1505 results for Admin jobs

Office Manager

Pittsburgh, PA
onsite
Permanent
70000.00 - 80000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Office Manager to oversee daily office operations and ensure smooth administrative functions. Based in Pittsburgh, Pennsylvania, this role involves managing billing processes, vendor coordination, and maintaining compliance with company procedures. The ideal candidate will contribute to a meticulous and efficient office environment while supporting financial operations and customer relations. Responsibilities: • Manage and enforce office policies while ensuring compliance with company procedures. • Coordinate with vendors, order office supplies, and arrange services to maintain operational efficiency. • Provide administrative support to management and collaborate with cross-functional teams. • Process credit and debit memos for pricing adjustments, returns, and billing corrections. • Handle accounts payable and receivable tasks, including data entry, coding, and reconciliation. • Assist in month-end processes by organizing receipts, statements, and other necessary documentation. • Collaborate with the accounting team to ensure accurate financial records are maintained. • Prepare, generate, and distribute customer invoices with precision and timeliness. • Verify billing details for accuracy, correct pricing, and ensure all necessary documentation is attached. • Address customer inquiries regarding invoices, account status, and payment-related questions.
2026-03-25T14:44:05Z

Executive Assistant

Akron, OH
onsite
Permanent
50000.00 - 65000.00 USD / Yearly
Position OverviewOur client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul>Travel & Event Coordination<ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul>Community & Marketing Support<ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul>Qualifications<ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested!
2026-03-24T18:34:23Z

Part - Time Office Assistant

Miami Beach Fl, FL
onsite
Temporary
18.00 - 18.00 USD / Hourly
We are looking for a detail-oriented and reliable Office Assistant to join our team in Miami Beach, FL. This is a contract position ideal for someone who is highly organized, enjoys hands-on administrative work, and takes pride in keeping things accurate and in order. This role is for weekends only, and parking is not provided. Responsibilities:<ul><li>Organize, sort, and file receipts and supporting documentation</li><li>Maintain accurate and up-to-date filing systems (both physical and digital)</li><li>Assist with data entry and ensure information is recorded correctly</li><li>Review documents for accuracy and completeness</li><li>Support basic administrative tasks such as scanning, copying, and organizing paperwork</li><li>Help maintain a clean and organized workspace</li><li>Assist with tracking and categorizing expenses as needed</li><li>Provide general clerical support to the team</li></ul>
2026-03-25T13:58:44Z

Legal Assistant

Upland, CA
onsite
Temporary
24.00 - 26.50 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in Upland, California. This role involves supporting essential legal processes, including estate planning, document preparation, and administrative tasks, all while ensuring the highest standards. The ideal candidate will thrive in a fast-paced legal environment and excel in providing outstanding client service. Responsibilities: • Draft and prepare estate planning documents such as living trusts and deeds. • Process incoming mail and payments while ensuring accurate recordkeeping. • Welcome clients, escort them to meetings, and contribute to a positive office atmosphere. • Organize and manage scheduling, appointments, and confidential records. • Perform scanning and document management tasks to maintain efficient office workflows. • Provide general administrative support, including receptionist duties. • Collaborate with staff to ensure seamless operations and attentive client interactions. • Uphold confidentiality and high standards in all communications and activities.
2026-03-20T18:58:45Z

Front Desk Coordinator

Atlanta, GA
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a dedicated Front Desk Coordinator to join our team in Atlanta, Georgia, on a contract basis. This role is ideal for someone who enjoys creating a welcoming environment while managing administrative tasks with precision. You will be the first point of contact for employees, guests, and vendors, ensuring an attentive and organized reception area. Responsibilities: • Serve as the primary contact for greeting employees, guests, and vendors, ensuring a warm and attentive experience. • Manage incoming calls using a multi-line phone system, directing them efficiently to the appropriate parties. • Oversee daily office operations to maintain a productive and organized workspace. • Coordinate and support company events and employee activities, including setup and cleanup. • Ensure meeting rooms and common areas are clean, presentable, and well-stocked. • Assist the Office Manager with administrative tasks and routine office procedures. • Facilitate workstation setup and onboarding for new employees to ensure a smooth transition. • Organize and maintain files, ensuring accessibility and accuracy of records. • Provide concierge-style services to enhance the overall employee and guest experience.
2026-03-18T19:54:03Z

General Office Clerk

Long Beach, NY
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented General Office Clerk to join our team in Long Beach, New York. This long-term contract position offers flexible working hours and the opportunity to contribute to a variety of administrative tasks. The ideal candidate will have a strong attention to detail, basic Excel skills, and a willingness to adapt to new processes. Responsibilities: • Perform accurate data entry and maintain organized records. • Scan and digitize documents for efficient storage and retrieval. • Provide back-office support, ensuring smooth daily operations. • Organize files and maintain a systematic filing system. • Assist in developing and improving office processes for greater efficiency. • Utilize basic Excel functions to create simple formulas and manage spreadsheets. • Multi-task effectively to handle various administrative duties. • Collaborate with team members to identify areas for process improvement. • Adapt to new technologies and workflows as needed. • Ensure all tasks are completed with a high level of accuracy and attention to detail.
2026-03-19T15:18:44Z

Legal Assistant

Honolulu, HI
onsite
Temporary
25.00 - 29.00 USD / Hourly
Our team is seeking a dedicated and detail-oriented Legal Assistant to support a busy real estate law practice in Honolulu. As a central part of our legal services team, you will provide a high level of administrative and client support, ensuring efficient office operations and excellent client experiences. Preference will be given to Hawaii residents due to the nature of the work and onsite requirements. Applicants should be able to reliably commute or reside within the Honolulu region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Key Responsibilities:<ul><li>Answer and manage multi-line phone systems, taking detailed messages and directing calls professionally and efficiently.</li><li>Deliver exceptional customer service to clients, vendors, and visitors both in person and over the phone.</li><li>Prepare, proofread, and format legal documents, correspondence, and reports.</li><li>Organize and maintain confidential client files, records, and case documentation.</li><li>Schedule meetings, maintain calendars, and coordinate appointments for attorneys.</li><li>Assist with document filing, court submissions, and other office administrative tasks as assigned.</li></ul>
2026-03-19T23:13:43Z

Paralegal

Boston, MA
onsite
Permanent
110000.00 - 135000.00 USD / Yearly
Our client, a successful full-service law firm, is seeking a Trusts & Estates Paralegal to join their team in Boston, Massachusetts. In this role, you will collaborate with attorneys to ensure the efficient administration of estate and probate matters. The position requires expertise in managing probate cases and a strong ability to handle complex legal documentation and processes. Location: Boston, MASchedule: Hybrid (4 days in, 1 day remote)Salary: $110,000 - $135,000 (DOE) Responsibilities:<ul><li>Draft and file probate petitions and related court pleadings</li><li>Prepare notices, inventories, accountings, and other required probate filings</li><li>E-file and manage documents in Probate Court</li><li>Monitor court deadlines and ensure compliance with statutory requirements</li><li>Assist estate administrators and executors with all phases of estate administration</li><li>Coordinate the collection and valuation of estate assets</li><li>Prepare and organize financial documentation, including income and estate-related documents</li><li>Assist with preparation of estate accountings and settlement documentation</li><li>Coordinate distribution of estate assets to beneficiaries</li><li>Communicate with clients, beneficiaries, financial institutions, and court personnel</li><li>Maintain detailed case management records and organize electronic and physical files</li><li>Support attorneys with research related to probate procedures and requirements</li></ul>
2026-03-04T20:43:42Z

Office Manager

Louisville, KY
onsite
Contract / Temporary to Hire
25.00 - 27.00 USD / Hourly
We are looking for an experienced Office Manager to join our team in Louisville, Kentucky. In this Contract to permanent position, you will play a key role in overseeing daily office operations, ensuring the smooth functioning of administrative tasks, and supporting various departments. This is an excellent opportunity for a detail-oriented individual with expertise in office management and accounting functions. Responsibilities: • Manage day-to-day administrative tasks, ensuring the office operates efficiently. • Oversee the procurement and maintenance of office supplies to meet organizational needs. • Handle accounts payable and accounts receivable functions, ensuring timely and accurate processing. • Perform receptionist duties, including greeting visitors and managing incoming calls. • Process invoices and maintain accurate financial records using QuickBooks. • Support human resources activities, such as onboarding and employee records management. • Coordinate with vendors and service providers to ensure seamless operations. • Maintain organized filing systems for both physical and digital records. • Assist with budget tracking and expense reporting as needed. • Collaborate with team members to improve office workflows and procedures.
2026-03-05T16:53:44Z

Receptionist

Southfield, MI
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Southfield, Michigan. This role is central to creating a welcoming environment for visitors while handling a range of administrative tasks. The ideal candidate will thrive in a fast-paced office setting and excel at multitasking and communication. Responsibilities: • Greet and assist visitors, ensuring a warm and attentive reception experience. • Manage incoming calls through a multi-line phone system, directing inquiries appropriately. • Maintain a clean and organized reception area to uphold office standards. • Schedule and coordinate appointments, meetings, and calendars for staff as needed. • Handle incoming and outgoing correspondence, including sorting mail and distributing packages. • Collaborate with security personnel to monitor visitor access and enforce security protocols. • Provide general administrative support such as data entry and document organization. • Assist with various office tasks to ensure efficient daily operations. • Respond promptly to inquiries, resolving minor issues and escalating when necessary.
2026-03-12T13:58:41Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000.00 - 100000.00 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T21:24:03Z

Data Entry Clerk

San Jose, CA
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently. Responsibilities: • Accurately input and maintain data records in databases and systems. • Perform numerical and alphanumeric data entry tasks with speed and precision. • Organize and manage data to ensure accessibility and reliability. • Generate reports and summaries based on data inputs and operational needs. • Provide administrative support to streamline operations and processes. • Collaborate with team members to ensure data integrity and consistency. • Monitor and verify information to minimize errors and discrepancies. • Handle sensitive data with confidentiality and professionalism. • Assist in maintaining documentation and tracking updates effectively.
2026-03-20T17:43:44Z

Legal Secretary

Oklahoma City, OK
onsite
Contract / Temporary to Hire
22.80 - 28.00 USD / Hourly
Job Title: Legal SecretaryLocation: Northwest Oklahoma City, OKPay: $24–$28/hour (DOE)Schedule: Monday–Friday | 9:00 AM – 5:00 PMPosition Type: Temp-to-HireWork Environment: 100% On-Site Position Overview:A reputable organization in NW Oklahoma City is seeking a detail-oriented Legal Secretary to support legal and administrative operations. This role is ideal for someone with a strong administrative background who thrives in a structured, detail-driven environment and is comfortable handling a high volume of documentation and compliance-related tasks. Key Responsibilities:<ul><li>Assist with drafting, reviewing, and processing contracts, leases, and legal documents</li><li>Manage change requests and maintain accurate tracking systems</li><li>Perform document imaging, filing, and organization</li><li>Prepare and assist with legal filings and memoranda</li><li>Conduct ongoing audits to ensure accuracy and compliance</li><li>Maintain detailed records and documentation logs</li><li>Communicate with vendors and internal teams regarding documentation and updates</li><li>Utilize Excel to track data, generate reports, and support documentation processes</li></ul>
2026-03-25T13:48:40Z

Office Assistant

New York, NY
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for two organized and reliable individuals to assist with administrative tasks during a holiday event in New York, New York. This is a Contract position, ideal for candidates with strong customer service and clerical skills. Your role will contribute to ensuring the event runs smoothly and efficiently. Responsibilities: • Manage the registration table, greeting guests and ensuring a seamless check-in process. • Provide accurate and timely assistance to attendees with inquiries or directions. • Maintain an organized and detail-oriented registration area throughout the event. • Handle basic clerical tasks such as documentation, data entry, and record-keeping. • Communicate effectively with event staff to address any logistical needs. • Ensure compliance with event guidelines and protocols. • Support the team with additional administrative duties as required.
2026-03-25T18:54:07Z

Medical Front Desk Specialist

Chattanooga, TN
onsite
Temporary
19.00 - 22.00 USD / Hourly
Are you a people person with a knack for staying organized in a fast-paced environment? Do you enjoy making a positive impact on people's lives? If so, we want to hear from you! Join our client’s dedicated medical team as a Medical Front Desk Receptionist, where you’ll play an essential role in ensuring the smooth day-to-day operations of a thriving office near downtown Chattanooga, TN. Why Apply?<ul><li>Impactful Role: Be the friendly face that patients see as they walk through the door, helping create a welcoming environment for each appointment.</li><li>Professional Growth Opportunities: This is your chance to sharpen your administrative and interpersonal skills in a growing medical office setting.</li><li>Convenient Location: Work just steps away from the vibrant downtown Chattanooga area.</li></ul>Your Key Responsibilities Will Include:<ul><li>Creating a Positive First Impression: Greet and assist patients with warmth, empathy, and professionalism.</li><li>Managing Appointments: Answer incoming calls, schedule and confirm appointments, and coordinate patient records with the utmost accuracy.</li><li>Providing Support: Act as a liaison by addressing patient inquiries related to office policies and procedures.</li><li>Streamlining Office Operations: Tackle various administrative and organizational tasks to maintain smooth office functionality.</li></ul>What You Bring to the Role:<ul><li>Interpersonal Excellence: A passion for working with people and delivering exceptional customer service.</li><li>Adaptability: Ability to multitask effectively and maintain attention to detail in a fast-paced medical office environment.</li><li>Team Spirit: A collaborative mindset and a commitment to supporting your team members.</li><li>Integrity: Ability to pass a background and drug screening.</li></ul>Preferred Qualifications:<ul><li>Familiarity with medical office operations or prior experience in a similar role is a plus.</li><li>Strong communication and organizational skills.</li><li>Proficiency with electronic medical records (EMR) systems like Cerner or Epic is an advantage</li></ul>
2026-03-26T22:03:44Z

Property Associate (PM)

East Rutherford, NJ
remote
Temporary
25.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Property Associate to join our team in East Rutherford, New Jersey. This is a contract position with the potential to transition into a permanent role. In this role, you will provide essential administrative support to property management operations while ensuring high-quality service to tenants, vendors, and contractors. Free onsite parking is available, and the position involves working closely with property managers in a dynamic environment. Responsibilities: • Offer direct administrative assistance to property managers, ensuring smooth daily operations. • Monitor and manage Certificates of Insurance for tenants and contractors, maintaining compliance. • Organize and maintain property documentation, including leases, legal correspondence, service agreements, and financial reports. • Prepare and manage express mail packages, office supplies, and mailing needs efficiently. • Support budget preparation activities for properties, collaborating with team members. • Process accounts payable by entering invoices, coding them, and securing payment approvals. • Manage accounts receivable tasks, including printing aged delinquency reports and sending tenant notices. • Coordinate tenant move-ins and move-outs, ensuring all necessary documents and authorizations are in place. • Draft tenant memos, correspondence, and update the Tenant Handbook as required. • Deliver exceptional customer service to tenants, clients, contractors, and vendors.
2026-03-24T19:38:42Z

Data Entry Clerk

Palm Beach Gardens, FL
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team in Palm Beach Gardens, Florida. In this contract position with the potential for a long-term role, you will be responsible for ensuring the accurate and timely processing of data, monitoring transactions, and supporting administrative tasks within the department. This role offers an excellent opportunity to contribute to a dynamic workplace while developing your skills in data management and office operations. Responsibilities: • Oversee and monitor outgoing transfers to ensure accuracy and compliance. • Track and review transactions processed by brokers to maintain proper documentation. • Perform essential administrative tasks, including mailing, scanning, and organizing trade documents. • Accurately input numeric and alphanumeric data into company systems. • Maintain organized records and ensure data integrity across all entries. • Assist in preparing reports and summaries based on processed transactions. • Collaborate with team members to ensure smooth workflow and task completion. • Identify and resolve any discrepancies in data or documentation. • Uphold confidentiality and security standards when handling sensitive information. • Provide support for additional departmental needs as required.
2026-03-25T12:58:43Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000.00 - 110000.00 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Location: Delaware — On-site Employment Type: permanent, Exempt (Salary), $70,000 - $110,000/Year Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus. ** This role involves Heavy calendar management** About the Role We are seeking an experienced Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships. Manage the President’s complex calendar and commitments with strategic prioritization. Arrange domestic and international travel logistics and itineraries. Prepare comprehensive briefing materials, meeting agendas, and decision frameworks. Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries. Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions. Maintain a centralized action tracking system and follow up to ensure commitments are completed. Handle sensitive and confidential information with discretion and professionalism. What We’re Looking For 8+ years of experience providing senior executive support. Proven ability to manage complex, ambiguous situations with minimal supervision. Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences. Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability. Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word). Excellent organizational skills and ability to manage competing priorities. Strong interpersonal presence; ability to build credibility and influence across all levels. Preferred Experience supporting a Group President, CEO, or similarly senior leader. Background in financial services or technology organizations. Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce. Why Join Us Be a core partner to senior leadership at a technology-focused organization. High-visibility role with meaningful impact on strategy and execution. Collaborative, fast-paced environment where initiative and ownership are rewarded. Equal Opportunity We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.
2026-03-26T20:28:50Z

Medical Front Desk Coordinator

Seattle, WA
onsite
Temporary
21.50 - 23.90 USD / Hourly
We are looking for a dedicated Medical Front Desk Coordinator to join our team in Seattle, Washington. This is a long-term contract position that involves ensuring a smooth and detail-oriented patient experience while managing administrative tasks in a fast-paced healthcare environment. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service. Responsibilities:• Verify patients' insurance coverage and eligibility while reviewing their benefits.• Accurately collect copays and process payments using established procedures.• Resolve registration discrepancies and address front-end claim edits efficiently.• Oversee patient flow and maintain precise documentation in Epic systems.• Handle referrals and intake for specialty services, including managing virtual referrals from One Medical.• Communicate effectively with both clinical and administrative staff to ensure coordinated patient care.• Provide outstanding customer service to patients while addressing inquiries and concerns.• Ensure the reception area operates smoothly, including managing multi-line phone systems and inbound calls.
2026-03-23T17:33:42Z

Customer Service Representative

Centennial, CO
onsite
Temporary
23.00 - 25.00 USD / Hourly
Customer Service Representative We are looking for a skilled and adaptable Customer Service Representative to join our team on a contract basis in Centennial, Colorado. In this role, you will play a key part in ensuring customer satisfaction, managing billing processes, and supporting administrative tasks. If you have a passion for delivering excellent service and thrive in a dynamic environment, we encourage you to apply. Responsibilities: • Serve as the primary point of contact for customers, handling inquiries, payments, and general service needs. • Process billing activities, including issuing water bills and verifying meter readings for accuracy. • Manage and update spreadsheets and data systems to ensure records are accurate and up-to-date. • Assist in de-escalating customer concerns and resolving issues effectively to maintain satisfaction. • Collaborate with team members to provide support and ensure departmental goals are met. • Learn and adapt to new systems and processes to enhance efficiency and service delivery. • Handle inbound and outbound calls professionally, addressing customer needs promptly. • Perform order entry and data input tasks with high attention to detail. • Provide administrative support, including mailing management and record maintenance.
2026-03-24T21:34:06Z

Executive Assistant

Smyrna, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job DescriptionOverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:04:36Z

Executive Assistant

Alpharetta, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:23:43Z

Executive Assistant

Duluth, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:08:42Z

Executive Assistant

Duluth, GA
remote
Temporary
25.00 - 35.00 USD / Hourly
Executive Assistant (EA) – Job Description OverviewWe are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide dedicated administrative support to senior leadership. This role requires exceptional communication skills, strong scheduling and coordination abilities, and the capacity to manage priorities in a fast‑paced environment. The ideal candidate has recent experience supporting executives and thrives in a role that requires problem‑solving and professional judgment. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, coordinate travel, and maintain executive agendas.</li><li>Act as a primary point of contact between leadership, internal teams, and external partners.</li><li>Prepare meeting materials, draft correspondence, and manage email communications on behalf of leadership.</li><li>Track follow-ups, deadlines, and deliverables to ensure executive priorities stay on schedule.</li><li>Organize and support executive-level meetings, including preparing agendas, taking minutes, and distributing action items.</li><li>Handle confidential information with the highest degree of discretion.</li><li>Assist with project coordination, research, and preparation of presentations or reports (non‑financial).</li><li>Maintain organization of executive documents, digital files, and task lists.</li><li>Anticipate executive needs and proactively remove administrative barriers.</li></ul>
2026-03-25T15:18:46Z

Executive Assistant

Boise, ID
onsite
Permanent
- USD / Yearly
Lana Funkhouser with Robert Half is looking for a highly motivated and detail-oriented Executive Assistant to join our team in Boise, Idaho. This role requires a self-starter with exceptional organizational skills and the ability to perform a variety of administrative tasks with precision. The ideal candidate will thrive in a fast-paced environment, demonstrate professionalism, and possess advanced technical skills. Responsibilities:• Coordinate travel arrangements, including booking flights, accommodations, and transportation.• Provide comprehensive administrative support to the executive team, ensuring seamless daily operations.• Plan and organize events, such as holiday parties, with attention to detail and efficiency.• Manage business licenses and registrations, maintaining compliance with regulations.• Handle purchasing responsibilities, including sourcing and coordinating marketing materials.• Deliver excellent customer service by addressing inquiries and resolving issues promptly.• Assist in light training and recruitment activities as needed.• Prepare reports and documentation to support executive decision-making.• Foster direct and effective communication with various stakeholders.• Collaborate with internal teams to ensure smooth workflow and project execution. Please reach out to Lana Funkhouser with Robert Half to review this position. Job Order: 03590-0013398042
2026-03-24T18:43:45Z

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