<p>Handle month‑end tasks: journal entries, account reconciliations, and financial reporting</p><p>Assist with AP/AR, general ledger maintenance, and variance analysis</p><p>Support audits, budgeting, and day‑to‑day accounting projects</p><p>Work cross‑functionally with finance and operations teams</p>
We are looking for an Accounts Receivable Operations Specialist I (Tier II) to join our team in Rochester, New York. In this role, you will handle a variety of accounting tasks that require attention to detail and a commitment to quality. This is a long-term contract position offering the opportunity to contribute to financial operations while enhancing your skills in a collaborative environment.<br><br>Responsibilities:<br>• Enter and verify financial data in accounting systems to ensure accurate sub-ledger entries are reflected in the general ledger.<br>• Conduct research and reconciliation of financial records to maintain compliance and meet quality standards.<br>• Prepare detailed reports for supervisors and other stakeholders to confirm data accuracy and adherence to policies.<br>• Participate in monthly team meetings, contributing to discussions and presenting on relevant topics as needed.<br>• Validate financial transactions for completeness and compliance with established controls and policies.<br>• Provide training for new employees and cross-train team members on operational tasks to maintain consistent technical proficiency.<br>• Review and update departmental procedures, suggesting improvements to enhance accuracy and efficiency.<br>• Ensure compliance with Sarbanes-Oxley regulations and internal policies during all financial processes.<br>• Collaborate with team members to maintain alignment with organizational goals and operational standards.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in East Rochester, New York. This Contract to permanent position offers the opportunity to contribute to essential financial operations, ensuring accuracy and timeliness in processing invoices and maintaining records. The ideal candidate will bring a strong understanding of accounts payable functions and proficiency in relevant software tools.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring proper coding and accurate entry into the system.<br>• Respond to inquiries regarding accounts payable matters in a meticulous and timely manner.<br>• Maintain and reconcile accounts payable records to ensure accuracy.<br>• Collaborate with team members to resolve discrepancies and ensure seamless operations.<br>• Enter transactions into the general ledger, maintaining compliance with company policies.<br>• Monitor payment schedules and ensure timely processing of vendor payments.<br>• Assist in preparing reports related to accounts payable activities.<br>• Maintain organized documentation of financial transactions for audit purposes.<br>• Support continuous improvement efforts within the accounts payable function.
We are looking for a skilled Human Resources Administrator to join our team on a contract basis in Rochester, New York. This role offers an exciting opportunity to contribute to HR operations, focusing on legal compliance, employee support, and administrative functions. If you have a strong background in HR administration and legal processes, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and manage legal forms and correspondence to ensure compliance with regulations.<br>• Conduct thorough background checks as part of the employee onboarding process.<br>• Oversee day-to-day HR administrative tasks, including documentation and record-keeping.<br>• Handle benefit-related functions, ensuring employees receive accurate and timely support.<br>• Process unemployment claims and resolve related inquiries efficiently.<br>• Collaborate with legal teams to address HR-related legal matters.<br>• Maintain up-to-date and accurate employee records.<br>• Support recruitment processes by coordinating interviews and managing applicant documentation.<br>• Assist in implementing HR policies and procedures to align with organizational objectives.<br>• Provide guidance to employees regarding HR-related inquiries and concerns.
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Buffalo, New York. In this role, you will be the first point of contact for visitors and staff, ensuring smooth operations and excellent customer service. This position requires a proactive approach to managing front desk responsibilities and maintaining a welcoming environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a friendly and detail-oriented first impression.<br>• Answer phone calls and direct them to the appropriate departments or individuals.<br>• Coordinate conference room bookings and guide guests to their designated spaces.<br>• Maintain the reception area and common spaces, ensuring cleanliness and organization.<br>• Load dishes into the dishwasher and perform light upkeep in the café area as needed.<br>• Provide support to colleagues and collaborate effectively with team members in shared spaces.<br>• Manage incoming mail and deliveries, ensuring timely distribution.<br>• Respond to inquiries and provide accurate information to customers and staff.<br>• Support administrative tasks and ensure efficient front desk operations.
We are looking for a detail-oriented Sales Tax Project Coordinator to join our team on a contract basis in Rochester, New York. This role is centered around managing customer outreach, documentation collection, and compliance tracking while ensuring accuracy and organization. If you are skilled in data entry and enjoy working independently to meet deadlines, this position could be an excellent fit for you.<br><br>Responsibilities:<br>• Distribute and manage DocuSign forms for customers to collect updated W-9 and tax exemption documents.<br>• Maintain organized records of customer responses and documentation using Excel.<br>• Input and update customer information with precision in the company's system.<br>• Collaborate with the parent company to submit finalized forms to their tax department.<br>• Utilize Avalara software to assist with tracking sales tax documentation and ensuring compliance.<br>• Verify the accuracy and completeness of all collected data.<br>• Perform high-volume outreach to customers, ensuring timely follow-up and resolution.<br>• Ensure all processes align with compliance standards and company requirements.
<p>Tess Gilmore with Robert Half is searching a team leader and people-focused Accounts Payable Manager for a client located here in Rochester, NY. The AP Manager leads the end‑to‑end payables function, ensuring accurate vendor records, on‑time payments, and strong controls. This role oversees a team of AP specialists, drives process improvements, and partners with Purchasing and key vendors to resolve discrepancies and support the broader finance organization. </p><p><br></p><p>The ideal candidate will be able to take on these key responsibilities: </p><ul><li>Oversees daily PO/invoice/receipt matching; validates quantities, pricing, part numbers, and descriptions prior to approval and payment.</li><li>Guides AP specialists in daily workflow; coaches team members on skill development, career paths, and best practices; sets standards for accuracy, responsiveness, and service.</li><li>Identifies process gaps, implements efficiency gains, and strengthens internal controls across AP workflows.</li><li>Manages weekly payment cycles (checks, ACH, and wires), processes recurring obligations (e.g., rent, insurance, shared services), and executes Positive Pay submissions for review by the FP& A Director.</li><li>Owns the vendor database; ensures complete and accurate onboarding documentation (including W‑9s) to support 1099 reporting and annual form issuance.</li><li>Processes credit card transactions and employee expense reimbursements in compliance with policy.</li><li>Reviews PO Accrual reports; reconciles vendor statements and corrects duplicate receipts to maintain accurate inventory and financial records.</li></ul><p><br></p><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
We are looking for an experienced General Liability Attorney to join a dynamic midsize law firm in Buffalo, New York. In this role, you will handle a broad range of defense litigation cases, including personal injury and tort claims such as auto accidents, premises liability, product liability, and municipal matters. This position offers an excellent opportunity for growth and collaboration within a supportive and diverse team environment.<br><br>Responsibilities:<br>• Represent clients in general liability cases, including personal injury, auto accidents, premises liability, and related tort claims.<br>• Draft and file legal motions, briefs, and other litigation documents with precision and timeliness.<br>• Conduct thorough discovery processes, including depositions, interrogatories, and document reviews.<br>• Provide strategic legal advice to clients, ensuring their interests are effectively represented in court.<br>• Collaborate with colleagues to prepare for trials and hearings, ensuring a comprehensive approach to case management.<br>• Analyze case law and legal precedents to strengthen defense strategies.<br>• Negotiate settlements and agreements while advocating for client objectives.<br>• Maintain strong communication with clients to keep them informed of case progress and developments.<br>• Participate in firm-wide initiatives, including mentorship programs and community outreach activities.<br>• Manage multiple cases simultaneously while maintaining a high level of attention to detail and accuracy.
<p>Hannah Savage with Robert Half is seeking an experienced <strong>Lead Payroll Specialist</strong> to oversee high‑volume, multi‑entity payroll processing within a fast‑growing healthcare organization. This role is ideal for someone who thrives in a dynamic, collaborative, and “go with the flow” environment while maintaining exceptional accuracy and service. As a key member of our payroll team, you’ll serve as a subject‑matter resource, help streamline processes, and support continued growth.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Lead end‑to‑end payroll processing for multiple entities on a biweekly/weekly basis.</li><li>Review and validate payroll data for accuracy, compliance, and timeliness.</li><li>Serve as a point of escalation for complex payroll questions, discrepancies, and audits.</li><li>Partner with HR, Finance, and department leaders to ensure smooth payroll operations across the organization.</li><li>Maintain employee records, compensation changes, deductions, and adjustments.</li><li>Assist with year‑end activities including W‑2s and reconciliation.</li><li>Identify opportunities to enhance payroll workflows and contribute to process improvements.</li><li>Support onboarding and training of payroll team members as needed.</li></ul><p>For immediate and confidential consideration apply today, or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
<p>We are seeking an organized and detail-oriented Office Manager to oversee daily office operations while supporting basic transactional accounting functions. This role is ideal for someone who enjoys balancing administrative leadership with hands-on financial tasks and keeping operations running smoothly.</p>
<p>Tess Gilmore with Robert Half is working alongside a growing client in Rochester to find a dynamic <strong>Human Resources Manager</strong> to sit onsite at their Rochester, NY location. The Human Resources Manager oversees all core HR functions while serving as a strategic partner to leadership. This position provides both operational oversight and high‑level decision-making, ensuring HR initiatives support organizational goals, compliance standards, and a positive employee experience. The HR Manager leads with sound judgment, strong communication, and a solutions‑oriented mindset while guiding HR policies, programs, and staff.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Leadership & Strategic HR Management</strong></p><ul><li>Develop and execute HR strategies that align with organizational goals and workforce needs.</li><li>Make informed leadership decisions regarding policies, disciplinary actions, staffing, compensation adjustments, and employee development.</li><li>Lead HR projects such as policy updates, culture initiatives, audit preparation, and process improvements.</li></ul><p><strong>Employee Relations & Workforce Support</strong></p><ul><li>Serve as a trusted advisor and escalation point for complex employee relations issues.</li><li>Partner with managers to coach, mentor, and guide them through performance management and employee concerns.</li></ul><p><strong>Talent Acquisition & Workforce Planning</strong></p><ul><li>Oversee recruitment processes, ensuring effective sourcing, interviewing, selection, and onboarding.</li><li>Collaborate with department leaders to evaluate staffing needs and develop long-term workforce plans.</li><li>Implement strategies to improve hiring quality, retention, and overall candidate experience.</li></ul><p><strong>Compensation, Benefits & Payroll Oversight</strong></p><ul><li>Manage compensation structures, job evaluations, and pay recommendations to ensure competitiveness and equity.</li><li>Oversee benefits administration and annual open enrollment in collaboration with benefits vendors.</li><li>Partner with payroll teams to ensure accuracy, compliance, and timely processing of employee changes.</li></ul><p><strong>HR Compliance & Policy Administration</strong></p><ul><li>Ensure compliance with federal, state, and local labor laws (FMLA, ADA, FLSA, EEO, etc.).</li><li>Maintain employee handbooks, policies, and procedures; communicate updates to staff and leadership.</li><li>Oversee recordkeeping, personnel files, and reporting in accordance with regulatory standards.</li></ul><p><strong>HRIS & Data Management</strong></p><ul><li>Oversee HRIS usage, reporting, and data governance.</li><li>Make data-driven decisions using dashboards and metrics on turnover, retention, job performance, and workforce trends.</li></ul><p><strong>Training & Development</strong></p><ul><li>Identify skill gaps and coordinate training initiatives (leadership development, compliance training, onboarding programs).</li><li>Guide managers and employees through performance evaluation cycles, feedback processes, and development planning.</li></ul><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
<p><strong>Robert Half Permanent Placement</strong> is partnering with a <strong>Manufacturing & Distribution</strong> company in <strong>Tonawanda, NY</strong> on their search for an <strong>Office and Dispatch Manager</strong> to join their team. Starting salary is <strong>$55,000 - $65,000</strong> based on experience and includes a comprehensive total benefits package. Our great partner is going through a tremendous growth period and has been around since the 1950s! The ideal candidate will bring both proven leadership skills and developed office management experience.</p><p><br></p><p><strong>Please note</strong>: this is a variable shift position with eventual focus on west coast hours and some weekend responsibilities. First 90 days will be in office 8-5 M-F. After 90 days, you will switch to a hybrid role with two consecutive days off during the week and an eventual shift to 12 PM - 8PM with some weekend remote work. This is for someone who enjoys a non-traditional schedule!</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Operational Oversight: Manage day-to-day office activities including scheduling, documentation, reporting, and coordination to support production and distribution goals</li><li>Team Leadership: Supervise, train, and mentor office staff to promote accountability, performance, and teamwork</li><li>Customer Service: Serve as a point of contact for escalated issues ensuring prompt and professional resolution for both internal and external stakeholders</li><li>Compliance & Safety: Ensure office operations align with company policies, industry standards, and compliance requirements</li><li>Continuous Improvement: Identify and implement process improvements to streamline administrative workflows, improve communication, and enhance efficiency</li><li>Cross-Functional Collaboration: Partner with operations, warehouse, logistics, and sales teams to support scheduling, order fulfillment, and overall business objectives</li><li>Reporting & Documentation: Maintain accurate records, generate reports, and support audits or compliance reviews when required</li></ul>
<p>Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive <strong>Executive Assistant</strong> to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct!</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
<p>Kyle Clarke with Robert Half is looking for an experienced and driven Controller to oversee financial operations and ensure the accuracy, compliance, and efficiency of accounting processes. This Controller role requires a detail-oriented individual with a strong background in financial management, reporting, and team collaboration. The ideal Controller candidate will have a proven ability to streamline workflows and provide strategic insights to support organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review monthly, quarterly, and annual financial statements to ensure accuracy and compliance with standards.</p><p>• Ensure adherence to federal, state, and local tax regulations while managing external audits and coordinating with auditors.</p><p>• Develop and enforce internal controls and accounting policies to maintain financial integrity.</p><p>• Supervise daily accounting operations, including accounts payable, accounts receivable, payroll, general ledger, and bank reconciliations.</p><p>• Oversee month-end and year-end closing processes to ensure timely completion and accuracy.</p><p>• Enhance accounting systems and workflows to increase efficiency and scalability.</p><p>• Collaborate with leadership on budgeting, forecasting, and financial analysis to guide strategic decision-making.</p><p>• Monitor cash flow, working capital, and financial performance metrics, providing actionable insights.</p><p>• Lead and mentor the accounting team to foster detail-oriented growth and support organizational objectives.</p><p>• Work cross-functionally with departments such as HR, procurement, and operations to ensure alignment with financial goals.</p>
<p>Robert Half is currently seeking an experienced Accounts Payable Manager to join our Rochester, NY client on a contract basis. This role requires a strong understanding of accounts payable processes, as well as the ability to manage transactional tasks and support process improvements. This is a fully onsite opportunity for approximately 2-3 months. </p><p><br></p><p>Responsibilities:</p><p>• Oversee the accounts payable operations, ensuring accuracy and timeliness in processing.</p><p>• Assist with streamlining processes to enhance efficiency and eliminate redundancies.</p><p>• Provide transactional support, including coding invoices and performing check runs.</p><p>• Collaborate with clerks to ensure smooth day-to-day operations in invoice handling and payments.</p><p>• Manage (ACH) transactions and ensure compliance with financial regulations.</p><p>• Lead efforts to clean up existing systems and processes for improved functionality.</p><p>• Monitor and resolve discrepancies in invoices and payments.</p><p>• Maintain accurate records and documentation for auditing and reporting purposes.</p><p>• Support team members with training and guidance on accounts payable tasks.</p>
We are looking for an organized and customer-focused Tax Services Specialist to join our team in Rochester, New York. In this role, you will handle a variety of tax-related tasks while ensuring accuracy and efficiency in a fast-paced environment. The ideal candidate will possess strong communication and problem-solving skills, along with the ability to prioritize and meet deadlines. This is a long-term contract position offering the opportunity to contribute to a dynamic and detail-oriented team.<br><br>Responsibilities:<br>• Address outstanding issues promptly to meet service level agreements and maintain client satisfaction.<br>• Build and enhance knowledge of company products, policies, and procedures to provide accurate support.<br>• Organize and prioritize daily tasks to meet time-sensitive deadlines and ensure smooth workflow.<br>• Support clients with tax filings, payments, account registrations, and agency-related inquiries.<br>• Conduct research and resolve tax notices efficiently while maintaining thorough documentation.<br>• Enter and verify data, create spreadsheets, and ensure accuracy in all records.<br>• Utilize systems such as Oracle, Salesforce, and Microsoft Office to streamline processes and manage workloads.<br>• Uphold company values of integrity, innovation, accountability, and respect in all interactions.<br>• Collaborate with internal teams and external clients to deliver exceptional service.<br>• Perform additional duties as assigned to support team and client needs.
We are looking for an experienced Tax Manager to join our team in Buffalo, New York. This role involves overseeing tax compliance and planning for public accounting clients while providing strategic guidance to ensure accurate and efficient tax processes. The ideal candidate will have a strong background in corporate taxation and public accounting, along with the ability to manage complex tax provisions and reporting.<br><br>Responsibilities:<br>• Supervise and manage the preparation and review of annual income tax provisions to ensure compliance with regulatory standards.<br>• Utilize CCH ProSystem Fx to efficiently handle tax-related processes and documentation.<br>• Oversee sales tax calculations and reporting using CCH Sales Tax software.<br>• Prepare and review corporate tax returns, ensuring accuracy and adherence to deadlines.<br>• Advise clients on entity formation and provide guidance on tax implications.<br>• Manage tax planning strategies for public accounting clients to optimize their financial outcomes.<br>• Ensure compliance with federal, state, and local tax regulations while addressing any issues or discrepancies.<br>• Collaborate with team members and clients to provide solutions for complex tax matters.<br>• Monitor changes in tax laws and regulations, updating processes as necessary to maintain compliance.
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Buffalo, New York. This role requires someone with excellent communication skills, a patient demeanor, and the ability to handle a variety of tasks in a legal environment. The position is contract, lasting approximately four weeks with the potential for an extension.<br><br>Responsibilities:<br>• Serve as the first point of contact, welcoming visitors and providing assistance in a courteous and detail-oriented manner.<br>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and routed correctly.<br>• Handle inbound calls efficiently, providing accurate information or directing callers to the appropriate department.<br>• Maintain an organized reception area, ensuring it reflects a high standard of quality.<br>• Utilize Microsoft Office Suite and Hover Network software to perform administrative tasks.<br>• Coordinate schedules and meetings, assisting with clerical support as needed.<br>• Adhere to business casual dress code guidelines to maintain an appropriate appearance.<br>• Collaborate with team members and support day-to-day office operations.<br>• Ensure confidentiality and accuracy when dealing with sensitive legal information.<br>• Perform additional receptionist duties as assigned by management.
<p><strong>Robert Half </strong>is partnering with a dynamic food production company in <strong>Angola, NY </strong>on their search for a <strong>Maintenance Manager</strong>. This is a <strong>Direct Hire onsite role </strong>with a starting salary of<strong> $110,000 - $120,000 </strong>based on experience. This is a critical leadership role focused on implementing maintenance strategies during a time of impressive growth.</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Lead, mentor, and develop the maintenance team while ensuring proper staffing and shift coverage</li><li>Establish maintenance priorities, delegate tasks, and allocate resources to maximize efficiency and minimize downtime</li><li>Drive a strong safety-first culture and ensure compliance with OSHA, GMPs, HACCP, and all food safety regulations</li><li>Oversee preventive and predictive maintenance programs and ensure reliable operation of all production and facility equipment</li><li>Manage repairs and installations involving mechanical, electrical, pneumatic, and hydraulic systems</li><li>Schedule, track, and document work orders, equipment history, and spare parts inventory</li><li>Monitor and analyze KPIs to identify root causes of failures and implement corrective actions</li><li>Manage departmental budgets, capital projects, and coordination with vendors and contractors for specialized services and upgrades</li></ul><p><br></p>
<p>We are seeking a detail-oriented and reliable <strong>Accounting Clerk</strong> to support our finance department. This role involves performing a variety of accounting, bookkeeping, and financial tasks to ensure accurate and timely processing of financial data.</p>
We are looking for a skilled and detail-oriented Staff Accountant to join our team in Rochester, New York. This is a Contract to permanent position within the non-profit sector, offering an excellent opportunity to contribute to meaningful financial operations while advancing your career. The ideal candidate will bring expertise in corporate tax, general ledger management, and financial software, ensuring precision and compliance in all accounting tasks.<br><br>Responsibilities:<br>• Prepare and review corporate tax returns to ensure accuracy and compliance with regulations.<br>• Manage sales tax filings and resolve related discrepancies promptly.<br>• Record and maintain journal entries for various financial transactions.<br>• Oversee the general ledger to ensure proper reconciliation and reporting.<br>• Utilize Microsoft Dynamics CRM to streamline accounting processes and maintain financial records.<br>• Collaborate with internal teams to analyze financial data and prepare reports.<br>• Ensure compliance with local, state, and federal tax laws.<br>• Assist in audits by providing necessary documentation and support.<br>• Monitor financial activities to identify and address irregularities.<br>• Support month-end and year-end closing procedures.
<p>Jenny Bour with Robert Half is working with a manufacturing company that is looking for a detail-oriented <strong>Accounts Receivable Specialist </strong>to join their finance team in Lancaster, New York. In this role Accounts Receivable Specialist role, you will manage key aspects of invoicing, accounts receivable functions, and customer account maintenance. As an Accounts Receivable Specialist, you will collaborate with various departments to ensure accurate financial records and provide essential support in monthly closing activities.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices and oversee accounts receivable controls to ensure timely and accurate billing.</li><li>Enter credit memos and billing orders into the Manufacturing Pro system, ensuring accuracy and avoiding duplication.</li><li>Collaborate with the shipping manager and sales administrators to address invoicing and credit-related matters.</li><li>Maintain the daily invoice control log to track numbering and ensure records are up-to-date.</li><li>Set up new customer accounts in the Manufacturing Pro system following approval and established procedures.</li><li>Assist the Credit Analyst with financial tasks as needed.</li><li>Respond to customer requests for invoice copies promptly and professionally.</li><li>Apply cash payments and generate sales reports when necessary.</li><li>Work independently and communicate effectively with team members after completing training.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. The ideal candidate will excel at handling clerical tasks, managing communications, and maintaining organized office operations. This role is an excellent opportunity for someone who thrives in a fast-paced environment and values precision and efficiency.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, ensuring inquiries are addressed or directed appropriately.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage daily administrative office functions, including scheduling and correspondence.<br>• Welcome and assist visitors while managing receptionist duties.<br>• Organize and maintain physical and digital filing systems for easy access and retrieval.<br>• Coordinate and communicate with team members to support office operations.<br>• Prepare and review documents for accuracy and completeness.<br>• Provide support for special projects and assignments as needed.<br>• Monitor office supplies and coordinate replenishment when necessary.
<p>Tess Gilmore is looking for an Accounts Payable and Receivable Specialist to join her clients ever growing team here in Rochester, NY. The Accounts Payable & Receivable Specialist plays a key role in ensuring accurate, timely, and efficient financial transactions across the organization. This position is responsible for managing the full-cycle AP and AR processes—including invoice processing, vendor management, payment runs, cash application, collections follow-up, and account reconciliation. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced environment with a high degree of accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Payable</strong></p><ul><li>Process high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies.</li><li>Match purchase orders, packing slips, and invoices (2-way or 3-way match).</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Prepare weekly payment runs (checks, ACH, wire transfers).</li><li>Maintain vendor records, including W‑9s and banking details.</li><li>Assist with month-end closing tasks, including AP accruals.</li><li>Communicate with internal departments to clarify approvals, coding, and missing documentation.</li></ul><p><strong>Accounts Receivable</strong></p><ul><li>Generate customer invoices and credit memos in accordance with contract terms or project milestones.</li><li>Apply cash receipts accurately and promptly to customer accounts.</li><li>Monitor outstanding receivables and follow up on past-due accounts.</li><li>Investigate and resolve customer billing issues or discrepancies.</li><li>Prepare aging reports and provide status updates to management.</li><li>Assist with AR-related month-end activities, including reconciliations and reporting.</li></ul><p>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!</p>
We are looking for an A/R Recovery Representative I (Tier II) to join our team in Rochester, New York. In this long-term contract role, you will play a vital part in ensuring the accurate and timely resolution of outstanding invoices while delivering exceptional customer service to both internal and external stakeholders. This position requires a proactive approach to mitigating financial risks and addressing billing disputes with attention to detail.<br><br>Responsibilities:<br>• Resolve past-due invoices promptly and accurately to minimize financial risks.<br>• Provide excellent customer service to both internal and external clients, ensuring effective communication and dispute resolution.<br>• Educate clients, partners, and internal teams on resolution processes and billing procedures.<br>• Utilize available systems and resources to address disputes and recover owed revenue.<br>• Maintain compliance with established departmental policies and procedures.<br>• Participate in ongoing training to continually enhance skills and knowledge.<br>• Develop and maintain a working knowledge of company products and services, including payroll, human resources, and acquired portfolios.<br>• Balance service delivery with effective collection strategies to protect company interests.<br>• Collaborate with external partners and departments to streamline recovery processes.<br>• Apply strong organizational skills to manage workload and meet resolution deadlines.
