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386 results for Sr Administrative Assistant in Accountemps
- Las Vegas, NV
- onsite
- Permanent / Full Time
- 115000.00 - 135000.00 USD / Yearly
- <p>We are assisting an established but growing company in their search for an Assistant Corporate Controller to lead treasury and cash management activities that support sound financial operations and informed executive decision-making. This role will oversee liquidity planning, lending compliance, and key reconciliations while partnering with finance leaders across domestic and international teams. Based in Las Vegas, Nevada, the position plays an important part in strengthening reporting accuracy, maintaining lender relationships, and improving treasury processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee daily cash balances across multiple bank accounts to maintain sufficient funding for business operations and highlight emerging liquidity concerns to leadership.</li><li>Develop and maintain short-range and long-range cash projections, incorporating input from international business units to support consolidated planning.</li><li>Prepare and present a rolling 13-week cash flow outlook for executives, providing visibility into liquidity trends and operational funding needs.</li><li>Lead weekly cash forecasting by analyzing anticipated receipts and disbursements and refining assumptions with finance stakeholders.</li><li>Partner with financial management teams to review customer receivables and vendor obligations in order to optimize near-term cash positioning.</li><li>Administer asset-based lending activity, including borrowing base calculations, loan monitoring, audit support, and recurring reporting to lending partners.</li><li>Coordinate forecasting for borrowing availability and lender compliance requirements in collaboration with senior corporate finance leadership.</li><li>Manage preparation of compliance certificates, support periodic asset appraisals, and ensure timely submission of monthly lender reports.</li><li>Reconcile debt and interest accounts by validating consistency between the general ledger and loan-related records.</li><li>Identify opportunities to automate treasury reporting and enhance internal controls, processes, and overall operational efficiency.</li></ul>
- 2026-11-10T17:53:45Z
- San Francisco, CA
- remote
- Permanent / Full Time
- 160000.00 - 200000.00 USD / Yearly
- <p>Reach out to <strong><u>Michelle Espejo</u></strong><u> via </u><strong><u>email or LinkedIn</u></strong> for additional information or questions regarding this listing.</p><p> </p><p><strong>Assistant Controller | Venture Capital Firm | San Francisco; Hybrid </strong></p><p> </p><p>Join a leading San Francisco venture firm investing across AI, enterprise software, fintech, healthcare, robotics, deep tech, and other complex sectors. With a strong track record and a hands-on model that blends investing with talent and company-building, the firm offers a unique seat at the intersection of venture, finance, and operations.</p><p> </p><p>This role will support accounting, reporting, fund operations, audit, tax, and strategic finance across multiple venture funds and related entities. This is a high-impact, hands-on role with exposure to senior leadership, fundraising, and new fund launches.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Lead fund closes across multiple entities</li><li>Oversee capital calls, distributions, fees, carry, and allocations</li><li>Prepare financial statements and investor reporting</li><li>Review investment activity, valuations, and fund waterfalls</li><li>Manage cash, liquidity, commitments, and funding flows</li><li>Coordinate with fund admins, auditors, and tax advisors</li><li>Support new funds, SPVs, and operational improvements</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
- 2026-11-12T21:58:43Z
- Baltimore, MD
- onsite
- Temporary / Contract
- 15.00 - 16.00 USD / Hourly
- <p>We are looking for a detail-oriented Office Services Support Clerk to provide administrative and document support for a local government office in Baltimore, Maryland. This position is ideal for someone who is organized, dependable, and comfortable handling scanning, records preparation, and routine clerical work in a structured office setting. The person in this role will support daily office services activities while helping maintain accurate file organization, document security, and efficient records handling.</p><p><br></p><p>Responsibilities:</p><p>• Operate computer-based scanning tools and standard Microsoft Office applications to complete day-to-day office support tasks.</p><p>• Organize documents for digital capture, ensuring files are sorted, labeled, and ready for scanning and archiving.</p><p>• Build and update Excel trackers to support file indexing, record lookup, and inventory accuracy.</p><p>• Process scanned materials according to established retention guidelines, including proper recycling or disposal when authorized.</p><p>• Safeguard sensitive records by handling documents with discretion and following confidentiality expectations at all times.</p><p>• Communicate professionally with coworkers, managers, and members of the public to support smooth office operations.</p><p>• Carry out general clerical duties such as filing, document handling, and other administrative assignments as needed.</p><p>• Follow detailed instructions and established procedures while working independently and contributing to team priorities.</p>
- 2026-11-12T19:13:41Z
- Dalton, GA
- onsite
- Permanent / Full Time
- 75000.00 - 110000.00 USD / Yearly
- <p>This search is being conducted by Steve Spinello.</p><p><br></p><p>We’re partnering with a scaling client who is restructuring their accounting and finance area and are adding a Treasury Analyst who’s ready to make an impact. If you’re someone who likes working with data, tracking cash flow, improving processes, and partnering across finance teams, this could be a strong next step. This role will support daily cash management, forecasting, banking activity, reporting, and treasury operations while helping the company make smart, strategic financial decisions.</p><p>What you’ll do:</p><ul><li>Monitor daily cash positions and liquidity</li><li>Build and maintain short- and long-term cash flow forecasts</li><li>Manage wires, ACH payments, and treasury transactions</li><li>Support bank account administration and reconciliations</li><li>Assist with debt, investments, and financial risk activities</li><li>Prepare reporting, dashboards, and leadership presentations</li><li>Partner with accounting, FP& A, tax, and audit teams on key initiatives</li><li>Help improve treasury processes, controls, and systems</li></ul><p>This is a great opportunity to build an area and have impact. It reports directly to the CFO and will have senior leadership exposure. It's a tremendous opportunity to move the needle and chart future growth. If you’re interested in hearing more, apply directly or message me for a confidential conversation.</p><p>#TreasuryAnalyst #FinanceJobs #Treasury #CashManagement #FinancialAnalysis #NowHiring #CorporateFinance</p><p><br></p>
- 2026-11-13T21:58:44Z
- Wilmington, NC
- onsite
- Permanent / Full Time
- 90000.00 - 100000.00 USD / Yearly
- <p>Robert Half is looking for an Assistant Controller to support the financial operations of our clients growing organization. This role is ideal for a detail-oriented accounting specialist who thrives in a hands-on environment and can balance day-to-day financial oversight with thoughtful analysis. The position offers the opportunity to partner with leadership, strengthen reporting accuracy, and help guide sound business decisions.</p><p><br></p><p>Responsibilities:</p><p>• Lead the preparation and review of monthly, quarterly, and year-end financial statements, ensuring complete and accurate reporting.</p><p>• Oversee accounts payable and accounts receivable activities, including reconciliations, issue resolution, and maintenance of clean financial records.</p><p>• Assist with budgeting efforts by compiling financial data, tracking results, and identifying variances against forecasted performance.</p><p>• Analyze lease terms and related financial components such as rent changes, tenant improvement allowances, and recoverable operating costs.</p><p>• Partner with property management teams to improve lease-related accounting practices and support accurate tenant invoicing.</p><p>• Prepare schedules, records, and supporting materials for audits while serving as a point of coordination for external audit requests.</p><p>• Work alongside the Controller and senior leadership to deliver financial insight that supports planning and operational decision-making.</p><p>• Mentor entry-level accounting team members by offering guidance, reviewing work, and encouraging strong collaboration across the department.</p><p><br></p><p>For immediate consideration please apply or contact directly Steve Fields at 919-787-8226</p>
- 2026-11-04T19:28:46Z
- Seal Beach, CA
- onsite
- Permanent / Full Time
- 160000.00 - 180000.00 USD / Yearly
- <p>Director of Accounting</p><p><strong>Long Beach, CA | Hybrid Schedule</strong></p><p>Robert Half is partnering with a growing distribution company in Long Beach, CA, to identify an experienced Director of Accounting to lead and strengthen its accounting operations.</p><p>This is an excellent opportunity for a dynamic, hands-on accounting leader with a strong background in <strong>Consumer Packaged Goods (CPG) and distribution</strong>. The ideal candidate will bring proven leadership skills, strong technical accounting expertise, and the ability to improve processes, strengthen controls, and support continued business growth.</p><p><strong>An active CPA certification is required.</strong></p><p><strong>Responsibilities:</strong></p><ul><li>Lead daily accounting operations, including general accounting, accounts payable, and accounts receivable.</li><li>Oversee month-end and year-end close, account reconciliations, and financial statement preparation.</li><li>Manage the Microsoft Dynamics Business Central environment and identify opportunities for system enhancements.</li><li>Develop and strengthen accounting procedures and internal controls.</li><li>Drive automation and process improvements, particularly within accounts payable.</li><li>Review financial reporting and present meaningful financial insights to senior leadership.</li><li>Partner with executive management on financial and operational initiatives.</li><li>Coordinate external audits and support audited financial statement preparation.</li><li>Oversee inventory accounting, cost of goods sold, and payroll administration through a third-party provider.</li><li>Ensure multi-state sales and use tax compliance.</li><li>Evaluate reporting tools, including Continia and Jet Reports, to improve financial visibility and analytics.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Active CPA certification required.</li><li>Progressive accounting leadership experience at the Director, Controller, or equivalent level.</li><li>Strong CPG and distribution industry background required.</li><li>Experience with inventory accounting and cost of goods sold.</li><li>Strong knowledge of GAAP, financial statements, audits, and internal controls.</li><li>Proven experience managing the month-end and year-end close process.</li><li>Microsoft Dynamics Business Central experience strongly preferred.</li><li>Familiarity with Continia and Jet Reports is a plus.</li><li>Excellent leadership, communication, and analytical skills.</li></ul><p><strong>Why Consider This Opportunity?</strong></p><ul><li>Join a growing company with an opportunity to make a significant impact.</li><li>Work closely with executive leadership.</li><li>Lead process improvements and accounting initiatives.</li><li>Hybrid work schedule.</li></ul><p>If you are a CPA with CPG and distribution experience looking for an opportunity to lead, innovate, and grow with an expanding organization, we would love to hear from you!</p><p>Apply today through Robert Half.</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013541388. email resume to [email protected]</p>
- 2026-11-11T17:13:46Z
- Summit, NJ
- onsite
- Permanent / Full Time
- 65000.00 - 75000.00 USD / Yearly
- <p>We are looking for an Assistant Project Manager to support the successful delivery of commercial construction projects. This role combines project coordination, cost control, schedule oversight, and stakeholder communication to help keep work moving safely and efficiently from preconstruction through closeout. The ideal candidate brings strong knowledge of construction operations, documentation, and budgeting, along with the ability to collaborate with field teams, vendors, and clients.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate project activities across estimating, bid support, planning, scheduling, budgeting, and field execution to help ensure each phase progresses on time and within scope.</p><p>• Monitor project financial performance by tracking expenses, reviewing invoices, supporting payment approvals, and maintaining accurate budget reporting for leadership review.</p><p>• Provide day-to-day support to project teams, helping guide coordinators, assistant managers, and site supervision while promoting accountability and steady project progress.</p><p>• Assist with the preparation, negotiation, and administration of subcontractor and vendor agreements, and manage change order documentation from review through processing.</p><p>• Serve as a point of contact for clients, architects, engineers, and public agencies to maintain alignment on requirements, timelines, and project expectations.</p><p>• Identify potential schedule, cost, and operational risks early and help implement practical solutions to reduce disruptions and limit financial exposure.</p><p>• Prepare clear status updates for senior leadership that summarize milestones, budget conditions, scheduling changes, and overall project performance.</p><p>• Contribute to client-facing and growth-related efforts by supporting presentations, strengthening partner relationships, and helping position the team for future opportunities</p>
- 2026-10-15T19:54:04Z
- Shelton, CT
- onsite
- Permanent / Full Time
- 150000.00 - 175000.00 USD / Yearly
- <p><strong>Assistant Controller - Commodities Trading Merchant.</strong></p><p><br></p><p>European based firm continues to grow their NA HQ based in Westport, CT. This role reports to the CFO, and oversees corp accounting, P& L, tax compliance, and provides financial analytics. The firm is highly successful and well position to continue to grow both their global and Americas businesses. The firm is known for positive long-term relationship with their team.</p>
- 2026-10-18T15:28:44Z
- Delran, NJ
- onsite
- Permanent / Full Time
- 45000.00 - 55000.00 USD / Yearly
- <p>Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
- 2026-10-21T12:43:44Z
- Orting, WA
- onsite
- Permanent / Full Time
- 100000.00 - 120000.00 USD / Yearly
- We are looking for an experienced Assistant Controller to lead core accounting operations and provide strong financial oversight for our site in Orting, Washington. This position plays a key role in maintaining accurate records, supporting business planning, and delivering meaningful financial analysis to leadership. The ideal candidate brings a hands-on approach to manufacturing finance, strengthens internal controls, and helps guide a high-performing accounting team in a fully on-site environment.<br><br>Responsibilities:<br>• Lead day-to-day accounting operations across general ledger, cost accounting, accounts receivable, and accounts payable to ensure timely and accurate financial activity.<br>• Ensure financial transactions and reporting practices align with applicable accounting standards, internal controls, and regulatory compliance requirements, including Sarbanes-Oxley expectations.<br>• Prepare monthly financial statements, supporting schedules, and performance analysis that provide leadership with clear insight into business results and trends.<br>• Oversee inventory reporting by monitoring balances, evaluating reserves, supporting variance analysis, and coordinating the annual physical inventory process.<br>• Partner with business and finance leadership to develop forecasts, annual budgets, long-range plans, and recurring outlook updates.<br>• Present financial results and key findings to senior leaders, highlighting risks, opportunities, and recommendations for operational improvement.<br>• Supervise and develop accounting staff by setting priorities, reviewing work for accuracy, and fostering accountability and focused growth.<br>• Collaborate with information technology and cross-functional teams to maintain effective financial systems and support business operations.<br>• Support internal and external audit activities by organizing documentation, responding to requests, and helping ensure audit readiness across accounting processes.<br>• Work on-site with manufacturing and office teams to strengthen expense control, improve reporting processes, and protect company assets while managing financial risk.
- 2026-11-10T19:53:47Z
- Reno, NV
- onsite
- Temporary / Contract
- 20.00 - 22.00 USD / Hourly
- <p>We are looking for a dependable General Office Clerk to support daily administrative operations in Reno, Nevada. This Contract position is part-time and is ideal for someone who enjoys keeping records accurate, handling routine office tasks, and providing responsive support to callers and visitors. The role will focus on document management, data accuracy, and general back-office assistance to help the team stay organized and efficient. This role is Monday-Friday from 10am-5pm and has the potential to become permanent for the right fit!</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming paperwork by scanning, sorting, and filing documents so records remain organized and easy to retrieve.</p><p>• Enter information into internal systems with a strong focus on accuracy, completeness, and timely updates.</p><p>• Provide day-to-day administrative support for back-office functions to keep office operations running smoothly.</p><p>• Answer inbound calls professionally, respond to routine questions, and direct inquiries to the appropriate team members when needed.</p><p>• Maintain digital and physical file systems by organizing records in a clear and consistent manner.</p><p>• Review documents for completeness and flag missing or unclear information for follow-up.</p><p>• Assist with general clerical duties such as preparing paperwork, updating records, and supporting office workflows as assigned.</p>
- 2026-11-14T01:33:47Z
- Houston, TX
- onsite
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p>Assistant Controller (Confidential Client)</p><p>Our client, a growing multi-entity healthcare services organization, is seeking an experienced <strong>Assistant Controller</strong> to support accounting operations and financial reporting. Reporting directly to senior accounting leadership, this role will help drive an accurate and timely close process, support financial analysis and compliance initiatives, and provide leadership across a complex organizational structure. This is an excellent opportunity for an accounting professional looking to make a significant impact within a dynamic and growth-oriented environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead the monthly, quarterly, and annual financial close process across multiple business entities, ensuring accuracy, completeness, and timely reporting.</li><li>Review journal entries, trial balances, income statement activity, and balance sheet reconciliations to identify and resolve discrepancies prior to period close.</li><li>Oversee accounting activities related to accruals, prepaid expenses, fixed assets, leases, payroll, and incentive compensation programs.</li><li>Analyze financial results against budget and prior periods, investigating and explaining significant variances.</li><li>Support consolidated financial reporting, including intercompany transactions, eliminations, equity activity, cash flow reporting, and other consolidation-related processes.</li><li>Assist with accounting and financial reporting for business acquisitions, organizational restructuring, and newly established entities.</li><li>Review revenue accounting processes, including estimates, reserves, reconciliations, and related financial reporting activities.</li><li>Provide oversight of accounts payable, treasury functions, cash management activities, and bank reconciliations.</li><li>Support debt compliance reporting, audit requests, and other regulatory or financial reporting requirements.</li><li>Maintain and strengthen internal controls, research technical accounting matters, and identify opportunities to improve accounting processes and system efficiencies.</li><li>Supervise, mentor, and develop accounting team members while collaborating closely with finance and operational leadership.</li><li>Serve as a key resource and backup to senior accounting leadership as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Bachelor's degree in Accounting, Finance, or related field.</li><li>Progressive accounting experience with increasing levels of responsibility.</li><li>Strong understanding of GAAP, financial reporting, consolidations, and internal controls.</li><li>Experience working within a multi-entity or complex organizational structure preferred.</li><li>Advanced analytical, organizational, and problem-solving skills.</li><li>Ability to manage multiple priorities in a deadline-driven environment.</li><li>Strong leadership, communication, and team development capabilities.</li></ul><p><strong>Why This Opportunity?</strong></p><ul><li>Join a well-established and growing organization.</li><li>High visibility role with interaction across finance and operations.</li><li>Opportunity to influence process improvements and strategic initiatives.</li><li>Collaborative culture with strong leadership support and growth potential.</li></ul><p><br></p>
- 2026-11-11T20:04:19Z
- Oakland, CA
- remote
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p><strong>Interested? Connect with me on LinkedIn — Mahmoud Adam, CPA — and send me your resume directly!</strong></p><p><br></p><p>💰 <strong>Associate Advisor | $120K–$140K Stretch + DOE</strong></p><p><br></p><p>🔥 <strong>Want to build a career as a Financial Planner without sacrificing your work-life balance?</strong></p><p><br></p><p>I’m working on an opportunity with an established, fee-based wealth management firm serving high-net-worth clients with comprehensive investment management and financial planning services.</p><p>They’re looking for an <strong>Associate Advisor</strong> to work directly with Lead Advisors, gaining hands-on exposure to sophisticated financial planning while developing the skills to eventually manage client relationships independently.</p><p><br></p><p>This is an ideal opportunity for an early-career advisor who wants to deepen their expertise in <strong>tax, estate, retirement, and investment planning</strong> while following a clear path toward becoming a Lead Advisor.</p><p><br></p><p><strong>💡 What You’ll Do</strong></p><ul><li>Support Lead Advisors in delivering comprehensive financial planning for high-net-worth clients</li><li>Prepare and update financial plans covering retirement, investments, taxes, and estate planning</li><li>Research planning strategies and prepare client meeting materials</li><li>Participate in client meetings and gain valuable relationship-management experience</li><li>Track follow-ups and ensure client action items are completed</li><li>Build your technical planning expertise and progress toward a future Financial Planner role</li></ul><p><br></p>
- 2026-11-09T06:18:42Z
- San Francisco, CA
- remote
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p><strong>Interested? Connect with me on LinkedIn — Mahmoud Adam, CPA — and send me your resume directly!</strong></p><p><br></p><p>💰 <strong>Associate Advisor | $120K–$140K Stretch + DOE</strong></p><p><br></p><p>🔥 <strong>Want to build a career as a Financial Planner without sacrificing your work-life balance?</strong></p><p><br></p><p>I’m working on an opportunity with an established, fee-based wealth management firm serving high-net-worth clients with comprehensive investment management and financial planning services.</p><p>They’re looking for an <strong>Associate Advisor</strong> to work directly with Lead Advisors, gaining hands-on exposure to sophisticated financial planning while developing the skills to eventually manage client relationships independently.</p><p><br></p><p>This is an ideal opportunity for an early-career advisor who wants to deepen their expertise in <strong>tax, estate, retirement, and investment planning</strong> while following a clear path toward becoming a Lead Advisor.</p><p><br></p><p><strong>💡 What You’ll Do</strong></p><ul><li>Support Lead Advisors in delivering comprehensive financial planning for high-net-worth clients</li><li>Prepare and update financial plans covering retirement, investments, taxes, and estate planning</li><li>Research planning strategies and prepare client meeting materials</li><li>Participate in client meetings and gain valuable relationship-management experience</li><li>Track follow-ups and ensure client action items are completed</li><li>Build your technical planning expertise and progress toward a future Financial Planner role</li></ul><p><br></p>
- 2026-11-09T06:18:42Z
- Denver, CO
- remote
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p>Commercial Litigation Paralegal </p><p>Our client, boutique aviation law firm is seeking a 15 plus years commercial litigation paralegal to support the growing litigation practice. The commercial litigation paralegal will take ownership of case workflows, will proactively manage deadlines and filings, manage multiple active litigation matters from intake to resolution, monitor the docket for all the active litigation matters, track state and federal court deadlines, organize case files, chronologies, and case summaries. The senior litigation paralegal with draft pleadings, motions, notices, declarations, and discovery documents, prepare deposition summaries, chronologies, assistant with appellate -related tasks, including cite checking and deadline coordination. The senior litigation paralegal with manage discovery processes from start to finish, organize and review document productions, track discovery, prepare summaries and file documents in state and federal courts. The senior litigation paralegal will monitor filing status and ensure that all filings are accepted. The senior litigation paralegal will prepare damages summaries, financial breakdowns, and valuation scheduled uses in filings, mediations, and negotiations. The senior litigation paralegal will assist with trial preparation as needed, including exhibits, witness materials, and trial binders. 10 plus years within the last 15 years of commercial or business litigation experience.</p><p>Experience using Everlaw or similar e-discovery platforms to manage document review, tagging, production, and case analysis.</p><p>Strong understanding of litigation workflows, discovery, and court procedures</p><p>Experience filing in state and federal courts</p><p>Ability to manage multiple matters independently</p><p>High attention to detail and reliability under deadline pressure</p><p>Experience with damages summaries or financial analyses is highly preferred. </p><p>Experience using Bloomberg Law, Westlaw or Co-Counsel for litigation research, docket tracking, and court rule analysis is highly preferred. The firm offers a very competitive pay, bonus, and benefits. This is a remote position but candidates must reside in the state of Colorado. If you are qualified for this position, please send your resume and professional references to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p>
- 2026-11-03T04:33:46Z
- Charlotte, NC
- onsite
- Temporary / Contract
- 24.00 - 24.00 USD / Hourly
- <p>We are looking for a dependable Office Services Coordinator - Level 3 to support daily operations in our office. This contract to hire opportunity is ideal for someone who enjoys being the first point of contact in a busy corporate setting and can keep workplace services running efficiently with a high level of consistency. The role is fully onsite and involves close interaction with employees, visitors, vendors, and leadership while balancing administrative support, front desk coverage, and office coordination duties.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees, guests, and service providers at the front desk and create a detail-oriented, service-oriented experience for everyone entering the office.</p><p>• Manage incoming office requests, respond to day-to-day workplace needs, and help maintain an organized and efficient onsite environment.</p><p>• Coordinate routine administrative support activities, including document preparation, scheduling assistance, and follow-up on operational tasks.</p><p>• Prepare requested reports and assist with expense-related documentation, ensuring accuracy and timely completion.</p><p>• Oversee the readiness of conference rooms, shared spaces, and office service areas so they remain functional and presentable throughout the day.</p><p>• Identify workplace issues proactively and take appropriate action or escalate concerns to office leadership when needed.</p><p>• Partner with managers and internal teams to support special assignments and operational priorities as they arise.</p><p>• Maintain a consistent onsite presence in a fast-moving office setting that requires frequent movement between sitting, standing, and walking.</p><p>• Provide general support for office operations while working independently and managing multiple interruptions effectively.</p>
- 2026-10-27T16:33:47Z
- El Segundo, CA
- onsite
- Temporary / Contract
- 20.00 - 22.00 USD / Hourly
- <p>We are looking for an efficient and service-oriented Office Services Coordinator to support daily front desk and workplace operations. This 6-month contract position, with opportunity to extend, is ideal for someone who enjoys being the first point of contact for visitors and employees while helping maintain an organized, welcoming office environment. The role is fully in-person and will provide administrative and office support across reception, mail handling, meeting coordination, and general workplace services. Success in this position requires attention to detail, strong communication, and the ability to manage routine tasks with care and consistency.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and employees at the front desk, respond to incoming calls, and direct questions to the appropriate contacts.</p><p>• Organize visitor check-in activities and help ensure a smooth and attentive arrival experience for everyone entering the office.</p><p>• Schedule conference rooms and assist with setup and coordination for meetings and on-site events.</p><p>• Keep reception and shared office areas neat, presentable, and ready for daily use.</p><p>• Receive packages, sort incoming mail, and arrange courier or messenger support as needed.</p><p>• Provide day-to-day administrative assistance to the workplace experience team to help support office operations.</p><p>• Follow established processes and service standards to complete assigned tasks accurately and efficiently.</p><p>• Communicate clearly with employees, vendors, and visitors while supporting a positive workplace atmosphere</p>
- 2026-11-11T20:08:50Z
- Marysville, OH
- onsite
- Temporary / Contract
- - USD / Hourly
- <p>Robert Half Management Resources is currently looking for an interim Controller to support a client in the Marysville, OH area. The interim Controller will guide daily accounting operations, strengthen financial controls, and deliver practical recommendations that improve reporting accuracy and operational efficiency. The ideal candidate brings a hands-on leadership style, sound judgment in multi-entity accounting environments, and the ability to partner effectively with both finance and operational teams, as well as the ability to be hands on producing journal entries, performing reconciliations, and providing financial analysis. This role is expected to last about 6 months. Role will work a hybrid schedule with 4 days in office at the client's location near Marysville, OH.</p><p><br></p><p>Responsibilities:</p><p>• Provide direction and day-to-day support to the accounting function while helping team members build stronger leadership and management skills.</p><p>• Review financial workflows, control structures, and accounting procedures to identify inefficiencies and introduce effective improvements.</p><p>• Deliver meaningful analysis on account activity, balances, and overall financial results to support informed business decisions.</p><p>• Collaborate with operational partners and finance personnel to resolve issues, streamline communication, and improve cross-functional execution.</p><p>• Oversee intercompany entries, account reconciliation activity, and related reporting across multiple entities.</p><p>• Lead accurate and timely month-end, quarter-end, and year-end close activities while maintaining compliance with internal standards.</p><p>• Recommend and implement best practices that enhance internal controls, reduce exposure to risk, and support business growth.</p><p>• Serve as a key advisor to leadership by offering actionable guidance on accounting performance, process refinement, and financial governance.</p><p>• Support accounting systems and reporting activities involving Epicor, QuickBooks, and advanced Excel-based analysis as needed.</p>
- 2026-11-06T19:28:41Z
- Ardmore, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>We have partnered with a thriving firm on their search for a focused Office Coordinator who can handle multiple tasks within a changing environment. This candidate will support daily office functions and help maintain an efficient workplace. This role is responsible for greeting guests, coordinating office activities, managing schedules and communications, supporting internal teams, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, adaptable, and able to handle multiple priorities in a fast-paced environment. Based on general knowledge.</p><p><br></p><p>Primary Responsibilities</p><p>· Support daily administrative and operational activities across the office</p><p>· Coordinate schedules, meetings, and office communications</p><p>· Maintain office organization, supplies, and vendor relationships</p><p>· Assist with process improvement and workflow coordination</p><p>· Resolve office maintenance requests</p><p>· Coordinate off-site office events and luncheons</p><p>· Provide general support to leadership and cross-functional teams</p>
- 2026-11-04T20:38:44Z
- Pennsauken, NJ
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- <p>Innovative client in the distribution field seeks an Assistant Buyer who can support the purchasing department with sourcing, vendor management, order processing, and inventory coordination. The responsibilities for this role will include purchasing initiatives, inventory maintenance/control, coordinating and ensuring a timely delivery process, reviewing new business initiatives, negotiating competitive pricing, and assisting with supplier selection. The ideal Assistant Buyer is someone who enjoys working with vendors, identifying purchasing opportunities, and managing multiple orders in a fast-paced wholesale environment.</p><p> </p><p><strong>Responsibilities</strong></p><p>· Oversee and maintain inventory levels with established guidelines</p><p>· Build, audit and execute material requirements</p><p>· Develop and maintain vendor relationships, communicating regularly regarding product availability, pricing, quantities, and order requirements</p><p>· Inspect material usage trends to assist management in concluding optimal inventory targets</p><p>· Assist customer service with purchase order authorizations</p><p>· Work closely with the warehouse and receiving teams<strong> </strong>to coordinate incoming merchandise and address shipment-related issues</p><p>· Assist with price and term negotiations under the guidance of the Senior Buyer.</p><p>· Generate special order request as needed</p>
- 2026-10-26T15:14:11Z
- Phoenix, AZ
- onsite
- Temporary / Contract
- 28.00 - 28.00 USD / Hourly
- We are looking for a detail-oriented Administrative Coordinator to support compliance operations for a Long-term Contract position based in Phoenix, Arizona. This role focuses on coordinating licensing activity, supporting sales tax and internal reporting processes, and helping keep compliance records accurate and up to date. The ideal candidate is organized, responsive, and comfortable working with multiple teams in a fast-moving environment while handling sensitive information with discretion.<br><br>Responsibilities:<br>• Oversee the shared compliance inbox and respond to internal requests related to business licensing needs across the organization.<br>• Coordinate with external licensing vendors to obtain required information, collect supporting documents, and monitor outstanding items through completion.<br>• Keep compliance files, tracking logs, and reporting tools current to support accurate status visibility and documentation control.<br>• Contribute to business licensing and related compliance initiatives by assisting with assigned projects and follow-up activities.<br>• Support sales tax and internal reporting tasks by organizing information, maintaining records, and helping ensure timely submission deadlines are met.<br>• Partner with cross-functional teams to gather materials, clarify requirements, and advance compliance-related work efficiently.<br>• Handle additional administrative and compliance support duties as needed to meet departmental priorities.
- 2026-11-09T15:43:44Z
- Boulder, CO
- onsite
- Temporary / Contract
- 21.00 - 23.00 USD / Hourly
- We are looking for an Office Services Associate to support daily administrative operations for a client site. This is a contract position focused on document handling, copy and mail services, and front-line office support in a fast-moving environment. The role also assists with related service needs such as hospitality, reception, and basic audio/visual coordination while maintaining high standards for accuracy, confidentiality, and client service.<br><br>Responsibilities:<br>• Manage incoming office service requests by reviewing job instructions, confirming details, and recording work through the appropriate tracking methods.<br>• Complete copying, scanning, document intake, and mailroom tasks in accordance with site procedures and required turnaround times.<br>• Organize assignments by urgency and workflow demands to ensure materials are processed and delivered on schedule.<br>• Communicate promptly with supervisors or client contacts regarding deadlines, special handling needs, or issues that may affect completion.<br>• Perform routine quality checks on finished work to verify accuracy, completeness, and clear presentation.<br>• Support day-to-day operation of office equipment by replenishing paper, toner, and other supplies and addressing minor equipment issues when they arise.<br>• Handle sensitive documents with discretion and follow all company and client policies related to security, confidentiality, and records management.<br>• Provide additional operational assistance as needed, including reception coverage, hospitality support, and basic coordination for audio/visual or meeting-related services.
- 2026-11-02T13:43:36Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 115000.00 - 175000.00 USD / Yearly
- <p>Inhouse legal team is seeking a Corporate Paralegal/Senior Legal Assistant to join their team in San Jose, CA. This role offers an exciting opportunity to contribute to a company that is reshaping the future of energy. As a key member of the Legal Department, you will provide advanced administrative and legal support, ensuring the smooth operation of corporate governance and legal processes. This role offers excellent benefits package including medical, dental, vision, paid time off, and 401k. </p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative and legal support to the Chief Legal Officer and Corporate Secretary.</p><p>• Manage legal invoices, set up purchase orders, and track expenses to maintain alignment with budgetary goals.</p><p>• Prepare and distribute Board of Directors meeting materials, draft agendas and consents, and oversee compliance with governance requirements.</p><p>• Maintain corporate records, assist with entity formation, and handle annual filings to support subsidiary governance.</p><p>• Organize, draft, review, and archive contracts, agreements, and other critical legal documents.</p><p>• Coordinate document execution processes, including electronic signatures and contract lifecycle management systems.</p><p>• Update and maintain legal knowledge databases and systems to ensure accessibility and accuracy.</p><p>• Conduct research on legal matters and create summaries or reports to support decision-making.</p><p>• Facilitate onboarding and training for new Legal team members to ensure seamless integration.</p><p>• Collaborate with internal teams and external vendors to address legal inquiries and improve department processes.</p>
- 2026-11-12T21:44:10Z
- Lillington, NC
- onsite
- Permanent / Full Time
- 110000.00 - 120000.00 USD / Yearly
- <p>We are looking for an Assistant Controller to support the financial operations in Lillington, North Carolina. This role contributes to the accuracy and timeliness of accounting, reporting, payroll oversight, tax compliance, and cash flow planning while helping leadership make informed financial decisions. The position works closely with executive administration, internal departments, and governance stakeholders to maintain strong financial practices and dependable reporting.</p><p><br></p><p>Responsibilities:</p><p>• Lead assigned portions of the annual audit by preparing schedules, supporting documentation, and financial statement details related to areas such as net assets, investments, annuities, and trial balance activity.</p><p>• Create clear financial reports and analytical summaries for executive leadership and the Board of Trustees to support review and decision-making.</p><p>• Direct the monthly recording and reconciliation of investment transactions in the general ledger for the institution’s endowment portfolio.</p><p>• Assist with the preparation and filing of required tax documents, including annual informational returns and other reporting forms tied to payments and withholding.</p><p>• Reconcile intercompany balances and resolve discrepancies to maintain accurate financial records across related entities.</p><p>• Oversee payroll operations through supervision of payroll staff, ensuring pay is processed accurately, on schedule, and in accordance with applicable regulations and internal policies.</p><p>• Prepare recurring cash flow forecasts and provide financial modeling support to senior finance leadership.</p><p>• Partner with IT, management, and support teams on finance and payroll projects, including process testing, workflow improvements, and implementation of more efficient system practices.</p><p>• Support budgeting activities by contributing financial data, projections, and analysis used in planning and resource allocation.</p><p>• Monitor adherence to institutional policies and applicable state and federal requirements, while reinforcing internal controls within the accounting function.</p>
- 2026-11-06T21:08:44Z
- Honolulu, HI
- onsite
- Permanent / Full Time
- 90000.00 - 130000.00 USD / Yearly
- <p>We are looking for an Assistant Controller to join a growing real estate investment and development organization in Honolulu, Hawaii. In this role, you will help guide daily accounting activity, support accurate and timely financial reporting, and contribute to a smooth close process across multiple entities. This position offers the opportunity to work closely with senior accounting leadership while strengthening controls, improving workflows, and supporting the financial needs of a dynamic portfolio. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling Noe at 808.452.0264.</p><p><br></p><p>Responsibilities:</p><p>• Direct and support accounting team members by reviewing work, providing guidance, and coordinating efforts with external financial partners.</p><p>• Oversee monthly and annual close activities for multiple entities to ensure deadlines are met and reporting is accurate.</p><p>• Produce both entity-specific and consolidated financial statements for leadership and stakeholder use.</p><p>• Examine journal entries, account reconciliations, accruals, and allocation schedules to maintain the integrity of the general ledger.</p><p>• Track development and project-related costs, including proper capitalization and financial treatment of expenditures.</p><p>• Prepare reporting for lenders, monitor covenant-related requirements, and help maintain compliance with financing obligations.</p><p>• Manage intercompany transactions and reconciliations across related entities to support accurate consolidated reporting.</p><p>• Assist with partnership accounting, investor reporting, capital activity, distributions, tax preparation support, audit coordination, and broader entity compliance requirements.</p><p>• Recommend and implement improvements to accounting procedures, internal controls, budgeting support, cash management activities, and other ad hoc financial projects as needed.</p>
- 2026-11-13T02:48:41Z