<p>Our client, a reputable financial institution, is seeking a Collections Specialist to join their team on a temporary basis through September 2026. This role functions similarly to a collections call center environment and involves working directly with members to resolve delinquent loan and overdraft accounts. Candidates with strong customer service or collections experience and familiarity with financial services will thrive in this position.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Contact members to discuss and resolve delinquent loans, overdraft accounts, and other past-due balances.</li><li>Maintain accurate and detailed records related to all collection activities.</li><li>Acquire and apply knowledge of state and federal laws related to bankruptcy, foreclosure, repossession, and collections.</li><li>Make recommendations to management regarding repossession, charge-offs, and further internal collection actions.</li><li>Ensure compliance with the Telephone Collection Practices Act and Fair Debt Collection Practices Act (FDCPA).</li><li>Understand and adhere to regulations surrounding right of offset, freezing of funds, and protected income sources (SSI, SSD, pensions, etc.).</li><li>Maintain professional relationships with <strong>o</strong>utside vendors, including collection attorneys and repossession agents.</li><li>Track and report on collection metrics and performance figures as required by management.</li><li>Provide high-quality service and communication to members while meeting performance goals related to call quality, efficiency, and account resolution.</li><li>Performance will be evaluated on the following criteria: call quality, excellent member service, efficiency, and specific goals set by management</li></ul>
We are looking for a detail-oriented and personable Receptionist to join our team on a Contract basis in Cohoes, New York. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and well-organized reception area. Your responsibilities will include administrative support, visitor management, and facility coordination, contributing to the overall efficiency of the workplace.<br><br>Responsibilities:<br>• Welcome and assist guests, clients, and employees, creating a positive experience upon their arrival.<br>• Coordinate visitor registration with lobby security and notify hosts of arrivals.<br>• Maintain a clean and organized reception area by following established procedures and standards.<br>• Manage meeting room bookings, including setup arrangements and communication with the Conference Center Coordinator.<br>• Assist in setting up and breaking down meeting rooms while providing preliminary IT support as needed.<br>• Provide general administrative services such as copying, printing, and arranging courier shipments.<br>• Support mailroom operations under the direction of the Mailroom Manager.<br>• Document and communicate actions, discrepancies, and ongoing requirements to ensure team continuity.<br>• Deliver exceptional customer service with attention to detail and responsiveness.<br>• Handle additional facility management tasks as assigned by the manager or team.
<p>Our client is seeking an accounting assistant to support the agency and handle everyday accounting operations in order to assist the controller.</p><p><br></p><ul><li>Perform daily bank reconciliations for a multi-entity environment, including reviewing prior-day bank reports, comparing them with internal records, and resolving discrepancies.</li><li>Process daily bank transfers, approve positive pay and ACH withdrawals, and monitor all bank activity.</li><li>Complete daily deposits and apply payments to customer invoices.</li><li>Handle wire transactions, including verifying wiring instructions, processing outgoing wires, and recording incoming wires.</li><li>Collaborate with the team to ensure timely processing and recording of daily checks.</li><li>Manage accounts payable by tracking invoices and processing weekly payments.</li><li>Review open accounts receivable and perform monthly rebilling as needed.</li><li>Administer escrow refunds and tax payments.</li><li>Review outstanding checks on a weekly basis and communicate updates or issues to relevant offices.</li><li>Prepare general ledger journal entries, including monthly interest entries in QuickBooks.</li><li>Assist in preparing work papers and reconciling credit card transactions.</li><li>Support bank allocations to escrow accounts, maintain associated spreadsheets and forms, and coordinate with the bank to open sub-accounts.</li><li>Assist with internal audits by preparing weekly reports.</li><li>Support year-end closing processes and external audits as required.</li></ul><p>For immediate consideration email your resume to jill.orietas@roberthalf</p>
<p>Our client in Schenectady is seeking a detail-oriented Accounting Associate to support their accounting team and provide excellent customer service. This role involves a blend of transactional accounting work, collections support, and client communication. It’s a great opportunity for someone looking to grow their accounting career in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide customer service support via phone and email (inbound and outbound).</li><li>Respond to client inquiries, including sending weekly EFT balances and generating requested reports.</li><li>Enter and update accounts receivable transactions and adjustments.</li><li>Make collection calls and prepare collection letters for past-due accounts.</li><li>Assist in preparing documentation for collections and customer review.</li><li>Compile and submit weekly reports for internal review and audit.</li><li>Ensure strict adherence to departmental and client-specific deadlines.</li><li>Perform other duties as assigned.</li></ul><p><strong>Interested in learning more?</strong></p><p>Call Gabrielle Maisonet or Mary Christman at 518-462-1430 to hear more about this opportunity. We can't wait to connect with you!</p>
<p>We are looking for a detail-oriented Office Manager to join our team in Latham, New York. Seeking a highly organized and detail-oriented Office Manager to support our small but busy office. This role is central to our daily operations and focuses heavily on accounting tasks through QuickBooks Desktop, along with general administrative support. The ideal candidate is meticulous, flexible, and eager to learn—someone who thrives in a close-knit environment and can work both independently and collaboratively.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform daily accounting tasks using QuickBooks Desktop, including invoicing, billing, printing checks, and certified payroll</li><li>Prepare journal entries and manage bank reconciliations</li><li>Assist with AIA construction billing and applications (strongly preferred)</li><li>Support payroll and other financial recordkeeping as needed</li><li>Provide phone coverage, take accurate and detailed messages, and communicate effectively with clients</li><li>Support 3 operational staff members with administrative needs</li><li>Assist with general office duties to ensure smooth daily operations</li></ul><p><br></p>
<p>We are looking for a dynamic Talent Acquisition Manager to join our team in Latham, New York. In this role, you will focus on attracting, recruiting, and onboarding exceptional talent to support our organization's growth and success. Through strategic planning and fostering strong relationships, you will play a key role in advancing our team and enhancing our employer brand.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage the entire recruitment process for technicians, client service representatives, and administrative staff.</p><p>• Develop and maintain candidate pipelines to ensure a steady flow of applicants with relevant experience.</p><p>• Coordinate interviews, extend offers, and oversee onboarding processes for new hires.</p><p>• Represent the organization at career fairs, campus programs, and other recruitment events.</p><p>• Optimize and maintain the Applicant Tracking System to improve efficiency and track key recruitment metrics.</p><p>• Partner with Marketing and HR teams to strengthen and promote the organization's employer brand.</p><p>• Foster positive relationships with candidates and ensure an exceptional experience throughout the hiring process.</p><p>• Monitor industry trends and recruitment best practices to continually improve strategies.</p><p>• Collaborate with leadership to identify staffing needs and develop effective hiring plans.</p>
<p>We are in search of a Front Desk Associate to become a part of our clients team in the Service industry, situated in Schenectady, New York. This role offers a long term contract employment opportunity, where you will be primarily responsible for managing customer interactions, overseeing accounts, and ensuring data entry accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Effectively manage and direct customer interactions via phone calls.</p><p>• Follow up on customer inquiries and ensure they are resolved promptly.</p><p>• Supervise the payment collection process and ensure timely receipt.</p><p>• Accurately apply received payments to the relevant customer accounts.</p><p>• Direct customers to the appropriate sales personnel as required.</p><p>• Maintain an accurate record of all customer credit information.</p><p>• Monitor customer accounts regularly and take necessary actions when needed.</p><p>• Ensure precise numeric data entry in all customer records.</p><p>• Uphold the accounts receivable process and ensure its smooth operation.</p>
<p><strong>Position Summary:</strong> Our client seeks an experienced Bookkeeper to support all aspects of their accounting department, reporting directly to the Financial Controller. This is an excellent opportunity for detail-oriented professionals looking to manage a diverse workload within a dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable transactions</li><li>Prepare financial reports and reconcile accounts as directed</li><li>Participate in month-end and year-end closing tasks per management instruction</li><li>Communicate professionally with customers and vendors regarding billing matters</li><li>Assist with general administrative tasks as needed</li><li>Perform accounting clerical duties, including filing, scanning, document uploads, and organizing year-end files for storage</li><li><strong>Why Work With Our Client?</strong> This role offers the chance to take ownership of core accounting processes, collaborate with a supportive finance team, and contribute</li></ul><p><br></p>
<p>The Accounts Payable Manager leads the strategic and operational functions of the accounts payable department, supporting all Client campuses with efficient payment processing, regulatory compliance, and team leadership. This role is responsible for managing the full lifecycle of accounts payable activities, including invoice processing, vendor relations, disbursements, and financial close support. The manager will drive process improvements, ensure adherence to internal controls, and foster a collaborative environment across departments and with external suppliers.</p><p>This position plays a key role in maintaining financial integrity and service excellence, while ensuring that all transactions are executed accurately, timely, and in alignment with organizational policies and healthcare regulations.</p><p><br></p><p><strong>Job Responsibilities</strong></p><ul><li>Lead and oversee all accounts payable operations, ensuring timely and accurate processing of invoices, reimbursements, refunds, credits, and related transactions.</li><li>Manage the matching of invoices to purchase orders and receiving documentation, leveraging efficient methodologies and systems.</li><li>Oversee disbursement activities and coordinate cash allocations in alignment with Treasury guidance, including collaboration with IT and banking partners for system integrations.</li><li>Recruit, train, supervise, and mentor AP staff, including remote team members, promoting accountability, cross-training, and succession planning.</li><li>Enforce compliance with internal policies, procedures, and applicable regulations, ensuring proper documentation and approvals for all transactions.</li><li>Identify opportunities for cost savings and rebate optimization through payment timing and methodology.</li><li>Build and maintain strong relationships with suppliers, resolving invoice and payment discrepancies, and conducting regular statement reconciliations.</li><li>Collaborate with Purchasing, Finance, Treasury, Data Integrity, and Receiving departments to streamline workflows and improve payment processes.</li><li>Maintain accurate supplier records and enforce controls for validating payment remittance details.</li><li>Guide suppliers through onboarding and electronic invoice submission processes.</li><li>Develop and distribute reports to monitor AP performance, identify trends, and flag issues such as unprocessed invoices or exceptions.</li><li>Track and analyze key performance indicators (KPIs), recommending and implementing process improvements as needed.</li><li>Lead month-end and year-end close activities, including 1099 filings and reconciliation tasks.</li><li>Identify and recover unclaimed funds for the organization.</li><li>Contribute to the development of departmental policies, procedures, goals, and mission.</li><li>Manage document retention and ensure accessibility of records for audits and compliance.</li><li>Provide cross-functional support and coverage for team members to maintain continuity and service excellence.</li><li>Perform other duties and participate in special projects as assigned.</li></ul><p>If you're interested in learning more or feel this could be a great opportunity for you, please reach out to Gabrielle Maisonet or Mary Christman at 518-462-1430. We look forward to hearing from you!</p>
<p><strong>About the Role</strong></p><p>We are seeking an Full Charge Bookkeeper to join our client’s team in Albany, NY on a temp-to-hire basis. This position plays a key role in maintaining accurate financial records, supporting daily banking functions, and assisting with audits, reconciliations, and general ledger activity.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily bank reconciliations for a multi-entity structure and resolve discrepancies</li><li>Process daily bank transfers, approve ACH withdrawals/positive pay, and monitor all bank activity</li><li>Complete daily deposits and apply payments to invoices</li><li>Handle outgoing/incoming wire transactions and verify wiring instructions</li><li>Coordinate with internal teams to ensure timely recording of checks</li><li>Track and process weekly accounts payable</li><li>Review open accounts receivable and rebill monthly</li><li>Administer escrow refunds and tax payments</li><li>Review outstanding checks weekly and communicate open items to offices</li><li>Prepare monthly general ledger journal entries in QuickBooks</li><li>Assist with workpaper preparation and credit card reconciliations</li><li>Maintain spreadsheets for bank allocations and assist with opening new escrow sub-accounts</li><li>Support internal audits and weekly reports</li><li>Assist with year-end close and external audit activities</li></ul>
<p>We are looking for an Administrative Assistant to join our team in Latham, New York. In this long-term contract role, you will play a key part in ensuring efficient administrative operations and supporting various departments. This position is ideal for someone who thrives in a dynamic environment and enjoys contributing to process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule interviews efficiently, ensuring all logistics are handled smoothly.</p><p>• Utilize Microsoft Office tools to manage administrative tasks and maintain organized records.</p><p>• Track and report expenses </p><p>• Collaborate with different departments to assist in projects aimed at improving internal processes.</p><p>• Deliver exceptional customer service by addressing inquiries and providing timely support.</p><p>• Enter and manage data accurately to support various administrative functions.</p><p>• Prepare detailed expense reports and ensure compliance with organizational policies.</p><p>• Support team members with miscellaneous administrative tasks as needed.</p><p>• Maintain a well-organized and welcoming office environment for employees and visitors.</p>
<p><strong><u>About the Company:</u></strong></p><p>Our client is a well-established and rapidly growing company known for its innovation, operational excellence, and commitment to quality. With a strong presence in the industry and a collaborative culture, they are seeking a results-driven Accounting Manager to lead their accounting operations and support strategic financial initiatives.</p><p><br></p><p><strong><u>Position Summary:</u></strong></p><p>As the Accounting Manager, you will oversee the day-to-day accounting functions, ensure accurate financial reporting, and support accounting and inventory management processes. This role is ideal for a hands-on leader who thrives in a fast-paced, team-oriented environment.</p><p><br></p><p><strong><u>Responsibilities Include:</u></strong></p><ul><li>Lead and manage the month-end and year-end close processes</li><li>Prepare and analyze financial statements in accordance with GAAP</li><li>Oversee general ledger, accounts payable/receivable, and fixed asset accounting</li><li>Collaborate with operations to monitor and analyze manufacturing costs, variances, and inventory valuation</li><li>Develop and maintain internal controls to ensure compliance and accuracy</li><li>Support budgeting, forecasting, and financial planning activities</li><li>Coordinate with external auditors and tax advisors</li><li>Supervise and mentor accounting staff, fostering professional development</li></ul>
<p>Robert Half is partnering with a well-established and dynamic accounting firm to identify a skilled <strong>Senior Accountant</strong> for a full-time, direct-hire role. This opportunity is ideal for a detail-oriented professional who thrives in a client-facing environment and enjoys managing diverse accounts with precision and integrity. This is an on-site role located in the Kingston, NY area.</p><p><br></p><p>The firm has a long-standing reputation for delivering comprehensive bookkeeping and accounting services to a broad portfolio of clients. They are seeking a candidate with strong QuickBooks expertise who can contribute to accurate financial reporting and support tax preparation efforts.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p>• Manage full-cycle bookkeeping and accounting for multiple clients across various industries</p><p>• Reconcile general ledgers, bank accounts, credit cards, and other financial records</p><p>• Prepare financial statements and supporting documentation for tax filings</p><p>• Collaborate with tax preparers to ensure timely and accurate submissions</p><p>• Set up and optimize client accounts in QuickBooks; troubleshoot and resolve issues</p><p>• Ensure compliance with accounting standards and regulatory requirements</p><p>• Communicate directly with clients to gather documentation and provide financial insights</p><p>• Administer payroll services for clients</p><p>• Support special projects in collaboration with senior leadership</p><p><br></p><p>If you're a experienced accounting professional looking to make an impact in a collaborative and client-driven setting, we would love to connect you with this opportunity. Apply today!</p>
We are looking for a Workplace Consultant to join our team in Albany, New York. In this role, you will play a central part in identifying and cultivating customer relationships, managing sales processes, and ensuring the satisfaction of our clients. This position offers an opportunity to contribute to business growth while maintaining high standards and advancing your expertise.<br><br>Responsibilities:<br>• Identify potential customers through various channels, including referrals, networking, and online research.<br>• Build and maintain strong customer relationships by ensuring consistent satisfaction and addressing client needs.<br>• Monitor quarterly performance metrics and prepare detailed reports for review.<br>• Create accurate quotations and oversee budget development, pricing strategies, and profit margin calculations.<br>• Coordinate internal resources, such as project management and design teams, to ensure smooth execution of sales initiatives.<br>• Conduct site visits as needed to assess project requirements and provide hands-on support.<br>• Manage credit applications and payment processes, ensuring compliance with company policies and resolving any obstacles.<br>• Serve as a liaison between customers and the credit department to address and resolve payment discrepancies or credit holds.<br>• Stay informed about industry developments by attending workshops, reviewing publications, and participating in relevant networks.<br>• Monitor market trends and competitor activities, recommending improvements to enhance products, services, and strategies.
<p>Our client, the largest intercity bus company in New York state, is looking for an in house counsel to add to their team in Hurley, New York. This role requires a meticulous legal expert who can provide strategic advice across multiple areas, including labor relations, contract negotiations, and regulatory compliance. The ideal candidate will have experience with labor and employee relations experience and EEOC. </p><p><br></p><p><br></p><p>KEY RESPONSIBILITIES:</p><p>This position will provide counsel, support, and oversight in the following areas:</p><p>• Negotiation, interpretation, and application of eight collective bargaining agreements</p><p>• Oversight and administration of human resource policies including:</p><p> Annual sexual harassment and other mandatory trainings</p><p> Agency submissions (EEOC/AA, SSPP/PTASP, Emergency Response Plans, etc.)</p><p> Hiring, onboarding, and orientation materials</p><p> Drafting disciplinary, discharge, and counseling letters</p><p> Drafting, reviewing, and revising record retention and other company/departmental policies and memos</p><p> Federally regulated drug and alcohol testing procedures and related programs</p><p>• Management of outside legal counsel including litigation management and managing Canadian outside counsel related to operations in Montreal and Ontario</p><p>• Legal counsel and drafting/reviewing all correspondence related to Operations, Safety, Fleet Maintenance, and Customer Care Departments</p><p>• Triennial submissions and federal and state triennial audits</p><p>• Regulatory waivers (i.e. FMCSA, FTA)</p><p>• Contract review including insurance indemnification clauses</p><p>• Collaboration on cybersecurity and technology/data privacy requirements</p><p>• Insurance litigation and management of insurance company-appointed counsel</p><p>• Drafting various correspondence as needed </p>
<p><strong>Overview</strong></p><p>Our client is seeking a detail-oriented Payroll Administrator to support full-cycle payroll processing for their organization. This role ensures accurate and timely payroll execution while maintaining strict compliance with federal, state, and local regulations. The Payroll Administrator works closely with departmental payroll contacts, maintains accurate records, and supports the overall fiscal operations of the organization. Confidentiality and accuracy are essential. This role typically does not involve supervisory responsibilities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process payroll information, timecards, and adjustments received from multiple departments.</li><li>Review and verify accuracy of payroll forms, personnel changes, and supporting documentation.</li><li>Reconcile weekly payroll reports against system-generated data to ensure accuracy.</li><li>Maintain and monitor garnishment records and related deductions.</li><li>Enter, update, and retrieve payroll and employee information within an automated payroll/HRIS system.</li><li>Input payroll transactions, including earnings, deductions, and accrued benefits.</li><li>Run final payroll after verifying all data and generate checks or direct deposit files.</li><li>Sort, distribute, or coordinate delivery of payroll checks as needed.</li><li>Prepare and submit all required payroll reports for internal and external use.</li><li>Manage all payroll deductions and ensure timely submissions to appropriate agencies.</li><li>Perform related payroll and administrative tasks as needed to support the finance team.</li></ul>
We are looking for a motivated Tax Administrative Assistant to join our team in Troy, New York. This is a contract-to-permanent position offering a competitive hourly rate and benefits, including medical, dental, and vision coverage as well as paid time off. The role involves supporting tax preparation services while serving as the first point of contact for clients, making attention to detail and excellent communication skills essential. Ideal candidates should have prior experience in the financial field and be ready to contribute during the busy tax season.<br><br>Responsibilities:<br>• Assist in preparing and organizing individual tax returns, including reviewing tax documents for accuracy.<br>• Serve as the primary point of contact for clients, ensuring a welcoming and detail-oriented experience.<br>• Utilize CRM systems to manage client data efficiently and maintain accurate records.<br>• Work closely with the team to ensure all required tax forms, such as 1099s, are completed and submitted on time.<br>• Provide administrative support for tax-related tasks, including document filing and data entry.<br>• Collaborate with financial advisors to address client inquiries and ensure smooth operations during tax season.<br>• Stay up-to-date on tax regulations and procedures to provide informed support.<br>• Manage scheduling and communication for client appointments, especially during peak tax periods.<br>• Assist in transitioning responsibilities as the office ownership changes and adapt to evolving processes.
We are looking for a dedicated Financial Advisor to join our team in Albany, New York. This role involves assisting clients with comprehensive financial planning, including retirement strategies, tax considerations, and estate management. The ideal candidate will provide expert guidance while fostering strong client relationships to help individuals achieve their financial goals.<br><br>Responsibilities:<br>• Develop detailed financial plans tailored to client needs, including retirement strategies, tax optimization, and estate planning.<br>• Conduct thorough financial analyses and prepare reports, projections, and recommendations.<br>• Collaborate directly with clients to understand their financial objectives and provide personalized solutions.<br>• Create estate flowcharts and other visual aids to simplify complex financial concepts.<br>• Manage some aspects of investment portfolios, ensuring alignment with client goals and risk tolerance.<br>• Offer financial counseling and advice to support clients in making informed decisions.<br>• Utilize computer systems and tools to efficiently manage data and client information.<br>• Handle inside sales activities to promote financial services and expand client relationships.<br>• Provide remote assistance and virtual consultations to clients as needed.
<p>We are seeking a detail-oriented <strong>Accounts Receivable & Billing Specialist</strong> to join our client’s team in Albany, NY. This <strong>temp-to-hire opportunity</strong> is ideal for someone with strong accounting skills and experience in billing processes, who is looking to grow with a supportive and collaborative organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and process <strong>AIA billings</strong> for construction projects</li><li>Manage <strong>accounts receivable</strong> functions, ensuring timely and accurate invoicing</li><li>Perform <strong>general ledger reconciliations</strong> and assist with month-end close activities</li><li>Support the accounting team with reporting, documentation, and audit preparation</li><li>Collaborate with project managers and operations staff to resolve billing or reconciliation discrepancies</li><li>Assist with other accounting duties as needed</li></ul>
<p><strong>About the Role:</strong></p><p>Our client in the banking industry is seeking a detail-oriented and organized Home Equity Support Assistant to provide administrative support within their Home Equity department. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple priorities with accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support to the Home Equity team</li><li>Assist with document preparation, data entry, and file maintenance</li><li>Track and organize incoming requests and departmental correspondence</li><li>Maintain accurate records and ensure timely follow-up on pending items</li><li>Support communication between internal departments as needed</li><li>Perform additional administrative duties as assigned</li></ul>
<p>We are looking for a meticulous Administrative Assistant to join our team in Albany, New York. In this contract position, you will play a vital role in supporting legal processes by forming corporations, obtaining official documents, and ensuring compliance with state regulations. This opportunity is ideal for someone who enjoys working in a fast-paced environment and is eager to contribute to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the formation of corporations and other entities by preparing and filing necessary documents with the Department of State.</p><p>• Manage requests for official documents such as Certificates of Incorporation and Good Standing reports from various states.</p><p>• Coordinate with clients to gather information and ensure accurate documentation for legal and administrative purposes.</p><p>• Conduct research to retrieve missing documentation or verify the status of existing entities.</p><p>• Assist in organizing and maintaining records related to corporate filings and compliance.</p><p>• Provide administrative support to team members by handling word processing, filing, and other clerical tasks.</p><p>• Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.</p><p>• Manage calendars and schedules, including meeting coordination and deadline tracking.</p><p>• Perform internet-based research to support client needs and organizational projects.</p>
<p><strong>Accounts Payable Specialist</strong></p><p><strong>Location:</strong> Clifton Park, NY</p><p><strong>Type:</strong> Temp-to-Hire</p><p>We are seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join our client’s team in Clifton Park. This role is ideal for someone who thrives in a fast-paced environment, has a strong understanding of accounting principles, and can handle multiple priorities with accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Review, verify, and process invoices in compliance with company policies and procedures.</li><li>Match purchase orders to invoices, code appropriately, and set invoices up for payment.</li><li>Enter and upload invoices into the accounting system.</li><li>Track and process employee expense reports.</li><li>Prepare and process electronic payments (checks, ACH, wire).</li><li>Monitor accounts to ensure timely payments and resolve any discrepancies.</li><li>Post transactions to journals, ledgers, and other accounting records.</li><li>Reconcile accounts payable transactions and prepare account analyses.</li><li>Maintain accurate vendor files and historical records.</li><li>Communicate with vendors and respond to inquiries promptly.</li><li>Provide supporting documentation for audits.</li><li>Prepare and mail 1099 forms for all companies.</li><li>Prepare and enter lien waivers.</li><li>Compile and pay property and school taxes.</li><li>Collect, enter, and monitor subcontractor agreements, insurance documentation, and Fair Play Act compliance requirements.</li></ul><p><strong>Job Costing</strong></p><ul><li>Import job cost estimates into the system.</li><li>Review job cost reports for accuracy.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Transfer files as needed.</li><li>Open and distribute incoming mail.</li><li>Assist with receptionist duties, including answering phones and greeting visitors.</li><li>Route faxes and handle miscellaneous office errands as directed.</li></ul>
<p>Our client, a leading telecommunications company based in Kingston, New York, is seeking an experienced Accounts Payable Specialist to join their team on a contract/temporary basis. The ideal candidate will bring a strong background in NetSuite and demonstrate exceptional accuracy and efficiency in data entry.</p><p>This role plays a key part in the company’s financial operations, ensuring timely and precise processing of invoices and payments, while supporting critical month-end activities.</p><p>Key Responsibilities</p><ul><li>Process, code, and reconcile up to 150 invoices daily with speed and accuracy</li><li>Utilize NetSuite to manage accounts payable transactions and maintain up-to-date financial records</li><li>Oversee cash collections and ensure all payments are posted accurately</li><li>Conduct invoice coding and verify expense allocations for accuracy and compliance</li><li>Support month-end closing procedures, including account reconciliations and reporting</li><li>Collaborate with internal departments and vendors to resolve discrepancies and ensure timely payment</li><li>Maintain organized records and documentation in accordance with company policies and audit requirements</li><li>Assist with ad hoc accounting tasks and special projects as needed</li></ul><p><br></p>
We are looking for a proactive and personable Tax Administrative Assistant to join our team in Troy, New York. This Contract to Permanent position offers an excellent opportunity to work closely with clients during tax season while contributing to a dynamic environment. If you have experience in the financial field, strong technical skills, and exceptional people skills, we invite you to apply for this role.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients, providing a welcoming and detail-oriented experience.<br>• Assist with the preparation and processing of individual tax forms, including 1099s and other relevant documents.<br>• Utilize CRM systems to manage client information and ensure accurate record-keeping.<br>• Support tax advisors with administrative tasks and documentation during tax season.<br>• Maintain a thorough understanding of tax regulations and deadlines to ensure compliance.<br>• Coordinate schedules and communicate effectively with clients about appointments and deadlines.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Adapt to late working hours during peak tax season to meet client needs.<br>• Stay informed about industry trends and forward-thinking practices within the financial field.<br>• Assist in the transition of office operations as ownership changes within the company.
<p>We are looking for detail-oriented, Part-Time, Office Manager to join our client's team outside of Schenectady, New York. In this long-term, contract to hire position, you will play a vital role in supporting certified payroll functions, assisting in accounts payable and accounts receivable management, and office administrative tasks. This is a great opportunity for an organized individual with hands-on experience in QuickBooks and bookkeeping to contribute to a collaborative work environment. Have experience working in the construction industry would be a huge plus!</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records by entering data into QuickBooks and ensuring all transactions are properly recorded.</p><p>• Assist in accounts payable and accounts receivable processes, ensuring timely and accurate payments and collections.</p><p>• Provide payroll support, including processing weekly payroll using systems ADP and QuickBooks to manage certified payroll as required.</p><p>• Assist with administrative tasks related to financial and office operations.</p><p>• Monitor and verify financial data to ensure compliance with company policies and regulations.</p><p>• Collaborate with team members to address and resolve any discrepancies in financial records.</p><p>• Produce accurate financial reports and summaries as needed by the management team.</p><p>• Maintain organized and up-to-date documentation for all financial transactions.</p><p><br></p><p>Please reach out to Mary Christman or Gabrielle Maisonet at 518-462-1430 to learn more. We look forward to speaking with you!</p>
