<p>Our team is seeking a proactive, detail-oriented Executive Assistant to support our senior leadership. This person will play a key role in ensuring smooth daily operations for the executive team by managing schedules, coordinating travel, and handling a range of administrative functions. This position is ideal for someone who thrives in a fast-paced environment and wants to expand their administrative career with a collaborative and forward-thinking organization.</p><p>Key Responsibilities:</p><ul><li>Oversee and organize executive calendars, schedule travel and meetings, and adjust appointments as priorities shift.</li><li>Support executive office operations by preparing documents for meetings, working with cross-functional teams, and participating in special projects when needed.</li><li>Record meeting notes and promptly share summaries with appropriate stakeholders.</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other key documents.</li><li>Track office supply inventory and place orders to ensure all materials are available.</li></ul><p><br></p>
<p>We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.</p><p>Primary Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.</p><p>• Take meeting minutes and distribute them accordingly.</p><p>• Prepare and edit correspondence, communications, presentations, and other documents.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p>
<p>We are a leading organization seeking a highly skilled Administrative Assistant to support our growing team. This is an excellent opportunity to build your administrative career in a collaborative, positive, and growth-oriented workplace.</p><p>Key Responsibilities:</p><ul><li>Coordinate and maintain schedules and calendars for senior leaders.</li><li>Assist with the planning and coordination of meetings and company events.</li><li>Prepare and distribute memos, letters, forms, and other correspondence.</li><li>Manage incoming phone calls and communications.</li><li>Organize and maintain both digital and paper filing systems.</li><li>Welcome and provide support to office visitors.</li><li>Track expenses and prepare related reports.</li><li>Remain knowledgeable about current office procedures and policies.</li><li>Complete additional administrative duties as assigned.</li></ul><p><br></p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p>We are looking for a dedicated and detail-oriented Legal Administrative Assistant to join our client's team in McMinnville, Oregon. This is a long-term contract position that requires expertise in providing administrative and clerical support to legal professionals. The ideal candidate will play a vital role in managing legal documents, coordinating processes, and ensuring smooth operations within a legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain legal files, including opening, closing, and tracking pending cases.</p><p>• Review contracts, county codes, court claims, and land-use documents, coordinating findings and preparing comprehensive packets.</p><p>• Conduct legal research on land-use topics and assist in drafting motions, misconduct filings, and other legal templates.</p><p>• Manage calendars and schedule hearings, mediations, and deadlines to ensure timely legal proceedings.</p><p>• Prepare and process invoices from external counsel while maintaining accurate financial records.</p><p>• Handle e-filing tasks efficiently and ensure compliance with legal filing requirements.</p><p>• Provide support during mediations and hearings, assisting with preparation and documentation.</p><p>• Coordinate inspections and property reviews, ensuring proper documentation and follow-up.</p><p>• Assist with procurement processes for public entities and manage related contracts.</p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a Contract basis in Eugene, Oregon. In this role, you will play a key part in ensuring the smooth operation of daily office activities while providing excellent customer service to visitors and callers. This position offers an opportunity to utilize your organizational and clerical skills in a dynamic environment.<br><br>Responsibilities:<br>• Welcome and assist visitors with professionalism and a friendly demeanor.<br>• Answer and direct incoming phone calls promptly and effectively.<br>• Process checks by scanning them to the bank, ensuring accuracy and timeliness.<br>• Handle incoming and outgoing mail, sorting and distributing as required.<br>• Maintain conference room calendars and schedule bookings efficiently.<br>• Order and replenish office supplies to meet workplace needs.<br>• Prepare and manage FedEx shipments for timely delivery.<br>• Utilize Microsoft Office tools to complete tasks and support administrative functions.
