurate information and timely assistance. • Support routine front office tasks such as taking messages, monitoring visitor flow, and assisting with basic administrative needs. • Coordinate daily reception activities to help ensure smooth communication across the office. • Handle part-time front desk coverage reliably while maintaining strong attention to detail and customer service standards.
2026-05-20T00:00:00Z

Office Services Associate

Phoenix, AZ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations for a client site in Phoenix, Arizona. This is a Contract position suited for someone with strong office support experience, strong communication skills, and a hands-on approach to maintaining organized service areas. The role includes print and mail support, document handling, conference room upkeep, and general office replenishment while working in a fast-paced work environment. Responsibilities: • Manage day-to-day back-office requests, including copying, scanning, mail distribution, and document intake, while following established service standards. • Record work accurately using required logs and confirm that all job instructions are complete before starting assignments. • Organize incoming tasks by urgency, sequence work efficiently, and deliver completed items within committed turnaround times. • Communicate proactively with supervisors and client contacts regarding deadlines, service updates, or issues that may affect completion. • Perform basic troubleshooting on office equipment and assist with loading paper, toner, and other supplies to keep machines operational. • Help maintain conference rooms and shared office spaces by tidying areas and restocking workplace essentials as needed. • Review completed work for accuracy and quality, and contribute to a consistent standard across team output. • Handle sensitive documents with discretion and follow workplace policies for confidentiality and secure processing. • Support additional front-of-house or hospitality-related service needs, including reception coverage and audio/visual assistance, when required.
2026-05-07T00:00:00Z