8 results for Processing Assistant in Albany, NY

Finance Administrative Assistant

Albany, NY
onsite
Permanent
48000.00 - 51000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-02-27T16:33:45Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent
50000.00 - 62000.00 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-02-06T15:28:47Z

Accounting Assistant

Albany, NY
onsite
Permanent
45000.00 - 50000.00 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-02-20T16:14:10Z

Office Administrative Assistant

Malta, NY
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for a skilled Office Administrative Assistant to join our team in Malta, New York. This long-term contract position is fully in-office and requires someone who is detail oriented and thrives in a dynamic and fast-paced environment. The role involves supporting various departments, managing administrative tasks, and ensuring smooth daily operations within the construction industry. Responsibilities:• Facilitate onboarding processes for new employees and maintain accurate personnel records using systems like Dynafile and Resource Management.• Perform administrative accounting tasks within cloud-based systems, ensuring accuracy and efficiency.• Assist the Safety Manager with document control and compliance tracking.• Monitor office supply levels, manage inventory, and coordinate purchases as needed.• Organize catering orders for meetings and events, ensuring timely delivery.• Provide comprehensive administrative support to Branch Managers, Project Managers, and Estimators.• Answer inbound calls and respond to inquiries promptly.• Process paperwork and vendor invoices with attention to detail.• Maintain a clean, organized workspace and adhere to business casual dress standards.
2026-02-25T15:18:42Z

Accounts Payable Specialist

Albany, NY
onsite
Permanent
50000.00 - 65000.00 USD / Yearly
The Accounts Payable Specialist plays a critical role in the Finance department, supporting the accurate and timely processing of payables. This position requires a detail-oriented and proactive individual with strong accounting fundamentals and the ability to thrive in a fast-paced, high-volume environment. The role offers growth potential into broader accounting responsibilities and is ideal for someone seeking advancement within a dynamic and expanding organization. RESPONSIBILITIES• Process vendor invoices and payments across multiple entities, ensuring accuracy, timeliness, and compliance with internal policies.• Maintain and reconcile A/P ledgers, ensuring proper coding and documentation of transactions.• Utilize cloud-based software for invoice management and payment processing.• Manage employee expense submissions through Bill Spend and Expense cloud-based platform.• Assist with month-end close activities related to A/P, including accruals and reporting.• Support intercompany transaction tracking and reconciliation.• Collaborate with vendors and internal departments to resolve discrepancies and ensure smooth operations.• Assist with implementation and optimization of A/P processes and systems.• Provide support for audits and compliance reviews as needed.• Contribute to continuous improvement initiatives within the Finance team.
2026-02-13T16:18:41Z

Associate

Glens Falls, NY
onsite
Permanent
75000.00 - 150000.00 USD / Yearly
We are offering an exciting opportunity for an Attorney in Queensbury, New York, in the legal industry. The primary function of this role is to provide legal advice and services to clients, representing them in legal proceedings, and conducting legal research and analysis. Responsibilities: • Provide legal representation to clients in court proceedings on civil or criminal matters• Manage and advise clients on legal transactions • Review and draft legal documents including pleadings, motions, and contracts• Conduct legal research and analysis to advise clients on legal rights• Attend trials and offer legal counsel• Expertise in Employment Law, Employment Law - Employer, Employment Litigation, and Municipal Laws preferred• Experience in Civil Litigation, Deposition Summary, Draft Motions• Apply skills in Legal Research, Trial Experience, and Trial Attendance
2026-03-04T19:54:04Z

Accountant/Bookkeeper

Latham, NY
onsite
Permanent
50000.00 - 60000.00 USD / Yearly
We are looking for a dedicated Accountant/Bookkeeper to join our team in Latham, New York. This position is ideal for someone with a strong background in accounting who is eager to grow their career within the construction and real estate industry. The role offers an opportunity to work with a collaborative team while managing essential financial operations. Responsibilities:• Oversee the complete accounts payable cycle, ensuring timely and accurate processing of transactions.• Perform account reconciliations and monitor financial activities to maintain accuracy.• Maintain and update the general ledger, job costing records, and intercompany accounting processes.• Assist in month-end and year-end closing procedures, ensuring compliance and precision.• Prepare financial reports and contribute to budgeting efforts to support business goals.• Collaborate with other departments to ensure financial data aligns with organizational objectives.• Utilize accounting software to streamline processes and improve efficiency.• Ensure compliance with company policies and industry standards in all financial operations.• Provide support in transitioning to advanced roles, such as Staff Accountant, as opportunities arise.
2026-02-20T16:14:10Z

Billing Clerk

Albany, NY
onsite
Permanent
44000.00 - 52000.00 USD / Yearly
We are looking for a detail-oriented Billing Clerk to join our dynamic accounting team in Albany, New York. In this role, you will play a key part in managing and finalizing client billing processes, ensuring accuracy and efficiency in all aspects of financial documentation. This position offers an opportunity to collaborate with various professionals and contribute to the seamless operation of the billing department. Responsibilities: • Prepare, edit, and scan prebills for client review and approval. • Make necessary adjustments to finalize bills, including monitoring write-offs and other billing modifications. • Assist with reconciling billing discrepancies in a timely manner. • Collaborate on month-end closing processes to ensure accurate financial reporting. • Utilize legal accounting software, such as SurePoint, to streamline billing functions. • Maintain detailed records and ensure compliance with organizational billing standards. • Communicate effectively with attorneys and team members to resolve billing inquiries. • Monitor work-in-progress (WIP) accounts and ensure proper adjustments are applied. • Contribute to the overall efficiency of the billing department by identifying areas for process improvement.
2026-02-13T16:18:41Z