1522 results for Admin jobs

Receptionist

Plymouth Meeting, PA
onsite
Temporary
19.00 - 19.00 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join a team on a part-time, contract basis. This role is based on site in Plymouth Meeting, Pennsylvania, and will require 15-20 hours per week over a six-month period. The ideal candidate will be organized, approachable, and capable of handling a variety of administrative tasks efficiently. Responsibilities:• Greet and assist visitors in a detail-oriented and welcoming manner.• Manage a multi-line phone system, directing calls to appropriate departments or individuals.• Handle inbound calls promptly and efficiently, ensuring a high level of customer service.• Perform switchboard operations for phone systems with up to 10 lines.• Maintain the reception area to ensure it is clean and organized.• Coordinate and manage schedules, appointments, and bookings as needed.• Provide general administrative support to the team, including data entry and correspondence.• Ensure timely communication and follow-ups for inquiries or requests.• Assist with basic office tasks, such as filing and maintaining records.• Support the implementation of any necessary organizational procedures related to reception duties.
2026-03-27T15:18:43Z

Office Manager

Louisville, KY
onsite
Contract / Temporary to Hire
25.00 - 27.00 USD / Hourly
We are looking for an experienced Office Manager to join our team in Louisville, Kentucky. In this Contract to permanent position, you will play a key role in overseeing daily office operations, ensuring the smooth functioning of administrative tasks, and supporting various departments. This is an excellent opportunity for a detail-oriented individual with expertise in office management and accounting functions. Responsibilities: • Manage day-to-day administrative tasks, ensuring the office operates efficiently. • Oversee the procurement and maintenance of office supplies to meet organizational needs. • Handle accounts payable and accounts receivable functions, ensuring timely and accurate processing. • Perform receptionist duties, including greeting visitors and managing incoming calls. • Process invoices and maintain accurate financial records using QuickBooks. • Support human resources activities, such as onboarding and employee records management. • Coordinate with vendors and service providers to ensure seamless operations. • Maintain organized filing systems for both physical and digital records. • Assist with budget tracking and expense reporting as needed. • Collaborate with team members to improve office workflows and procedures.
2026-03-05T16:53:44Z

Receptionist

Southfield, MI
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Southfield, Michigan. This role is central to creating a welcoming environment for visitors while handling a range of administrative tasks. The ideal candidate will thrive in a fast-paced office setting and excel at multitasking and communication. Responsibilities: • Greet and assist visitors, ensuring a warm and attentive reception experience. • Manage incoming calls through a multi-line phone system, directing inquiries appropriately. • Maintain a clean and organized reception area to uphold office standards. • Schedule and coordinate appointments, meetings, and calendars for staff as needed. • Handle incoming and outgoing correspondence, including sorting mail and distributing packages. • Collaborate with security personnel to monitor visitor access and enforce security protocols. • Provide general administrative support such as data entry and document organization. • Assist with various office tasks to ensure efficient daily operations. • Respond promptly to inquiries, resolving minor issues and escalating when necessary.
2026-03-12T13:58:41Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000.00 - 100000.00 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T21:24:03Z

ERP/CRM Consultant

Cedar Falls, IA
remote
Temporary
- USD / Hourly
We are looking for a highly motivated ERP/CRM Consultant to join our team on a long-term contract basis in Cedar Falls, Iowa. This role offers a unique opportunity to work closely with advanced systems, including Unanet and Deltek, while driving operational efficiency and data accuracy. Ideal candidates will bring strong administrative and data management skills to support organizational growth and system optimization. Responsibilities: • Enter, organize, and verify data to ensure accuracy and completeness within ERP and CRM systems. • Collaborate with external consultants to gain a deep understanding of Unanet functionalities and capabilities. • Develop and implement best practices for system usage and optimization. • Utilize Microsoft Excel for data analysis, reporting, and cleansing tasks. • Generate insightful reports to support business decision-making. • Assist in the transition from Excel spreadsheets to Unanet by ensuring smooth data migration. • Provide administrative support to maintain system integrity and operational efficiency. • Leverage marketing knowledge, if applicable, to enhance CRM strategies and data-driven campaigns. • Identify and resolve discrepancies in data, ensuring consistent and clean records. • Train team members on system functionalities and usage best practices.
2026-03-27T15:04:33Z

Order Processing Specialist

Miramar, FL
onsite
Temporary
21.85 - 23.00 USD / Hourly
We are looking for a detail-oriented Order Processing Specialist to join our team on a contract basis in Miramar, Florida. In this role, you will play a critical part in supporting our sales and accounting teams, ensuring accurate and efficient processing of orders and invoices. This position is ideal for someone who thrives in a fast-paced environment and enjoys administrative work involving data entry and customer interactions. Responsibilities: • Upload invoices into customer portals with precision and timeliness. • Perform accurate data entry tasks, including recording sales orders and entering invoices. • Provide administrative support to the sales team, including entering quotes into the system and sending them to customers. • Collaborate with the accounting team to process credits, debits, and invoices. • Handle shipping logistics for products, ensuring timely and accurate delivery. • Maintain organized records of transactions and ensure compliance with company policies. • Assist in resolving discrepancies related to orders or invoices when needed. • Utilize Microsoft Excel and other tools to manage and track data efficiently. • Support daily operations by completing various clerical tasks as assigned. • Communicate effectively with internal teams and customers to ensure seamless order processing.
2026-03-27T15:28:56Z

Data Entry Clerk

San Jose, CA
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-03-20T17:43:44Z

Legal Secretary

Oklahoma City, OK
onsite
Contract / Temporary to Hire
22.80 - 28.00 USD / Hourly
Job Title: Legal SecretaryLocation: Northwest Oklahoma City, OKPay: $24–$28/hour (DOE)Schedule: Monday–Friday | 9:00 AM – 5:00 PMPosition Type: Temp-to-HireWork Environment: 100% On-Site Position Overview:A reputable organization in NW Oklahoma City is seeking a detail-oriented Legal Secretary to support legal and administrative operations. This role is ideal for someone with a strong administrative background who thrives in a structured, detail-driven environment and is comfortable handling a high volume of documentation and compliance-related tasks. Key Responsibilities:<ul><li>Assist with drafting, reviewing, and processing contracts, leases, and legal documents</li><li>Manage change requests and maintain accurate tracking systems</li><li>Perform document imaging, filing, and organization</li><li>Prepare and assist with legal filings and memoranda</li><li>Conduct ongoing audits to ensure accuracy and compliance</li><li>Maintain detailed records and documentation logs</li><li>Communicate with vendors and internal teams regarding documentation and updates</li><li>Utilize Excel to track data, generate reports, and support documentation processes</li></ul>
2026-03-25T13:48:40Z

Office Assistant

New York, NY
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for two organized and reliable individuals to assist with administrative tasks during a holiday event in New York, New York. This is a Contract position, ideal for candidates with strong customer service and clerical skills. Your role will contribute to ensuring the event runs smoothly and efficiently. Responsibilities: • Manage the registration table, greeting guests and ensuring a seamless check-in process. • Provide accurate and timely assistance to attendees with inquiries or directions. • Maintain an organized and detail-oriented registration area throughout the event. • Handle basic clerical tasks such as documentation, data entry, and record-keeping. • Communicate effectively with event staff to address any logistical needs. • Ensure compliance with event guidelines and protocols. • Support the team with additional administrative duties as required.
2026-03-25T18:54:07Z

Medical Front Desk Specialist

Chattanooga, TN
onsite
Temporary
19.00 - 22.00 USD / Hourly
Are you a people person with a knack for staying organized in a fast-paced environment? Do you enjoy making a positive impact on people's lives? If so, we want to hear from you! Join our client’s dedicated medical team as a Medical Front Desk Receptionist, where you’ll play an essential role in ensuring the smooth day-to-day operations of a thriving office near downtown Chattanooga, TN. Why Apply?<ul><li>Impactful Role: Be the friendly face that patients see as they walk through the door, helping create a welcoming environment for each appointment.</li><li>Professional Growth Opportunities: This is your chance to sharpen your administrative and interpersonal skills in a growing medical office setting.</li><li>Convenient Location: Work just steps away from the vibrant downtown Chattanooga area.</li></ul>Your Key Responsibilities Will Include:<ul><li>Creating a Positive First Impression: Greet and assist patients with warmth, empathy, and professionalism.</li><li>Managing Appointments: Answer incoming calls, schedule and confirm appointments, and coordinate patient records with the utmost accuracy.</li><li>Providing Support: Act as a liaison by addressing patient inquiries related to office policies and procedures.</li><li>Streamlining Office Operations: Tackle various administrative and organizational tasks to maintain smooth office functionality.</li></ul>What You Bring to the Role:<ul><li>Interpersonal Excellence: A passion for working with people and delivering exceptional customer service.</li><li>Adaptability: Ability to multitask effectively and maintain attention to detail in a fast-paced medical office environment.</li><li>Team Spirit: A collaborative mindset and a commitment to supporting your team members.</li><li>Integrity: Ability to pass a background and drug screening.</li></ul>Preferred Qualifications:<ul><li>Familiarity with medical office operations or prior experience in a similar role is a plus.</li><li>Strong communication and organizational skills.</li><li>Proficiency with electronic medical records (EMR) systems like Cerner or Epic is an advantage</li></ul>
2026-03-26T22:03:44Z

Property Associate (PM)

East Rutherford, NJ
remote
Temporary
25.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Property Associate to join our team in East Rutherford, New Jersey. This is a contract position with the potential to transition into a permanent role. In this role, you will provide essential administrative support to property management operations while ensuring high-quality service to tenants, vendors, and contractors. Free onsite parking is available, and the position involves working closely with property managers in a dynamic environment. Responsibilities: • Offer direct administrative assistance to property managers, ensuring smooth daily operations. • Monitor and manage Certificates of Insurance for tenants and contractors, maintaining compliance. • Organize and maintain property documentation, including leases, legal correspondence, service agreements, and financial reports. • Prepare and manage express mail packages, office supplies, and mailing needs efficiently. • Support budget preparation activities for properties, collaborating with team members. • Process accounts payable by entering invoices, coding them, and securing payment approvals. • Manage accounts receivable tasks, including printing aged delinquency reports and sending tenant notices. • Coordinate tenant move-ins and move-outs, ensuring all necessary documents and authorizations are in place. • Draft tenant memos, correspondence, and update the Tenant Handbook as required. • Deliver exceptional customer service to tenants, clients, contractors, and vendors.
2026-03-24T19:38:42Z

Data Entry Clerk

Palm Beach Gardens, FL
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team in Palm Beach Gardens, Florida. In this contract position with the potential for a long-term role, you will be responsible for ensuring the accurate and timely processing of data, monitoring transactions, and supporting administrative tasks within the department. This role offers an excellent opportunity to contribute to a dynamic workplace while developing your skills in data management and office operations. Responsibilities: • Oversee and monitor outgoing transfers to ensure accuracy and compliance. • Track and review transactions processed by brokers to maintain proper documentation. • Perform essential administrative tasks, including mailing, scanning, and organizing trade documents. • Accurately input numeric and alphanumeric data into company systems. • Maintain organized records and ensure data integrity across all entries. • Assist in preparing reports and summaries based on processed transactions. • Collaborate with team members to ensure smooth workflow and task completion. • Identify and resolve any discrepancies in data or documentation. • Uphold confidentiality and security standards when handling sensitive information. • Provide support for additional departmental needs as required.
2026-03-25T12:58:43Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000.00 - 110000.00 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Location: Delaware — On-site Employment Type: permanent, Exempt (Salary), $70,000 - $110,000/Year Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus. ** This role involves Heavy calendar management** About the Role We are seeking an experienced Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships. Manage the President’s complex calendar and commitments with strategic prioritization. Arrange domestic and international travel logistics and itineraries. Prepare comprehensive briefing materials, meeting agendas, and decision frameworks. Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries. Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions. Maintain a centralized action tracking system and follow up to ensure commitments are completed. Handle sensitive and confidential information with discretion and professionalism. What We’re Looking For 8+ years of experience providing senior executive support. Proven ability to manage complex, ambiguous situations with minimal supervision. Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences. Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability. Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word). Excellent organizational skills and ability to manage competing priorities. Strong interpersonal presence; ability to build credibility and influence across all levels. Preferred Experience supporting a Group President, CEO, or similarly senior leader. Background in financial services or technology organizations. Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce. Why Join Us Be a core partner to senior leadership at a technology-focused organization. High-visibility role with meaningful impact on strategy and execution. Collaborative, fast-paced environment where initiative and ownership are rewarded. Equal Opportunity We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.
2026-03-26T20:28:50Z

Medical Front Desk Coordinator

Seattle, WA
onsite
Temporary
21.50 - 23.90 USD / Hourly
We are looking for a dedicated Medical Front Desk Coordinator to join our team in Seattle, Washington. This is a long-term contract position that involves ensuring a smooth and detail-oriented patient experience while managing administrative tasks in a fast-paced healthcare environment. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service. Responsibilities:• Verify patients' insurance coverage and eligibility while reviewing their benefits.• Accurately collect copays and process payments using established procedures.• Resolve registration discrepancies and address front-end claim edits efficiently.• Oversee patient flow and maintain precise documentation in Epic systems.• Handle referrals and intake for specialty services, including managing virtual referrals from One Medical.• Communicate effectively with both clinical and administrative staff to ensure coordinated patient care.• Provide outstanding customer service to patients while addressing inquiries and concerns.• Ensure the reception area operates smoothly, including managing multi-line phone systems and inbound calls.
2026-03-23T17:33:42Z

Program Assistant

Baltimore, MD
onsite
Temporary
22.00 - 27.00 USD / Hourly
We are looking for an experienced Housing Choice Voucher Program Assistant to join a dynamic nonprofit organization in Baltimore, Maryland. In this contract role, you will oversee compliance and administrative functions within the Housing Choice Voucher program, while providing leadership and guidance to a team of staff members. This opportunity is ideal for someone with a strong background in property management, administrative processes, and federal housing regulations. Responsibilities:• Manage program compliance to ensure adherence to housing regulations and organizational policies.• Oversee eligibility determinations, leasing processes, recertifications, inspections, and terminations within the Housing Choice Voucher program.• Supervise and motivate a team of up to seven direct reports, fostering a productive and collaborative work environment.• Conduct weekly team meetings to review progress, address challenges, and identify opportunities for skill development.• Approve staff timesheets and document actions taken to address performance deficiencies.• Coordinate and manage staff assignments to ensure efficient workflow and timely completion of tasks.• Review and approve reasonable accommodation requests in line with federal housing regulations.• Develop and maintain departmental policies and procedures to ensure consistent implementation.• Safeguard sensitive applicant and participant information by maintaining accurate electronic files and secure physical records.• Resolve concerns and provide exceptional customer service to program participants, property partners, vendors, and other stakeholdersPro
2026-03-27T17:33:56Z

Executive Assistant

Smyrna, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job DescriptionOverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:04:36Z

Executive Assistant

Alpharetta, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:23:43Z

Executive Assistant

Duluth, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:08:42Z

Executive Assistant

Duluth, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:18:46Z

Customer Success Specialist

Battle Creek, MI
onsite
Contract / Temporary to Hire
17.41 - 21.50 USD / Hourly
We are looking for a dedicated and resourceful Customer Success Specialist to join our team in Battle Creek, Michigan. In this contract-to-permanent role, you will provide exceptional customer service and administrative support within a manufacturing company. This position offers the opportunity to grow with the organization and transition to a permanent role as the company continues to expand. This role is 100% onsite, M-F 8am-5pm. Responsibilities:• Respond to customer inquiries via phone and email, ensuring prompt and accurate resolutions.• Deliver detailed product information and address customer concerns to maintain satisfaction.• Support order processing by managing documentation and performing clerical tasks.• Organize and maintain office systems to ensure a smooth workflow.• Collaborate effectively with team members and management to meet business objectives.• Uphold a clean and organized workspace, contributing to a productive environment.• Utilize accounting software to support administrative functions without performing accounting tasks.• Ensure timely communication and follow-up with customers regarding requests and complaints.• Adapt to changing priorities and operate independently to meet deadlines.
2026-03-13T15:38:41Z

Executive Assistant

Austin, TX
onsite
Temporary
25.00 - 36.00 USD / Hourly
Our client is seeking a polished, proactive professional to take ownership of both executive support and overall office operations. This is an excellent opportunity for someone who thrives in a fast‑moving environment, enjoys variety in their day, and can keep an office running smoothly while partnering closely with leadership and staff.The person in this role will serve as the central resource for administrative coordination, employee experience, and executive support - ensuring employees, visitors, and partners receive a seamless, positive experience. Office & Workplace Operations<ul><li>Oversee the daily flow of the office and maintain a welcoming, well‑organized environment.</li><li>Serve as the primary point of contact for employees and visitors, responding to needs promptly and professionally.</li><li>Manage reception duties, facilities coordination, office supplies, equipment, and vendor relationships.</li><li>Handle daily opening and closing routines to ensure all front‑of‑house spaces remain polished throughout the day.</li><li>Organize internal culture initiatives, team activities, and in‑office events.</li><li>Coordinate meeting logistics, including room scheduling, catering, materials, setup, and breakdown.</li><li>Support onboarding by helping new team members acclimate to the office and its processes.</li></ul> Executive & Administrative Support<ul><li>Manage calendars for executives and conference rooms, ensuring accurate scheduling and proactive conflict resolution.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare, track, and submit expenses and timesheets accurately and in a timely manner.</li><li>Share weekly internal communications outlining upcoming meetings, visitors, and office events.</li></ul> Team, People & Functional Support<ul><li>Partner with the People Team to coordinate interview schedules and candidate logistics.</li><li>Support department leaders in planning trainings, recruiting events, company activities, and culture‑building initiatives.</li><li>Assist with internal meetings, office‑wide events, and cross‑team projects.</li><li>Collaborate with various departments on special projects as needed.</li></ul>
2026-03-20T07:09:11Z

Sr. Customer Service Representative

Columbus, OH
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for an experienced Senior Customer Service Representative to join our team in Columbus, Ohio. In this long-term contract role, you will play a vital part in ensuring exceptional customer support and maintaining smooth administrative operations. This position is ideal for someone who excels in communication, organization, and problem-solving in a fast-paced environment. Responsibilities:• Enter and update data accurately to ensure records are current and reliable.• Coordinate schedules and appointments to optimize daily workflows.• Generate and distribute reports to senior leadership, providing insights and updates.• Assist customers and clients with inquiries, quote information, and delivering outstanding service while resolving issues.• Prepare and manage administrative tasks to support daily operations.• Maintain consistent communication with internal teams and external clients.• Monitor and address customer service metrics to improve satisfaction levels.• Utilize Windows PC systems efficiently to complete tasks and manage information.• Collaborate with colleagues to streamline processes and enhance service delivery.• Demonstrate attention to detail while addressing customer needs and concerns.
2026-03-24T14:18:44Z

Human Resources (HR) Assistant

Los Alamitos, CA
onsite
Temporary
18.21 - 21.09 USD / Hourly
We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team in Los Alamitos, California. This long-term contract position offers the opportunity to contribute to a growing HR department, providing essential administrative and compliance support. If you thrive in a collaborative environment and enjoy working with HR systems and processes, this role is ideal for you. Responsibilities: • Conduct thorough audits of employee records, including I-9 forms, to ensure compliance with regulations and organizational standards. • Support the implementation of new HR software and manage accompanying documentation. • Assist with administrative tasks such as organizing employee files, addressing backlogs, and identifying opportunities for process improvements. • Generate reports and perform basic HR data analysis using Microsoft Excel, applying formulas and simple analytics. • Help the team adapt to a dynamic work environment by quickly learning new processes and tools. • Maintain and update HR records, ensuring all documentation is accurate and well-organized. • Input and validate data in Paylocity, ensuring system accuracy and reliability. • Collaborate with the HR team to meet deadlines and enhance department efficiency.
2026-03-20T22:23:40Z

Executive Assistant

Dayton, OH
remote
Temporary
- USD / Hourly
Dayton area company is seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership team on a 6-month contract. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments for executives.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Draft and edit correspondence, presentations, and reports.</li><li>Act as a liaison between executives, internal teams, and external stakeholders, ensuring prompt and professional communication.</li><li>Prioritize and respond to emails and calls on behalf of the executive team.</li><li>Handle confidential information with discretion and professionalism.</li><li>Support the planning and coordination of special projects and events as assigned.</li><li>Maintain and organize electronic and paper filing systems.</li><li>Assist with other administrative duties as needed to ensure efficient office operations.</li></ul>
2026-03-20T15:33:45Z

Accounting Clerk

Corvallis, OR
onsite
Temporary
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented Accounting Clerk in Corvallis, Oregon. This is a long-term contract position, offering an excellent opportunity to contribute to administrative accounting functions and reconciliation processes. The ideal candidate will have strong organizational skills and the ability to perform accurate data entry while maintaining high standards of professionalism. Responsibilities:• Process debit and credit card reconciliations with precision and efficiency.• Manage and reconcile cash deposits, ensuring accuracy in financial records.• Perform administrative accounting tasks to support the team’s daily operations.• Collaborate with the assistant director of card services to meet team objectives.• Utilize Microsoft Excel for data organization, reporting, and reconciliation.• Assist with accounts payable and accounts receivable processes as needed.• Ensure compliance with company policies and procedures during all financial activities.• Identify discrepancies in financial records and take corrective actions promptly.• Maintain accurate and organized documentation for all reconciliations and transactions.
2026-03-18T23:18:45Z

18 20