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413 results for Sr Executive Assistant in Accountemps
- Greenville, SC
- onsite
- Temporary to Hire
- 23.75 - 27.50 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Greenville, South Carolina. This Contract to Permanent opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for the office while handling a mix of front-desk support, call management, and accurate record upkeep.<br><br>Responsibilities:<br>• Welcome visitors and provide attentive front-desk support to create a positive office experience.<br>• Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.<br>• Perform a range of administrative tasks that help maintain organized and efficient office operations.<br>• Enter, update, and review information in internal systems with a strong focus on accuracy and completeness.<br>• Prepare routine documents, maintain files, and support general office coordination as needed.<br>• Assist team members with scheduling, correspondence, and other day-to-day clerical activities.<br>• Monitor office communications and help ensure requests are addressed promptly and effectively.
- 2026-10-22T16:43:44Z
- El Segundo, CA
- remote
- Temporary / Contract
- 20.00 - 29.00 USD / Hourly
- <p>Position Overview</p><p>We are seeking a professional and customer-focused <strong>Office Assistant</strong> to support daily operations at City Hall. This individual will serve as the first point of contact for visitors and callers, providing excellent customer service while performing a variety of administrative and clerical functions. The ideal candidate will be organized, detail-oriented, and comfortable working in a public-facing environment.</p><p>Key Responsibilities</p><ul><li>Greet visitors and direct them to the appropriate department or staff member.</li><li>Answer, screen, and route incoming telephone calls.</li><li>Process incoming and outgoing mail, packages, and correspondence.</li><li>Provide information regarding City services, programs, and departments.</li><li>Prepare, type, proofread, and distribute correspondence, reports, forms, and other documents.</li><li>Maintain electronic and physical filing systems, records, and databases.</li><li>Enter, update, and retrieve information using various software programs.</li><li>Schedule meetings, coordinate calendars, and reserve meeting rooms.</li><li>Assist with meeting preparation, materials, and minute-taking as needed.</li><li>Process forms, applications, records, and other administrative documents.</li><li>Assist with office accounting support, including fee collection, invoice processing, purchase orders, and reimbursements.</li><li>Order and maintain office supplies and inventory.</li><li>Handle general clerical duties including copying, scanning, filing, and data entry.</li><li>Provide administrative support to City departments and staff as assigned.</li></ul>
- 2026-10-26T16:34:05Z
- Palm Desert, CA
- onsite
- Temporary to Hire
- 18.21 - 22.00 USD / Hourly
- <p><strong>Office Coordinator / Dispatcher</strong></p><p>We are seeking a reliable, detail-oriented, and tech-savvy <strong>Office Coordinator / Dispatcher</strong> to support daily office operations and help ensure a high level of service for our electrical service customers. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable handling administrative, customer-facing, and dispatch responsibilities.</p><p>The ideal candidate will be able to quickly learn and work within multiple software systems and integrations. This person does not need to build or create integrations, but should be comfortable navigating various platforms, learning new programs efficiently, and using technology to support daily business operations. This role will also assist with posting company-provided content to social media platforms as needed, so familiarity with how major social media websites function from a business posting standpoint is important.</p><p>Key Responsibilities:</p><ul><li>Answer and manage a 6-line phone system professionally and efficiently</li><li>Dispatch service calls for electrical service customers</li><li>Schedule service appointments using <strong>ServiceTitan</strong></li><li>Prepare invoices and assist with accounts receivable follow-up</li><li>Greet walk-in visitors and provide general front office support</li><li>Refill office equipment and help maintain stock in the breakroom and common areas</li><li>Support staff with a variety of clerical and administrative tasks</li><li>Create, update, and manage documents using <strong>Microsoft Word</strong> and <strong>Excel</strong></li><li>Quickly learn and navigate various software systems and program integrations</li><li>Work across multiple platforms to support office and operational needs</li><li>Post company-provided content to social media websites as needed</li><li>Stay current on how social media platforms function for business posting purposes</li><li>Assist with additional office coordination and operational support as assigned</li></ul><p>Preferred Qualifications:</p><ul><li>Prior office administrative, dispatch, or customer service experience</li><li>Experience with <strong>ServiceTitan</strong> strongly preferred</li><li>Familiarity with <strong>Deltek ComputerEase</strong> is a plus</li><li>Strong technical aptitude and ability to quickly learn new software and systems</li><li>Familiarity with social media websites and business posting functions</li><li>Strong communication, organizational, and multitasking skills</li><li>Proficiency in <strong>Microsoft Word</strong> and <strong>Excel</strong></li><li>Ability to work independently and assist with a wide range of office needs</li></ul><p>Schedule:</p><ul><li>Monday through Friday</li><li>8:00 a.m. to 5:00 p.m.</li><li>1-hour lunch break</li></ul><p><br></p>
- 2026-11-09T16:18:44Z
- Plymouth, WI
- onsite
- Temporary to Hire
- 18.21 - 21.09 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Plymouth, Wisconsin. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative and front-desk support. The person in this role will contribute to office coordination, document preparation, and selected HR-related projects while helping the team stay efficient and responsive.<br><br>Responsibilities:<br>• Welcome guests, employees, customers, and service providers with a courteous and attentive approach at the front desk.<br>• Provide administrative support for HR initiatives and assist with special projects that require coordination and follow-up.<br>• Draft, format, and prepare business documents such as letters, reports, and external communications.<br>• Keep digital records and paper files accurate, accessible, and well organized for daily business use.<br>• Manage incoming and outgoing mail, packages, and shipments to ensure timely distribution and processing.<br>• Monitor office and breakroom supplies, track inventory levels, and place orders to maintain availability.<br>• Coordinate routine office purchases and assist with meeting logistics, including room setup and catering arrangements.<br>• Maintain a neat, welcoming reception area and support an orderly office environment throughout the day.<br>• Step in to provide additional administrative coverage when needed to support uninterrupted office operations.
- 2026-11-09T21:04:15Z
- Diamond Bar, CA
- remote
- Temporary / Contract
- 22.00 - 24.00 USD / Hourly
- We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment.<br><br>Responsibilities:<br>• Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized.<br>• Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details.<br>• Record key discussion points during meetings and distribute accurate, timely summaries and action items.<br>• Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants.<br>• Perform basic research and gather information needed to support projects, meetings, and administrative requests.<br>• Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts.<br>• Maintain administrative records, enter data accurately, and help keep documentation current and accessible.<br>• Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
- 2026-10-29T21:44:07Z
- Seattle, WA
- onsite
- Temporary / Contract
- 22.96 - 26.59 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support donor relations, fundraising coordination, and day-to-day administrative activities for a PART TIME contract position based in Seattle, Washington. This role combines document preparation, records management, event coordination, and data support to help the team operate smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while balancing multiple assignments in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate administrative tasks related to donor outreach materials, including preparing correspondence, assembling mailings, and helping distribute acknowledgment communications.</p><p>• Work closely with the Finance team to support the handling and recording of donations received through the mail.</p><p>• Maintain and improve the External Relations SharePoint environment by organizing documents, updating file structures, and keeping records easy to access.</p><p>• Assist with planning and on-site logistics for fundraising initiatives and community events, including support for activities such as SweetHarts for Kids and the Spring Luncheon.</p><p>• Enter donor and gift information accurately into internal records and provide ongoing support for data upkeep and routine tracking.</p><p>• Provide general administrative and logistical assistance for special projects, volunteer efforts, and team-driven initiatives as needed.</p><p>• Support office coordination duties such as managing documentation, responding to administrative requests, and helping keep daily operations on schedule.</p>
- 2026-11-03T17:38:45Z
- Westbury, NY
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations for a company specializing in access control and video security solutions. This Long-term Contract position is ideal for someone who enjoys helping customers, coordinating service needs, and keeping administrative processes accurate and organized. The role combines front-office support, order coordination, billing assistance, and scheduling tasks to help ensure smooth service delivery and a positive client experience.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls and emails, identify customer concerns, and direct each request to the appropriate next step.</p><p>• Enter and manage client orders with accuracy, ensuring account details, access card requests, and related information are properly recorded.</p><p>• Provide administrative support for billing activities by preparing and sharing the information needed for invoicing.</p><p>• Coordinate service requests and assist with scheduling appointments to support installation, maintenance, and repair activities.</p><p>• Maintain organized office records, customer files, and service documentation for easy tracking and follow-up.</p><p>• Oversee recurring maintenance calendars and anniversary-based scheduling to help ensure timely service planning.</p><p>• Perform general clerical duties such as updating data, handling correspondence, and supporting day-to-day office workflow.</p>
- 2026-11-04T20:18:44Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000.00 - 65000.00 USD / Yearly
- We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently.<br>• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.<br>• Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare, organize, and file documents to ensure materials are easy to access and properly maintained.<br>• Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
- 2026-10-20T14:44:07Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22.00 - 24.20 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily operations for a team in Indianapolis, Indiana. This contract opportunity has the potential to become permanent and is ideal for someone who is detail-oriented, responsive, and comfortable managing documentation, scheduling, and office coordination in a fast-paced environment. The person in this role will help keep financing and client records current, assist with application processing, and provide administrative support that helps internal teams stay efficient and compliant.<br><br>Responsibilities:<br>• Maintain accurate records related to equipment financing, customer accounts, and contract documentation by updating internal databases and company systems.<br>• Support loan and lease application workflows by collecting paperwork, checking files for completeness, and routing materials to the appropriate teams for review.<br>• Coordinate calendars, meetings, client appointments, and team events while ensuring agendas, materials, and supporting documentation are prepared in advance.<br>• Perform day-to-day office administration such as drafting written communications, distributing mail, organizing files, and monitoring supply levels for timely reordering.<br>• Assist the sales organization by creating proposals, following up on active opportunities, and preparing reports that track application progress and performance metrics.<br>• Handle sensitive customer and financial information with discretion while following established policies, security standards, and compliance requirements.<br>• Contribute to special assignments directed by leadership, including audit support, training-related tasks, and administrative process improvement efforts.<br>• Arrange outgoing shipments and deliveries through carriers such as UPS and FedEx as part of general office support activities.
- 2026-11-05T13:18:41Z
- Edmond, OK
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting.<br><br>Responsibilities:<br>• Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively.<br>• Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.<br>• Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks.<br>• Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed.<br>• Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently.<br>• Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work.<br>• Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
- 2026-10-19T18:23:49Z
- Greenfield, MA
- onsite
- Temporary / Contract
- 17.00 - 20.00 USD / Hourly
- <p>We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative activities to help the office run efficiently and effectively.</p><p>• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.</p><p>• Perform front-desk and reception support, including greeting guests and handling general office communications.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Prepare, organize, and file documents so materials are easy to access and properly maintained.</p><p>• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.</p>
- 2026-10-16T20:48:49Z
- Sharonville, OH
- onsite
- Temporary / Contract
- 20.00 - 21.00 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support daily front office operations in Ohio. This is a Contract to Hire position suited for someone who enjoys keeping records organized, managing document flow, and creating a welcoming experience for visitors. The role is based within the construction industry and requires strong administrative skills, accuracy, and the ability to handle routine office tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide attentive front desk support for daily office activity.</p><p>• Organize, retrieve, and maintain accounts payable invoice files to ensure records are easy to access.</p><p>• Scan paper documents and upload or store them accurately in the appropriate filing systems.</p><p>• Keep administrative records orderly and up to date to support smooth office operations.</p><p>• Assist with general clerical duties such as document handling, sorting, and record management.</p><p>• Support the team by maintaining an organized reception and administrative workspace.</p>
- 2026-11-03T17:08:43Z
- Piedmont, SC
- onsite
- Temporary to Hire
- 22.80 - 26.40 USD / Hourly
- We are looking for a dependable Administrative Assistant to support project operations for a construction team in South Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination with occasional local travel to job sites while working closely with project leadership. The person in this role will help keep meetings, documentation, and day-to-day administrative tasks organized, with the opportunity to grow into project administration and potentially assistant project management over time.<br><br>Responsibilities:<br>• Support a project manager with daily administrative coordination, scheduling, and follow-up activities to keep projects moving efficiently.<br>• Travel to nearby job sites as needed to assist with project-related administrative tasks; mileage reimbursement is provided for business travel.<br>• Record clear and accurate meeting notes, then distribute summaries and action items to the appropriate team members.<br>• Prepare, update, and manage project documents using PDF markup and annotation tools such as Bluebeam or Adobe Acrobat.<br>• Assist with front office and reception-related duties, including handling inbound calls and directing inquiries appropriately.<br>• Enter and maintain data in company records, ensuring files, logs, and project information remain accurate and accessible.<br>• Provide administrative support across project management, business development, and marketing activities as priorities shift.<br>• Contribute to special assignments and evolving project coordination needs, with training provided for expanded responsibilities in project administration.
- 2026-11-11T14:58:17Z
- Indianapolis, IN
- onsite
- Temporary / Contract
- 17.10 - 18.00 USD / Hourly
- We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access coordinated support while ensuring day-to-day administrative operations run smoothly. The ideal candidate will combine strong communication and recordkeeping abilities with a service-focused approach, contributing to a collaborative non-profit environment dedicated to positive family outcomes.<br><br>Responsibilities:<br>• Coordinate administrative activities that support family services, including scheduling, document preparation, and routine office follow-up.<br>• Maintain organized, current records and prepare timely reports to help ensure accuracy, compliance, and continuity of service.<br>• Assist with intake-related processes such as gathering information, verifying eligibility details, and supporting enrollment activities.<br>• Track attendance and service participation data, entering updates accurately into internal records and reporting systems.<br>• Communicate with families by phone, email, and in person to provide guidance, share information, and connect them with available resources.<br>• Support case coordination efforts by helping organize service information, monitoring documentation, and facilitating communication among team members.<br>• Contribute to outreach and engagement efforts that encourage family participation and strengthen connections within the program community.<br>• Work closely with colleagues and partner teams to improve coordination across programs and help address family needs effectively.
- 2026-11-11T13:18:44Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>A rapidly growing fintech company in East Los Angeles is looking for an Office Assistant to support their team on a contract basis. </p><p>You’ll be responsible for greeting guests and clients, ordering and restocking office supplies, assisting with outbound and inbound mail and provide back up clerical support to multiple teams. </p>
- 2026-10-30T17:58:45Z
- Kansas City, MO
- onsite
- Permanent / Full Time
- 55000.00 - 75000.00 USD / Yearly
- <p>A growing, technology-forward plaintiff personal injury law firm is seeking a Senior Personal Injury Paralegal / Case Assistant to directly support a successful trial attorney handling a diverse caseload ranging from automobile accidents to complex, high-value injury claims. This role offers the opportunity to manage cases from intake through resolution, assist with litigation matters including discovery, depositions, mediations, and trial preparation, maintain exceptional client communication, prepare demand packages, organize medical records and evidence, track treatment and damages, and proactively move cases forward. The firm embraces innovation and AI-driven legal technology to enhance efficiency while remaining committed to delivering exceptional client service and fostering a positive, collaborative workplace culture focused on both client and employee satisfaction.</p>
- 2026-10-19T20:13:48Z
- Montclair, NJ
- onsite
- Temporary to Hire
- 22.80 - 26.40 USD / Hourly
- <p>We are looking for an Administrative Assistant to support day-to-day office operations near Montclair, New Jersey. This contract position is ideal for someone who enjoys keeping materials organized, preparing documents for meetings, and providing dependable front-office support. The role offers an opportunity to contribute in a structured environment where strong communication, accuracy, and responsiveness are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, organize, and distribute meeting materials so teams have accurate documents ready in advance.</p><p>• Welcome visitors and provide reception support while maintaining an orderly office environment.</p><p>• Manage inbound phone calls, route inquiries to the appropriate contacts, and relay messages promptly.</p><p>• Enter, update, and maintain information in office records and databases with a high level of accuracy.</p><p>• Provide general administrative support such as filing, scheduling, scanning, and handling routine correspondence.</p><p>• Assist with document management tasks to ensure files are complete, accessible, and properly organized.</p><p>• Support staff with day-to-day office coordination and other clerical needs as priorities shift.</p>
- 2026-10-26T19:58:48Z
- Bronx, NY
- onsite
- Temporary / Contract
- 22.80 - 26.40 USD / Hourly
- We are looking for a dependable Administrative Assistant to support daily office operations for a real estate and property organization in Bronx, New York. This Contract position is ideal for someone who enjoys keeping administrative tasks organized, assisting internal staff with service-related needs, and ensuring information is maintained accurately. The role follows a standard 8:00 AM to 5:00 PM schedule and offers an opportunity to contribute to a busy office environment through strong coordination and attention to detail.<br><br>Responsibilities:<br>• Provide responsive administrative support to team members and help address day-to-day service requests across the office.<br>• Maintain accurate records by entering, reviewing, and updating information in company databases and tracking systems.<br>• Coordinate incoming and outgoing mail, deliveries, and packages to help keep office operations running smoothly.<br>• Assist with general office projects and routine clerical tasks as assigned to support departmental needs.<br>• Organize documents, correspondence, and administrative materials so they are easy to access and properly filed.<br>• Communicate professionally with internal staff to resolve questions and support efficient workflow throughout the office.
- 2026-10-26T12:58:42Z
- Houston, TX
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage front-desk activity, maintain accurate records, and provide responsive administrative support across multiple tasks. The ideal candidate brings strong organizational skills, sound judgment, and the ability to handle communications and clerical work efficiently in a busy office environment.<br><br>Responsibilities:<br>• Manage incoming phone calls and greet visitors with attention to detail, ensuring inquiries are directed promptly to the appropriate contacts.<br>• Provide day-to-day administrative support by preparing documents, organizing files, and maintaining orderly office records.<br>• Enter and update information in internal databases and spreadsheets with a high level of accuracy and attention to detail.<br>• Coordinate general front-office activities to help keep daily operations running smoothly and efficiently.<br>• Assist with scheduling, correspondence, and routine clerical tasks to support team productivity.<br>• Maintain office documentation and track administrative information so materials remain current and accessible.
- 2026-10-21T21:48:43Z
- Farmingdale, NY
- onsite
- Permanent / Full Time
- 60000.00 - 65000.00 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.<br>• Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests.<br>• Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner.<br>• Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail.<br>• Prepare, organize, and distribute documents, correspondence, and other office materials as needed.<br>• Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
- 2026-10-30T13:34:05Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 24.00 - 26.00 USD / Hourly
- <p>A well-known organization located in Beverly Hills is seeking an Administrative Assistant on a contract to hire basis. In this role, you will be responsible for a variety of administrative tasks including data entry, heavy filing, conducting research, inputting check numbers, and assisting with special projects as needed. The ideal candidate will be highly organized, detail oriented, and comfortable handling a high volume of administrative work with accuracy and efficiency.</p><p><br></p><p>Robert Half is looking for a professional who has strong Microsoft Office Suite skills and can thrive in a fast-paced environment while maintaining excellent attention to detail. This is a long-term temporary opportunity with strong potential to become a permanent position for the right candidate. Our client offers </p><p>a 35-hour work week, free parking, excellent benefits, and room for growth. </p>
- 2026-11-10T23:38:42Z
- Washington, DC
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion.<br><br>Responsibilities:<br>• Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors.<br>• Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations.<br>• Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use.<br>• Maintain accurate files, records, and documentation while handling sensitive information with confidentiality.<br>• Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries.<br>• Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date.<br>• Support internal workflows by assisting with correspondence, document preparation, and general office coordination.<br>• Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
- 2026-10-26T16:13:48Z
- Ft. Myers, FL
- onsite
- Temporary / Contract
- 26.00 - 27.00 USD / Hourly
- We are looking for an Administrative Assistant to support daily office and project coordination for an engineering-focused environment in Ft. Myers, Florida. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable balancing financial, clerical, and document support duties. The role will contribute to smooth office operations by assisting with billing, recordkeeping, staff support, and project-related administrative work.<br><br>Responsibilities:<br>• Create and maintain client and project records within company systems, ensuring information is accurate and up to date.<br>• Process project-related billing activities, including invoice preparation, purchase order documentation, and change order administration.<br>• Support financial operations by handling accounts receivable, following up on outstanding balances, and assisting with accounts payable tasks.<br>• Track project budgets and maintain current financial data to help teams monitor job performance.<br>• Provide timesheet support to employees by assisting with electronic entry, checking submissions for accuracy, and encouraging timely completion.<br>• Maintain vendor files and organize supporting documentation to keep records complete and accessible.<br>• Assist with onboarding administration by preparing employment forms and coordinating related paperwork for new hires.<br>• Oversee office supply levels, including general, field, and safety materials, and place orders as needed.<br>• Coordinate incoming and outgoing mail, courier requests, and other day-to-day office logistics while also preparing and formatting reports, proposals, and project documents.
- 2026-10-22T12:38:44Z
- Redlands, CA
- onsite
- Temporary to Hire
- 21.85 - 23.00 USD / Hourly
- We are looking for a highly organized Administrative Assistant to support office operations for a busy hazardous waste company in Redlands, California. This contract opportunity is well suited for someone who works efficiently in a high-volume setting, manages shifting priorities with confidence, and maintains strong accuracy across daily tasks. The role will contribute to smooth administrative workflows by coordinating documentation, assisting the team with essential office support, and helping keep records and communication organized.<br><br>Responsibilities:<br>• Prepare and assemble packets, forms, and supporting materials needed for daily business activities.<br>• Create purchase orders with a high level of accuracy and ensure related information is entered correctly.<br>• Provide day-to-day administrative support to office staff and help maintain efficient workflow across the team.<br>• Handle inbound calls and front-desk style duties in a thorough and responsive manner.<br>• Enter, update, and verify data while maintaining organized and accessible office records.<br>• Balance multiple assignments at once, adjusting to changing deadlines in a fast-paced environment.<br>• Use Microsoft Word, Excel, and Teams to complete correspondence, track information, and support internal communication.
- 2026-10-30T15:18:44Z
- Pennsauken, NJ
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- <p>Innovative client in the distribution field seeks an Assistant Buyer who can support the purchasing department with sourcing, vendor management, order processing, and inventory coordination. The responsibilities for this role will include purchasing initiatives, inventory maintenance/control, coordinating and ensuring a timely delivery process, reviewing new business initiatives, negotiating competitive pricing, and assisting with supplier selection. The ideal Assistant Buyer is someone who enjoys working with vendors, identifying purchasing opportunities, and managing multiple orders in a fast-paced wholesale environment.</p><p> </p><p><strong>Responsibilities</strong></p><p>· Oversee and maintain inventory levels with established guidelines</p><p>· Build, audit and execute material requirements</p><p>· Develop and maintain vendor relationships, communicating regularly regarding product availability, pricing, quantities, and order requirements</p><p>· Inspect material usage trends to assist management in concluding optimal inventory targets</p><p>· Assist customer service with purchase order authorizations</p><p>· Work closely with the warehouse and receiving teams<strong> </strong>to coordinate incoming merchandise and address shipment-related issues</p><p>· Assist with price and term negotiations under the guidance of the Senior Buyer.</p><p>· Generate special order request as needed</p>
- 2026-10-26T15:14:11Z