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1862 results for Admin jobs

Controller

Pendergrass, GA
onsite
Temporary / Contract
55.00 - 65.00 USD / Hourly
We are looking for a detail-oriented Controller to support document and inventory operations for a Contract position based in Pendergrass, Georgia. This role focuses on maintaining accurate records, organizing physical and digital files, and ensuring documentation is processed efficiently. The ideal candidate will bring strong administrative precision and a methodical approach to tracking inventory-related information and reporting. Responsibilities: • Manage document control activities by organizing, indexing, and maintaining records for easy retrieval and accuracy. • Scan, upload, and verify business documents to ensure complete and legible digital files. • Compile materials from multiple sources into structured document packages that support daily operations. • Monitor inventory data and update records to reflect current stock movement and status. • Review inventory valuation information for accuracy and consistency across supporting documentation. • Prepare routine inventory reports and summarize findings for internal stakeholders. • Conduct quality checks on scanned files and controlled documents to maintain compliance with recordkeeping standards. • Coordinate with cross-functional team members to resolve discrepancies in documents and inventory records.
2026-09-15T02:24:07Z

Tax Preparer

Marina, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Tax Preparer to join a tax service team on a contract to hire basis. In this role, you will support the tax preparation process by organizing client information, entering financial details accurately, and helping maintain steady workflow during busy filing periods. This opportunity is well suited for someone who values accuracy, handles confidential records responsibly, and communicates effectively with both clients and internal staff. Responsibilities:• Gather and organize client tax records, financial statements, and related documentation to support timely return preparation.• Enter tax and financial information into preparation software with a high level of accuracy and consistency.• Assist with the preparation of individual and business tax filings by compiling required data and supporting documentation.• Examine submitted materials for completeness and contact clients when additional information or clarification is needed.• Monitor key filing timelines and help the team stay on track during peak tax season demands.• Maintain orderly electronic and physical records to ensure documents are accessible, secure, and up to date.• Provide clients with status updates and respond to routine document requests in a thorough manner.• Support day-to-day administrative tasks such as scheduling, scanning, filing, and document management.
2026-08-27T22:48:49Z

Insurance Authorization Coordinator

North Little Rock, AR
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for an Insurance Authorization Coordinator to join a medical facility in North Little Rock, Arkansas on a contract-to-permanent basis. This position supports the patient access and administrative workflow by coordinating front-office interactions, managing insurance approvals for surgical services, and helping keep scheduling and documentation on track. The ideal candidate brings strong knowledge of insurance processes and can work closely with both patients and the medical administrative team in a fast-paced healthcare setting. Responsibilities: • Welcome patients during arrival and departure, ensuring registration and checkout activities are handled accurately and professionally. • Coordinate prior authorization and precertification requests for surgical procedures, following payer guidelines and required timelines. • Verify medical insurance coverage and confirm benefit details before scheduled services to reduce delays and billing issues. • Work with clinical and administrative staff to support surgery scheduling and maintain complete, up-to-date patient records. • Review claim-related issues and assist in resolving authorization or denial concerns by communicating with insurance carriers and internal teams. • Provide day-to-day administrative support to the medical office as needed, helping maintain smooth patient and provider operations.
2026-09-17T20:38:47Z

Global Mobility and Benefits Manager

Norfolk, VA
onsite
Permanent / Full Time
95000.00 - 122000.00 USD / Yearly
We are looking for a Global Mobility and Benefits Manager to lead regulatory and workforce compliance activities for a transport organization based in Norfolk, Virginia. This role oversees immigration-related administration, benefits and leave compliance, and policy governance while working closely with human resources, mobility specialists, and external partners. The ideal candidate brings strong knowledge of employment regulations, sharp analytical skills, and the ability to translate complex compliance obligations into practical guidance for the business. Responsibilities:• Partner with regional and international stakeholders to manage employment eligibility and immigration administration for the North American workforce.• Work closely with mobility and human resources teams to maintain accurate records, agreements, and compliance-related activity tied to employee movement programs.• Build, track, and oversee budgets connected to immigration and global mobility operations within the region.• Lead the interactive accommodation process across North America, ensuring timely coordination, documentation, and alignment with applicable requirements.• Review changes in federal, state, and local regulations affecting health, welfare, retirement, leave, and wellness programs, and advise the organization on necessary actions.• Direct compliance reviews, regulatory inquiries, and audit responses, coordinating with internal teams and external parties to resolve issues and implement corrective measures.• Maintain plan documents, internal procedures, and employee-facing communications so they remain accurate, current, and aligned with legal and plan requirements.• Perform ongoing assessments of benefit plans, leave administration, and vendor practices to identify risk, improve controls, and support effective operations.• Oversee testing, eligibility validation, dependent verification, and broader monitoring activities for health and welfare plans.• Design and deliver compliance education for HR teams, people managers, and plan administrators to strengthen understanding and consistent execution.
2026-08-25T23:53:42Z

Human Resources (HR) Assistant

Miami, FL
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support day-to-day HR operations for a contract opportunity based in Miami, Florida. This role is ideal for a hands-on HR team member who can assist with employee matters, coordinate onboarding and separation activities, and help maintain accurate personnel records. The position will begin as contract coverage and may continue beyond the initial assignment based on business needs and performance. Responsibilities: • Support daily HR activities by assisting with employee questions, documentation, and administrative follow-up across the employee lifecycle. • Coordinate onboarding processes, including pre-employment steps, onboarding paperwork, and timely communication with incoming employees. • Assist with employee relations matters by gathering information, maintaining documentation, and helping ensure appropriate follow-through. • Manage offboarding tasks such as separation paperwork, system updates, and communication related to terminations. • Help facilitate screening processing and monitor completion status to support hiring timelines. • Maintain and update employee information within HR systems, including Workday or similar HRIS platforms. • Prepare, organize, and safeguard HR records to ensure accuracy, confidentiality, and compliance with company policies. • Partner with HR team members and managers to provide dependable support during a leave coverage period that may be extended.
2026-09-01T16:48:45Z

Director of Finance | Alternative Investments

San Francisco, CA
remote
Permanent / Full Time
160000.00 - 180000.00 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. A growing financial services firm is seeking a Director of Finance to support a diverse portfolio of hedge fund and alternative investment clients. This is a highly visible opportunity for someone with a strong hedge fund accounting and operations background who enjoys working directly with clients and taking ownership across the full fund lifecycle. This is an ideal opportunity for someone who is comfortable wearing multiple hats, managing competing priorities, and working through both recurring responsibilities and frequent one-off client requests. What You’ll Do<ul><li>Partner with fund administrators on shadow accounting, NAV estimates and review, month-end close, financial statements, portfolio valuation, audits, and tax reporting</li><li>Serve as a key point of contact for clients and fund administrators on investor relations, operational due diligence, and ad-hoc requests</li><li>Review monthly close packages, including financial statements, expense schedules, transparency reports, and investor statements</li><li>Oversee the review and timely completion of year-end financial statements, audits, tax returns, and investor tax reporting</li><li>Oversee daily portfolio reconciliations and trade activity, working closely with prime brokers, custodians, and internal portfolio management systems</li><li>Play an active role in onboarding new funds, including operational setup, vendor selection, and process decisions</li><li>Review fund capital calls, distributions, expense payments, and budgeting</li><li>Provide finance oversight for management companies, including budgeting and vendor management</li><li>Partner with internal teams and external service providers across accounting, operations, technology, tax, compliance, and legal</li><li>Provide regular reporting on revenue, AUM, and fund performance</li><li>Assist with the review of regulatory filings in partnership with the compliance team</li><li>Take ownership of special projects and other client-driven requests as needed</li></ul>
2026-09-15T02:58:37Z

Human Resources (HR) Generalist

Princeton, NJ
onsite
Temporary / Contract
40.00 - 45.00 USD / Hourly
We are looking for an experienced Human Resources Generalist to support a non-profit organization in Princeton, New Jersey through a Contract assignment. This role will serve as a trusted resource for managers and employees, offering practical guidance on employee relations, policy interpretation, and day-to-day HR matters. The position also contributes to a fair, compliant, and people-focused workplace by partnering across HR functions and helping strengthen core programs and processes. Responsibilities: •Serve as a primary HR contact for managers and staff by providing clear direction on workplace policies, procedures, and employment-related questions. •Lead employee relations reviews and workplace investigations with professionalism, sound judgment, and appropriate follow-through on recommended actions. •Support leaders with performance management discussions, corrective action steps, and disciplinary processes in alignment with organizational standards and applicable labor agreements. •Mediate workplace concerns and help resolve employee conflicts in a manner that promotes consistency, fairness, and respectful treatment. •Monitor HR practices for compliance with federal, state, and local employment requirements and identify actions that reduce organizational risk. •Work closely with learning and development partners to help create and deliver training programs that address team and workforce needs. •Collaborate with colleagues in benefits, compensation, accommodations, talent acquisition, and related HR areas to provide coordinated employee support. •Assist with the design, rollout, and refinement of HR programs, tools, and communications tied to engagement, performance, and employee experience. •Handle HR transactions and support employee lifecycle activities, including administrative processes and documentation as needed. •Contribute to broader HR initiatives by participating in committees, projects, and cross-functional efforts across the organization.
2026-09-03T21:08:36Z

Controller | Leading Hedge Fund

San Francisco, CA
remote
Permanent / Full Time
200000.00 - 400000.00 USD / Yearly
For confidential consideration, please contact Jennifer Fukumae at Robert Half Financial Services via LinkedIn or email. Hedge Fund ControllerSan Francisco, CA (Hybrid)$250-400 DOE+ Performance Bonus + Excellent Benefits A highly respected and rapidly growing investment firm at the intersection of artificial intelligence is seeking an experienced Fund Controller to join its finance leadership team. This is a unique opportunity to work alongside influential investors, founders, and industry leaders while helping build and scale the financial infrastructure of a sophisticated investment platform. Responsibilities<ul><li>Oversee fund accounting, financial reporting, NAV review, investor allocations, capital activity, and partnership accounting. </li><li>Manage relationships with third-party fund administrators and review fund financial reporting deliverables. </li><li>Partner with investment and operations teams to support accounting and reporting for long/short strategies, derivatives, options, and other complex investment instruments. </li><li>Review portfolio valuations, reconciliations, and fund activity to ensure accuracy and compliance. </li><li>Coordinate annual audits and collaborate with external tax advisors on fund and investor reporting. </li><li>Maintain strong internal controls, accounting policies, and regulatory reporting processes. </li><li>Identify opportunities to improve processes, automate workflows, and leverage technology to enhance reporting and operational efficiency. </li><li>Partner closely with senior leadership on fund oversight, strategic initiatives, and new product launches. </li></ul>
2026-09-09T04:18:43Z

Director of Finance | Hedge Fund

San Francisco, CA
remote
Permanent / Full Time
160000.00 - 180000.00 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. A growing financial services firm is seeking a Director of Finance to support a diverse portfolio of hedge fund and alternative investment clients. This is a highly visible opportunity for someone with a strong hedge fund accounting and operations background who enjoys working directly with clients and taking ownership across the full fund lifecycle. This is an ideal opportunity for someone who is comfortable wearing multiple hats, managing competing priorities, and working through both recurring responsibilities and frequent one-off client requests. What You’ll Do<ul><li>Partner with fund administrators on shadow accounting, NAV estimates and review, month-end close, financial statements, portfolio valuation, audits, and tax reporting</li><li>Serve as a key point of contact for clients and fund administrators on investor relations, operational due diligence, and ad-hoc requests</li><li>Review monthly close packages, including financial statements, expense schedules, transparency reports, and investor statements</li><li>Oversee the review and timely completion of year-end financial statements, audits, tax returns, and investor tax reporting</li><li>Oversee daily portfolio reconciliations and trade activity, working closely with prime brokers, custodians, and internal portfolio management systems</li><li>Play an active role in onboarding new funds, including operational setup, vendor selection, and process decisions</li><li>Review fund capital calls, distributions, expense payments, and budgeting</li><li>Provide finance oversight for management companies, including budgeting and vendor management</li><li>Partner with internal teams and external service providers across accounting, operations, technology, tax, compliance, and legal</li><li>Provide regular reporting on revenue, AUM, and fund performance</li><li>Assist with the review of regulatory filings in partnership with the compliance team</li><li>Take ownership of special projects and other client-driven requests as needed</li></ul>
2026-09-09T04:18:43Z

Receptionist

Dallas, TX
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations for a Contract position based in Dallas, Texas. This role serves as the first point of contact for visitors, callers, and team members, helping create a welcoming and detail-focused office experience. The ideal candidate is organized, service-oriented, and comfortable balancing administrative support with frequent communication throughout the day. Responsibilities: • Welcome guests and clients warmly, provide direction as needed, and ensure a positive arrival experience. • Manage incoming phone traffic through a multi-line system and connect calls to the appropriate team members or departments. • Coordinate calendars by arranging appointments and reserving meeting spaces to support smooth office scheduling. • Process incoming and outgoing mail, packages, and deliveries while keeping distributions accurate and timely. • Provide administrative assistance through tasks such as entering information, maintaining records, and organizing files. • Keep the reception and common front office areas neat, orderly, and presentable for visitors and staff. • Respond to routine email and in-person inquiries with clear, courteous communication.
2026-09-16T19:58:40Z

Workers' Compensation Attorney

Lake Oswego, OR
onsite
Permanent / Full Time
115000.00 - 130000.00 USD / Yearly
Well-established Portland law firm is seeking a Workers' Compensation Attorney to join its team. The firm represents employers, insurers, and third-party administrators in workers' compensation matters and also advises employers on disability accommodation, leave, and return-to-work issues.This firm offers manageable billable expectations, monthly bonus opportunities, strong benefits, and the opportunity to work directly with experienced partners while developing an independent practice.Key Responsibilities Include:<ul><li>Defend employers, insurers, and third-party administrators in workers' compensation claims</li><li>Manage an active caseload of workers' compensation matters</li><li>Advise clients regarding FMLA, ADA, and return-to-work issues</li><li>Draft motions, briefs, and legal correspondence</li><li>Conduct legal research and analysis</li><li>Attend hearings, mediations, and related proceedings</li><li>Communicate with clients, carriers, and opposing counsel</li></ul>Salary and Benefits: The salary range for this position is $110,000 to $130,000. Additional compensation includes monthly productivity bonuses and an annual discretionary bonus. Benefits include medical/dental/vision coverage; paid parking; onsite gym access; participation in a 401(k) with a 3% employer contribution; life insurance; short-term and long-term disability insurance.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-09-17T20:38:47Z

Controller Opportunity - THE Hedge Fund to join

San Francisco, CA
onsite
Permanent / Full Time
250000.00 - 350000.00 USD / Yearly
One of the fastest growing investment managers across the country is seeking a Controller with extensive Hedge Fund experience. The firm has broken records with its capital raising successes and this is an optimal time to board the rocket ship. Join a world-class team of industry leaders, network with the who's who in this space, and make your mark on the operations of this firm. This is a rare opportunity to join a lean, entrepreneurial team and help build institutional-grade finance infrastructure within a sophisticated investment platform. What You'll Do<ul><li>Serve as the primary internal owner of fund accounting and financial reporting.</li><li>Oversee NAV calculations, investor allocations, capital activity, management and incentive fees, and partnership accounting.</li><li>Manage relationships with third-party fund administrators, auditors, and tax providers.</li><li>Support accounting and reporting for complex investment strategies, including long/short positions, derivatives, synthetic exposures, and options.</li><li>Coordinate audits, tax reporting, and regulatory deliverables.</li><li>Drive process improvements, automation initiatives, and scalable reporting solutions.</li><li>Partner closely with senior leadership on fund operations, strategic initiatives, and infrastructure development.</li></ul>Why Join?<ul><li>Join one of the industry's fastest-growing investment platforms.</li><li>Highly visible role with direct exposure to senior leadership.</li><li>Opportunity to build and improve processes in a technology-forward environment.</li><li>Highly competitive compensation, very generous bonus potential, and significant long-term growth opportunity.</li></ul>
2026-08-28T13:33:45Z

Systems Engineer

Martinez, CA
onsite
Temporary / Contract
60.00 - 70.00 USD / Hourly
We are looking for a Sr. Systems Engineer to support and enhance a Microsoft-focused cloud environment in Martinez, California. This Long-term Systems Engineer Contract position will play a key role in strengthening Microsoft 365 services, device management, identity administration, and cloud-based automation across the organization. The ideal Systems Engineer candidate brings strong technical depth across Azure, Intune, Entra ID, and the Power Platform, along with the ability to resolve complex issues and guide broader IT efforts. This Systems Engineer role is an onsite role out of Martinez, Ca. Responsibilities:• Oversee the performance, security, and day-to-day administration of Microsoft 365 applications, including Exchange Online, SharePoint Online, Teams, and OneDrive.• Create and refine Intune configurations for endpoint management, compliance enforcement, and software deployment across supported devices.• Administer identity and access controls within Entra ID, including authentication methods, privileged access workflows, conditional access, and hybrid identity support.• Support the design, maintenance, and troubleshooting of Azure-based services that underpin the organization's cloud infrastructure.• Develop business-focused solutions using Power Apps, Power Automate, and Power BI to improve reporting and streamline operational processes.• Investigate high-severity incidents, perform root-cause analysis, and implement durable fixes across Microsoft 365 and Azure platforms.• Build and maintain automation using PowerShell and Microsoft Graph integrations to reduce manual administrative effort and improve consistency.• Produce and update technical documentation covering architecture, configurations, operational procedures, and support standards.• Assess emerging Microsoft capabilities and licensing updates, then provide recommendations on adoption, governance, and practical use.• Provide technical mentorship to less experienced team members and collaborate with security, compliance, and IT partners on audits, controls, and risk reduction.
2026-09-15T23:14:02Z

Mortgage Licensing Specialist

Duluth, GA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Mortgage Licensing Specialist to support mortgage licensing activities for a growing organization in Duluth, Georgia. This Long-term Contract position is ideal for someone who excels at managing licensing workflows, maintaining accurate records, and coordinating with multiple stakeholders in a fast-paced environment. The role focuses on helping representatives navigate the licensing process efficiently while ensuring compliance with state-specific mortgage licensing standards. You will play an important part in delivering responsive support and keeping licensing operations organized and on schedule. Responsibilities: • Guide representatives through the steps required to obtain mortgage originator licensing and help remove obstacles throughout the process. • Complete and track licensing-related activities within established deadlines while maintaining precise and up-to-date documentation. • Respond promptly and professionally to questions and requests received through various communication channels. • Apply knowledge of mortgage licensing rules across different states to support compliant processing and issue resolution. • Collaborate effectively with internal teams and external contacts, building productive working relationships across multiple levels of management. • Develop strong expertise in the organization’s licensing platform and internal procedures to provide dependable day-to-day support. • Monitor progress across multiple cases at once, escalating concerns when needed to help keep licensing efforts moving forward. • Assist with additional operational or administrative tasks as business needs evolve.
2026-09-10T21:43:41Z

Staff Accountant

Milwaukee, WI
onsite
Temporary to Hire
- USD / Hourly
We are looking for a Staff Accountant to join a team on a contract basis with the potential to become permanent. This position supports project-focused financial operations by coordinating billing, contract documentation, reporting, and day-to-day accounting activities. The ideal candidate brings strong analytical skills, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities: • Partner with project managers to deliver accounting support, financial analysis, and cost-related insight across assigned projects. • Create and process client invoices while preparing and organizing supporting contract documentation for accurate billing records. • Maintain project agreements and consultant contract files to ensure documentation remains current, complete, and accessible. • Assist with entering vendor invoices and posting financial data accurately within accounting systems. • Support project initiation activities by helping establish job records and monitoring budgets against project expectations. • Contribute to accounts receivable efforts by tracking outstanding balances and following up on collection-related items. • Investigate client inquiries and help resolve billing or contract questions in a timely and effective manner. • Produce and interpret project financial reports so project managers can make informed operational decisions. • Perform additional accounting and administrative duties as needed to support the broader finance function.
2026-09-09T20:43:40Z

Billing Clerk

Plain City, OH
onsite
Temporary / Contract
19.00 - 21.75 USD / Hourly
We are looking for a Billing Clerk to support accurate invoicing and payment-related activities for a Contract position based in Plain City, Ohio. This role is well suited to someone who enjoys organized, deadline-driven work and can manage billing records with a high level of precision. The ideal candidate will help maintain billing accuracy, prepare account documentation, and support timely follow-up on outstanding balances. Responsibilities: • Prepare and issue invoices, account statements, and related billing documents with a strong focus on accuracy and timeliness. • Enter, update, and verify billing information in the company’s billing system to keep records complete and current. • Review billing transactions for discrepancies, investigate issues, and make corrections when needed. • Follow up on open balances and assist with collection-related activities in a thorough and timely manner. • Maintain organized documentation for charges, payments, adjustments, and customer billing history. • Respond to internal and external questions regarding invoices, statements, and account activity. • Reconcile billing details against supporting records to help ensure accurate account reporting. • Support ongoing billing operations, including updates to billing processes or system-related tasks when assigned.
2026-09-15T02:24:07Z

Endpoint Systems Engineer

Ankeny, IA
onsite
Temporary / Contract
- USD / Hourly
We are looking for an Endpoint Systems Engineer to support and improve endpoint operations for a large organization in Ankeny, Iowa. This Long-term Contract position focuses on building scalable automation, strengthening endpoint reliability, and helping teams work more efficiently through thoughtful engineering solutions. The ideal candidate brings strong PowerShell expertise, sound systems analysis skills, and the ability to work effectively both independently and with cross-functional partners. Responsibilities: • Design and enhance endpoint automation workflows that improve operational efficiency and support evolving business needs at scale. • Create, test, and deploy PowerShell, batch, and other scripting solutions to install, configure, and update internal and third-party applications. • Establish and maintain validation processes to confirm devices are correctly configured during new deployments and hardware replacements. • Develop practical redundancy approaches that improve resilience and reduce disruption across endpoint services. • Contribute to the planning and improvement of technical support systems that enable stable day-to-day operations. • Evaluate and certify software used in store environments, including updates and modifications from external vendors. • Build tools, scripts, and routines that minimize manual effort and streamline recurring administrative tasks. • Partner with technical and business stakeholders to identify endpoint issues, assess root causes, and implement effective solutions.
2026-09-15T14:23:47Z

Customer Service Representative

Tuckahoe, NY
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for a Customer Service Representative to support clients in New York with responsive service and thoughtful problem-solving. In this role, you will help customers navigate technology solutions, strengthen long-term relationships, and coordinate with internal partners to address questions efficiently. This is an excellent opportunity for someone who enjoys working in a fast-paced setting and wants to grow with a company serving sports organizations and collegiate athletic programs. Responsibilities: • Respond to customer inquiries and provide timely support across phone, email, and related service channels. • Investigate product or service concerns, identify root causes, and partner with internal teams to bring issues to resolution. • Guide new clients through the onboarding process and help them become confident using company technology platforms. • Deliver ongoing customer education and support to encourage successful product adoption and satisfaction. • Maintain accurate client records, case notes, and account updates within CRM and related administrative systems. • Build trusted relationships with customer accounts by communicating clearly, following through on requests, and promoting a positive service experience. • Manage multiple service needs at once while keeping tasks organized and ensuring deadlines and follow-ups are completed. • Support account-related administrative activities, including documentation, data entry, and coordination of customer information.
2026-09-15T12:28:39Z

Meeting and Events Specialist

Waukesha, WI
onsite
Permanent / Full Time
60000.00 - 68000.00 USD / Yearly
We are looking for a Meetings and Events Specialist to coordinate high-quality meetings and event experiences for an organization in Wisconsin. This role focuses on organizing logistics, managing vendor relationships, and supporting smooth execution from planning through completion. The ideal candidate brings strong scheduling, communication, and travel coordination skills, along with the ability to manage multiple priorities in a detail-focused environment. Responsibilities:• Plan and organize meetings and events from initial concept through final execution, ensuring timelines, details, and deliverables stay on track.• Coordinate venues, catering, lodging, transportation, and on-site arrangements to create a seamless attendee experience.• Negotiate and manage vendor agreements, monitor service expectations, and help control event-related costs.• Arrange travel logistics for participants, speakers, or internal teams while maintaining accuracy and efficiency.• Partner with internal stakeholders to understand event goals, gather requirements, and align plans with business needs.• Maintain event schedules, communications, and documentation so all parties remain informed and prepared.• Oversee day-of-event activities, resolve logistical issues quickly, and ensure meetings run smoothly.• Track budgets, invoices, and related administrative details to support accurate reporting and financial oversight.
2026-09-17T15:14:17Z

Purchase & Sales Specialist

Lynn, MA
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Purchase & Sales Specialist to join a manufacturing organization in Lynn, Massachusetts on a Contract basis. This role is well suited to someone who enjoys online research, staying organized, and supporting purchasing and sourcing activities through accurate documentation and follow-up. You will work closely with internal teams and suppliers to gather information, maintain records, and help keep sourcing projects moving efficiently. Responsibilities: • Conduct online research to locate products, compare supplier options, and compile relevant market and vendor information. • Assist sourcing initiatives by collecting supplier details and supporting cost reviews for ingredients, recipes, and related materials. • Create, organize, and update purchasing documentation such as quote requests, vendor files, and supporting records. • Communicate with suppliers to request information, monitor responses, and ensure outstanding items are completed on time. • Track required supplier paperwork and verify that submitted documents are complete, accurate, and properly recorded. • Provide day-to-day administrative support to purchasing and sourcing teams by managing requests, coordinating follow-ups, and maintaining organized data. • Contribute to purchasing department activities by helping process routine tasks tied to vendor coordination and internal reporting.
2026-09-18T16:04:18Z

Sales Support Coordinator

Wilmington Nt, DE
onsite
Temporary to Hire
24.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Sales Support Coordinator to join an onsite team in Delaware in a contract capacity with the potential for a permanent role. This position supports day-to-day sales and purchasing activities by coordinating quotes, reviewing order details, and helping ensure customer requests are handled accurately and on time. It is a strong opportunity for someone early in their career who enjoys working with numbers, systems, and cross-functional teams while building experience in sales support and operations. Responsibilities:• Create material lists and quote documentation based on customer needs and direction from the sales team.• Develop pricing proposals using internal system data and established pricing standards to support timely customer responses.• Verify order, product, quantity, and pricing information before release to help reduce processing errors.• Partner with Sales, Customer Service, Finance, and related teams to resolve discrepancies and keep orders moving efficiently.• Initiate billing or invoice updates when inconsistencies are identified and follow through to completion.• Maintain organized records of quotes, revisions, and customer-related communications for accurate tracking.• Respond to requests for quote adjustments, pricing updates, and order support from internal stakeholders.• Assist with purchasing-related coordination, including support for purchase order activities and departmental administrative tasks.
2026-09-17T00:04:32Z

Medical Records Clerk

Sacramento, CA
onsite
Temporary to Hire
24.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Medical Records Clerk to support the accurate organization, maintenance, and release of patient health information. This contract position with permanent potential plays an important role in ensuring records are complete, accessible, and handled with strict confidentiality while providing responsive service to patients, providers, and internal teams. The ideal candidate brings experience working with medical documentation and electronic record systems in a fast-paced healthcare environment. Responsibilities: • Review and fulfill medical record requests in accordance with privacy regulations and internal standards, retrieving information from electronic, archived, and paper files as needed. • Assist patients and visitors with in-person record requests, document request details accurately, and provide timely follow-up on next steps. • Coordinate incoming requests from provider offices and deliver records through approved secure methods while meeting established turnaround expectations. • Scan, index, and upload charts and supporting documents into the electronic medical record system to maintain accurate and accessible files. • Examine patient charts for completeness, legibility, and missing documentation, then route deficiencies for correction and monitor them through resolution. • Maintain tracking logs for chart location, status, and release activity to support record control and audit readiness. • Prepare, assemble, and file completed charts promptly, while alerting appropriate departments to outstanding documentation nearing required deadlines. • Support record retention activities by organizing files for off-site storage, performing periodic inventory reviews, and purging records according to policy. • Gather and upload key clinical documents before and after procedures, and assist with reporting, committee review preparation, front desk coverage, and billing-related administrative support as needed.
2026-09-16T15:33:41Z

Payroll Specialist

Anaheim, CA
onsite
Temporary / Contract
25.34 - 32.00 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to join our team in Anaheim, California for a Contract assignment. This onsite role will provide essential payroll support during a contract coverage period, with an initial duration of at least two weeks and the potential to extend. The position is ideal for someone who can quickly take ownership of payroll activities, maintain accuracy under deadlines, and ensure compliance with California payroll regulations. Responsibilities: • Manage weekly payroll processing for approximately 100 employees while maintaining accuracy and meeting established deadlines. • Administer payroll for both exempt and non-exempt team members, ensuring pay calculations align with applicable policies and wage rules. • Review employee records, timekeeping details, deductions, and pay changes to confirm all payroll data is complete and correct before processing. • Maintain organized payroll documentation and update employee information to support accurate recordkeeping. • Investigate payroll questions, address discrepancies, and provide timely support to employees regarding pay-related matters. • Assist with payroll reconciliations, internal reviews, and reporting activities to support smooth payroll operations. • Contribute to special payroll and administrative assignments as business needs arise, including schedule or process-related adjustments. • Apply California wage and hour requirements consistently to help ensure payroll practices remain compliant.
2026-09-17T00:38:44Z

Sr. Executive Assistant

Dallas, TX
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support within a mission-driven non-profit organization. This long-term contract opportunity is ideal for a detail-oriented candidate with substantial experience who can manage shifting priorities, protect executive time, and keep daily operations running smoothly. The role requires excellent judgment, strong written communication, and advanced administrative coordination across meetings, travel, and executive correspondence. Responsibilities: • Oversee a complex executive calendar, balancing appointments, internal commitments, and priority changes with accuracy and discretion. • Prepare meeting materials, develop organized agendas, and help ensure leadership discussions are supported by clear documentation. • Coordinate domestic and business travel plans, including itineraries, reservations, and schedule alignment for executive commitments. • Arrange conference participation by managing registrations, logistics, and related scheduling details. • Draft, edit, and format clear and well-structured correspondence, reports, and other executive communications. • Support executive meetings by tracking timelines, confirming logistics, and helping maintain follow-through on key action items. • Create and maintain well-structured documents, spreadsheets, and presentations using Microsoft Office applications. • Serve as a dependable administrative partner who anticipates needs, handles sensitive information appropriately, and promotes efficient day-to-day workflow.
2026-09-16T19:58:40Z

ON-SITE Medical Customer Service Rep

Chelsea, AL
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Medical Customer Service Rep to support a busy healthcare-related operation in Chelsea, Alabama. This is a Contract position for someone who can balance customer communication, administrative coordination, and accurate record management in a fast-paced office setting. The ideal candidate brings experience with medical customer service, is comfortable managing multiple priorities at once, and can provide dependable support for both day-to-day activities and event-related logistics. Responsibilities: • Respond to incoming customer inquiries and provide timely support related to medical products, services, and account questions. • Maintain accurate data entry across internal records while tracking multiple steps and follow-up actions for each request or order. • Coordinate administrative tasks such as scheduling meetings, organizing calendar activity, and managing invitations through Outlook in a Mac-based office environment. • Assist with trade show preparation by handling registration, setup coordination, and related event support during peak planning periods. • Communicate professionally with patients, customers, and internal team members to help resolve service issues and ensure a positive experience. • Support billing-related questions and direct concerns appropriately while maintaining confidentiality and accuracy. • Monitor detailed workflows involving numerous moving parts to help keep customer service operations organized and on schedule. • Contribute to office support needs as business processes evolve, including adapting to updated tools or operational changes when needed.
2026-09-16T21:58:43Z

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