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490 results for Administrative Assistant Part Time jobs

Part- Time Administrative Assistant

Lansing, MI
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized PT Administrative Assistant to support daily office operations. This is a Contract position for someone who can manage front-desk activities, handle incoming calls, and keep administrative tasks moving efficiently. The role is well suited to a detail-oriented individual who communicates clearly, works comfortably with office software, and maintains accurate records in a fast-paced environment. Responsibilities:• Manage day-to-day administrative support activities to keep office operations running smoothly.• Receive and direct incoming calls effectively, providing accurate information and routing inquiries to the appropriate contacts.• Welcome visitors and perform front-desk coverage with a courteous and organized approach.• Enter, update, and maintain data records with a high level of accuracy and attention to detail.• Sort, distribute, and prepare daily mail and related correspondence in a timely manner.• Prepare documents, forms, and general office materials using Microsoft Office applications and Adobe Acrobat.• Maintain organized filing systems and assist with routine office coordination tasks as needed.
2026-08-21T00:00:00Z

Part Time Administrative Assistant

Orlando, FL
onsite
Permanent / Full Time
26000 - 28000 USD / Yearly
We are looking for a Part-Time Receptionist/Administrative Assistant to support daily front office operations for an organization in Orlando, Florida. This position serves as a key point of contact for visitors, callers, and internal teams while helping keep administrative and accounting activities organized and on schedule. The ideal candidate brings a strong customer service approach, strong attention to detail, and the ability to manage a variety of office tasks with professionalism. This person will work Monday-Friday, 7:30-12 daily. Responsibilities:• Welcome guests professionally and ensure visitors are directed to the appropriate person or department.• Manage incoming telephone calls, provide helpful assistance, and route inquiries accurately and efficiently.• Sort, open, and distribute incoming mail to support timely communication across the office.• Create and maintain daily deposit spreadsheets with a high degree of accuracy.• Prepare outbound shipping documentation and courier labels for packages sent to the corporate office.• Provide administrative support to the accounting team, including document filing, invoice distribution, and accounts payable voucher assistance.• Monitor office supply inventory and place orders to keep the workplace stocked and functional.• Use and help maintain standard office equipment such as computers, copiers, and postage machines.• Replenish shared spaces including the kitchen, break room, and storage areas to maintain an orderly environment.• Assist with additional administrative projects and general office tasks as business needs arise.
2026-07-23T00:00:00Z

Part-Time Administrative Assistant

Pittsburgh, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Our client is looking for a Part-Time Administrative Assistant to support its Early Learning department. This individual will serve as the first point of contact for families, assist with program documentation and reporting, and provide administrative support to department leadership. This is an immediate temporary opportunity expected to last approximately two months, with a consistent part-time schedule. Location: Pittsburgh, PA (Homewood)Schedule: Monday-Friday, 8:00 AM - 12:00 PM (additional afternoon hours may be available occasionally)Pay Rate: $18-$22/hourDuration: Approximately 2 monthsAttire: Business casual.Parking: Free parking available. Responsibilities:Provide administrative support to the Early Learning department leadership team.Serve as the first point of contact for families and visitors.Manage incoming inquiries and escalate concerns to management when appropriate.Ensure required forms and documentation are completed accurately and timely.Assist with data collection, tracking, and reporting related to state-funded programs.Maintain organized records and files.Support communication efforts with families and program participants.Perform general administrative and clerical duties as assigned.
2026-08-21T00:00:00Z

Part-Time Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Temporary Assignment | August–December 2026Part-Time | 4–5 Hours Per Day | Monday–FridayOnsite | Flexible Daytime ScheduleWe are seeking a polished, organized, and detail-oriented Administrative Assistant to provide direct clerical and administrative support to the Chief Compliance Officer/General Counsel. This is an excellent part-time opportunity for an experienced administrative professional who enjoys working in a professional office environment and is looking for a consistent Monday–Friday schedule with flexibility in daily start and end times.The ideal candidate will have experience supporting an executive, senior-level manager, attorney, legal department, or compliance team and will be comfortable handling confidential information, managing competing priorities, and communicating professionally across all levels of an organization.What You'll Do<ul><li>Provide day-to-day administrative support to the Chief Compliance Officer/General Counsel</li><li>Organize and maintain electronic and physical files and prepare records for storage and transfer</li><li>Process incoming mail, invoices, timesheets, and other administrative documentation</li><li>Assist with subpoenas, records requests, and related documentation</li><li>Monitor, respond to, and appropriately route internal and external communications</li><li>Assist with calendar management, meeting coordination, and scheduling</li><li>Prepare draft correspondence, documents, and other business materials</li><li>Support the coordination and set-up of meetings, trainings, and events</li><li>Perform data entry and additional administrative projects as needed</li></ul>
2026-08-18T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-08-18T00:00:00Z

Part-Time Administrative Assistant

Boston, MA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Part-Time Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable handling front-office tasks while keeping administrative records accurate and up to date. The role involves managing communications, assisting with routine clerical work, and helping maintain an efficient and welcoming office environment. Responsibilities: • Manage incoming phone calls and direct inquiries to the appropriate staff members in a courteous and timely manner. • Perform a range of clerical support activities, including filing, document preparation, and general office coordination. • Enter and maintain information in office records and databases with a strong focus on accuracy and completeness. • Welcome visitors and provide front-desk support to ensure a welcoming and positive first impression. • Assist with scheduling, correspondence, and other day-to-day administrative tasks that keep operations running smoothly. • Organize and update office documents so that files remain accessible, current, and well maintained.
2026-08-21T00:00:00Z

Part-time Office Assistant

Shelton, CT
onsite
Permanent / Full Time
22 - 28 USD / Hourly
PART TIME OFFICE ASSISTANT- Permanent Position!!Location: Shelton, CTCompensation- $22-$28/hour A great small client of ours in the professional services industry, is seeking a part-time Office Assistant to work Monday-Friday, around 25 hours weekly, onsite. This is a great small tenured team, looking for a good culture add and someone willing to help out everyone as needed. The role will primarily be handling mailings for the office, light receptionist duties, and general clerical tasks such as filing. If you are looking for part-time work on a long-term basis, PLEASE apply today to Daniele.Zavarella@roberthalf(com)! The only requirements are someone who has recent experience in an office environment and wants part time on a permanent basis.
2026-08-06T00:00:00Z

Administrative Assistant

Fort Collins, CO
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are seeking a highly organized Assistant Property Manager in Fort Collins to support the daily operations of residential, commercial, or mixed-use properties. The ideal candidate will assist with tenant relations, leasing administration, rent collections, maintenance coordination, and vendor management. Experience with OneSite, Yardi, or other property management software is preferred. Key Responsibilities Support the Property Manager with day-to-day property operationsAssist with tenant relations, resident communications, and service issue resolutionCoordinate move-ins, move-outs, lease renewals, notices, and tenant file maintenanceProcess rent payments, monitor delinquency reports, and assist with collectionsTrack work orders and coordinate maintenance requests with internal teams and vendorsManage vendor relationships, including scheduling services, following up on repairs, collecting invoices, and ensuring contract complianceObtain and organize vendor bids, insurance certificates, W-9s, and service agreementsAssist with accounts payable, invoice processing, budget tracking, and reportingConduct property inspections to help ensure curb appeal, safety, and compliance standardsMaintain accurate records in OneSite, Yardi, AppFolio, RealPage, MRI, or similar property management systemsSupport occupancy, resident retention, and overall operational goals
2026-08-20T00:00:00Z

Administrative Assistant

Centennial, CO
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
Executive Legal Assistant Our client, a publicly traded organization, is seeking an Investor Relations Coordinator to support its Investor Relations team. This role is responsible for coordinating investor events, supporting shareholder communications, managing vendor relationships, and providing administrative and project support to senior leadership.ResponsibilitiesCoordinate investor events, conferences, roadshows, and shareholder meetings.Assist with the preparation and distribution of investor communications, annual reports, proxy materials, and press releases.Serve as a point of contact for investor, analyst, shareholder, and media inquiries.Manage vendor contracts, invoices, budgets, and expense tracking.Maintain investor, analyst, and media databases and distribution lists.Coordinate calendars, meetings, travel arrangements, and department schedules.Process expense reports and support day-to-day Investor Relations operations.Handle confidential information with professionalism and discretion.QualificationsBachelor's degree preferred.3+ years of experience in Investor Relations, Executive Administration, Project Coordination, Event Planning, or a related corporate environment.Strong organizational, project management, and multitasking skills.Excellent written and verbal communication abilities.Proficiency with Microsoft Office Suite.Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.This is an excellent opportunity for a highly organized professional seeking exposure to executive leadership, investor communications, and high-profile corporate events.If you are qualified for this position, please send me your resume and to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-07-27T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day. The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.Responsibilities<ul><li>Manage calendars, meetings, conference rooms, and internal schedules</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and maintain information in internal databases</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Assist with invoice tracking and basic accounting administration</li><li>Maintain electronic and physical filing systems</li><li>Coordinate employee meetings, events, and team activities</li><li>Answer incoming calls and respond to general inquiries</li><li>Assist Operations and Finance with special projects</li><li>Track deadlines and follow up with internal teams</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-08-21T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please apply today.
2026-08-21T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Sales coordinator to support sales-related operations in Orange, California. This contract position offers the potential for a permanent opportunity and is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively across teams and with customers. The role will contribute to reporting, order coordination, documentation management, and day-to-day administrative support while helping the team stay efficient and responsive. Responsibilities:• Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecasted business.• Monitor outstanding requests, prepaid transactions, and open orders, following up to help keep sales activity on schedule.• Assist with creating and processing customer quotes and sales orders while checking details for accuracy before communication is sent.• Organize and maintain sales files, invoices, shipment records, and other required documentation for easy access and compliance purposes.• Send shipment updates and supporting paperwork to customers and help route incoming inquiries or web-generated leads to the appropriate team members.• Coordinate internal meetings, customer visits, and routine team communications, including documenting key discussion points and action items.• Provide administrative coverage during busy periods and support department needs such as office supply coordination and general clerical tasks.• Contribute to trade show preparation, marketing-related support activities, and ongoing efforts to improve procedures and special projects.
2026-08-21T00:00:00Z

Administrative Assistant

Coalinga, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Coalinga, California. This Long-term Contract position is ideal for someone who brings strong organization, attention to detail, and a service-oriented approach to administrative support. The role focuses on keeping front-office activities running smoothly, managing communication, and maintaining accurate records in a fast-paced environment. Responsibilities:• Welcome visitors and serve as a detail-oriented first point of contact for callers, directing inquiries to the appropriate staff members.• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.• Enter, update, and maintain data in internal records with close attention to accuracy and completeness.• Monitor incoming phone lines, respond to routine questions, and relay messages promptly to ensure effective communication.• Support reception activities by managing front-desk coverage and helping maintain an orderly office setting.• Assist with scheduling, correspondence, and other clerical tasks that help teams stay organized and on track.• Track office information and handle routine administrative processes in alignment with established procedures.
2026-08-14T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Millbrae, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities:<ul><li>Provide administrative support to the Executive Assistant, Bay Area Group Leaders, and Division VP of Field Operations.</li><li>Support daily Millbrae office operations, including deliveries, kitchen supplies, vendors, reception, phones, copiers, and employee requests.</li><li>Coordinate logistics for meetings, trainings, ERG events, celebrations, and other office gatherings.</li><li>Assist with vendor coordination, invoices, expenses, credit card reconciliation, and general office accounting.</li><li>Support regional events, career fairs, recruiting activities, new-hire onboarding, and intern first-day logistics.</li><li>Coordinate calendars and schedules for the Division VP and 7–10 Field VPs/Directors.</li><li>Arrange executive meetings, leadership visits, travel, hotels, airfare, and meeting logistics.</li><li>Assist with company-wide process improvement initiatives and operational projects.</li><li>Partner with Business Development and Marketing on presentations and leadership materials.</li><li>Prepare, pull, organize, and analyze reports and data.</li><li>Support leadership meetings by preparing agendas, distributing materials, tracking attendance, documenting meeting minutes, and following up on action items.</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
27.075 - 31.35 USD / Hourly
We are looking for an Administrative Assistant to support data operations and general office coordination for a team in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, comfortable handling detailed information, and confident working across databases and recurring reporting processes. The role will contribute to data accuracy, internal communication, and administrative support while partnering with colleagues across departments. Responsibilities: • Maintain and update records across designated database systems, ensuring account details and coding information remain complete and accurate. • Enter, validate, and organize information received from multiple sources while following established data standards and internal procedures. • Prepare and distribute routine departmental reports, using both automated tools and manual reporting methods as needed. • Partner with technical team members to support efficient methods for loading high volumes of information into organizational systems. • Communicate with internal stakeholders to gather corrections, clarify requests, and translate business needs into appropriate data entries and coding updates. • Provide guidance to staff on correct data entry practices and database usage to help improve consistency and accuracy. • Review workflows to identify inefficiencies, recommend process improvements, and support the rollout of updated procedures or system features. • Perform quality checks, maintain documentation related to coding and records management, and assist with additional administrative duties as assigned.
2026-08-19T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-11T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team. Responsibilities: • Enter and update information in internal records and spreadsheets with a high degree of accuracy. • Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details. • Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs. • Provide general administrative support to the office, including organizing documents and maintaining orderly files. • Assist with routine clerical work tied to accounting or operational processes as needed. • Communicate with team members and stakeholders to ensure timely completion of administrative requests.
2026-08-14T00:00:00Z

Administrative Assistant

Fairfax, VA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Fairfax, Virginia. This contract position is ideal for someone who brings at least three years of administrative experience, strong attention to detail, and confidence working on-site Monday through Friday. The role involves a high volume of data entry, calendar and communication support, and regular use of Microsoft Office applications, especially Excel and Outlook. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently in Fairfax, Virginia. • Enter and maintain large volumes of information with accuracy, consistency, and close attention to detail. • Coordinate schedules, appointments, and meeting logistics while keeping calendars up to date. • Respond to inbound calls and email inquiries in a timely and courteous manner. • Prepare, format, and update documents, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint. • Provide general office support, including organizing records, tracking information, and assisting with routine administrative tasks. • Communicate effectively with internal teams and external contacts to support smooth daily operations.
2026-08-21T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - end of day (ranges from 9pm-2am, so this role will have overtime) as well as rotating weekends. Responsibilities:• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.• Help arrange and monitor shipping activity through internal scheduling and tracking tools.• Maintain clear, organized files and records so operational data is easy to access and reliable.• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.
2026-08-19T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-19T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary to Hire
20.425 - 23.65 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite role is a contract-to-hire position and offers the opportunity to work closely with internal teams, community stakeholders, and external partners to keep administrative, reporting, and scheduling activities running smoothly. The ideal candidate brings strong organization, sound judgment, and the ability to manage multiple priorities in a detail-oriented and service-oriented environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM Type: Contract-to-HirePay: $21.50-24 Responsibilities:• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.
2026-08-20T00:00:00Z