1,883 Results for Admin Jobs

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Property Associate (PM)

Richmond, VA
remote
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a proactive Property Associate (PM) to support daily building operations and administrative activities for a Contract position based in Richmond, Virginia. This opportunity is ideal for someone who enjoys delivering excellent service, staying organized, and helping a property management team keep operations running smoothly. The role offers broad exposure to tenant relations, financial coordination, office support, and property administration in a detail-oriented environment. Responsibilities: • Deliver responsive support to tenants by addressing questions, arranging follow-up on service needs, and helping drive resolution for facility-related concerns. • Provide day-to-day administrative assistance to the property management team through accurate data entry, document preparation, and upkeep of records and internal databases. • Handle routine financial support tasks such as processing accounts payable and accounts receivable items, reviewing certificates of insurance, and coding invoices correctly. • Coordinate with vendors and monitor work orders to help ensure maintenance and repair requests are completed on schedule. • Contribute to the preparation of recurring property updates, financial summaries, and management reports for leadership and clients. • Assist with lease-related administration, including onboarding activities for tenants, organized filing, and ongoing communication support. • Help organize tenant engagement efforts by supporting building notices, events, and other initiatives that improve the overall occupant experience. • Step in as needed to support front-desk coverage, mail handling, and other general office operations essential to the property. • Take on additional operational duties required to support property management commitments, regulatory compliance, and efficient site performance.
2026-10-08T12:43:45Z

Construction Coordinator/Project Accountant

Dallas, TX
onsite
Permanent / Full Time
- USD / Yearly
We are looking for a detail-oriented Construction Coordinator/Project Accountant to support real estate and property development projects in Dallas, Texas. This role combines project coordination, document administration, and accounting support to help keep construction activities organized, compliant, and financially accurate. The ideal candidate is comfortable working across multiple priorities, partnering with project stakeholders, and maintaining orderly records throughout the project lifecycle. Responsibilities: • Draft, revise, and organize a wide range of project documents, including agreements, letters, contract-related materials, and formal correspondence. • Partner closely with project team members to provide day-to-day administrative and accounting support across active construction assignments. • Manage insurance documentation by tracking submissions and coordinating approvals with tenants, contractors, vendors, and other external parties. • Receive and circulate lease documentation, ensuring records are updated and shared with the appropriate internal stakeholders. • Process invoices, payment requests, tenant improvement reimbursements, and development-related fees with accuracy and timeliness. • Coordinate rent commencement communication with property management and asset management teams to support lease administration. • Maintain project files and department recordkeeping systems, including filing, reporting, database updates, and related administrative tracking. • Support construction closeout activities by organizing final documentation and helping ensure required materials are completed and archived. • Handle incoming and outgoing mail, scanning, copying, and delivery preparation while helping maintain an orderly departmental office environment. • Provide occasional front desk coverage and assist with special assignments or other operational duties as needed.
2026-10-06T17:58:46Z

Litigation Legal Assistant

Wayne, PA
onsite
Temporary to Hire
27.71 - 29.17 USD / Hourly
We are looking for a Litigation Legal Assistant to join a legal team in Wayne, Pennsylvania on a Contract to permanent basis. This position is ideal for a highly organized, tech-savvy individual who excels at administrative support and enjoys helping attorneys, paralegals, and legal staff stay efficient and well-coordinated. The role focuses on litigation support, scheduling, document handling, and court-related filings while ensuring day-to-day operations run smoothly. Responsibilities: • Provide administrative and secretarial support to attorneys, paralegals, and legal staff to help manage daily workflow and priorities. • Prepare, organize, and maintain legal documents, correspondence, and case-related files with a high level of accuracy. • Coordinate calendars, schedule meetings, and track important deadlines for litigation matters and team activities. • Handle electronic court filings and support the submission of legal documents in accordance with court procedures. • Monitor incoming communications and route information promptly to the appropriate team members. • Assist with document formatting, proofreading, and production using Microsoft Office 365 tools. • Maintain orderly filing systems and support case organization for active litigation matters. • Participate in virtual interview and onboarding coordination as needed to support a timely start process.
2026-10-07T16:53:44Z

Finance Manager

Palo Alto, CA
remote
Permanent / Full Time
170000.00 - 200000.00 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Finance Manager | Venture Capital | Palo Alto | Hybrid | Base + Bonus + Profit Sharing Our client is a well-established venture capital firm backing high-growth companies across technology, healthcare, and related sectors. With teams in key innovation hubs, they’re known for a collaborative culture, strong execution, and long-term partnerships with founders. Join a high-performing finance team, have meaningful ownership, work closely with senior professionals, and help improve fund operations and reporting as the platform continues to scale. Responsibilities<ul><li>Oversee fund accounting and reporting with third-party administrators</li><li>Manage entity-level closes, including journal entries, NAVs, and financial statements</li><li>Review capital calls, distributions, and investor communications</li><li>Prepare quarterly and annual investor reporting</li><li>Coordinate audits, tax filings, and regulatory requirements</li><li>Support portfolio company valuations and performance analysis</li><li>Partner with investment teams on valuation and reporting support</li><li>Serve as a key contact for fund administrators</li><li>Drive process improvements, system enhancements, and automation initiatives</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-10-07T02:04:10Z

Part-Time Patient Registration

Carmel, IN
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
We are seeking a detail-oriented and customer-focused Patient Registration Specialist to join our healthcare team in Carmel, Indiana on a part-time basis. In this role, you will be responsible for greeting patients, collecting and verifying demographic and insurance information, and ensuring accurate registration in the system. The ideal candidate has strong communication skills, excellent attention to detail, and a commitment to providing outstanding patient service. Hours: Monday - Friday 11am -5pm (sometimes 5:30pm) Key Responsibilities:<ul><li>Greet patients and visitors in a professional and friendly manner</li><li>Register patients accurately by collecting demographic, insurance, and medical information</li><li>Verify insurance eligibility and obtain necessary authorizations when needed</li><li>Update patient records and maintain data accuracy in electronic systems</li><li>Answer phones and respond to patient inquiries regarding registration and appointments</li><li>Collect copays and process payments, as applicable</li><li>Ensure compliance with HIPAA and all patient privacy regulations</li><li>Coordinate with clinical and administrative staff to support smooth patient flow</li></ul>
2026-09-17T20:28:40Z

Receptionist

Berwyn, PA
onsite
Temporary to Hire
19.00 - 19.00 USD / Hourly
We are looking for a dependable Receptionist to support daily office operations at a healthcare organization. This fully onsite contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, staying organized throughout a busy day, and handling a wide range of administrative tasks effectively. The role requires strong communication skills, comfort managing multiple priorities at once, and a service-oriented approach to both visitors and internal teams. Responsibilities:• Welcome guests and employees in a courteous manner, ensuring the front office remains organized, efficient, and responsive throughout the day.• Manage a high-volume reception area by answering and directing calls, responding to general inquiries, and serving as the first point of contact for visitors.• Coordinate incoming and outgoing mail, deliveries, and packages while keeping records accurate and up to date.• Maintain visitor sign-in procedures and support office security protocols by tracking guest access and notifying hosts of arrivals.• Schedule meetings and prepare conference rooms in advance, including room setup and readiness for internal and external attendees.• Monitor office inventory and place orders for workplace and front desk supplies to keep daily operations running smoothly.• Provide general administrative support to office staff by assisting with routine coordination tasks and helping resolve day-to-day front desk issues.• Uphold a business-ready front office environment and deliver a high level of customer service in all in-person and phone interactions.
2026-09-29T17:58:45Z

Executive Assistant

Austin, TX
onsite
Permanent / Full Time
87100.00 - 117900.00 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior division leadership in Austin, Texas. This role is ideal for someone who thrives in a fast-moving manufacturing environment and can manage competing priorities with sound judgment and discretion. The successful candidate will play a key role in keeping executive operations organized, coordinating important meetings and travel, and handling sensitive information with discretion. Responsibilities: • Manage dynamic executive calendars, arrange appointments across time zones, and resolve scheduling conflicts while keeping leadership priorities in focus. • Organize domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries for senior leaders. • Coordinate leadership meetings, town halls, offsite sessions, and executive visits by securing space, preparing logistics, and ensuring smooth execution. • Develop agendas, briefing packets, presentation materials, meeting summaries, and follow-up communications to support informed decision-making. • Prepare business correspondence, reports, and other executive-level documents using strong independent judgment and attention to detail. • Serve as a key point of contact for executives, internal teams, vendors, and external stakeholders, maintaining clear and effective communication. • Oversee administrative processes such as document organization, information distribution, event support, and approved vendor or procurement coordination. • Gather and consolidate information needed for leadership discussions, board-related materials, and special projects assigned to support divisional objectives. • Handle confidential business matters with a high degree of discretion while representing the executive office effectively.
2026-09-30T14:38:46Z

Customer Success Specialist

Honolulu, HI
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
We are looking for a customer-focused Customer Success Specialist to support order coordination and service operations for a long-term contract position. This role combines front-desk customer interaction with administrative follow-through, helping ensure orders are handled accurately and customers receive timely updates. The ideal candidate is organized, responsive, and comfortable working closely with internal teams to keep daily workflows moving smoothly. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Welcome customers during order pickup and provide courteous, attentive assistance throughout the interaction.• Enter, review, and update order information to help ensure complete and accurate processing from receipt through fulfillment.• Partner with warehouse and purchasing teams to confirm product availability, track progress, and coordinate expected completion timelines.• Keep customers informed by sharing order updates, delivery changes, and other relevant service information in a timely manner.• Handle administrative support tasks such as maintaining records, organizing documentation, and completing data entry with a high level of accuracy.• Respond to customer questions related to products, orders, and scheduling, and work to resolve concerns efficiently.• Work across departments to support smooth daily operations and promote a positive customer experience.• Assist with general office coordination to maintain an organized and effective work environment.
2026-10-10T01:18:41Z

Medical Receptionist

Orange, CT
onsite
Temporary / Contract
18.05 - 20.90 USD / Hourly
Job Title: Medical Receptionist Job Description:Our client is seeking a friendly, organized, and detail-oriented Medical Receptionist to join their team. This role is ideal for someone who thrives in a fast-paced healthcare environment and enjoys providing excellent service to patients while supporting daily front office operations.Key Responsibilities:<ul><li>Greet patients, visitors, and staff in a professional and welcoming manner</li><li>Answer and route incoming phone calls</li><li>Schedule, confirm, and update patient appointments</li><li>Verify patient information, insurance details, and intake forms</li><li>Check patients in and out and maintain accurate records</li><li>Collect copays and process payments as needed</li><li>Maintain patient confidentiality and handle sensitive information appropriately</li><li>Manage incoming faxes, mail, and electronic correspondence</li><li>Support front office administrative tasks, including filing, scanning, and data entry</li><li>Coordinate with clinical staff to help ensure smooth patient flow</li></ul>Qualifications:<ul><li>High school diploma or equivalent required</li><li>Prior receptionist, administrative, or customer service experience preferred</li><li>Previous medical office experience is a plus</li><li>Familiarity with medical terminology, scheduling systems, or electronic medical records is helpful</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational skills and attention to detail</li><li>Ability to multitask in a busy office setting</li><li>Proficiency in Microsoft Office and general office equipment</li></ul>Benefits for Temporary Employees May Include:<ul><li>Access to health benefits, including medical, dental, and vision options</li><li>Eligibility for retirement savings plans, where available</li><li>Paid holidays and/or sick time where applicable by law and eligibility</li><li>Online training and professional development resources</li></ul>
2026-10-14T16:04:06Z

Human Resources (HR) Assistant

Raleigh, NC
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support daily HR operations for an automotive organization in Raleigh, North Carolina. This Long-term Contract position is fully onsite and offers the opportunity to contribute to high-volume employee administration, onboarding coordination, and payroll-related updates in a fast-paced environment. The ideal candidate brings strong customer service skills, accuracy in handling sensitive records, and the flexibility to manage shifting priorities throughout the workweek. Responsibilities: • Oversee and organize the shared HR inbox, ensuring employee requests and internal inquiries are addressed promptly and accurately. • Process a high volume of onboarding activities and confirm new employee records are completed in the system within required timelines. • Update employee payroll-related information, including direct deposit details and federal or state tax withholding changes, while meeting weekly deadlines. • Respond to employee questions regarding HR matters with professionalism, clarity, and a service-focused approach. • Administer garnishment and child support updates with careful attention to compliance and documentation requirements. • Generate and review reports as needed to support HR operations, workforce tracking, and administrative follow-up. • Maintain accurate employee data across HR systems, including Workforce and Phenom tools used for onboarding and record management. • Balance competing priorities by addressing payroll-impacting updates first while continuing to support ongoing onboarding volume.
2026-10-01T18:38:45Z

HR Generalist

Los Angeles, CA
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for an HR Generalist to support day-to-day human resources operations for a dynamic workplace in Los Angeles, California. This role will serve as a key partner to employees and leaders by helping maintain compliance, strengthening employee relations, and supporting core HR programs across the organization. The ideal candidate brings practical experience in California employment practices, strong communication skills in both English and Spanish, and the ability to balance administrative detail with hands-on employee support. Responsibilities: • Advise managers and employees on California employment standards, including wage and hour rules, leave requirements, and other applicable state and federal regulations. • Help coordinate safety initiatives with operational leaders to reinforce compliance expectations and promote a secure working environment. • Oversee workers’ compensation cases, including claim follow-up, return-to-work coordination, and communication with employees, supervisors, and external administrators. • Support recruiting activities by assisting with recruitment efforts, onboarding processes, orientation for new team members, and training programs for both hourly and salaried team members. • Maintain accurate personnel files and HR documentation while ensuring records are managed in line with company policy and legal standards. • Partner with leadership on employee relations matters such as attendance concerns, coaching discussions, disciplinary actions, and performance-related guidance. • Assist in rolling out HR policies and help ensure consistent interpretation and application across departments. • Contribute to internal audits, compliance reporting, and special HR initiatives as business needs arise. • Build positive working relationships across production, operations, and leadership teams to support a strong employee experience.
2026-10-06T23:18:43Z

Receptionist

Lynwood, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a personable and organized Receptionist to join a busy team in Lynwood, California on a contract basis. This position is ideal for someone who enjoys being the first point of contact for visitors and delivering a positive experience in a fast-moving environment. The role combines front desk support, customer interaction, and administrative coordination while helping maintain a welcoming and efficient workplace. Responsibilities:• Welcome visitors, customers, and vendors as they arrive and create a strong first impression at the front desk.• Respond to questions in English and Spanish, offering clear guidance about the facility and general processes.• Route guests and incoming inquiries to the appropriate departments or staff members for timely assistance.• Manage front office operations by keeping the reception area neat, presentable, and ready for daily activity.• Handle administrative support duties such as data entry, filing, record organization, and document upkeep.• Answer inbound calls through a multi-line phone system and direct messages or calls to the correct contacts.• Provide day-to-day clerical assistance to internal teams as business needs arise.• Help ensure each visitor has a courteous, smooth, and helpful experience from arrival through departure.
2026-10-14T16:53:42Z

Human Resources (HR) Assistant

Charleston, SC
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support day-to-day HR operations for a growing organization in Charleston, South Carolina. This contract position with permanent potential offers the opportunity to contribute across onboarding, employee records, recruiting support, and compliance-related tasks while working in a fast-paced environment. The ideal candidate will be organized, responsive, and comfortable managing multiple administrative priorities with accuracy and professionalism. Responsibilities:• Coordinate pre-employment and onboarding activities for new team members, ensuring required documents and records are completed accurately and on time.• Manage employee separation processes, including preparing termination paperwork and updating personnel records as needed.• Review and process screening and verification activities such as background investigations, motor vehicle record checks, and employment confirmations.• Assist with unemployment and income verification requests by gathering documentation and responding within established timelines.• Support recruiting efforts by posting openings on job boards, monitoring applicant flow, and maintaining recruitment-related reports and inventory records.• Track applications and candidate activity within the applicant tracking process to help keep recruitment efforts organized and current.• Help maintain accurate information in HR systems and personnel files while supporting general HR administrative functions and compliance tasks.
2026-10-02T19:53:45Z

Executive Assistant

Grand Rapids, MI
onsite
Temporary / Contract
23.75 - 28.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and coordination support in Grand Rapids, Michigan. This Contract position will work closely with senior leadership to keep schedules, meetings, communications, and key initiatives running smoothly. The ideal candidate brings sound judgment, strong organization, and the ability to manage sensitive information while supporting board activity, internal communications, and community-facing efforts. Responsibilities:• Oversee complex calendars for executive leaders, arranging meetings, resolving scheduling conflicts, and coordinating travel plans and related logistics.• Create clear and well-organized meeting materials, including agendas, presentations, briefing documents, and follow-up summaries for leadership discussions and external engagements.• Act as the administrative point of contact for the Board of Directors by organizing board and committee meetings, preparing materials, and maintaining accurate records and minutes.• Facilitate communication between senior leadership and board members to ensure timely responses, clear updates, and well-coordinated meeting preparation.• Support internal messaging efforts by helping plan leadership meetings, staff gatherings, and engagement activities while aligning communications with executive priorities.• Prepare correspondence and communication materials on behalf of executives, including talking points, updates, and stakeholder-facing documents.• Compile background information, record follow-up actions, and assist with meeting preparation tied to relationship-building activities.• Coordinate advocacy meetings, community events, speaking appearances, and other external engagements involving elected officials, partners, and public audiences.• Track action items from executive and board meetings, safeguard confidential information, and maintain orderly digital and physical filing systems.• Contribute to special projects and cross-functional initiatives that support organizational goals and strengthen community engagement efforts.
2026-10-13T20:38:48Z

Legal Administrator

Hartford, CT
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a Legal Administrator to support daily legal operations for a team in Hartford, Connecticut. This Long-term Contract position is ideal for someone who can keep case activity organized, manage deadlines with care, and prepare standard legal documents accurately. The role offers an opportunity to contribute across administrative and filing functions while working closely with colleagues in a collaborative, fast-paced environment. Responsibilities: • Coordinate legal calendars, track important deadlines, and help ensure time-sensitive matters are addressed promptly. • Prepare routine legal documents using approved templates, including summonses, complaints, and related case materials. • Submit documents through electronic filing systems and assist with court filing activities in accordance with procedural requirements. • Maintain well-organized legal files and keep records current, accessible, and properly documented. • Update case information in case management software to support accurate tracking and efficient workflow management. • Provide administrative support to the legal team by assisting with priorities as needs shift across matters. • Review documents for completeness and formatting before filing or distribution to help reduce errors and delays.
2026-10-15T13:58:43Z

Test Center Administrator

Huntsville, AL
onsite
Temporary / Contract
15.06 - 15.85 USD / Hourly
We are looking for a dependable Test Center Administrator to support a secure and detail-focused testing environment in Huntsville, Alabama. This is a Contract position suited for someone who is comfortable working varied shifts, including Saturdays and occasional evening hours, while delivering excellent in-person customer service. The ideal candidate is organized, attentive to detail, and confident handling administrative tasks, candidate check-in, and exam room monitoring in a regulated setting. Responsibilities: • Welcome test takers, confirm identity documentation, and guide them through the check-in process with care and courtesy. • Enforce testing procedures and security standards by conducting required screening steps and maintaining strict control of exam materials. • Observe candidates throughout their exams to help preserve testing integrity and respond promptly to issues that arise. • Document irregular incidents clearly and escalate concerns in accordance with site guidelines and established protocols. • Create a fair, calm, and supportive experience for each candidate while maintaining consistent compliance with operating procedures. • Protect the testing site from misconduct by monitoring activity in person and through available surveillance tools. • Assist with administrative and clerical duties, including report writing, basic recordkeeping, and communication with staff or candidates. • Support test center operations through flexible scheduling, movement of supplies or equipment, and basic workstation or lab upkeep when needed.
2026-10-14T14:18:43Z

Data Entry Clerk

Westminster, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-focused Data Entry Clerk to support utilization management operations for a healthcare organization in Westminster, California. This Long-term Contract position will help keep authorization activities organized, documented accurately, and completed within required timeframes while working closely with providers, members, and internal utilization management staff. The ideal candidate brings healthcare administrative experience, strong data entry skills, and the ability to manage a high volume of information in a regulated environment. Responsibilities: • Enter, update, and maintain authorization-related information in designated systems with a high degree of accuracy. • Communicate by phone with providers and members to share authorization updates and obtain missing or supporting documentation. • Track request deadlines and follow established processes to help meet required turnaround standards. • Upload, categorize, and review clinical and administrative records to confirm files are complete and properly documented. • Assist with preparing and processing determination correspondence, including approval and denial notices. • Maintain daily logs, status reports, and activity records to support operational visibility and follow-up. • Route urgent, sensitive, or clinically complex matters to nurses or medical directors for review and decision-making. • Help ensure records and workflows align with organizational policies as well as state and contractual compliance requirements. • Provide support for audits, reporting activities, team meetings, and ongoing departmental training.
2026-10-08T18:33:40Z

Human Resources (HR) Coordinator

Canonsburg, PA
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support daily HR operations and provide responsive assistance to employees and internal stakeholders in Pennsylvania. This Long-term Contract position is ideal for someone who thrives in a structured environment, handles confidential information with care, and brings a strong service mindset to administrative HR work. The role focuses on maintaining accurate employee records, coordinating onboarding activities, supporting benefits-related processes, and helping the team meet compliance and reporting expectations. Responsibilities: • Manage and update personnel documentation and HR files to ensure employee records remain complete, accurate, and well organized. • Coordinate workforce changes such as staffing updates, promotions, transfers, and separations while entering updates into HR systems in a timely manner. • Prepare standard HR correspondence and employment-related documentation, including verification requests and other routine materials. • Support pre-employment activities by assisting with background screening, collecting required forms, and organizing new employee paperwork. • Help plan and deliver onboarding and orientation tasks so new employees have a smooth start with the organization. • Maintain employee information within HRIS platforms, review entries for accuracy, and assist with periodic data audits. • Provide first-level assistance to employees regarding benefit enrollment questions, required forms, and key enrollment deadlines. • Assist with open enrollment coordination, compliance documentation, I-9 administration, record retention, and personnel file review activities. • Contribute to HR reporting and audit preparation by gathering information, organizing documentation, and supporting policy-aligned recordkeeping practices.
2026-09-21T21:13:41Z

Patient Care Coordinator

St. Paul, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support patient registration and front-desk operations for a contract position. In this role, you will create a welcoming experience for patients while ensuring accurate collection of demographic, insurance, and financial information within the electronic medical record. This opportunity is well suited for someone who combines strong customer service skills with attention to detail and the ability to navigate healthcare administrative processes. Responsibilities: • Welcome patients upon arrival and provide a welcoming, supportive first point of contact throughout the registration process. • Gather and enter patient demographic, insurance, and financial details into the electronic medical record with a high level of accuracy. • Complete check-in activities, conduct intake interviews, and ensure required forms and signatures are obtained before services are provided. • Guide patients to scheduled visits or procedures and assist with additional appointment coordination when same-day needs arise. • Investigate and address registration discrepancies, claim-related concerns, and account issues while documenting actions taken in the medical record. • Review insurance eligibility, benefits, and payer responses, including more complex billing-related situations, to support accurate account setup. • Communicate estimated costs, collect co-pays and deductibles, and answer routine questions related to payment expectations and available financial support options. • Help patients navigate financial assistance processes by reviewing program criteria, supporting application completion, and routing complex matters to the appropriate team. • Provide day-to-day guidance to team members, support request-for-information documentation, and assist with gathering records or other administrative tasks as needed.
2026-10-16T13:33:42Z

Office Manager - Financial Services

Troy, NY
onsite
Temporary to Hire
24.00 - 28.00 USD / Hourly
Looking for a role where you can stay busy, make an impact, and be part of a small, professional team? We're partnering with a reuputable, growing tax and financial services firm in the Capital Region seeking a friendly, organized, and detail-oriented Office Manager to support their team. This is a great opportunity for someone who enjoys helping people, keeping things organized, and working in a professional office environment where no two days are exactly the same. If you're looking for an opportunity to learn the ins and outs of financial advising and tax support while building strong client relationships and keeping a busy office running smoothly, we'd love to talk with you! What You'll Be Doing:<ul><li>Welcome clients and provide a positive, professional experience in person, over the phone, and through email</li><li>Schedule appointments and manage calendars</li><li>Organize and maintain client files, records, and documentation</li><li>Assist with assembling tax returns, financial reports, and supporting paperwork</li><li>Collect client information, signatures, and required documentation</li><li>Scan, copy, file, and manage electronic documents</li><li>Process incoming and outgoing mail and correspondence</li><li>Assist with light bookkeeping, billing, payments, and deposits</li><li>Support tax preparers and financial professionals with administrative and client service tasks</li><li>Help keep the office running smoothly during busy tax-season periods</li></ul>What We're Looking For:<ul><li>Previous administrative, office support, customer service, or receptionist experience</li><li>Strong attention to detail and organizational skills</li><li>Comfortable using Microsoft Word, Excel, and Outlook</li><li>Excellent communication and people skills</li><li>Ability to maintain confidentiality and professionalism</li><li>Experience in a tax office, accounting firm, financial services office, or bookkeeping environment is a plus</li><li>Positive attitude and willingness to jump in where needed</li></ul>Why You'll Love It Here:<ul><li>Friendly, supportive team environment</li><li>Stable full-time schedule</li><li>Opportunity to learn and grow within the financial services industry</li><li>Variety in your day and meaningful client interaction</li><li>Additional hours available during busy tax season</li></ul>Interested in learning more?Apply today and contact Mary Christman or Kara Lyon at 518-462-1430 if you're looking for a professional office role where strong organization, customer service, and attention to detail make a difference every day! We look forward to speaking with you soon!
2026-10-13T15:48:46Z

Customer Experience Specialist

Honolulu, HI
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for a onsite Customer Experience Specialist to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position focuses on delivering responsive service to customers while assisting with claims-related administrative work in a fast-paced environment. The ideal candidate brings strong organizational skills, accuracy with data, and the ability to handle customer interactions efficiently. Preference will be given to Hawaii residents due to the nature of this opportunity. Responsibilities:• Provide front-line support to internal and external customers by answering inquiries, managing email correspondence, and handling inbound and outbound communication.• Review and process claims documentation accurately, ensuring information is complete and submitted within established timelines.• Confirm insurance details by checking coverage information and resolving discrepancies through careful follow-up.• Enter, update, and maintain claim and customer records with a high degree of precision across required tracking tools and databases.• Keep detailed operational logs and prepare routine reports to support department visibility and workflow monitoring.• Assist the claims team with day-to-day administrative tasks that help maintain smooth and efficient department operations.
2026-10-13T17:48:42Z

Payroll Administrator

Little Rock, AR
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a Payroll Administrator to oversee accurate and timely payroll processing for a mid-sized workforce. This role is ideal for a detail-focused individual who can manage full-cycle payroll across multiple states while maintaining compliance with company policies and applicable regulations. The successful candidate will play a key part in ensuring payroll records are accurate, employees are paid correctly, and payroll systems are used effectively. Responsibilities:• Process end-to-end payroll for a very large workforce while ensuring deadlines are met and payments are accurate.• Administer multi-state payroll activities in compliance with federal, state, and local wage and tax requirements.• Maintain and update employee payroll records, including earnings, deductions, taxes, and direct deposit information.• Review payroll data for accuracy, investigate discrepancies, and resolve issues in a timely manner.• Utilize ADP Workforce Now to manage payroll transactions, reporting, and related administrative tasks.• Coordinate with HR, finance, and other internal stakeholders to ensure payroll changes are properly documented and reflected in each cycle.• Prepare payroll reports and support audits by providing clear documentation and accurate records.• Assist with payroll-related process updates or system-related changes as needed to support operational efficiency.
2026-10-16T18:53:45Z

Human Resources (HR) Manager

Coronado, CA
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for an experienced Human Resources Manager to lead core people operations for a service-focused organization in California. This role oversees recruitment support, employee lifecycle programs, benefits and payroll administration, compliance activities, and manager guidance across a broad range of HR matters. The ideal candidate brings sound judgment, strong organizational skills, and the ability to balance employee support with regulatory and business requirements. Responsibilities: • Guide full-cycle employee lifecycle activities, including onboarding coordination, separation processes, and structured exit discussions that surface actionable retention insights. • Partner with recruitment teams to support candidate screening, interview coordination, and job advertisement placement across appropriate recruiting channels. • Administer benefit programs for new employees and annual enrollment periods while addressing employee questions related to health and welfare coverage. • Manage payroll operations by maintaining accurate employee records, deductions, tax details, and payment history documentation. • Reconcile benefit premium statements against payroll deductions and resolve discrepancies in a timely manner. • Prepare and support recurring compliance reporting and regulatory submissions, including workforce-related annual and quarterly filings. • Respond to unemployment matters and assist with workers’ compensation, leave, and workplace accommodation cases through proper documentation and follow-up. • Handle employee relations concerns by conducting fact-finding reviews, documenting outcomes, and advising leaders on appropriate next steps. • Coach supervisors on performance conversations, evaluations, and consistent documentation practices that align with company policy and employment standards. • Coordinate training efforts and lead new employee orientation programs to help employees integrate successfully into the organization.
2026-10-07T16:53:44Z

Receptionist

Durham, NC
onsite
Temporary to Hire
20.00 - 23.00 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a manufacturing organization in Durham, North Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys creating a strong first impression while keeping administrative workflows organized and moving efficiently. The right candidate will be comfortable interacting with visitors, vendors, and internal teams, while balancing phone coverage, documentation, and general office support. Responsibilities: • Welcome visitors, clients, and vendors with a courteous approach and guide them through check-in, badge, and security procedures. • Manage a busy front desk by answering incoming calls, routing inquiries accurately, and responding to general office questions in a timely manner. • Provide day-to-day administrative support, including document preparation, file organization, data entry, and email correspondence. • Maintain vendor and office records with accuracy so information is current, organized, and easy to access. • Assist with scheduling, calendar coordination, and other clerical tasks that help departments stay on track. • Support special projects and overflow assignments from administrative staff and leadership as business needs change. • Use Spanish language skills when needed to communicate clearly with Spanish-speaking visitors, customers, or partners. • Help maintain a welcoming, orderly reception area that reflects the standards of the Durham, North Carolina office.
2026-10-05T19:24:06Z

Billing Clerk

East Liberty Nt, OH
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Billing Clerk to support invoicing and administrative operations for a Contract position based in East Liberty NT, Ohio. In this role, you will help maintain accurate billing records, process documentation for active client accounts, and ensure customer information remains current. This opportunity is well suited for someone who is organized, dependable, and comfortable working with computerized billing tools in a fast-paced office environment. Responsibilities: • Prepare and process invoices for active client accounts with a strong focus on accuracy and timeliness. • Enter billing details and related information into company systems while maintaining complete and organized records. • Coordinate billing activities by reviewing account information and resolving routine discrepancies in documentation. • Support the handling of bills of lading and other shipping or account documents needed for billing purposes. • Update customer profiles, account details, and filing systems to keep records accurate and current. • Provide day-to-day administrative assistance that helps the billing function operate efficiently. • Review billing statements and related materials to confirm completeness before distribution or follow-up. • Assist with collection-related billing tasks and communicate internally regarding account status when needed.
2026-10-13T13:53:46Z

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