<p>We are looking for a dedicated Project Manager to join our team in Ravena, New York. This position is ideal for individuals with a strong background in construction or engineering, offering a chance to contribute to meaningful projects while enhancing attention to detail. As a key member of our team, you will play an integral role in coordinating on-site operations and ensuring successful project execution.</p><p><br></p><p>Responsibilities:</p><p>• Oversee scheduling and coordination of on-site operations to maintain project timelines.</p><p>• Assist in the construction and renovation of buildings, ensuring adherence to design specifications.</p><p>• Utilize project planning software to streamline workflows and enhance efficiency.</p><p>• Collaborate with project managers and field teams to promote safety and effective communication.</p><p>• Participate in project meetings and contribute to documentation, reporting, and updates.</p><p>• Ensure compliance with safety regulations and construction standards throughout all phases of the project.</p><p>• Support the procurement process by managing purchasing activities and vendor relationships.</p><p>• Analyze project plans and identify areas for improvement to optimize resources and outcomes.</p><p>• Provide guidance to less experienced team members and foster a collaborative working environment.</p>
<p>We are looking for a detail-oriented and proactive <strong>Front Office Administrative Assistant/Coordinator </strong>to join our team in Albany, New York <strong>onsite</strong>. As part of a small, family-owned financial management firm, you will play a key role in ensuring smooth daily operations and providing top-tier administrative support. This Contract to permanent position offers the opportunity to grow within the organization while contributing to a focused and collaborative office environment.</p><p><br></p><p><strong>Position Summary</strong></p><p>You will be the first point of contact for clients and guests and play a critical role in setting the tone of our office. This individual must be highly phone-focused, personable, organized, and comfortable supporting a small office environment where teamwork and flexibility are essential.</p><p><br></p><p><strong>KEY RESPONSIBILITIES</strong></p><p><strong>Client-Facing & Front Desk Duties</strong></p><ul><li>Answer incoming phone calls promptly</li><li>Maintain a professional, friendly, and welcoming phone presence with a “smiling voice”</li><li>Greet clients and guests warmly upon arrival</li><li>Offer and prepare hot and cold beverages (coffee, water, etc.) for clients</li><li>Maintain front desk professionalism at all times</li></ul><p><strong>Meeting & Office Coordination</strong></p><ul><li>Coordinate and prepare client meeting rooms</li><li>Ensure meeting rooms and reception areas are clean, organized, and client-ready</li><li>Keep reception and meeting spaces tidy throughout the day</li></ul><p><strong>Administrative & Team Support</strong></p><ul><li>Take detailed and accurate notes (training provided on internal paperwork)</li><li>Assist with additional projects as assigned by leadership</li><li>Use proprietary asset management software (training provided)</li><li>Support administrative staff as needed in a collaborative team environment</li></ul><p><strong>Top Skills We’re Looking For</strong></p><ul><li>Strong phone skills with confidence and professionalism</li><li>Social, outgoing personality with excellent interpersonal skills</li><li>Willingness to step in where needed and go beyond basic job duties</li><li>Comfortable working in a small office</li><li>Strong attention to detail and note-taking ability</li><li>Organized, reliable, and dependable</li></ul><p><strong>Preferred Experience</strong></p><ul><li>Front office, receptionist, or administrative support experience</li><li>Comfort using Excel and basic office technology (training provided on proprietary systems)</li><li>Client-facing or service-oriented background is a plus</li></ul><p><strong>Growth Opportunities</strong></p><p>This role offers room for growth within the firm. With time and training, there may be opportunities to move into positions such as Broker Assistant or other administrative and operational roles.</p>
<p>We are looking for an experienced Production Manager to join our team in the Capital Region, New York. The Production Manager will join our growing company and be an integral member of the operations team, reporting to the Director of Operations. Overall, this role will direct and oversee the company's day-to-day manufacturing plant operations in our Waterford facility, working closely with shift supervisors and cell leads. The ideal candidate will bring proven experience in developing a culture of continuous improvement in a production environment.</p><p><br></p><p>For immediate consideration, please contact Rachel Miller in our Albany, NY office.</p><p><br></p><p>Job duties include:</p><p>• Manages the execution of the daily production schedule based on staffing, production plan, safety stock requirements, sales priorities, and manufacturing efficiencies.</p><p>• Motivates, supports, and guides manufacturing leadership and staff.</p><p>• Works with EHS to maintain a safe, clean and organized work environment, promoting safety in everything we do.</p><p>• Works with planning and purchasing to ensure that the production schedule can be achieved and is supported by the on-time arrival of raw materials and machine availability.</p><p>• Support and ensure manufacturing compliance to the Quality management system, ensuring all appropriate records are maintained.</p><p>• Identify and work to resolve areas of high scrap and or rework.</p><p>• Identification and Implementation lead on continuous improvement projects utilizing root cause analysis and Problem Follow-Up process, resolving production-related issues, bottlenecks and downtime.</p><p>• Utilize a data driven KPI based approach to drive continuous improvement and achieve production targets.</p><p>• Maximizes efficiency by analyzing the layout of equipment, workflow, assembly methods, and workforce utilization.</p><p>• Determines parts and tools needed to achieve manufacturing goals according to product specifications.</p><p>• Manage Safety Stock planning and level setting per budget.</p><p>• Prepare and present production reports detailing plan vs actual and follow-up actions to management.</p><p>• Collaborate with other departments, Engineering, Sales, Purchasing, etc.</p><p>• Builds employee engagement through positive working relationships & promotion of an enthusiastic & open atmosphere where employees will want to offer their ideas.</p><p><br></p>
<p>Boutique tax services company is seeking a Tax Analyst / Manager to join its growing team. Responsibilities include: provide preparation and review services for high net worth clients; tax return quality assessment services; consulting services to other tax prep businesses; teaching best practices on tax compliance, research, content development and training; and other special projects as assigned. This is a remote work opportunity.</p><p><br></p>
<p>We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success.</p><p><br></p><p>Responsibilities:</p><p>• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.</p><p>• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.</p><p>• Verify payment documents for completeness and accuracy, including calculations and required signatures.</p><p>• Resolve disputes with providers and vendors regarding invoice discrepancies.</p><p>• Update and maintain files for families, children, and providers in both paper and digital formats.</p><p>• Track and process scholarship payments, ensuring timely disbursement to providers.</p><p>• Collaborate with the team to streamline payment processes and maintain efficiency.</p><p>• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.</p><p>• Create and manage spreadsheets and reports to support financial operations.</p><p>• Provide documentation and assistance during annual audits, including organizing invoices and payment records.</p>
<p>We are looking for a skilled<strong> Office Administrative Assistant to join our team in Malta, New York. </strong>This long-term contract position is fully in-office and requires someone who is detail oriented and thrives in a dynamic and fast-paced environment. The role involves supporting various departments, managing administrative tasks, and ensuring smooth daily operations within the construction industry.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Facilitate onboarding processes for new employees and maintain accurate personnel records using systems like Dynafile and Resource Management.</p><p>• Perform administrative accounting tasks within cloud-based systems, ensuring accuracy and efficiency.</p><p>• Assist the Safety Manager with document control and compliance tracking.</p><p>• Monitor office supply levels, manage inventory, and coordinate purchases as needed.</p><p>• Organize catering orders for meetings and events, ensuring timely delivery.</p><p>• Provide comprehensive administrative support to Branch Managers, Project Managers, and Estimators.</p><p>• Answer inbound calls and respond to inquiries promptly.</p><p>• Process paperwork and vendor invoices with attention to detail.</p><p>• Maintain a clean, organized workspace and adhere to business casual dress standards.</p>
<p>Regional CPA firm is seeking a Senior Accountant or Manager for its expanding team. Responsibilities include: audits; some reviews and compilations; general accounting; tax season assistance; and special projects. This will report to a Partner. This position could be located anywhere from Catskill, NY to Kingston, NY and the surrounding region; relocation assistance may be available for candidates with ties to the region.</p>
