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517 results for Receptionist in Accountemps
- San Diego, CA
- remote
- Temporary / Contract
- 22.00 - 24.00 USD / Hourly
- <p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help keep our team organized and efficient. The ideal candidate is professional, dependable and skilled at managing multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings and coordinate appointments</li><li>Answer phones, respond to emails and greet visitors</li><li>Prepare correspondence, reports and presentations</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports and other administrative tasks</li><li>Support internal teams with special projects as needed</li></ul><p><br></p>
- 2026-11-07T00:08:44Z
- Ardmore, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>We have partnered with a thriving firm on their search for a focused Office Coordinator who can handle multiple tasks within a changing environment. This candidate will support daily office functions and help maintain an efficient workplace. This role is responsible for greeting guests, coordinating office activities, managing schedules and communications, supporting internal teams, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, adaptable, and able to handle multiple priorities in a fast-paced environment. Based on general knowledge.</p><p><br></p><p>Primary Responsibilities</p><p>· Support daily administrative and operational activities across the office</p><p>· Coordinate schedules, meetings, and office communications</p><p>· Maintain office organization, supplies, and vendor relationships</p><p>· Assist with process improvement and workflow coordination</p><p>· Resolve office maintenance requests</p><p>· Coordinate off-site office events and luncheons</p><p>· Provide general support to leadership and cross-functional teams</p>
- 2026-11-04T20:38:44Z
- St. Louis, MO
- remote
- Temporary / Contract
- - USD / Hourly
- Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
- 2026-11-06T14:28:40Z
- Hopkins, MN
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>Position Overview</p><p>We are seeking a professional and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to a busy team. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to managing multiple priorities in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, appointments, and maintain calendars for team members</li><li>Assist with maintaining office supplies and coordinating office-related needs</li><li>Organize and maintain electronic and physical filing systems</li><li>Support special projects and departmental initiatives as assigned</li><li>Greet visitors and assist with general front office responsibilities</li><li>Perform a variety of clerical and administrative tasks to support daily operations</li></ul><p><br></p>
- 2026-11-10T20:53:47Z
- Plainfield, IN
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support client onboarding and day-to-day office operations in Plainfield, Indiana. This Long-term Contract opportunity is ideal for someone seeking a part-time schedule of up to 32 hours per week, with the potential for additional hours as needed. The person in this role will help keep administrative processes organized, maintain accurate records, and provide dependable support in a well-organized office setting.</p><p><br></p><p>Responsibilities:</p><p>• Ensure information is collected accurately and handled with care.</p><p>• Perform a variety of clerical duties to support daily office workflow and maintain an organized administrative environment.</p><p>• Prepare, sort, file, and retrieve paper documents and records in a timely manner.</p><p>• Enter and update information efficiently while maintaining strong typing speed and attention to detail.</p><p>• Support document handling and correspondence using appropriate legal terminology when required.</p><p>• Monitor administrative priorities and complete assigned tasks within established timelines.</p><p>• Help maintain orderly paper file systems so records remain easy to access and up to date.</p>
- 2026-11-09T17:28:45Z
- Richfield, MN
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>Position Overview</p><p>We are seeking a dependable and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. This role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical and administrative responsibilities in a professional environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Greet visitors and assist with front office responsibilities</li><li>Perform data entry, filing, scanning, and document management</li><li>Maintain office records and organize electronic and paper filing systems</li><li>Schedule appointments, meetings, and conference rooms</li><li>Assist with preparing reports, correspondence, and other documents</li><li>Monitor office supply inventory and place orders as needed</li><li>Distribute mail and coordinate outgoing shipments</li><li>Support multiple departments with administrative and clerical tasks</li></ul><p><br></p>
- 2026-11-10T21:13:47Z
- La Jolla, CA
- onsite
- Temporary / Contract
- 28.00 - 30.00 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide senior-level administrative support to property management leadership and staff</li><li>Manage calendars, schedule meetings, and coordinate travel and appointments</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents</li><li>Maintain office records, filing systems, and property-related documentation</li><li>Serve as a point of contact for tenants, vendors, and internal stakeholders</li><li>Assist with invoice tracking, expense reporting, and vendor communication</li><li>Coordinate meetings, events, and office logistics</li><li>Support lease administration, work order documentation, and other property management processes</li><li>Track deadlines, follow up on action items, and help ensure timely completion of projects</li><li>Assist with special projects and additional administrative duties as needed</li></ul>
- 2026-11-11T18:38:43Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 22.00 - 28.00 USD / Hourly
- <p>Robert Half is hiring an Administrative Assistant to support the daily operations of a growing healthcare organization. This role is a great fit for someone who enjoys being the go-to person behind the scenes, helping departments stay organized, maintaining accurate records, and ensuring administrative requests are handled efficiently. Working alongside department leadership and operational staff, this individual will assist with scheduling, employee documentation, reporting, and general office coordination. The organization is looking for someone who is adaptable, service-oriented, and comfortable balancing a variety of responsibilities in a busy healthcare setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department managers and operational leadership.</li><li>Coordinate internal meetings, appointments, schedules, and department calendars.</li><li>Maintain employee files, department records, and confidential documentation.</li><li>Assist with onboarding paperwork, personnel forms, and administrative tracking.</li><li>Prepare spreadsheets, reports, presentations, and internal correspondence.</li><li>Update databases and maintain accurate departmental information.</li><li>Coordinate supply orders, equipment requests, and vendor communications.</li><li>Assist with invoice routing, expense documentation, and purchase requests.</li><li>Respond to internal staff inquiries and help direct requests to the appropriate departments.</li><li>Support special projects, process updates, and ongoing administrative initiatives.</li></ul><p><br></p><p><br></p>
- 2026-11-11T19:13:44Z
- San Diego, CA
- onsite
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer and direct incoming calls, emails, and inquiries professionally</li><li>Maintain organized filing systems, databases, and office records</li><li>Assist with meeting preparation, including agendas, materials, and follow-up notes</li><li>Coordinate travel arrangements and process expense reports as needed</li><li>Support event planning, donor outreach logistics, and other special projects</li><li>Order office supplies and help maintain day-to-day office operations</li><li>Serve as a professional and welcoming point of contact for internal and external stakeholders</li></ul><p><br></p>
- 2026-11-11T18:08:44Z
- Hopkins, MN
- onsite
- Temporary to Hire
- 20.00 - 25.00 USD / Hourly
- <p>We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, employee needs, and departmental initiatives. This role serves as a central resource for administrative coordination, helping ensure business operations run efficiently and teams receive the support they need to succeed. The ideal candidate enjoys managing multiple priorities, solving problems independently, and providing excellent internal customer service.</p><p><br></p><p>Key Responsibilities</p><ul><li>Serve as a primary point of contact for employee and departmental administrative requests.</li><li>Coordinate business travel arrangements, itineraries, and travel-related support.</li><li>Assist with expense reporting, receipt collection, and documentation reconciliation.</li><li>Schedule meetings, coordinate calendars, and reserve meeting spaces as needed.</li><li>Organize team meetings, departmental events, and employee engagement activities.</li><li>Prepare meeting materials, notes, and follow-up documentation.</li><li>Track requests and ensure timely completion of assigned tasks and projects.</li></ul><p><br></p>
- 2026-11-09T17:44:04Z
- Oceanside, CA
- onsite
- Temporary / Contract
- 26.00 - 30.00 USD / Hourly
- <p>Robert Half is looking for a dependable and highly organized Temporary Administrative Assistant to provide additional support to a busy office team in Oceanside. This opportunity is ideal for someone who has a solid administrative background, enjoys keeping daily operations organized, and can step into an established environment with minimal training. The individual in this role will assist with a variety of clerical and administrative functions, helping ensure deadlines are met, records remain accurate, and department operations continue running smoothly throughout the assignment. The ideal candidate is adaptable, resourceful, and comfortable balancing multiple requests in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to department leadership and office personnel.</li><li>Prepare, edit, and format correspondence, reports, spreadsheets, and internal documents.</li><li>Manage incoming calls, emails, and general inquiries while directing requests appropriately.</li><li>Maintain electronic and physical filing systems, ensuring documents are organized and accessible.</li><li>Assist with data entry, database updates, and document processing.</li><li>Coordinate meetings, appointments, calendars, and conference room reservations.</li><li>Monitor office supplies and assist with ordering and inventory tracking.</li><li>Process incoming and outgoing mail, packages, and other office correspondence.</li><li>Assist with scanning, copying, proofreading, and maintaining confidential records.</li><li>Provide additional administrative support and assist with special projects as business needs arise.</li></ul><p><br></p>
- 2026-11-12T22:43:43Z
- San Diego, CA
- onsite
- Temporary / Contract
- 24.00 - 26.00 USD / Hourly
- <p>Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure the smooth functioning of the team. This role is ideal for someone who thrives in a fast-paced, innovative environment and can effectively manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare, edit, and format correspondence, reports, and presentations</li><li>Maintain filing systems, databases, and office records with accuracy</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Order office supplies and assist with vendor coordination as needed</li><li>Support meeting logistics, including room setup, materials preparation, and follow-up</li><li>Assist with special projects and other administrative tasks as assigned</li></ul><p><br></p>
- 2026-11-11T18:08:44Z
- Halethorpe, MD
- onsite
- Temporary / Contract
- 20.00 - 27.00 USD / Hourly
- <p>A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li>Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li>Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul><p><br></p>
- 2026-11-06T19:33:46Z
- Bridgton, ME
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>Our client is seeking a detail-oriented <strong>Blackbaud Data Entry Specialist</strong> to support database management and administrative operations. This role is responsible for accurately entering, updating, and maintaining information within Blackbaud systems. The ideal candidate will have prior experience working with Blackbaud, strong data entry skills, and a high level of accuracy and confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter, update, and maintain records in the Blackbaud database</li><li>Review data for accuracy, completeness, and consistency</li><li>Perform routine data cleanup, deduplication, and record audits</li><li>Generate reports and assist with data exports as needed</li><li>Support administrative teams with database-related tasks</li><li>Maintain confidentiality of organizational information</li><li>Assist with scanning, filing, and other administrative support duties as assigned</li></ul><p><br></p>
- 2026-11-09T18:38:41Z
- Encinitas, CA
- onsite
- Temporary / Contract
- 23.00 - 27.00 USD / Hourly
- <p>Our recruiting team is searching for a polished and detail-oriented Administrative Assistant to support a well-established legal practice. This position will provide a combination of administrative, document management, and client service support while helping attorneys and legal staff stay organized throughout the day. The ideal candidate is professional, dependable, and comfortable handling sensitive information. Someone who enjoys a structured office environment and takes pride in producing accurate, well-organized work will thrive in this opportunity.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide day-to-day administrative support to attorneys and legal support staff.</li><li>Prepare, format, proofread, and edit correspondence, legal documents, and client materials.</li><li>Coordinate calendars, meetings, appointments, and conference room reservations.</li><li>Answer incoming calls, direct inquiries, and assist with client communications.</li><li>Organize case files, maintain electronic records, and manage document filing.</li><li>Assist with scanning, copying, mailing, and processing confidential paperwork.</li><li>Track deadlines, follow up on outstanding documentation, and help maintain organized case calendars.</li><li>Coordinate incoming and outgoing mail, courier services, and document deliveries.</li><li>Assist with billing documentation, expense tracking, and general office administration.</li></ul><p><br></p>
- 2026-11-11T19:04:45Z
- Baltimore, MD
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>We are seeking a skilled Bilingual Spanish Administrative Assistant to provide administrative support in both English and Spanish. The ideal candidate will be highly organized, detail-oriented, and proficient in both languages. This position plays a crucial role in facilitating communication and coordination within the organization and with Spanish-speaking clients or partners.</p><p>Responsibilities:</p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Assist with the preparation of documents, reports, and presentations in both English and Spanish.</li><li>Handle incoming calls and correspondence, responding promptly and professionally.</li><li>Translate documents, emails, and other communications from English to Spanish and vice versa.</li><li>Coordinate meetings, appointments, and travel arrangements, including scheduling and logistics.</li><li>Maintain office supplies inventory and ensure proper stocking.</li><li>Assist in the preparation of meetings and events, including arranging catering and other logistics.</li><li>Manage and organize files, both digital and physical, ensuring accuracy and accessibility.</li><li>Assist in the onboarding process for new employees, including preparing documentation and orientation materials in Spanish.</li><li>Collaborate with other team members to support various projects and initiatives.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-06T19:28:41Z
- Davenport, IA
- onsite
- Temporary to Hire
- 21.00 - 25.00 USD / Hourly
- <p><strong>Are you the person who catches the details others miss and keeps everything running smoothly?</strong> Check out this Administrative Specialist – Safety & Compliance – opportunity! </p><p><br></p><p>We're looking for a detail-oriented, resourceful Administrative Specialist to support the Safety and Compliance functions of an established, multi-location organization in Davenport.</p><p><br></p><p>This is a great opportunity for someone who enjoys working with data, learning new systems, solving problems, and managing a variety of responsibilities. You'll play an important role in keeping records accurate, deadlines on track, and operations running efficiently.</p><p><br></p><p>Prior Safety or DOT experience isn't required. Strong administrative skills, Excel proficiency, and a willingness to learn are what matter most!</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Maintain accurate employee, training, and compliance records across multiple systems.</li><li>Work extensively in Excel to update spreadsheets, manage formulas, reconcile information, and identify discrepancies.</li><li>Coordinate driver documentation, certifications, training records, and other compliance-related activities.</li><li>Track deadlines, follow up on outstanding items, and communicate with employees and managers across multiple locations.</li><li>Assist with safety programs, reporting, and general administrative support.</li><li>Manage competing priorities, respond to incoming requests, and help keep day-to-day activities organized.</li></ul><p><br></p><p><strong>Why You'll Love This Opportunity</strong></p><ul><li><strong>Meaningful work: </strong>Your attention to detail helps support employee safety and operational compliance.</li><li><strong>Variety and visibility: </strong>Collaborate with people across multiple departments and locations.</li><li><strong>Opportunity to grow: </strong>Build specialized knowledge, take ownership of important processes, and become a trusted resource within the organization.</li></ul><p><br></p><p>If you're someone who takes pride in getting the details right, enjoys figuring things out, and likes being the person others can count on, we'd love to hear from you. Apply today! Connect with our team at (563) 359-7535 today to learn more and discuss your short- and long-term goals! </p>
- 2026-11-03T23:04:13Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 30.00 - 40.00 USD / Hourly
- <p>We're seeking a highly organized and detail-oriented <strong>Senior Administrative Assistant</strong> to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
- 2026-11-06T08:39:08Z
- Palo Alto, CA
- onsite
- Temporary / Contract
- 24.70 - 28.60 USD / Hourly
- <ul><li>Coordinate and support the processing of Memoranda of Understanding (MOUs) and Affiliation Agreements, including document tracking, routing, and follow-up with internal and external partners.</li><li>Assist with Provost’s Office communications, including drafting, editing, organizing, and distributing correspondence.</li><li>Maintain accurate and organized electronic files and documentation while ensuring confidentiality.</li><li>Partner with the Provost’s Executive Assistant to provide backup scheduling support for the Provost’s calendar, meetings, and events.</li><li>Support the planning and execution of Academic Affairs meetings, workshops, ceremonies, and special events.</li><li>Assist with special projects and other related administrative duties as assigned.</li></ul>
- 2026-11-09T16:08:45Z
- Manchester, NH
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>About the Opportunity</p><p>A small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.</p><p>This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul><p><br></p>
- 2026-11-05T19:53:45Z
- San Diego, CA
- remote
- Temporary to Hire
- 23.00 - 26.00 USD / Hourly
- <p>Our financial services client is seeking a professional and highly organized <strong>Administrative Coordinator</strong> to support daily office operations, client service activities and team administration. This role is ideal for someone who thrives in a fast paced environment, communicates effectively and can manage multiple priorities with accuracy and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to managers, advisors and office leadership</li><li>Coordinate schedules, meetings, appointments and conference calls</li><li>Prepare correspondence, reports, presentations and client-facing documents</li><li>Maintain accurate records, filing systems and confidential documentation</li><li>Assist with onboarding paperwork, internal reports and general office procedures</li><li>Answer phones, route inquiries and provide professional front-line support to clients and vendors</li><li>Support meeting preparation, including materials, agendas and follow-up items</li><li>Track deadlines, manage office calendars and help ensure timely completion of administrative tasks</li><li>Order office supplies and assist with day-to-day office coordination</li><li>Support special projects and additional administrative duties as assigned</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:23:43Z
- San Diego, CA
- remote
- Temporary to Hire
- 25.00 - 27.00 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to project managers, executives and office leadership</li><li>Manage calendars, schedule meetings and coordinate internal and external communications</li><li>Prepare reports, correspondence, meeting notes and presentation materials</li><li>Maintain project files, contracts, change orders, invoices and other construction-related documentation</li><li>Assist with bid packages, permits, vendor paperwork and subcontractor documentation</li><li>Track deadlines, monitor document flow and help ensure timely completion of administrative tasks</li><li>Support payroll, expense reporting, purchase orders and invoice processing as needed</li><li>Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors</li><li>Order office supplies and help oversee general office operations</li><li>Assist with special projects and process improvements to support the construction team</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:13:44Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 27.00 - 32.00 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative support to leadership and assist with day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities, and has strong communication and coordination skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, property managers, and department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain records, filing systems, contracts, and property-related documentation</li><li>Coordinate internal meetings, prepare agendas, and track follow-up items</li><li>Assist with vendor communication, invoice processing, and service scheduling</li><li>Answer and route calls, emails, and inquiries in a professional and timely manner</li><li>Support office operations, including supply management, mail distribution, and general administrative tasks</li><li>Coordinate travel arrangements, expense reporting, and special projects as needed</li><li>Help ensure smooth communication between property management staff, tenants, vendors, and corporate teams</li></ul><p><br></p>
- 2026-11-11T18:33:44Z
- Vista, CA
- onsite
- Temporary / Contract
- 23.00 - 27.00 USD / Hourly
- <p>Robert Half is looking for an Administrative Assistant to support a busy construction and project management team. This is an excellent opportunity for someone who enjoys keeping multiple projects organized, coordinating schedules, and making sure important documentation stays accurate and accessible. The person in this role will work closely with project managers, field supervisors, vendors, and subcontractors to help keep daily operations moving. The ideal candidate is proactive, comfortable working in a fast-paced environment, and able to manage shifting priorities without losing track of the details.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and field operations personnel.</li><li>Prepare, format, and maintain project documents, correspondence, and reports.</li><li>Track project schedules, deadlines, permits, and outstanding documentation.</li><li>Assist with subcontractor paperwork, vendor information, insurance certificates, and compliance records.</li><li>Process purchase orders, track invoices, and route documents for approval.</li><li>Coordinate meetings, site visits, and project-related appointments.</li><li>Maintain digital project files, construction records, and document control logs.</li><li>Communicate with vendors, subcontractors, and internal teams regarding project updates.</li><li>Assist with general office coordination, supply ordering, and administrative projects.</li></ul><p><br></p>
- 2026-11-11T19:04:45Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28.00 - 32.00 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T21:28:53Z