1550 results for Admin jobs

Executive Assistant

Austin, TX
onsite
Temporary
25.00 - 36.00 USD / Hourly
Our client is seeking a polished, proactive professional to take ownership of both executive support and overall office operations. This is an excellent opportunity for someone who thrives in a fast‑moving environment, enjoys variety in their day, and can keep an office running smoothly while partnering closely with leadership and staff.The person in this role will serve as the central resource for administrative coordination, employee experience, and executive support - ensuring employees, visitors, and partners receive a seamless, positive experience. Office & Workplace Operations<ul><li>Oversee the daily flow of the office and maintain a welcoming, well‑organized environment.</li><li>Serve as the primary point of contact for employees and visitors, responding to needs promptly and professionally.</li><li>Manage reception duties, facilities coordination, office supplies, equipment, and vendor relationships.</li><li>Handle daily opening and closing routines to ensure all front‑of‑house spaces remain polished throughout the day.</li><li>Organize internal culture initiatives, team activities, and in‑office events.</li><li>Coordinate meeting logistics, including room scheduling, catering, materials, setup, and breakdown.</li><li>Support onboarding by helping new team members acclimate to the office and its processes.</li></ul> Executive & Administrative Support<ul><li>Manage calendars for executives and conference rooms, ensuring accurate scheduling and proactive conflict resolution.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare, track, and submit expenses and timesheets accurately and in a timely manner.</li><li>Share weekly internal communications outlining upcoming meetings, visitors, and office events.</li></ul> Team, People & Functional Support<ul><li>Partner with the People Team to coordinate interview schedules and candidate logistics.</li><li>Support department leaders in planning trainings, recruiting events, company activities, and culture‑building initiatives.</li><li>Assist with internal meetings, office‑wide events, and cross‑team projects.</li><li>Collaborate with various departments on special projects as needed.</li></ul>
2026-03-20T07:09:11Z

Executive Assistant

Duluth, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:08:42Z

Executive Assistant

Duluth, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:18:46Z

Human Resources (HR) Assistant

Los Alamitos, CA
onsite
Temporary
18.21 - 21.09 USD / Hourly
We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team in Los Alamitos, California. This long-term contract position offers the opportunity to contribute to a growing HR department, providing essential administrative and compliance support. If you thrive in a collaborative environment and enjoy working with HR systems and processes, this role is ideal for you. Responsibilities: • Conduct thorough audits of employee records, including I-9 forms, to ensure compliance with regulations and organizational standards. • Support the implementation of new HR software and manage accompanying documentation. • Assist with administrative tasks such as organizing employee files, addressing backlogs, and identifying opportunities for process improvements. • Generate reports and perform basic HR data analysis using Microsoft Excel, applying formulas and simple analytics. • Help the team adapt to a dynamic work environment by quickly learning new processes and tools. • Maintain and update HR records, ensuring all documentation is accurate and well-organized. • Input and validate data in Paylocity, ensuring system accuracy and reliability. • Collaborate with the HR team to meet deadlines and enhance department efficiency.
2026-03-20T22:23:40Z

Receptionist

New York, NY
onsite
Temporary
18.05 - 19.00 USD / Hourly
We are looking for a skilled Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations. This is a contract position designed to provide vacation coverage, offering an excellent opportunity to showcase your administrative and organizational skills. Responsibilities: • Welcome visitors warmly and assist with their inquiries or requests. • Answer incoming calls professionally and direct them to the appropriate departments. • Manage and coordinate meeting room reservations to ensure efficient use of space. • Prepare the office daily by stocking the pantry, coffee bar, and setting up the coffee machine. • Handle inbound and outbound mail, ensuring timely pickups and deliveries. • Submit service tickets and maintain the maintenance log to address office needs promptly. • Restock office supplies regularly to ensure all necessities are available. • Utilize G-Suite tools to manage administrative tasks effectively. • Support guests and employees with various needs during office hours.
2026-03-27T22:33:45Z

Executive Assistant

Dayton, OH
remote
Temporary
- USD / Hourly
Dayton area company is seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership team on a 6-month contract. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments for executives.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Draft and edit correspondence, presentations, and reports.</li><li>Act as a liaison between executives, internal teams, and external stakeholders, ensuring prompt and professional communication.</li><li>Prioritize and respond to emails and calls on behalf of the executive team.</li><li>Handle confidential information with discretion and professionalism.</li><li>Support the planning and coordination of special projects and events as assigned.</li><li>Maintain and organize electronic and paper filing systems.</li><li>Assist with other administrative duties as needed to ensure efficient office operations.</li></ul>
2026-03-20T15:33:45Z

Sr. Customer Service Representative

Columbus, OH
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for an experienced Senior Customer Service Representative to join our team in Columbus, Ohio. In this long-term contract role, you will play a vital part in ensuring exceptional customer support and maintaining smooth administrative operations. This position is ideal for someone who excels in communication, organization, and problem-solving in a fast-paced environment. Responsibilities:• Enter and update data accurately to ensure records are current and reliable.• Coordinate schedules and appointments to optimize daily workflows.• Generate and distribute reports to senior leadership, providing insights and updates.• Assist customers and clients with inquiries, quote information, and delivering outstanding service while resolving issues.• Prepare and manage administrative tasks to support daily operations.• Maintain consistent communication with internal teams and external clients.• Monitor and address customer service metrics to improve satisfaction levels.• Utilize Windows PC systems efficiently to complete tasks and manage information.• Collaborate with colleagues to streamline processes and enhance service delivery.• Demonstrate attention to detail while addressing customer needs and concerns.
2026-03-24T14:18:44Z

Accounting Clerk

Corvallis, OR
onsite
Temporary
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented Accounting Clerk in Corvallis, Oregon. This is a long-term contract position, offering an excellent opportunity to contribute to administrative accounting functions and reconciliation processes. The ideal candidate will have strong organizational skills and the ability to perform accurate data entry while maintaining high standards of professionalism. Responsibilities:• Process debit and credit card reconciliations with precision and efficiency.• Manage and reconcile cash deposits, ensuring accuracy in financial records.• Perform administrative accounting tasks to support the team’s daily operations.• Collaborate with the assistant director of card services to meet team objectives.• Utilize Microsoft Excel for data organization, reporting, and reconciliation.• Assist with accounts payable and accounts receivable processes as needed.• Ensure compliance with company policies and procedures during all financial activities.• Identify discrepancies in financial records and take corrective actions promptly.• Maintain accurate and organized documentation for all reconciliations and transactions.
2026-03-18T23:18:45Z

Sales Assistant

Honolulu, HI
onsite
Permanent
50000.00 - 62000.00 USD / Yearly
We are looking for a dedicated Sales Assistant to join a team in Honolulu, Hawaii. In this role, you will provide vital administrative and technical support to ensure smooth field operations and effective documentation management. The ideal candidate will thrive in a dynamic environment, excel in organizational tasks, and demonstrate strong attention to detail. If you are interested in this role, please contact Melissa at 808.452.0254 Job Duties:<ul><li>Create and share documentation, including manifests and profiles</li><li>Regularly maintain and update databases</li><li>Gather and organize operational reports, statistics, and visual data to support business activities.</li><li>Accurately file and manage documents within employee and client records.</li><li>Support recruitment efforts by scheduling interviews and handling related administrative tasks.</li><li>Address customer and employee inquiries, ensuring prompt and courteous resolution.</li><li>Provide coverage for select field positions when needed and appropriately trained.</li><li>Track inventory supplies and coordinate orders with management approval.</li><li>Perform additional tasks as assigned to help achieve organizational objectives.</li></ul>
2026-03-02T22:28:41Z

Executive Assistant

Mount Pocono, PA
onsite
Contract / Temporary to Hire
31.00 - 38.00 USD / Hourly
Robert Half is partnering with a local organization in the Mount Pocono area to hire a detail‑oriented Executive Assistant to support their leadership team. This is an excellent opportunity for a highly organized, proactive professional who thrives in a fast‑paced environment and enjoys being the right hand to senior executives. Key Responsibilities:<ul><li>Manage complex calendars, coordinate meetings, and arrange travel for executive leadership.</li><li>Serve as the primary point of contact between executives, internal teams, and external partners.</li><li>Prepare, edit, and maintain executive-level correspondence, reports, and presentations.</li><li>Handle confidential information with discretion and professionalism.</li><li>Support day‑to‑day operations by prioritizing tasks, tracking deadlines, and ensuring workflow efficiency.</li><li>Assist with project coordination, meeting preparation, and follow-up action items.</li><li>Maintain organized filing systems—both electronic and physical.</li><li>Provide general administrative support as needed to ensure seamless executive operations.</li></ul>
2026-03-18T20:28:44Z

Program Assistant

Baltimore, MD
onsite
Temporary
22.00 - 27.00 USD / Hourly
We are looking for an experienced Housing Choice Voucher Program Assistant to join a dynamic nonprofit organization in Baltimore, Maryland. In this contract role, you will oversee compliance and administrative functions within the Housing Choice Voucher program, while providing leadership and guidance to a team of staff members. This opportunity is ideal for someone with a strong background in property management, administrative processes, and federal housing regulations. Responsibilities:• Manage program compliance to ensure adherence to housing regulations and organizational policies.• Oversee eligibility determinations, leasing processes, recertifications, inspections, and terminations within the Housing Choice Voucher program.• Supervise and motivate a team of up to seven direct reports, fostering a productive and collaborative work environment.• Conduct weekly team meetings to review progress, address challenges, and identify opportunities for skill development.• Approve staff timesheets and document actions taken to address performance deficiencies.• Coordinate and manage staff assignments to ensure efficient workflow and timely completion of tasks.• Review and approve reasonable accommodation requests in line with federal housing regulations.• Develop and maintain departmental policies and procedures to ensure consistent implementation.• Safeguard sensitive applicant and participant information by maintaining accurate electronic files and secure physical records.• Resolve concerns and provide exceptional customer service to program participants, property partners, vendors, and other stakeholdersPro
2026-03-27T17:33:56Z

Office Manager

Rockville, MD
onsite
Temporary
28.00 - 37.00 USD / Hourly
We are seeking a Office Manager for our client based in Rockville, Maryland. The Office Manager oversees day-to-day office operations to ensure an efficient and professional workplace environment. Key Responsibilities: <ul><li>Manage office supplies, vendor relationships, and facility coordination. </li><li>Support scheduling, meetings, and administrative workflows. </li><li>Assist with document management and general office administration. </li><li>Coordinate internal events and office communications. </li></ul>
2026-03-12T13:38:42Z

Legal Assistant

Weymouth, MA
onsite
Permanent
50000.00 - 80000.00 USD / Yearly
We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment. Responsibilities:• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.• Prepare and organize documentation related to trusts and estates cases.• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.• Support day-to-day administrative tasks to optimize office efficiency.• Assist in filing and organizing legal documents to ensure proper record-keeping.• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.• Monitor and maintain office supplies and equipment as needed.• Uphold confidentiality and professionalism in all interactions.
2026-03-25T12:58:43Z

Customer Service Representative

Washington, DC
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in Washington, District of Columbia. In this role, you will assist individuals on the housing waitlist and those applying for it by providing exceptional service and administrative support. This is a long-term contract position offering stability and an opportunity to make a meaningful impact. Responsibilities: • Provide assistance to customers on the housing waitlist or those seeking to apply, ensuring all inquiries are handled promptly and professionally. • Collect, manage, and organize physical documents from customers while maintaining accurate records. • Update and maintain the company database with customer information and application details. • Scan and file documents efficiently to ensure easy access and secure storage. • Perform various clerical and administrative tasks to support the team’s operations. • Answer inbound calls from customers and respond to inquiries with clarity and professionalism. • Make outbound calls when necessary to follow up on customer requests or document submissions. • Ensure high levels of customer satisfaction by addressing concerns and resolving issues effectively. • Collaborate with other team members to improve processes and enhance service quality. • Uphold confidentiality and accuracy in all customer interactions and data handling.
2026-03-17T11:58:42Z

Front Desk Coordinator

Cameron Park, CA
remote
Temporary
20.00 - 25.00 USD / Hourly
We are seeking a detail-oriented and personable Front Desk Coordinator to join our team on a contract basis in Cameron Park, California. This role serves as the first point of contact for visitors and clients and is critical to creating a welcoming, organized, and professional front desk experience. The ideal candidate thrives in a fast-paced environment and is passionate about delivering exceptional customer service.Key Responsibilities<ul><li>Serve as the initial point of contact for visitors and clients, providing a warm, professional, and attentive welcome.</li><li>Manage incoming calls on a multi-line phone system, accurately answering inquiries and directing calls as needed.</li><li>Provide concierge-level service by assisting clients and guests with questions, requests, and general support.</li><li>Maintain an organized and efficient front desk area, including scheduling appointments and managing correspondence.</li><li>Operate switchboard systems with 1–10 phone lines to ensure smooth communication flow.</li><li>Coordinate with internal team members to support seamless daily operations and client satisfaction.</li><li>Respond promptly and professionally to inbound calls, providing accurate information and solutions.</li><li>Support administrative tasks such as filing, data entry, scheduling, and office supply management.</li><li>Represent the company with a professional demeanor and polished appearance at all times.</li><li>Address client and visitor inquiries with a proactive, solution-oriented approach.</li></ul>
2026-03-23T20:43:41Z

Talent Operations Manager

Boston, MA
onsite
Temporary
25.00 - 30.00 USD / Hourly
We are looking for a dedicated Talent Operations Manager to join our team on a long-term contract basis in Boston, Massachusetts. In this role, you will play a crucial part in supporting the human resources team by managing administrative tasks and operational processes. This position offers an excellent opportunity to contribute to the healthcare industry while developing your expertise in HR practices. Responsibilities: • Organize and maintain accurate filing systems to ensure easy access to personnel and HR-related documents. • Respond promptly to inbound calls, addressing inquiries and directing them to the appropriate team members. • Perform data entry tasks with precision to maintain up-to-date employee records and HR databases. • Support the onboarding process by preparing necessary documentation and coordinating with new hires. • Assist in scheduling interviews and meetings, ensuring smooth coordination between candidates and hiring managers. • Collaborate with the HR team to streamline operational workflows and improve efficiency. • Generate reports and summaries based on HR metrics and data analysis. • Handle confidential information with discretion and adhere to organizational policies. • Provide administrative support for HR-related projects and initiatives. • Act as a liaison between departments to facilitate communication and resolve operational challenges.
2026-03-24T16:14:03Z

Customer Service Specialist

Newtown Square, PA
onsite
Contract / Temporary to Hire
19.00 - 19.00 USD / Hourly
We are looking for a detail-oriented Customer Service Specialist to join a team in Newtown Square, Pennsylvania. This Contract to permanent position is ideal for someone with strong organizational skills and a passion for supporting administrative tasks in a dynamic environment. The role focuses on data management, customer service, and assisting in daily operations to ensure the smooth running of processes. Responsibilities:• Provide administrative support to sales producers, ensuring they have the tools and information needed to drive new sales.• Manage and update client databases and customer relationship management systems accurately.• Perform data entry tasks, including reformatting spreadsheets and correcting errors within the system.• Collaborate with data analysts to input and organize information efficiently in the CRM system.• Utilize Microsoft Excel for sorting, formatting, and organizing data.• Respond to inbound and outbound calls, delivering excellent customer service.• Handle E-Mail correspondence professionally and promptly.• Schedule appointments and maintain organized calendars.• Assist in resolving system issues by identifying and correcting inaccuracies.• Prepare and edit documents using Microsoft Word, PowerPoint, and Outlook.
2026-03-06T14:58:40Z

Executive Assistant

West Valley City, UT
onsite
Permanent
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to senior leadership. In this role, you will handle a variety of administrative and bookkeeping tasks, ensuring smooth operations and effective communication across teams. This position requires a proactive individual with excellent problem-solving skills and the ability to manage sensitive information with discretion. Responsibilities: • Manage executive schedules, including organizing meetings, coordinating appointments, and ensuring calendars are up-to-date. • Arrange detailed travel plans, including booking accommodations, creating itineraries, and preparing expense reports. • Prepare precise and well-crafted correspondence, presentations, and reports tailored to business needs. • Act as a point of contact between executives, internal teams, and external partners, fostering effective communication. • Handle sensitive and confidential information with a high degree of integrity and attention to detail. • Perform bookkeeping tasks such as accounts payable, accounts receivable, and bank reconciliations using QuickBooks. • Support the preparation of financial records and assist with maintaining accurate documentation. • Collaborate on special projects and provide additional administrative support as required. • Utilize Microsoft Office Suite tools, including Excel, to create and manage documents efficiently. • Ensure all tasks are completed promptly while maintaining a high standard of accuracy.
2026-03-17T17:28:46Z

Receptionist

Dayton, OH
remote
Temporary
15.00 - 16.00 USD / Hourly
Dayton company is looking for a temporary Receptionist who will be the primary point of contact for visitors and callers, supporting daily office operations for a 2-month period. This role ensures efficient front desk functions, delivers excellent customer service, and assists with administrative tasks as needed. Key Responsibilities:<ul><li>Greet and direct all visitors and incoming calls professionally.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain front desk area and provide general administrative support (e.g., filing, data entry, scheduling).</li><li>Assist with calendar management and meeting coordination.</li><li>Support internal teams by responding to inquiries and relaying accurate information.</li><li>Maintain confidentiality and follow company protocols.</li></ul>
2026-03-20T15:04:33Z

Operations Specialist

Vienna, VA
onsite
Contract / Temporary to Hire
16.63 - 19.25 USD / Hourly
We are looking for a detail-oriented Operations Specialist to join our team in Vienna, Virginia. This Contract to permanent position requires a motivated individual with strong organizational skills and a knack for multitasking in a fast-paced environment. The ideal candidate will have a solid background in administrative operations and a proactive approach to problem-solving. Responsibilities: • Coordinate and manage operational workflows to ensure smooth execution of daily tasks. • Oversee the lifecycle of orders, from initial quotes to shipment and invoicing. • Prioritize tasks and allocate workloads to meet deadlines effectively. • Document and refine business processes to improve efficiency. • Track projects and tasks to ensure progress aligns with organizational goals. • Provide comprehensive support for office operations, including administrative tasks. • Monitor and reconcile inventory records to maintain accuracy. • Verify shipments and validate packing slips for quality control. • Stage orders and prepare for fulfillment while ensuring timely delivery. • Manage shipping logistics, including tracking and coordinating deliveries.
2026-03-18T23:18:45Z

Trade/Sales Assistant

Palm Beach Gardens, FL
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Trade/Sales Assistant to join our team in Palm Beach Gardens, Florida. This Contract to permanent position is ideal for individuals who excel in administrative tasks and have a keen interest in learning about the financial services industry. In this role, you will support critical processes, ensuring data accuracy and smooth operations. Responsibilities: • Perform accurate data entry and management within Microsoft Excel to support daily tasks and project requirements. • Monitor financial transactions to ensure funds are allocated correctly and promptly. • Generate and review daily and weekly reports to verify accuracy and compliance. • Provide administrative assistance to support the team’s operational needs. • Answer inbound calls and address inquiries professionally and efficiently. • Assist in processing account transactions and monitoring cash activities. • Contribute to buying processes and other trade-related activities. • Utilize CRM tools effectively to manage client information and interactions. • Collaborate with team members to meet project deadlines and goals.
2026-03-24T12:54:01Z

Litigation Legal Assistant

Yardley, PA
onsite
Temporary
27.71 - 32.09 USD / Hourly
We are looking for a meticulous and organized Litigation Legal Assistant to join our team in Yardley. This is a long-term contract position ideal for someone with a strong background in civil litigation and legal administrative support. The role demands exceptional attention to detail and the ability to manage multiple priorities effectively. Responsibilities:• Prepare and process e-filings and court filings with accuracy and timeliness.• Maintain and manage calendars to ensure deadlines and appointments are properly scheduled.• Draft legal documents, correspondence, and reports based on dictation and transcription.• Provide administrative support for workers' compensation cases and other legal matters.• Organize and maintain legal files, ensuring all documentation is accessible and up-to-date.• Communicate effectively with attorneys, clients, and court personnel as needed.• Assist in managing case workflows and tracking progress to meet critical timelines.• Conduct basic research and gather information to support legal proceedings.• Handle incoming and outgoing correspondence related to litigation matters.
2026-03-27T18:43:45Z

Office Manager

La Jolla, CA
onsite
Temporary
30.00 - 32.00 USD / Hourly
Our client is seeking a highly organized and proactive Office Manager to oversee the daily operations of their administrative office. This critical role ensures a productive, efficient, and positive work environment for all team members. Key Responsibilities:<ul><li>Manage and coordinate office operations, including supplies, facilities, and administrative support.</li><li>Act as the main point of contact for internal and external communications.</li><li>Support scheduling, meetings, travel arrangements, and expense reporting.</li><li>Maintain office records, policies, and confidential documents.</li><li>Liaise with vendors, building management, and service providers.</li><li>Oversee onboarding for new employees and support HR-related tasks.</li><li>Foster a collaborative and welcoming office culture.</li></ul>
2026-03-13T20:28:42Z

Project Assistant

St Paul, MN
remote
Temporary
21.00 - 26.00 USD / Hourly
We are seeking a detail-oriented and organized contract Project Assistant to join our team. This role will support various project management functions and play a critical part in ensuring projects are completed on time, within scope, and budget. The ideal candidate is proactive, adaptable, and has strong administrative and communication skills. Key Responsibilities<ul><li>Assist the Project Manager and/or team leads in planning, tracking, and overseeing project timelines and milestones.</li><li>Coordinate schedules, meetings, and communications among stakeholders.</li><li>Prepare project documentation, including reports, presentations, and status updates.</li><li>Track budget expenses, manage invoices, and ensure project expenses stay within approved limits.</li><li>Maintain accurate and organized project records and files, both digital and physical.</li><li>Support risk assessments and issue tracking, escalating concerns to the Project Manager as necessary.</li><li>Work collaboratively with internal teams and external vendors to ensure smooth execution of project deliverables.</li><li>Provide general administrative support, such as managing correspondence and handling project-related inquiries.</li></ul>
2026-03-16T17:18:43Z

Financial and Advisor Specialist

New Gloucester, ME
onsite
Temporary
20.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Financial and Advisor Specialist to join our team in New Gloucester, Maine. This is a long-term contract position where you will play a key role in guiding students through their academic journey and financial aid processes. The ideal candidate will have a passion for customer service and advising, along with the ability to work collaboratively in an office setting. Responsibilities: • Assist students with course scheduling and provide insights into academic programs and career pathways. • Respond to inquiries about financial aid options and processes to ensure students have a clear understanding. • Offer personalized advising to support students in achieving their educational goals. • Maintain accurate records of account setups and incoming payments to ensure smooth administrative operations. • Handle phone communication with professionalism, addressing student concerns and providing prompt resolutions. • Collaborate with team members to enhance the advising experience and improve operational efficiency. • Monitor and oversee administrative tasks related to student financial aid processes. • Deliver exceptional customer service to students and their families to create a positive advising experience. • Support the team in executing day-to-day office tasks and ensuring compliance with institutional policies.
2026-03-12T17:33:41Z

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