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1844 results for Admin jobs

Marketing Assistant

Piedmont, SC
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a Marketing Assistant to support blood drive planning, outreach, and promotional efforts for a nonprofit organization in South Carolina. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating events, managing details, and building strong relationships with community partners. The person in this role will help keep blood drive activities organized, communicate with host contacts, and work closely with the marketing team to increase awareness and participation. Responsibilities: • Coordinate scheduling and logistics for blood drive events to help ensure each program is organized and prepared for success. • Serve as the primary point of contact for partner organizations, maintaining clear communication with on-site coordinators and host representatives. • Collaborate with marketing staff to develop and distribute promotional content that supports attendance and donor engagement. • Track event details, deadlines, and follow-up activities to keep campaigns moving forward efficiently. • Assist with email outreach, direct marketing efforts, and social media promotion related to upcoming blood drives. • Support event execution through flexible availability that may include first shift, second shift, and selected weekend hours. • Maintain accurate records of event plans, communications, and related administrative activities. • Follow up with partners after events to confirm next steps, strengthen relationships, and encourage future participation.
2026-09-04T10:28:34Z

Assistant Finance & Commercial Risk Manager

Glendale, CA
onsite
Permanent / Full Time
150000.00 - 175000.00 USD / Yearly
We are looking for an experienced Assistant Finance & Commercial Risk Manager to support financial leadership and risk oversight for a major construction operation in California. This role blends strategic planning, project financial analysis, and commercial risk management to help safeguard profitability and strengthen business performance. The ideal candidate brings strong judgment, leadership capability, and a proven background in budgeting, reporting, cash management, and construction-related contract risk. Responsibilities: • Guide and develop finance, accounting, payroll, and administrative team members while fostering accountability and focused growth across the district. • Work closely with finance leadership and operational partners to align financial objectives with district strategy and business priorities. • Deliver training and practical guidance on financial controls, commercial risk matters, and sound decision-making to support district teams. • Coordinate the annual planning cycle, helping business leaders establish targets, monitor performance, and maintain ownership of results. • Track receivables and cash flow across projects and district activities, identifying concerns early and recommending actions to protect liquidity. • Collaborate with operations teams to assess project exposure, address cost variances, and implement plans that reduce financial and commercial risk. • Support the development of the district’s overall risk profile and contribute to financing and risk management strategies for ongoing and future work. • Oversee documentation and review processes related to insurance matters, subcontractor default coverage, claims activity, bonding, and other performance security requirements. • Review and negotiate exceptions to standard supplier, subcontractor, consultant, owner, and project contract terms in partnership with leadership and project teams. • Analyze district and project financial results, including profit trends, budget performance, funding adequacy, and joint venture partner financial strength, then provide actionable recommendations to senior leadership.
2026-08-11T18:53:43Z

Data Entry Clerk

Providence, RI
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a Data Entry Clerk to support administrative and data management activities in Rhode Island. This Long-term Contract position is ideal for someone who works carefully, handles high volumes of information with accuracy, and is comfortable managing records across multiple systems. The person in this role will help maintain organized documentation, provide clerical assistance to internal teams, and contribute to the accuracy of provider-related information. Responsibilities: • Enter and update provider and credentialing information with a high level of speed and precision. • Maintain database records by reviewing entries, correcting discrepancies, and ensuring information remains current. • Organize, create, and manage departmental filing systems for both digital and supporting documents. • Provide day-to-day clerical assistance to network recruiters and relations team members. • Input data into multiple platforms while verifying that fields, attachments, and related files are complete and accurate. • Support documentation workflows tied to provider records and credentialing materials. • Assist the team with administrative tasks as priorities shift and additional support is needed. • Contribute to data maintenance activities related to the implementation of a new credentialing system.
2026-08-28T16:08:49Z

Order Entry Specialist

El Paso, TX
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for a detail-oriented Order Entry Specialist to join a busy team in El Paso, Texas. This contract position offers a path to a permanent role and supports a company that manages purchasing activity for a large supermarket network, requiring accuracy, speed, and strong follow-through in a high-volume setting. The role focuses on entering and reviewing order information, coordinating purchase order and invoice activity, and using Excel and other Microsoft Office tools to keep transactions organized and up to date. This opportunity is well suited for someone with strong data entry experience, some college education, and a genuine interest in learning and growing with the company. Responsibilities: • Enter and maintain large volumes of order data with a high degree of speed and accuracy. • Review incoming purchase details, create purchase orders, and support invoice processing from initial entry through completion. • Analyze order information to identify discrepancies, missing details, or data issues before transactions move forward. • Use Excel, Word, email, and other Microsoft Office applications to track records, prepare documentation, and support daily workflow. • Assist with order entry training and apply new processes quickly to meet operational needs. • Support procurement-related documentation tied to merchandise, perishables, shelving, and other business purchases. • Help manage order activity in a fast-paced environment where products are purchased and shipped based on demand rather than stored in inventory. • Maintain organized files and records to ensure documentation is accessible, complete, and audit ready. • Contribute to customs and approval-related administrative steps connected to purchasing activity as needed.
2026-08-18T20:18:43Z

Supply Chain Operations Assistant

Clearwater, FL
remote
Temporary / Contract
28.00 - 33.00 USD / Hourly
We are looking for a dependable Supply Chain Operations Assistant to provide part-time support for a fast-paced consumer products team in Clearwater, Florida. This Long-term Contract position is well suited for someone who enjoys structured operational work, manages data with care, and can keep reporting and order activity organized. The role will contribute to daily supply chain coordination by maintaining accurate records, reviewing order flow, and supporting communication across internal partners and external logistics contacts. Candidates who are comfortable with Excel, business systems, and detail-driven processes will be positioned for success. Responsibilities: • Maintain operational records related to orders, inventory, and supply chain activity to support accurate day-to-day execution. • Enter, update, and retrieve information in NetSuite and related business systems while ensuring data accuracy and completeness. • Review purchase orders and customer order progress across the fulfillment process, flagging delays, discrepancies, or other issues for follow-up. • Prepare and share recurring reports in Excel and internal platforms to provide visibility into operational performance. • Partner with internal departments and third-party logistics providers to help keep order processing and inventory coordination on track. • Monitor inventory and order details closely and make timely system updates to reflect current status. • Communicate fulfillment updates, order changes, and relevant operational information to team members as needed. • Provide support for Amazon and other e-commerce order activity when additional assistance is required. • Deliver general administrative and data-focused support for ongoing supply chain operations and reporting needs.
2026-09-03T14:58:38Z

Legal Assistant

Cookeville, TN
remote
Temporary / Contract
- USD / Hourly
We are looking for a detail-oriented Legal Assistant to support environmental enforcement matters for a public-sector legal team. This Long-term Contract position offers a hybrid schedule and consistent hours, with responsibility for helping attorneys manage enforcement actions from initial order review through appeals, settlements, and final order enforcement. The role is well suited to someone who is highly organized, communicates effectively, and can manage legal documentation with accuracy and urgency. Responsibilities: • Examine draft enforcement orders to verify facts, confirm proper party information, check service details, and ensure documents are complete and professionally prepared before attorney review. • Prepare supporting correspondence for issued orders and help coordinate service of process to ensure timely delivery and proper documentation. • Support attorneys during administrative appeals by organizing filings, preparing hearing notices, proofreading legal documents, and assisting with discovery, depositions, and hearing preparation. • Communicate with self-represented parties and outside counsel to relay case information, coordinate next steps, and help move matters toward resolution. • Draft settlement-related documents, including agreed final orders, for attorney review and execution. • Manage enforcement of final orders by tracking deadlines, preparing demand letters for signature, monitoring responses, and maintaining follow-up activity on each matter. • Assist with recovery efforts involving civil penalties and damages, including documentation and coordination tied to collections activity. • Prepare draft warrants, affidavits, and referral memoranda for attorney review, then help obtain signatures and arrange court filing when approved. • Keep assigned attorneys informed by sharing status updates and maintaining accurate, timely case records and document uploads in the case management database.
2026-09-04T12:43:37Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-08-31T19:33:43Z

Sage Consultant

Rochester, NY
onsite
Temporary / Contract
47.50 - 55.00 USD / Hourly
We are looking for a Sage Consultant to support a Contract engagement in Rochester, New York. This role will serve as a hands-on ERP partner for a local team that needs practical guidance, user training, and stronger operational processes following a recent Sage implementation. The consultant will work closely with business stakeholders on-site to improve system adoption, align day-to-day workflows, and provide structure across finance and administrative functions. Responsibilities: • Lead on-site support for the Sage environment, helping employees use the system effectively in their daily work. • Deliver training sessions for office staff and key business users to build confidence and consistency across departments. • Evaluate current workflows and design practical procedures that improve accuracy, efficiency, and accountability. • Act as the main point of coordination between local leadership and external partners involved in the ERP effort. • Identify process gaps, system usage issues, and reporting challenges, then recommend workable solutions. • Support planning activities related to rollout stabilization, resource coordination, and operational priorities. • Partner with finance and administrative teams to strengthen system use for billing, payables, and related business functions. • Monitor quality and consistency in system-driven processes to help reduce errors and improve overall performance.
2026-08-14T19:04:03Z

CFO & Treasurer

Syracuse, NY
onsite
Permanent / Full Time
160000.00 - 175000.00 USD / Yearly
Nick Corieri with Robert Half is looking for an experienced CFO to provide strategic financial leadership for a mission-driven nonprofit organization. This role serves as a trusted advisor to senior leadership, guiding sound stewardship, regulatory compliance, and long-term financial planning across a complex organization. The successful candidate will bring strong judgment, executive presence, and the ability to communicate the organization’s financial position clearly to a wide range of stakeholders. Responsibilities:• Advise senior leadership on financial strategy, fiscal oversight, and policy development to support responsible stewardship and informed decision-making.• Partner with executive leaders and governance committees to present financial updates, assess organizational performance, and recommend action on key fiscal matters.• Lead finance, accounting, treasury, budgeting, audit coordination, and financial reporting activities in partnership with internal finance leadership.• Review and interpret monthly and annual financial results, ensuring accurate reporting for leadership, oversight bodies, and external parties as needed.• Evaluate significant financial matters affecting affiliated entities, including schools, parishes, and other related operations, and provide practical recommendations.• Manage banking, borrowing, insurance, and investment relationships while overseeing multiple portfolios in alignment with approved policies and risk objectives.• Collaborate with human resources on employee benefit programs and retirement plans, including matters affecting employees and clergy.• Support property, construction, renovation, leasing, acquisition, and sale decisions by providing financial guidance and ensuring compliance with organizational policies.• Coordinate with legal counsel and regulatory agencies on financial and administrative compliance matters, and promote strong risk management practices across the organization.• Supervise department leaders, maintain strict confidentiality, and foster accountability through performance management and continued learning. For immediate consideration, apply to this job posting today and contact Nick Corieri from the Syracuse branch of Robert Half.
2026-09-02T20:13:38Z

Project Manager

Newark, NJ
onsite
Temporary / Contract
24.71 - 28.61 USD / Hourly
We are looking for an experienced Project Manager to oversee day-to-day operations at an early childhood education site in Newark, New Jersey. This Long-term Contract opportunity is ideal for someone who can lead staff, coordinate administrative functions, and help maintain a safe, well-run learning environment for children and families. The role requires a hands-on, detail-oriented individual who is comfortable balancing team supervision, site support, and compliance-related responsibilities in a busy education setting. Responsibilities: • Direct daily site activities to keep preschool operations organized, efficient, and aligned with program expectations. • Lead, coach, and support teachers and on-site team members while promoting accountability and collaboration. • Track staffing coverage, monitor attendance patterns, and help address scheduling needs to ensure consistent site operations. • Review and approve employee time records in ADP Workforce Now with accuracy and timeliness. • Help uphold a secure, welcoming, and well-organized environment for children, families, and staff across the site. • Support family engagement and enrollment-related efforts by responding to questions and assisting with center communications. • Coordinate meetings, conferences, and other site events while keeping leadership informed of operational updates. • Maintain current records, reports, postings, and documentation in accordance with licensing standards and program requirements. • Monitor supply, equipment, and maintenance needs and escalate operational issues when needed. • Provide additional administrative and on-site support to meet evolving center priorities.
2026-09-02T16:29:01Z

Accounting Specialist

Tulsa, OK
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for an Accounting Specialist to join a growing team in Tulsa, Oklahoma in a contract position with the potential to become permanent. This role supports day-to-day accounting operations while also contributing to office administration, making it a strong fit for someone who enjoys variety and accuracy in a fast-paced environment. The ideal candidate brings hands-on experience with payable and receivable processes, payroll support, and financial recordkeeping, along with the ability to collaborate across departments in an in-person setting. Responsibilities: • Review, code, and enter vendor invoices while preparing timely payments and maintaining organized expense documentation. • Support accounts receivable activities by applying customer payments, recording deposits, issuing invoices, and following up on outstanding balances. • Reconcile account activity, investigate discrepancies, and help ensure the accuracy of financial records and reporting. • Maintain employee-related administrative records such as timesheets, internal charge accounts, and department tracking spreadsheets. • Assist with payroll-related tasks and help keep supporting documentation complete and up to date. • Coordinate with technicians and internal teams to monitor purchase orders, vendor information, and other operational records. • Provide administrative support to operations and quality teams as needed, contributing to smooth daily office workflows. • Help track rebates, sales tax-related information, and other accounting details to support compliance and reporting requirements.
2026-09-01T15:28:45Z

Legal Secretary

Denver, CO
onsite
Permanent / Full Time
85000.00 - 90000.00 USD / Yearly
Litigation Legal Assistant – Intellectual Property Our client, a highly respected and established law firm in downtown Denver, is seeking an experienced Litigation Legal Assistant to support its sophisticated Intellectual Property practice. This is an excellent opportunity for a skilled legal professional who enjoys working in a fast-paced, collaborative environment and supporting attorneys on complex matters. Provide high-level legal and administrative support to attorneys and paralegals within a busy IP litigation practice.Prepare, proofread, format, and finalize legal documents and correspondence.Handle electronic filings with federal and state courts, including preparation of filing documents and applicable fees.Manage attorney and case calendars, including court deadlines, depositions, hearings, conferences, and meetings.Assist with new business intake, engagement letters, conflict searches, and file opening.Communicate professionally with clients, courts, opposing counsel, and other outside contacts.Manage competing priorities and deadlines while providing proactive support to the legal team. 4+ years of legal secretary/legal assistant experience in litigation is required.Hands-on federal court filing experience is required.Intellectual property litigation experience is a strong plus but not required.Strong knowledge of federal and state court procedures and deadlines.Excellent Microsoft Word, Outlook, Excel, and Adobe Acrobat skills.Exceptional proofreading, organizational, communication, and time-management abilities.Experience with iManage, CompuLaw, Intapp, Chrome River, or similar legal technology is a plus.Ability to confidently support multiple attorneys and manage priorities in a deadline-driven environment. Why Consider This Opportunity? Join a sophisticated legal team offering a hybrid work environment, excellent benefits, and the opportunity to work with highly regarded attorneys on complex litigation matters. This is an ideal position for an experienced litigation legal secretary looking for a long-term opportunity with a well-established Denver law firm. The firm offers a very competitive pay and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-08-26T22:23:45Z

Bookkeeper

Royal Oaks, CA
onsite
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a detail-oriented Part-time Bookkeeper to support financial operations for a non-profit organization in Royal Oaks, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing core bookkeeping work with general office support in a flexible, part-time arrangement. The role offers approximately 15–20 hours per week and focuses on maintaining accurate records, supporting day-to-day transactions, and assisting with administrative needs as they arise. Responsibilities:• Maintain accurate financial records by recording daily transactions and keeping bookkeeping data current and organized.• Process outgoing payments and incoming receipts while monitoring accounts payable and accounts receivable activity.• Complete bank and account reconciliations to help ensure financial information is balanced and reliable.• Prepare and post journal entries with attention to proper documentation and accounting accuracy.• Use QuickBooks to manage bookkeeping tasks, generate financial information, and support routine reporting needs.• Provide office and administrative assistance as needed to help support overall departmental operations.• Collaborate with internal leadership to address bookkeeping priorities and help keep financial processes running smoothly.
2026-08-26T18:43:41Z

Executive Assistant to Vice Chancellor of Student Affairs

Boston, MA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an experienced Executive Assistant to support the Vice Chancellor of Student Affairs in Boston, Massachusetts. This Contract position is ideal for a highly organized and detail-oriented individual who can manage complex administrative priorities, communicate with discretion, and keep executive operations running efficiently. The role works closely with senior leadership to coordinate schedules, prepare key materials, and support office and event-related activities across the division. Responsibilities: • Draft, refine, and distribute executive communications such as letters, reports, memoranda, and other sensitive documents with a high level of accuracy and care. • Partner with the Chief of Staff to ensure questions, requests, and confidential matters directed to the Vice Chancellor are addressed promptly and routed appropriately. • Oversee the Vice Chancellor’s calendar by arranging appointments, coordinating meeting logistics, and resolving scheduling conflicts. • Assemble, review, and organize briefing documents and background information needed for meetings, working with university colleagues to confirm follow-up items. • Prepare agendas, notices, supporting materials, and minutes for meetings, then circulate documentation to participants as needed. • Support outreach and visibility efforts by helping coordinate promotional communications across established and developing channels. • Handle office operations, including travel arrangements, purchasing activities, and other administrative needs that support daily functions. • Assist with the planning and execution of divisional and university events, ensuring details are organized and timelines are met. • Take on special projects by setting priorities, tracking progress, solving issues, and coordinating with others to drive assignments through completion. • Provide coverage for the Chief of Staff and the Director of Strategic Planning when they are unavailable, helping maintain continuity of support.
2026-08-31T19:58:38Z

Accounting Manager/Supervisor

Petersburg, VA
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to oversee payroll accounting and benefits-related financial operations in Petersburg, Virginia. This role is responsible for ensuring payroll activity is recorded accurately, financial controls are maintained, and reporting supports sound budgeting and forecasting. The ideal candidate brings strong general ledger expertise, a detail-oriented approach to compliance, and the ability to work effectively with external payroll and benefits partners. Responsibilities: • Lead and review bi-weekly or semi-monthly payroll processing to ensure wages, taxes, garnishments, and other deductions are calculated and recorded accurately. • Oversee the financial administration of employee benefit programs by reconciling activity for health coverage, dental plans, retirement contributions, and flexible spending accounts. • Ensure payroll and benefits practices remain aligned with applicable federal and state requirements as well as internal policies and audit standards. • Prepare and post payroll-related journal entries, accruals, and other accounting adjustments within the general ledger. • Perform detailed balance sheet reconciliations for payroll, benefits, and other related accounts, resolving variances in a timely manner. • Serve as the main accounting contact for payroll vendors, brokers, and third-party administrators to address discrepancies and support contract renewal discussions. • Produce payroll, labor cost, and fringe benefit reports to assist leadership with financial planning, budgeting, and expense analysis. • Support month-end close activities by validating payroll data, reconciling accounts, and ensuring financial records are complete and accurate.
2026-09-03T15:28:39Z

Operations Specialist

Tucson, AZ
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for a highly organized Operations Specialist to support investment operations for a biotechnology-focused team in Tucson, Arizona. This position plays an important role in coordinating documentation, research, compliance tracking, and administrative activities tied to the evaluation, oversight, and progression of life science investments. The role works closely with internal colleagues, portfolio companies, legal partners, and external stakeholders, requiring sound judgment, precision, and strong follow-through in a fast-moving environment. Responsibilities: • Prepare, organize, and maintain a range of business and transaction-related documents, including standard agreements, amendments, and supporting materials for investment and portfolio activities. • Monitor key contractual, licensing, and investment obligations to help ensure reporting deadlines, compliance requirements, and follow-up actions are completed on time. • Maintain orderly and secure records for investment matters, project documentation, and legal files, ensuring information is accessible and properly tracked. • Conduct targeted research to support due diligence, market understanding, and decision-making for prospective and existing investments. • Oversee the organization of digital and physical information resources, including databases, subscriptions, publications, filings, and intellectual property reference materials. • Assist with project coordination by tracking portfolio activity, monitoring relevant patents and licensed assets, compiling data for internal reporting, and preparing notices or signature-ready documents. • Collaborate with internal team members, legal counsel, portfolio companies, and other external contacts to keep operational tasks moving efficiently and accurately. • Provide calendar and meeting coordination support when needed to help maintain smooth execution of team priorities and investment-related workflows.
2026-08-13T19:43:43Z

Operations & Inventory Specialist

Tucson, AZ
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Operations & Inventory Specialist to support inventory control, warehouse coordination, and operational reporting for a Long-term Contract position based in Tucson, Arizona. This role focuses on maintaining accurate stock visibility, helping balance product flow across warehouse locations, and working closely with internal teams and third-party warehouse partners to keep daily operations on track. The ideal candidate will bring strong data entry accuracy, solid organizational skills, and the ability to manage inventory updates, reconciliations, and service-related issues in a fast-paced environment. Responsibilities: • Oversee weekly inventory activities to help position finished goods appropriately across warehouse locations in support of service goals and stock targets. • Coordinate product transfers between facilities and confirm transactions are completed accurately so inventory records remain current and reliable. • Manage home delivery inventory throughout the warehouse network by monitoring replenishment needs, stock availability, and system visibility. • Lead routine reviews with warehouse partners to discuss recent execution results, immediate priorities, operational concerns, and upcoming inventory needs. • Monitor warehouse and 3PL performance, address service or fulfillment issues, and communicate daily priorities to support efficient inbound and outbound operations. • Complete monthly reconciliations between internal records and third-party warehouse systems, researching discrepancies and ensuring corrections are properly recorded. • Support cycle counts, physical inventory validations, hold inventory tracking, and disposition coordination to improve overall inventory accuracy. • Assist with warehouse-related cost tracking, documentation, accrual support, and month-end administrative activities tied to inventory operations. • Partner with planning, logistics, customer service, suppliers, and warehouse teams to coordinate schedules, communicate inventory risks, and resolve operational system issues affecting receiving, shipping, or transaction accuracy.
2026-09-02T22:13:39Z

Workplace Experience Ambassador

New York, NY
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for a welcoming and service-focused Workplace Experience Ambassador to support day-to-day office operations. This contract position is ideal for someone who enjoys creating an exceptional front-desk experience, helping guests and employees feel supported, and keeping workplace services running smoothly. The person in this role will combine hospitality, reception coverage, and facilities coordination while partnering with vendors and internal teams to maintain an efficient environment. Responsibilities:• Greet visitors, employees, and clients with a welcoming and friendly presence while managing front-desk activity and ensuring a positive arrival experience.• Monitor daily workplace conditions through routine office walkthroughs, identifying service needs and helping maintain a clean, safe, and organized environment.• Coordinate meeting rooms, guest visits, and event support by arranging space setup, confirming technology or catering needs, and communicating with key support teams.• Work closely with building service providers such as maintenance, cleaning, and security partners to address requests and help resolve operational issues promptly.• Support seating changes, office moves, and workspace updates by helping track layouts, coordinating logistics, and partnering with internal stakeholders.• Administer visitor access procedures, including check-in support, host notifications, badge coordination, and adherence to site security expectations.• Assist with workplace reporting, service follow-up, and administrative tasks related to office functions, deliveries, supplies, and general facilities support.• Contribute to a high-quality employee and guest experience by anticipating needs, responding to questions quickly, and maintaining consistent service standards.
2026-08-31T20:38:36Z

Legal Administrator

Atlanta, GA
onsite
Temporary / Contract
- USD / Hourly
We are looking for a Legal Administrator to support corporate, real estate, and intellectual property matters for a Contract position based in Atlanta, Georgia. This role calls for someone who is detail oriented and can manage legal records, prepare documentation, and coordinate administrative workflows across multiple priorities. The ideal candidate brings strong organizational judgment, confidence working with legal systems and Microsoft Office tools, and the ability to deliver accurate work under deadlines. Responsibilities: • Coordinate the formation and registration of business entities, including corporations, limited partnerships, and limited liability companies. • Maintain organized corporate records and update legal files to ensure information remains complete, current, and accessible. • Draft, format, and assemble legal documents and supporting materials for corporate and transactional matters. • Track and update client and matter information in databases, including records maintained in Microsoft Excel and Access. • Provide administrative support for real estate transactions by preparing files, managing documentation, and assisting with closing-related processes. • Prepare and submit trademark and copyright application materials while monitoring related records for accuracy. • Handle written communications with clients, agencies, and internal stakeholders in a clear and timely manner. • Develop, revise, and maintain standardized form files and assist with general typing, filing, and day-to-day legal administrative tasks.
2026-09-04T12:43:37Z

Contracts Administrator

Phoenix, AZ
onsite
Permanent / Full Time
100000.00 - 110000.00 USD / Yearly
We are looking for a Contracts Administrator to support fleet-related commercial agreements and transaction documentation in Phoenix, Arizona. This position plays an important role in organizing contract activities, partnering with cross-functional teams, and helping ensure agreements are accurate, timely, and aligned with company standards. The individual in this role will contribute to leasing, acquisition, and disposition matters while maintaining strong attention to compliance, deadlines, and documentation quality. Responsibilities: • Manage the full administrative lifecycle of aircraft lease and fleet agreements, including updates, renewals, extensions, transfers, returns, and closeout activities. • Draft, organize, and route contract materials tied to aircraft purchases, sales, leasing arrangements, and related commercial transactions. • Act as a central point of coordination among legal, finance, operations, maintenance, procurement, and outside partners to keep agreements moving efficiently. • Monitor key dates and obligations such as notice windows, delivery timelines, return requirements, and maintenance reserve commitments to support timely contract performance. • Maintain complete and well-organized records for agreements, amendments, approvals, and supporting transaction files. • Coordinate contract execution by collecting required authorizations, confirming documentation is complete, and facilitating final signatures. • Review active agreements for compliance concerns, identify potential risks, and elevate issues to leadership when follow-up is needed. • Assist with transaction due diligence by gathering, verifying, and organizing materials required for internal review and external parties. • Prepare concise contract summaries, status reports, and milestone updates for leadership and other stakeholders. • Ensure all contract documentation follows internal policies as well as applicable legal and regulatory expectations.
2026-08-27T21:13:43Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for an experienced and dependable Workflow Coordinator to support daily office operations in a detail-oriented law firm setting. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while balancing front-desk support, hospitality, and administrative service tasks. The person in this role will help maintain a smooth workplace experience for attorneys, staff, and visitors through attentive coordination and hands-on operational support. Responsibilities: • Welcome visitors and manage front-desk activities with professionalism, ensuring a positive experience for clients, guests, and employees. • Prepare conference rooms for meetings by arranging spaces, confirming readiness, and supporting hospitality needs throughout the day. • Coordinate incoming work requests and office service needs to keep daily operations organized and responsive. • Maintain office printing areas by restocking paper, monitoring supply levels, and arranging toner replenishment as needed. • Oversee ordering of workplace and administrative supplies to support uninterrupted office operations. • Sort, distribute, and process incoming and outgoing mail, packages, and shipments with accuracy and timeliness. • Provide copy, print, and document scanning assistance for office users while meeting quality and turnaround expectations. • Observe general office activity and step in with operational support where needed to help the site run efficiently. • Offer backup coverage for reception and hospitality duties during breaks, absences, or scheduled time away.
2026-08-20T16:53:51Z

Legal Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys handling trust and estate matters as well as bankruptcy-related work in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for someone who can keep legal calendars organized, coordinate scheduling efficiently, and manage time-sensitive filings with accuracy. The role calls for someone who is detail-oriented, comfortable working in a fast-paced legal environment, and able to help maintain smooth day-to-day case support. Responsibilities: • Manage attorney calendars by organizing hearings, deadlines, client meetings, and other critical case-related appointments. • Coordinate scheduling with courts, clients, counsel, and internal team members to keep legal matters progressing on time. • Prepare, submit, and track electronic filings for bankruptcy and other court-related documents in accordance with procedural requirements. • Provide administrative and case support for trust and estate matters, including document handling and file organization. • Assist with bankruptcy case documentation, ensuring filings are complete, timely, and properly maintained. • Maintain accurate legal records and monitor important dates to support compliance with court and matter deadlines. • Communicate clearly with attorneys and external parties regarding scheduling updates, filing needs, and case status matters.
2026-08-10T16:43:40Z

Human Resources (HR) Director

Kansas City, MO
onsite
Permanent / Full Time
150000.00 - 200000.00 USD / Yearly
We are looking for an accomplished Human Resources Director to guide people strategy for a large and multifaceted organization in Kansas City, Missouri. This leader will shape HR priorities that strengthen workforce planning, support business performance, and foster a productive, inclusive employee environment. The role partners closely with senior leadership to align talent initiatives, organizational development, and compliance practices with long-term operational goals. Responsibilities: • Lead the overall HR function by setting strategic direction across talent acquisition, employee relations, compensation, benefits, compliance, and organizational development. • Advise executive leaders on workforce planning, succession strategy, performance management, and sensitive employee matters that affect business operations. • Design and implement HR programs and policies that support organizational objectives while promoting consistency across multiple teams, locations, and employee populations. • Oversee investigations, labor-related matters, and complex employee relations issues with sound judgment, fairness, and adherence to legal and company standards. • Direct compensation and benefits strategies to help the organization remain competitive, equitable, and aligned with workforce needs. • Guide the use and improvement of HR systems, reporting, and administrative processes to enhance efficiency and decision-making. • Partner with business leaders to strengthen organizational effectiveness through talent development, culture initiatives, and change management efforts. • Ensure all HR practices comply with applicable employment laws, regulations, and internal governance requirements.
2026-09-04T16:53:40Z

Compensation & Benefits Specialist

Caledonia, MI
onsite
Temporary / Contract
34.84 - 40.34 USD / Hourly
We are looking for a Compensation & Benefits Specialist to join a banking organization in Caledonia, Michigan on a Contract basis. This role partners closely with HR stakeholders to evaluate roles, support compensation decisions, and help maintain consistent pay practices across the organization. The position combines analytical work, consultation with internal teams, and day-to-day coordination of compensation-related activities. Responsibilities: • Partner with HR business partners and department leaders to assess job roles and support compensation-related recommendations. • Evaluate positions using established pay structures, grading methods, and pricing tools to promote internal consistency. • Analyze compensation data and prepare insights that guide pay decisions for salary and hourly roles. • Use Workday and advanced Excel functions, including lookups, pivot tables, and data cleanup techniques, to manage and interpret workforce information. • Provide consultative support on job leveling and compensation placement based on defined pay practices. • Coordinate administrative activities tied to compensation programs and maintain accurate supporting documentation. • Support ongoing compensation projects, including communication efforts related to pay practices and program updates. • Work closely with designated internal leaders to track priorities, resolve questions, and move compensation initiatives forward.
2026-08-17T18:58:44Z

Sr. Accountant

Suite 2700, IL
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
The salary range for this position is $90,000-$110,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. We are inviting applications for the role of a Sr. Accountant at our Illinois location. In this crucial role, you will be a primary contact for our fund board members, handle client inquiries, and manage revenue and expense projections. You will also be responsible for preparing financial statements, collaborating with external auditors, and conducting analyses for senior management review. This role plays a pivotal part in our operations within the finance industry. Responsibilities:• Engage with third-party administrators and external auditors for the preparation and issuance of the funds’ financial statements and other regulatory filings.• Liaise with teams across the firm in sales, client service, legal, operations, and corporate finance on all fund-related matters.• Oversee client inquiries and manage overall fund operating procedures.• Conduct analyses related to product development and new initiatives for review by senior management.• Support portfolio management teams with ad hoc portfolio reporting requests or investor-related queries.• Collaborate effectively with all members of the fund administration team to ensure consistent reporting and processes.• Leverage portfolio accounting systems to manage the monthly performance reporting process.• Consistently review the functions’ processes to enhance efficiencies and identify improvement opportunities.• Work with third-party tax preparers to create investor tax deliverables and respond to investor-driven questions.• Contribute to projects related to all funds in scope, including private hedge funds, US Registered funds, Irish UCITS, Canadian funds, and Luxembourg funds.
2026-09-04T15:04:25Z

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