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801 results for Office Assistant in Accountemps
- San Diego, CA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an experienced Legal Assistant to join a collaborative law office on a long-term contract assignment beginning in December. This fully onsite role supports both front desk operations and the Intellectual Property team, making it well suited for someone who is highly organized, comfortable with technology, and able to work confidently with minimal supervision after training. The initial engagement is expected to continue through March, with the possibility of extension based on business needs.<br><br>Responsibilities:<br>• Welcome visitors, oversee reception coverage, and ensure deliveries and incoming guests are handled professionally and efficiently.<br>• Process incoming and outgoing mail and courier shipments while helping maintain office supply levels for daily operations.<br>• Provide administrative support to the Intellectual Property team by assisting with routine legal and office coordination tasks.<br>• Create, revise, and maintain standardized documents, templates, and matter-related forms with a high degree of accuracy.<br>• Track information in spreadsheets, prepare reports, and organize electronic records so files remain current and easy to access.<br>• Upload, retrieve, and arrange digital documents across firm systems while preserving file integrity and naming consistency.<br>• Complete document formatting, conversion, and cleanup tasks to prepare materials for internal and external use.<br>• Use tools such as Microsoft Office, Outlook, Adobe Acrobat, NetDocuments, and OneNote to manage documents, communication, and workflow activities.
- 2026-11-11T19:08:45Z
- Minneapolis, MN
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ul><p><br></p>
- 2026-10-30T20:53:47Z
- Azusa, CA
- onsite
- Temporary to Hire
- 32.00 - 44.00 USD / Hourly
- We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders.<br><br>Responsibilities:<br>• Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently.<br>• Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule.<br>• Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly.<br>• Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups.<br>• Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders.<br>• Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized.<br>• Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials.<br>• Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned.<br>• Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures.<br>• Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
- 2026-10-27T15:54:07Z
- Redwood City, CA
- onsite
- Permanent / Full Time
- 80000.00 - 120000.00 USD / Yearly
- We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements.<br>• Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines.<br>• Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care.<br>• Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents.<br>• Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner.<br>• File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible.<br>• Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records.<br>• Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed.<br>• Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
- 2026-10-22T18:08:43Z
- Miami, FL
- onsite
- Temporary to Hire
- - USD / Hourly
- <p>Job Description</p><p>A commercial property management company in Brickell is seeking a detail-oriented and organized Property Management Assistant to support daily property operations. The ideal candidate will have excellent communication skills, strong computer skills, and a stable work history. Experience in commercial property management or real estate is preferred.</p><p>Responsibilities</p><ul><li>Provide administrative support to the property management team.</li><li>Communicate with tenants, vendors, contractors, and property owners.</li><li>Respond to tenant inquiries and assist with service requests.</li><li>Coordinate maintenance requests and follow up with vendors.</li><li>Maintain property files, contracts, leases, and other documentation.</li><li>Assist with lease administration, renewals, and tenant records.</li><li>Track vendor invoices and assist with administrative expense processing.</li><li>Prepare reports, spreadsheets, and correspondence.</li><li>Schedule meetings, inspections, and maintenance appointments.</li><li>Assist with daily office operations and special projects as needed.</li></ul><p><br></p>
- 2026-10-27T20:24:09Z
- Zeeland, MI
- onsite
- Temporary / Contract
- 26.00 - 32.00 USD / Hourly
- We are looking for an organized and experienced Office Manager to provide executive-level administrative and operational support in Zeeland, Michigan. This Long-term Contract position is ideal for someone who can balance day-to-day office coordination with high-priority assignments involving communications, scheduling, and project follow-through. The person in this role will work closely with leadership to keep initiatives moving, maintain well-structured information systems, and support both business-related activities and select executive needs with professionalism and discretion.<br><br>Responsibilities:<br>• Prepare, revise, and refine written materials for leadership, including presentations, reports, updates, and other business communications.<br>• Coordinate assignments from senior leadership by tracking deadlines, organizing documentation, and ensuring next steps are completed across multiple active projects.<br>• Maintain orderly digital records within shared platforms and support document routing, approvals, and file accessibility across office systems.<br>• Assist with evaluating and implementing administrative tools and platforms that improve organization, workflow efficiency, and information management.<br>• Liaise with external service providers such as technology, legal, and finance contacts while helping manage onboarding paperwork, renewals, and related records.<br>• Arrange meetings and executive sessions by handling calendars, logistics, materials, food orders, and follow-up actions needed for smooth execution.<br>• Support office operations through mail handling, general coordination tasks, errands, and updates to internal procedures when needed.<br>• Manage sensitive business and personal information with sound judgment, a high level of confidentiality, and consistent professionalism.<br>• Coordinate travel planning and related arrangements for executive needs, including itinerary organization and scheduling support.
- 2026-11-10T14:23:45Z
- Philadelphia, PA
- onsite
- Temporary to Hire
- 33.25 - 35.00 USD / Hourly
- <p>We are looking for an Executive Assistant to support daily operations and help keep projects, meetings, and communications running smoothly for a prestigious organization located in the Greater Philadelphia Region. This contract Executive Assistant opportunity with potential for a permanent role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of administrative and coordination tasks in a fast-paced real estate environment. The role will partner with internal teams and external contacts while ensuring materials, schedules, and reporting are handled accurately and efficiently.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Arrange calendars, schedule meetings, and confirm logistics to ensure internal and external sessions run efficiently.</p><p>• Provide day-to-day administrative assistance, including drafting correspondence, maintaining records, and supporting special projects.</p><p>• Identify prospective vendors, participate in screening conversations, and help evaluate options based on business needs.</p><p>• Coordinate event details such as materials, timelines, and onsite support for meetings and company functions.</p><p>• Maintain productive relationships with vendors by managing communication, follow-ups, and service-related needs.</p><p>• Oversee ordering of branded items, office materials, and event supplies while tracking requests and delivery timelines.</p><p>• Prepare and organize documents, presentation materials, and supporting information for meetings and events.</p><p>• Distribute surveys, compile responses, and summarize results for internal review and decision-making.</p><p>• Create forms, update spreadsheets, and process expense reports using company tools, with training provided on designated systems.</p><p>• Serve as a point of contact for internal staff and external partners, helping keep communication clear and tasks on schedule.</p>
- 2026-10-27T19:18:43Z
- Kissimmee, FL
- onsite
- Temporary to Hire
- 15.04 - 17.41 USD / Hourly
- We are looking for a Volunteer Coordinator to support a nonprofit organization in Florida through a contract opportunity with the potential for a long-term position. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and serving as a reliable point of contact for volunteers and visitors. The position combines front-office support, data management, and communication responsibilities in a mission-driven environment.<br><br>Responsibilities:<br>• Welcome volunteers, guests, and callers while providing attentive front-desk and receptionist support.<br>• Manage incoming phone calls and direct questions or requests to the appropriate team members in a timely manner.<br>• Perform a variety of administrative duties, including preparing documents, maintaining records, and supporting daily office operations.<br>• Enter and update volunteer and department information in internal systems with a high level of accuracy.<br>• Coordinate scheduling details and assist with routine communications related to volunteer activities and office needs.<br>• Maintain organized files and ensure department materials are current, accessible, and properly documented.<br>• Provide general administrative support to the Volunteer Services team during busy periods and special projects.<br>• Assist with operational updates or process-related administrative tasks as needed by the department.
- 2026-11-03T19:33:46Z
- Minneapolis, MN
- remote
- Temporary / Contract
- 18.00 - 21.00 USD / Hourly
- <p>We are seeking a reliable and detail-oriented Mailroom Clerk to join our team. The ideal candidate will be responsible for managing the receipt, sorting, and distribution of incoming and outgoing mail and packages. This position plays a key role in ensuring smooth mailroom operations and providing excellent support to internal teams.</p><p><br></p><ul><li>Sort, distribute, and deliver incoming mail, packages, and correspondence.</li><li>Prepare outgoing mail, including postage, shipping labels, and courier requests.</li><li>Receive, track, and distribute deliveries from vendors and carriers.</li><li>Operate mailroom equipment such as postage meters, copiers, scanners, and printers.</li><li>Maintain accurate shipping, receiving, and tracking records.</li><li>Coordinate package pickups and deliveries with shipping providers.</li><li>Monitor and replenish mailroom and office supplies as needed.</li><li>Assist with filing, data entry, document scanning, and other administrative tasks.</li><li>Ensure confidential and sensitive documents are handled appropriately.</li><li>Keep the mailroom organized, clean, and compliant with company procedures.</li><li>Support special projects and additional office services as assigned</li></ul>
- 2026-10-30T20:53:47Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 83500.00 - 85000.00 USD / Yearly
- <p>Texas based law firm is looking for a detail-oriented Litigation Legal Assistant to support attorneys in a fast-paced legal environment in Dallas, Texas. This role is well suited for someone who can balance administrative precision with strong communication and organizational skills. The ideal candidate will help keep legal matters on track by managing documents, deadlines, billing support, and day-to-day attorney coordination.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and refine legal documents, letters, and other case-related materials while maintaining accurate records in the document management system.</p><p>• Handle client billing support by reviewing charges, organizing billing information, and processing submissions within established deadlines.</p><p>• Respond to information requests from attorneys and clients by gathering details, conducting basic research, and communicating clearly.</p><p>• Record attorney time entries and verify timesheet accuracy, making updates and corrections as needed.</p><p>• Track court dates, filing deadlines, and other critical milestones to help ensure timely follow-through on legal matters.</p><p>• Arrange business travel and related logistics for assigned attorneys when required.</p><p>• Maintain orderly electronic and paper filing systems to support efficient access to legal and administrative records.</p><p>• Assist with new matter intake by preparing conflict checks, opening files, and assembling engagement-related documentation, including waiver materials.</p><p>• Support audit response preparation, expense reimbursement processing, and attorney compliance or business development activities as assigned.</p><p>Why hold back? You're so ready to move forward! Email your resume directly to --</p><p>rosemarie,jones< at >roberthalf.< com ></p><p><br></p>
- 2026-10-22T22:28:47Z
- West Chester, OH
- onsite
- Permanent / Full Time
- 40000.00 - 45000.00 USD / Yearly
- <p>We are looking for a detail-oriented Payroll Assistant to support payroll operations within a manufacturing environment in Fairfield, Ohio. This role focuses on maintaining accurate employee pay and timekeeping records, responding to payroll inquiries, and helping ensure payroll activities run smoothly each pay period. The ideal candidate is organized, dependable, and comfortable working with confidential information while providing reliable support to employees and staff.</p><p><br></p><p>Responsibilities:</p><p>• Assist with clerical and administrative activities that support the biweekly payroll cycle from start to finish.</p><p>• Examine attendance logs and submitted timesheets each day to identify missing entries, inconsistencies, or items that could affect employee pay.</p><p>• Respond to payroll and timekeeping questions from contract workers and internal employees in a timely and helpful manner.</p><p>• Act as the first point of contact for walk-in inquiries related to pay, hours worked, and timekeeping matters.</p><p>• Enter and maintain contract employee records in the Time on Demand system with a high level of accuracy.</p><p>• Organize payroll documentation, employee files, and archived records to support retention, compliance, and audit readiness.</p><p>• Provide coverage for payroll orientation sessions when the supervisor is unavailable.</p><p>• Update, review, and maintain employee information across payroll and timekeeping platforms to keep records current and accurate.</p>
- 2026-10-21T15:28:46Z
- Minneapolis, MN
- onsite
- Temporary / Contract
- 22.00 - 33.00 USD / Hourly
- <p>Robert Half is looking for a Legal Assistant to support a legal team in a contract position within the legal industry. This role is ideal for someone who is comfortable managing administrative priorities, maintaining accurate case-related records, and helping keep legal workflows organized and on schedule. The position will involve a mix of document handling, calendaring, data entry, and filing support in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage legal calendars by tracking deadlines, appointments, hearings, and other time-sensitive matters to help the team stay organized.</p><p>• Prepare, file, and maintain legal documents through electronic filing systems while ensuring accuracy and completeness.</p><p>• Provide day-to-day administrative support, including document preparation, correspondence handling, and general office coordination.</p><p>• Enter and update case information, client details, and other records in internal systems with a high degree of accuracy.</p><p>• Process invoices by preparing, reviewing, scanning, and organizing billing documentation for proper recordkeeping.</p><p>• Maintain digital and physical files so that legal materials are accessible, current, and properly categorized.</p><p>• Assist with document collection and organization for immigration-related matters and other legal proceedings as needed.</p><p>• Support operational changes in filing or administrative workflows when required as part of ongoing legal support activities.</p>
- 2026-10-30T19:13:44Z
- Phoenixville, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines.</p><p><br></p><p>What you get to do everyday </p><ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul><p><br></p>
- 2026-11-03T21:58:49Z
- Washington, DC
- onsite
- Permanent / Full Time
- 145000.00 - 165000.00 USD / Yearly
- <p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
- 2026-10-21T13:23:43Z
- Sandy Springs, GA
- onsite
- Temporary / Contract
- - USD / Hourly
- <p>We are looking for a Contract Marketing Assistant to support day-to-day marketing and administrative activities for an onsite team in Sandy Springs, Georgia. This contract opportunity is ideal for someone who is highly organized, comfortable managing schedules and digital assets, and confident using common office and design tools. The position will focus on maintaining existing marketing materials, updating social media channels, and helping keep communications current. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, scheduling details, and general administrative tasks to help the team stay organized and on track.</p><p>• Update and revise materials in Canva by duplicating templates, editing details, and ensuring information remains accurate.</p><p>• Maintain existing graphics and promotional materials in Adobe Creative Cloud, making routine edits and content updates as needed.</p><p>• Post and refresh pre-developed content across Facebook and Instagram to keep social channels active and timely.</p><p>• Support marketing-related activities by organizing assets, preparing materials, and assisting with communication needs.</p><p>• Help manage email and outreach-related tasks using office and marketing platforms when needed.</p><p>• Work onsite as part of a 25-hour-per-week schedule, including required in-person coverage on designated weekdays.</p>
- 2026-10-27T14:38:45Z
- Davie, FL
- onsite
- Permanent / Full Time
- 70000.00 - 75000.00 USD / Yearly
- <p>We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.</p><p>• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.</p><p>• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.</p><p>• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.</p><p>• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.</p><p>• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.</p><p>• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.</p><p>• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.</p>
- 2026-10-19T21:43:41Z
- Minneapolis, MN
- onsite
- Temporary / Contract
- 26.00 - 35.00 USD / Hourly
- <p>We are looking for a Litigation Legal Assistant to provide dedicated support within our client's Real Estate Litigation practice group. This Long-term Contract opportunity is ideal for an organized administrative assistant who can manage legal support tasks with accuracy and strong attention to detail. The position will work closely with two attorneys, including the practice leader, while collaborating with an experienced support team in a welcoming office environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal correspondence and other written materials for attorney review and distribution.</p><p>• Scan, organize, and maintain case-related documents to ensure records are complete and easy to retrieve.</p><p>• Assist with the creation, editing, and finalization of legal documents and supporting files.</p><p>• File and categorize documents within Netdocs in accordance with established records procedures.</p><p>• Provide day-to-day administrative support to two attorneys, including the head of the department.</p><p>• Coordinate document handling and information flow to help keep litigation matters organized and on schedule</p>
- 2026-10-30T14:54:07Z
- Eugene, OR
- onsite
- Permanent / Full Time
- 21.00 - 24.00 USD / Hourly
- <p><strong>Bridget Killen with Robert Half</strong> is seeking a motivated and detail-oriented Sales & Purchasing Assistant to join a growing organization with deep roots in the Eugene community. This newly created position offers the opportunity to work closely with sales, operations, vendors, and customers while playing a key role in supporting daily business functions.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Support purchasing and sales operations through administrative coordination and communication.</li><li>Partner with internal teams, vendors, and customers to ensure requests are handled accurately and efficiently.</li><li>Research information, analyze data, and assist with problem-solving initiatives.</li><li>Track orders, maintain records, and ensure documentation is accurate and up to date.</li><li>Utilize Microsoft Office, Outlook, Teams, and ERP software to support daily operations.</li><li>Assist with cross-functional projects and contribute to process improvements.</li><li>Build strong working relationships across departments while providing exceptional customer service.</li><li>Take initiative to identify issues, gather information, and drive solutions.</li></ul><p><strong>Interested?</strong> Contact Bridget Killen at Robert Half to learn more about this opportunity and discuss whether it aligns with your career goals.</p>
- 2026-10-28T15:48:45Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 24.70 - 26.00 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support for leadership located in the Greater Philadelphia Region. This contract role is well-suited for an individual with strong organizational and coordination skills who enjoys keeping operations running efficiently. The ideal Executive Assistant candidate is proactive, detail-focused, and able to balance multiple responsibilities while maintaining a high level of accuracy</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to support daily operations.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.</p><p>• Prepare and organize meeting schedules, confirm logistics, and help ensure executives are fully briefed in advance.</p><p>• Coordinate travel-related changes and communicate updates promptly to minimize disruptions.</p><p>• Support executive meetings by handling invitations, scheduling adjustments, and follow-up action tracking.</p><p>• Maintain accurate records of schedules, travel plans, and related administrative details.</p><p>• Serve as a dependable point of coordination for time-sensitive executive support needs.</p>
- 2026-11-10T19:34:11Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 35.00 - 43.00 USD / Hourly
- <p>An established private investment organization is seeking a highly organized Executive Assistant to provide direct support to senior leadership. This is an excellent opportunity for someone who thrives in a fast-paced, professional environment and enjoys anticipating needs, managing complex schedules, and keeping executive operations running seamlessly.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and competing scheduling priorities.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare meeting agendas, presentations, correspondence, and confidential documents.</li><li>Organize leadership meetings and manage follow-up items.</li><li>Handle incoming communications and prioritize requests on behalf of executives.</li><li>Coordinate expense reports, invoices, and occasional personal administrative requests.</li><li>Maintain confidential records and serve as a liaison between leadership and internal or external contacts.</li></ul>
- 2026-11-07T00:23:43Z
- St. Petersburg, FL
- onsite
- Permanent / Full Time
- 70000.00 - 75000.00 USD / Yearly
- <p>We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment. </p><p><br></p><p>Responsibilities:</p><p>• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.</p><p>• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.</p><p>• Partner with leadership to manage operational priorities and maintain organized workflows across the business.</p><p>• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.</p><p>• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.</p><p>• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.</p><p>• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs.</p><p><br></p><p>This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
- 2026-10-27T20:14:06Z
- Goleta, CA
- onsite
- Temporary / Contract
- 23.75 - 25.00 USD / Hourly
- We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly.<br><br>Responsibilities:<br>• Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area.<br>• Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly.<br>• Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently.<br>• Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion.<br>• Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience.<br>• Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown.<br>• Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed.<br>• Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings.<br>• Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
- 2026-10-23T22:13:45Z
- Sacramento, CA
- onsite
- Temporary / Contract
- 30.00 - 35.00 USD / Hourly
- We are looking for an Executive Assistant to provide high-level administrative support for leadership in Sacramento, California. This Long-term Contract position is ideal for someone who excels at organizing complex schedules, coordinating logistics, and keeping executive priorities moving efficiently. The role requires strong judgment, attention to detail, and the ability to manage meeting and travel needs in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments<br>• Arrange domestic and potentially complex travel plans, including transportation, lodging, and itinerary coordination based on business needs<br>• Support meeting planning by scheduling executive sessions, confirming attendee availability, and coordinating logistics in advance<br>• Prepare and maintain detailed travel schedules and related materials so executives have clear, accurate trip information<br>• Serve as a central point of coordination for administrative activities, helping leadership stay organized and informed<br>• Monitor shifting priorities and adjust calendars or travel arrangements quickly to accommodate business demands
- 2026-11-10T00:58:44Z
- Las Vegas, NV
- onsite
- Temporary / Contract
- 30.00 - 40.00 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support to a casino GM in Las Vegas. This is a Contract position for an experienced, detail-oriented individual who can keep daily operations organized, manage competing priorities, and serve as a dependable partner to leadership. The ideal candidate brings strong judgment, excellent communication skills, and advanced proficiency with office tools to ensure smooth coordination across schedules, documents, and business activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate complex calendars, appointments, and meetings to help leadership stay on schedule and prepared for key priorities.</p><p>• Prepare correspondence, reports, presentations, and other business documents using Microsoft Office applications with accuracy and care.</p><p>• Organize travel arrangements, itineraries, and related logistics while anticipating changes and resolving scheduling conflicts as needed.</p><p>• Support day-to-day administrative operations by handling communications, maintaining records, and tracking follow-up items.</p><p>• Serve as a point of coordination between executives and internal or external contacts, ensuring timely and clear communication.</p><p>• Assist with knowledge transfer and onboarding activities to promote continuity as responsibilities are handed over from the current support structure.</p><p>• Manage confidential information with discretion and maintain a high level of care in all interactions.</p>
- 2026-10-21T15:38:45Z
- Norway, ME
- onsite
- Permanent / Full Time
- 58000.00 - 62000.00 USD / Yearly
- <p>We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.</p><p>• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.</p><p>• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.</p><p>• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.</p><p>• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.</p><p>• Compile monthly reports and deliver day-to-day administrative support for multiple departments.</p><p>• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.</p><p>• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.</p>
- 2026-10-19T18:04:06Z