1,914 Results for Admin Jobs

Add your latest resume to match with open positions.

Sr. Executive Assistant

Canton, CT
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support for our client in the Canton, Connecticut area. This contract position will play a key role in keeping leadership activities, team coordination, and project-related tasks running smoothly across multiple functions. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Coordinate executive schedules, meeting logistics, and daily administrative activities to ensure efficient support for leadership and department initiatives.• Arrange business travel, including flights, ground transportation, lodging, and related itinerary details, while aligning schedules with meetings and key events.• Collect, organize, and summarize information from various sources to produce high-quality materials, status updates, and project tracking documents.• Assist with the preparation and follow-through of special projects and events, helping keep timelines, deliverables, and stakeholders on track.• Support internal teams with activities and maintain visibility into orders, inventory status, and related records.• Help gather and monitor customer-facing documentation, ensuring materials are organized and ready in advance of client meetings.• Track training activities and maintain accurate records to support departmental compliance and development needs.• Manage department administrative resources such as credit card records, software-related information, and SharePoint content to keep data current and accessible.
2026-09-24T16:58:44Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
20.90 - 25.00 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in California. This role is ideal for someone who creates a welcoming first impression, manages incoming communications with confidence, and keeps daily office activity organized. The position will focus on handling a multi-line phone system, directing inbound calls efficiently, and providing dependable administrative support in a part-time capacity. Responsibilities: • Welcome visitors and serve as the first point of contact for guests, clients, and employees entering the office • Manage a multi-line telephone system by answering, screening, and routing incoming calls to the appropriate contacts • Maintain an orderly reception area and help ensure the front desk operates smoothly throughout the day • Take accurate messages and relay information promptly to team members when direct contact is not available • Provide general administrative assistance such as basic clerical support and coordination of routine front office tasks • Monitor incoming inquiries and respond courteously while maintaining a service-oriented approach • Support part-time front desk coverage needs and help maintain consistent communication flow during scheduled hours
2026-10-05T23:38:46Z

Accounts Payable Supervisor/Manager

Warren, MI
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are seeking a Senior Accounts Payable Specialist to become a key member of the accounting and administrative team. This individual will manage high-volume, full-cycle accounts payable while serving as a dependable internal leader willing to support administrative functions and overall team success. Key Responsibilities • Manage full-cycle accounts payable processing for high-volume invoices and vendor transactions. • Review, code, verify, and process invoices accurately and timely. • Match invoices to purchase orders, contracts, and supporting documentation. • Coordinate with project managers and operations teams to resolve discrepancies. • Process weekly check, ACH, and wire payment runs. • Reconcile vendor statements and research outstanding items. • Assist with month-end close, reporting, audits, and special projects. • Support administrative functions and additional assignments as needed. • Recommend process improvements and maintain strong vendor relationships.
2026-09-23T00:38:45Z

Medical Front Desk

Beverly Hills, CA
onsite
Temporary to Hire
20.00 - 24.00 USD / Hourly
A Healthcare Company is looking for an experienced and dependable Medical Front Desk team member to support a busy healthcare office in California. This Medical Front Desk position is ideal for someone who enjoys creating a positive patient experience while keeping front-office operations organized and efficient. The Medical Front Desk position e will serve as a key point of contact for patients, manage scheduling needs, and help maintain accurate administrative and insurance records in a confidential medical setting. Key Responsibilities:• Welcome patients warmly upon arrival and create a detail-oriented, patient-focused front-desk experience.• Coordinate new and returning patient visits by arranging, confirming, and adjusting appointments through the office scheduling system.• Communicate office expectations, appointment details, and general procedural information clearly and courteously to patients.• Review intake documents and insurance details for completeness and accuracy while safeguarding sensitive health information.• Update patient files and enter information into records systems to support timely documentation and regulatory compliance.• Follow up with prospective and existing patients by phone to reconnect on inquiries and secure future appointments.• Work closely with clinical and administrative team members to keep follow-up visits aligned with provider availability and patient needs.• Provide day-to-day clerical assistance to office leadership and medical staff to help maintain smooth front-office operations. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-10-02T23:14:08Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-09-22T17:04:31Z

Executive Assistant

Nashville, TN
onsite
Temporary to Hire
20.43 - 23.65 USD / Hourly
We are looking for a highly organized Executive Assistant to support leadership operations in Nashville, Tennessee. This Contract to permanent opportunity is ideal for someone who brings strong judgment and an experienced approach to executive support. In this role, you will manage scheduling, coordinate travel logistics, and help ensure meetings with clients and internal stakeholders run smoothly and efficiently. Responsibilities: • Oversee complex executive calendars, prioritizing appointments and resolving scheduling conflicts with efficiency and discretion. • Arrange domestic and/or international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate all travel details to ensure leaders are prepared and able to move seamlessly between commitments. • Prepare for executive and client-facing meetings by organizing schedules, confirming attendance, and supporting a well-organized meeting experience. • Serve as a reliable point of coordination for time-sensitive administrative needs and changing priorities. • Maintain a high standard when interacting with clients, business partners, and internal teams.
2026-09-15T21:13:38Z

Office Manager

West Middlesex, PA
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
Job Title: HR Office CoordinatorJob Type: Contract-to-Hire, Part-TimeSchedule: 15-20 hours per week, flexible hours on Tuesday, Wednesday, and ThursdayWork Location: West Middlesex, PAPay: $15-$20/hour Responsibilities Human Resources Support:Provide administrative support to HR processes and employee programs, maintaining a high level of accuracy, confidentiality, and responsiveness.Maintain organized electronic employee documentation, including scanning, uploading, filing, and auditing records as appropriate.Assist with HR employee initiatives, engagement activities, reporting, and other administrative processes.Assist with general HR tasks as needed.Performs other duties as assigned within the scope of responsibilities and requirements of the jobPerforms Essential Job Functions and Duties with or without reasonable accommodation Office Management:Serve as a visible and approachable resource for employees, helping foster a positive, connected, and engaging workplace experience.Serve as the primary owner and point of contact for day-to-day office operations, proactively identifying needs and ensuring the workplace is organized, professional, functional, and welcoming.Anticipate office needs and independently coordinate solutions, escalating issues appropriately while minimizing disruption to employees and business operations.Manage relationships with property management, office vendors, and service providers, including cleaning, equipment, supplies, catering, deliveries, and other workplace services; monitor service quality and ensure issues are resolved promptly.Coordinate incoming and outgoing mail, deliveries, shipping, and other office logistics.Maintain meeting rooms, common areas, and shared spaces to ensure they consistently reflect a professional and welcoming workplace.Partner with the West Middlesex Events Committee and HR to plan, coordinate, and execute employee engagement activities, celebrations, events, and recognition initiatives.Contribute to a positive office culture by helping create a welcoming, inclusive environment for all employees.Proactively identify opportunities to strengthen employee engagement, connection, and office culture and independently bring forward ideas and recommendations.
2026-10-07T14:23:44Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities
2026-09-30T22:13:44Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000.00 - 105000.00 USD / Yearly
We're partnering with a prestigious Am Law firm with multiple offices nationwide to identify an experienced Legal Secretary for its Downtown Los Angeles office.This is an exceptional opportunity to join a well-established firm known for its collaborative culture, extensive administrative support, and long-term career opportunities. We've partnered with this firm for years and have successfully placed numerous professionals who continue to thrive and speak highly of the firm's culture and leadership.Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to manage competing priorities while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Comprehensive benefits package.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus opportunity.</li><li>Am Law platform with multiple offices and abundant administrative resources and support.</li><li>Stable, team-oriented environment with excellent opportunities for long-term career growth.</li></ul>This is an excellent opportunity for an experienced legal secretary looking to join a top-tier firm where you'll have the support, resources, and infrastructure to be successful.Apply today or contact me confidentially to learn more about this opportunity. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com >
2026-09-22T20:14:10Z

Credit Representative

West Henrietta, NY
remote
Temporary / Contract
18.00 - 18.50 USD / Hourly
We are looking for a Credit Representative to support a busy Credit team within the payroll services industry in West Henrietta, New York. This Long-term Contract position focuses on keeping credit and accounts receivable information organized, current, and accessible so the team can monitor portfolios effectively and make informed risk decisions. The role is ideal for someone who enjoys working with detailed records, producing accurate reports, and helping a fast-moving department stay on top of priorities. Responsibilities: • Provide daily administrative and operational assistance to Credit Analysts and department leadership to help maintain efficient workflow. • Collect, organize, and update client, debtor, and accounts receivable information to support ongoing credit review activities. • Maintain accurate department files, records, and supporting documentation so information is easy to retrieve and audit. • Perform routine account updates and ensure data entered in internal systems and tracking tools remains current and reliable. • Monitor open requests, follow-ups, and pending items, and coordinate with team members to help drive timely completion. • Prepare reports, summaries, and background materials for recurring portfolio reviews, debtor discussions, and leadership meetings. • Record key discussion points, decisions, and action items from meetings when needed, and distribute follow-up information appropriately. • Assist with special projects, data research, and reporting requests that support credit operations and risk management objectives.
2026-09-23T14:48:47Z

Customer Service Representative

Roanoke, VA
onsite
Temporary to Hire
17.00 - 17.00 USD / Hourly
We are looking for a Patient Access Specialist to support front-end patient services in a busy healthcare setting in Roanoke, Virginia. This contract to permanent oppportunity is ideal for someone who enjoys helping patients, maintaining accurate information, and keeping daily administrative workflows organized. The person in this role will serve as a key point of contact for patients and visitors while helping ensure each interaction is handled efficiently and professionally. Responsibilities:• Greet patients and visitors in a courteous manner and create a welcoming experience from arrival through check-in.• Complete patient intake tasks by entering demographic details, confirming coverage information, and maintaining accurate records.• Coordinate appointment scheduling, send confirmations, and assist with follow-up changes to support clinic operations.• Receive payments such as co-pays and reconcile daily collections with accuracy and attention to detail.• Partner with medical and administrative staff to keep patient movement and office activity running smoothly throughout the day.• Respond to patient questions and concerns with professionalism, and route more complex issues to the appropriate team members when needed.• Safeguard sensitive health information by following privacy standards and established confidentiality procedures.
2026-09-11T16:44:01Z

Legal Secretary

Alameda, CA
onsite
Permanent / Full Time
90000.00 - 91000.00 USD / Yearly
We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.• Handle incoming phone calls, take detailed messages, and route calls appropriately.• Coordinate outgoing mail and deliveries to ensure timely distribution.• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.• Assist with travel arrangements, including booking flights, accommodations, and other logistics.• Conduct research on state and federal court rules and procedures as needed.• Train new team members on office procedures and specialized software.• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.
2026-09-10T18:33:42Z

Workplace Experience Coordinator

Arlington, VA
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator to help create a welcoming, well-run office environment. This Long-term Contract position is ideal for someone who enjoys supporting daily workplace operations, delivering a high standard of in-person service, and keeping details organized in a corporate setting. The person in this role will serve as a key point of contact for employees, guests, and vendors while helping the office run smoothly each day. Responsibilities: • Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience. • Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts. • Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations. • Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed. • Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics. • Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace. • Respond quickly to employee questions and service needs while following through on open requests. • Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned. • Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience.
2026-10-05T21:28:41Z

File Clerk

Columbus, OH
onsite
Temporary to Hire
22.00 - 28.00 USD / Hourly
We are looking for a dependable File Clerk to support a records organization initiative across a multi-building campus in Columbus, Ohio. This contract opportunity with potential for a long-term role is well suited for someone who takes pride in precise administrative work, can stay organized while managing large volumes of files, and is comfortable using digital tools to maintain accurate documentation. The role offers a structured yet relaxed office setting and is ideal for an individual who works well independently while following established records procedures. Responsibilities: • Organize and sort physical records collected from various buildings across the campus to create a clear and accessible filing structure. • Scan paper documents in high volume and convert them into digital files while maintaining document quality and completeness. • Update electronic recordkeeping systems with accurate file details, indexing information, and tracking entries. • Prepare storage boxes for retention by packing materials carefully and applying clear labels for identification and retrieval. • Monitor the movement and placement of records to ensure files are accounted for and stored according to defined guidelines. • Carry out daily records tasks with limited oversight while maintaining consistency, accuracy, and productivity. • Support document handling and preparation activities related to records retention and off-site disposition processes when needed.
2026-09-30T13:28:45Z

Bookkeeper

Washington, DC
remote
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Bookkeeper ~ Washington, DC area $80-$90k, 100% onsite, growing company! A commercial real estate firm in Washington, DC is seeking an experienced Bookkeeper to serve as the sole accounting detail oriented for the organization. This hands-on role will be responsible for the full accounting cycle, including financial reporting, accounts receivable, accounts payable, budgeting, invoicing, payroll administration and administrative duties. <ul><li>Prepare and review monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements. </li><li>Perform administrative tasks associated with Payroll, Healthcare and 401K. </li><li>Maintain the general ledger and prepare journal entries and account reconciliations. </li><li>Assist with budget preparation, forecasting, and variance analysis. </li><li>Manage the full accounts receivable and accounts payable process. Prepare and distribute client invoices and follow up on outstanding receivables. </li><li>Serve as a primary point of contact for clients regarding billing and invoicing matters. </li><li>Support regulatory reporting and required financial filings. </li><li>Utilize QuickBooks and Excel to record, analyze, and report financial data. Maintain accurate, organized, and confidential financial records. </li><li>Collaborate with company leadership to support financial planning and operational initiatives. </li><li>Identify opportunities to improve accounting processes and internal controls.</li></ul>
2026-09-24T20:24:09Z

Patient Access Specialist

Lewiston, ME
onsite
Temporary / Contract
18.00 - 19.65 USD / Hourly
We are looking for a Patient Access Specialist to support front-end patient account activities for a hospital setting in Lewiston, Maine. This Long-term Contract position plays an important role in creating an efficient and welcoming registration experience while maintaining compliance with organizational standards and healthcare regulations. The person in this role will help ensure patient information, coverage details, and required documentation are handled accurately to support timely service and billing. Available schedules: Tuesday Wednesday Thursday 7 AM - 3:30 PM Friday 5:30 AM to 4:00 PM Days Monday through Friday Rotating Saturdays Our areas open at 530 AM and close at 530 PM in Outpatient areas. scheduled from 7:45 AM to 8:15 PM on a rotating bi-weekly schedule: Week 1: Tuesday, Wednesday, Saturday Week 2: Sunday, Thursday, Friday Responsibilities:• Manage patient admissions and pre-registration activities by gathering demographic and insurance details, confirming account information, and preparing records ahead of scheduled services.• Review physician orders, assign accurate medical record numbers, and verify that required documentation and medical necessity criteria are completed correctly.• Communicate clearly with patients, guarantors, and legal guardians regarding consent paperwork, treatment-related forms, and educational documents, securing signatures when needed.• Evaluate insurance eligibility responses, update benefit information in the system, and apply the correct plan data to support accurate claims processing and point-of-service collections.• Conduct inbound and outbound outreach to obtain missing information, discuss patient financial responsibility, collect payments, and explain available payment plan options for current or past-due balances.• Deliver attentive and compassionate customer service during each interaction while following departmental procedures and service expectations.• Support assigned point-of-service performance targets by maintaining accuracy, timeliness, and consistency in registration and collection activities.• Use audit and reporting tools to review account quality, correct discrepancies, and provide reliable data to leadership on documentation and account completion standards.
2026-09-30T14:53:43Z

Recruiter

Dallas, TX
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a motivated and experienced Bilingual HR Recruiter (English/Spanish) to join our team. This role is responsible for managing the full-cycle recruiting process, building strong candidate pipelines, and supporting hiring managers in attracting and retaining top talent. The ideal candidate is fluent in both English and Spanish, highly organized, and passionate about creating a positive candidate experience.Key Responsibilities<ul><li>Manage the full recruitment lifecycle, including sourcing, screening, interviewing, and onboarding candidates.</li><li>Partner with hiring managers to understand staffing needs and develop recruitment strategies.</li><li>Source qualified candidates through job boards, social media, referrals, networking events, and community outreach.</li><li>Conduct phone, virtual, and in-person interviews in both English and Spanish.</li><li>Assess candidate qualifications, experience, and cultural fit.</li><li>Coordinate interview schedules and communicate with candidates throughout the hiring process.</li><li>Maintain accurate records within the Applicant Tracking System (ATS).</li><li>Ensure compliance with employment laws and company hiring policies.</li><li>Attend job fairs, workforce events, and community networking opportunities.</li><li>Support onboarding activities and new hire orientation as needed.</li><li>Prepare recruitment reports and track hiring metrics.</li></ul>QualificationsRequired:<ul><li>Fluent in both Spanish and English (written and verbal).</li><li>2+ years of recruiting, talent acquisition, or human resources experience.</li><li>Experience managing high-volume recruiting efforts.</li><li>Strong interpersonal, communication, and relationship-building skills.</li><li>Proficiency with Microsoft Office and Applicant Tracking Systems (ATS).</li><li>Ability to multitask and manage competing priorities in a fast-paced environment.</li></ul>Preferred:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>Experience recruiting for administrative, customer service, manufacturing, healthcare, or skilled labor positions.</li><li>Knowledge of employment laws and HR best practices.</li><li>Professional HR certifications such as SHRM-CP, SHRM-SCP, PHR, or similar.</li></ul>Skills & Competencies<ul><li>Bilingual Communication (English/Spanish)</li><li>Relationship Building</li><li>Candidate Sourcing</li><li>Interviewing & Screening</li><li>Time Management</li><li>Attention to Detail</li><li>Organization</li><li>Problem Solving</li><li>Customer Service Orientation</li><li>Collaboration & Teamwork</li></ul>Benefits<ul><li>Competitive salary</li><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Career growth opportunities</li></ul>
2026-09-23T21:58:46Z

Recruiter

Dallas, TX
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are seeking a motivated and experienced Bilingual HR Recruiter (English/Spanish) to join our team. This role is responsible for managing the full-cycle recruiting process, building strong candidate pipelines, and supporting hiring managers in attracting and retaining top talent. The ideal candidate is fluent in both English and Spanish, highly organized, and passionate about creating a positive candidate experience.Key Responsibilities<ul><li>Manage the full recruitment lifecycle, including sourcing, screening, interviewing, and onboarding candidates.</li><li>Partner with hiring managers to understand staffing needs and develop recruitment strategies.</li><li>Source qualified candidates through job boards, social media, referrals, networking events, and community outreach.</li><li>Conduct phone, virtual, and in-person interviews in both English and Spanish.</li><li>Assess candidate qualifications, experience, and cultural fit.</li><li>Coordinate interview schedules and communicate with candidates throughout the hiring process.</li><li>Maintain accurate records within the Applicant Tracking System (ATS).</li><li>Ensure compliance with employment laws and company hiring policies.</li><li>Attend job fairs, workforce events, and community networking opportunities.</li><li>Support onboarding activities and new hire orientation as needed.</li><li>Prepare recruitment reports and track hiring metrics.</li></ul>QualificationsRequired:<ul><li>Fluent in both Spanish and English (written and verbal).</li><li>2+ years of recruiting, talent acquisition, or human resources experience.</li><li>Experience managing high-volume recruiting efforts.</li><li>Strong interpersonal, communication, and relationship-building skills.</li><li>Proficiency with Microsoft Office and Applicant Tracking Systems (ATS).</li><li>Ability to multitask and manage competing priorities in a fast-paced environment.</li></ul>Preferred:<ul><li>Bachelor's degree in Human Resources, Business Administration, or related field.</li><li>Experience recruiting for administrative, customer service, manufacturing, healthcare, or skilled labor positions.</li><li>Knowledge of employment laws and HR best practices.</li><li>Professional HR certifications such as SHRM-CP, SHRM-SCP, PHR, or similar.</li></ul>Skills & Competencies<ul><li>Bilingual Communication (English/Spanish)</li><li>Relationship Building</li><li>Candidate Sourcing</li><li>Interviewing & Screening</li><li>Time Management</li><li>Attention to Detail</li><li>Organization</li><li>Problem Solving</li><li>Customer Service Orientation</li><li>Collaboration & Teamwork</li></ul>Benefits<ul><li>Competitive salary</li><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Career growth opportunities</li></ul>
2026-09-23T22:03:45Z

Data Entry Clerk

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a contract assignment in Costa Mesa, California. This role is ideal for someone who is comfortable working with high volumes of information, maintaining accuracy, and using technology efficiently in an onsite-forward environment. The position focuses on organizing and entering employee-related records, helping ensure data is complete and ready for use within updated systems. This is a Contract position with an expected duration through the go-live period and potentially through the end of the year. Responsibilities: • Enter, update, and verify large volumes of employee and administrative information with a strong focus on precision and completeness. • Review source documents and existing files to organize records and prepare them for accurate input into company systems. • Support data conversion activities by transferring information from legacy records and files into updated platforms as directed. • Use Excel and other workplace software tools to track progress, manage data sets, and identify missing or inconsistent details. • Perform routine quality checks to ensure records are formatted correctly and entered in alignment with internal standards. • Collaborate with the HR leadership team and other stakeholders to clarify information, resolve discrepancies, and keep work moving on schedule. • Maintain confidentiality when handling employee documentation and sensitive business information. • Work onsite as needed in Costa Mesa, California, while adapting to shifting priorities during the contract period.
2026-10-07T14:58:42Z

Arbitration Coordinator

St Louis Park, MN
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-10-02T13:13:47Z

Property Assistant – HUD / Tax Credit

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
We are hiring a Property Assistant with HUD and Tax Credit experience to support property operations, leasing administration, and compliance activities.Responsibilities:<ul><li>Assist with tenant applications, move-ins, and recertifications</li><li>Maintain leasing files and compliance documentation</li><li>Answer resident inquiries and provide administrative support</li><li>Coordinate with property managers on occupancy and compliance tasks</li><li>Help prepare reports and maintain accurate property records</li></ul>
2026-09-19T00:38:40Z

Full Charge Bookkeeper

Fayetteville, AR
onsite
Temporary / Contract
22.81 - 30.00 USD / Hourly
We are looking for a dependable Full Charge Bookkeeper to support a real estate development business in Arkansas. This Contract position blends full-cycle bookkeeping with office coordination, making it a strong fit for someone who is comfortable managing financial details while keeping daily operations organized. The right candidate will bring sound judgment, accuracy, and the ability to stay on top of multiple tasks in a fast-moving, project-based setting. Responsibilities: • Manage the complete accounts payable and accounts receivable cycle, including reviewing invoices, preparing payments, and recording incoming funds. • Keep accounting records current by entering transactions accurately and maintaining clear supporting documentation for audits and internal review. • Perform bank and account reconciliations, monitor spending activity, and help prepare routine financial summaries for leadership. • Track costs tied to development projects and properties to ensure expenses are categorized correctly and easy to retrieve. • Use QuickBooks and Excel to maintain financial data, generate reports, and support day-to-day accounting workflows. • Provide administrative support for the office by handling correspondence, maintaining calendars, and assisting with scheduling needs. • Organize digital and paper files so contracts, project documents, and financial records remain accessible and well maintained. • Communicate with vendors, contractors, clients, and external accounting partners in a clear and timely manner.
2026-09-25T14:14:21Z

Employment Attorney

Sacramento, CA
onsite
Permanent / Full Time
175000.00 - 240000.00 USD / Yearly
We are offering an exciting opportunity for an Employment Attorney to become part of a well-respected team in the legal industry, based in Sacramento, California. This role presents a unique opportunity to provide advice and counsel, conduct training sessions, and lead investigations for both public and private sector employers. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Provide legal advice on matters of employment law• Conduct thorough investigations related to employment law issues• Develop and update employee handbooks to ensure legal compliance• Deliver training sessions to employees and management on employment law matters• Utilize your knowledge of Administrative Law to provide comprehensive legal advice• Handle all communication professionally, demonstrating excellent written and verbal skills• Ensure all legal practices are in alignment with California law• Maintain a high standard of work, meeting the annual billable requirement.
2026-09-10T17:43:43Z

Office Services Associate

Denver, CO
onsite
Temporary / Contract
21.85 - 23.00 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a Contract position focused on delivering reliable copy, scanning, mail, and front-office support in a fast-paced setting. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while handling confidential materials with care. Responsibilities: • Maintain accurate service logs and confirm all work requests are complete before starting assigned tasks. • Provide day-to-day support across document production, mail handling, intake activities, and digital file processing in accordance with established procedures. • Organize and sequence incoming assignments to ensure deadlines are met and completed materials are delivered on time. • Communicate proactively with clients and leadership regarding project status, turnaround expectations, or issues that may affect delivery. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies as needed. • Review completed work for accuracy and quality, including self-checking output and assisting with quality review for team deliverables when needed. • Prioritize a high-volume workload while adapting to changing demands in a busy office environment. • Support additional on-site services such as reception, hospitality, or audio/visual assistance when business needs require. • Handle physical document movement and mailroom tasks, including regularly lifting materials weighing up to 50 pounds. • Follow all workplace policies and site-specific procedures while safeguarding sensitive and confidential information.
2026-09-24T15:28:47Z

Purchasing & Operations Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
The Purchasing & Operations Coordinator will support our client’s purchasing, customer service, and administrative functions. This is an excellent opportunity for someone looking to build a long-term career in purchasing and supply chain, with significant opportunity to expand their responsibilities and develop toward a future Purchasing Manager role. This individual will gain hands-on exposure to purchasing, supplier management, inventory, customer service, and overall plant operations while partnering closely with Operations, Engineering, Quality, Maintenance, Sales, and other internal teams. As the individual develops their knowledge of the business and purchasing function, there is strong potential to take on greater ownership and responsibility within the organization. The ideal candidate is organized, adaptable, proactive, and eager to learn, with the ability to manage multiple priorities in a fast-paced manufacturing environment. Responsibilities:• Coordinate procurement activities for production materials, equipment, tooling, plant supplies, and contracted services to help keep operations running efficiently.• Communicate with suppliers regarding pricing, availability, order status, and delivery timing, and follow through on purchasing needs from request to receipt.• Review stock levels and purchased component availability to support material planning and reduce the risk of shortages or delays.• Maintain accurate purchasing documentation, including supplier records, order details, and supporting files for internal reference and compliance.• Assist in evaluating vendor performance and contribute to initiatives focused on process improvement and cost savings.• Provide additional support for customer service and order administration by entering and updating customer orders and related information in the company system.• Prepare order confirmations, share delivery updates, and assist with quotations, invoicing, and business correspondence as needed.• Support daily plant and office operations through recordkeeping, report preparation, departmental documentation, and coordination with outside service providers.• Help administer contract staffing processes, including attendance tracking, time submission support, and communication with staffing agencies.• Offer front office and general administrative coverage when needed and contribute to cross-department projects and operational assignments.
2026-09-03T17:23:58Z

39 41

1914 results for Admin jobs