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671 results for Administrative Assistant in Accountemps
- Eugene, OR
- remote
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>This entry-level Human Resources role provides administrative support to HR functions including recruiting, onboarding, employee records management, and employee support.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Assist with recruiting and interview scheduling.</li><li>Coordinate onboarding activities.</li><li>Maintain employee records and HR databases.</li><li>Support HR reporting and documentation.</li><li>Coordinate meetings, projects, and training sessions.</li><li>Assist with employee events and initiatives.</li></ul><p><br></p>
- 2026-10-30T21:43:44Z
- Davenport, IA
- onsite
- Temporary / Contract
- 16.00 - 22.00 USD / Hourly
- <p><strong>Administrative Operations Assistant</strong></p><p><br></p><p><strong>You don't need years of experience — or experience in this industry — to be successful in this role.</strong></p><p><br></p><p>A well-established Quad Cities organization is looking for an <strong>up-and-coming administrative professional</strong> with the aptitude, personality and drive to grow into a highly versatile member of its administrative team.</p><p>Maybe you're early in your career and ready for an organization to invest in your development. Maybe you have some administrative, customer service or office experience and know you're capable of more than your current role allows. Or maybe you've already built a solid foundation and are looking for a position where you can broaden your skills.</p><p><br></p><p>In any case, this organization is interested in <strong>potential, learning ability and initiative — not simply finding someone who already checks every box.</strong></p><p><br></p><p><strong>The Opportunity</strong></p><p>You'll join an administrative team that is intentionally being built around <strong>cross-training, shared knowledge and development</strong>.</p><p>Initially, you'll learn and support many of the team's foundational administrative and transactional responsibilities. As you gain knowledge and confidence, you'll have opportunities to cross-train in additional functions and take on greater ownership.</p><p>Responsibilities may include:</p><ul><li>Transactional and accounting-related administrative support</li><li>Incoming mail, email and document processing</li><li>Phone and reception coverage</li><li>Scanning, attachments and electronic document management</li><li>Data entry and administrative activities within internal systems</li><li>Claims intake, documentation and administrative follow-up</li><li>Correspondence with internal and external contacts</li><li>Administrative support for multiple team members and departments</li><li>Maintaining organized and documented processes</li><li>Cross-training in additional areas as your knowledge develops</li></ul><p>Why This Opportunity Is Different</p><p>The organization isn't simply looking for another person to complete a fixed list of administrative tasks.</p><p>They're building a <strong>cross-trained administrative team with greater depth and opportunity for development</strong>. The goal is for this person to learn multiple areas of the business and continue expanding their contribution based on their strengths, interests and performance.</p><p><br></p><p>There isn't a predetermined next title or guaranteed promotion. There <strong>is</strong> a leader who enjoys developing people, a team structure designed around cross-training, and an opportunity to build skills well beyond where you start.</p><p><br></p><p>If you've ever thought:</p><p><strong>“I know I'm capable of more — I just need someone to give me the opportunity to learn it.”</strong></p><p>...this may be worth exploring.</p>
- 2026-11-06T21:28:43Z
- Franklin Park, IL
- onsite
- Permanent / Full Time
- 50000.00 - 52000.00 USD / Yearly
- <p><em>The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul><p><br></p>
- 2026-11-12T21:44:10Z
- Humble, TX
- onsite
- Temporary to Hire
- 19.00 - 21.00 USD / Hourly
- <p><strong>Job Summary</strong></p><p>Our client is seeking a detail-oriented Administrative Assistant for their busy office in Humble. This fully onsite, contract-to-hire role will support front desk operations, customer service, invoicing, billing, and general office coordination. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct phone calls and greet visitors</li><li>Support customers, walk-ins, and the sales team with orders and inquiries</li><li>Enter orders received by phone, email, or text</li><li>Create and process invoices, billing, and batch reports</li><li>Reconcile daily credit card, check, and cash sales</li><li>Apply payments and maintain petty cash records</li><li>Update customer pricing and assist with billing questions</li><li>Maintain filing systems, office supplies, and shipping coordination</li><li>Assist with meeting scheduling, agendas, and other administrative tasks</li><li>Perform additional office support duties as needed</li></ul>
- 2026-10-14T20:08:40Z
- Wauwatosa, WI
- remote
- Temporary / Contract
- 20.90 - 24.20 USD / Hourly
- We are looking for a detail-oriented Client Intake/Coordinator to join a legal team in Wauwatosa, Wisconsin on a Contract basis. This role supports client communication, case file upkeep, and day-to-day administrative coordination in a fast-paced legal environment. The position is well suited for someone who is comfortable speaking with clients, managing information accurately, and working with legal software and Microsoft Office tools. <br> Responsibilities: • Communicate with active clients by phone to gather updates, answer routine questions, and relay messages to the appropriate legal team members. • Maintain accurate case records by documenting interactions, organizing information, and updating client files in the firm’s case management platform. • Review active client reports regularly to track follow-up needs and help keep matters moving forward in a timely manner. • Support intake and legal administrative activities by recording notes, preparing case-related information, and assisting with file coordination. • Use Microsoft Office applications to manage correspondence, maintain records, and complete daily administrative tasks efficiently. • Assist with court-related administrative work, including e-filing support, document handling, and tracking filing deadlines when needed. • Coordinate calendars and reminders to help attorneys and staff stay informed of important case activities and scheduled follow-ups. • Learn and work within the firm’s legal technology systems, including a newer client platform, with training provided by the team. <br> The pay range for this position is 20 to 26. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-09T15:04:22Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 83500.00 - 85000.00 USD / Yearly
- <p>Texas based law firm is looking for a detail-oriented Litigation Legal Assistant to support attorneys in a fast-paced legal environment in Dallas, Texas. This role is well suited for someone who can balance administrative precision with strong communication and organizational skills. The ideal candidate will help keep legal matters on track by managing documents, deadlines, billing support, and day-to-day attorney coordination.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and refine legal documents, letters, and other case-related materials while maintaining accurate records in the document management system.</p><p>• Handle client billing support by reviewing charges, organizing billing information, and processing submissions within established deadlines.</p><p>• Respond to information requests from attorneys and clients by gathering details, conducting basic research, and communicating clearly.</p><p>• Record attorney time entries and verify timesheet accuracy, making updates and corrections as needed.</p><p>• Track court dates, filing deadlines, and other critical milestones to help ensure timely follow-through on legal matters.</p><p>• Arrange business travel and related logistics for assigned attorneys when required.</p><p>• Maintain orderly electronic and paper filing systems to support efficient access to legal and administrative records.</p><p>• Assist with new matter intake by preparing conflict checks, opening files, and assembling engagement-related documentation, including waiver materials.</p><p>• Support audit response preparation, expense reimbursement processing, and attorney compliance or business development activities as assigned.</p><p>Why hold back? You're so ready to move forward! Email your resume directly to --</p><p>rosemarie,jones< at >roberthalf.< com ></p><p><br></p>
- 2026-10-22T22:28:47Z
- Baltimore, MD
- onsite
- Permanent / Full Time
- 68500.00 - 76500.00 USD / Yearly
- <p>The Legal Assistant provides administrative and legal support to attorneys in the Banking and Financial Services Group and in the Bankruptcy and Financial Restructuring Groups by preparing and formatting legal documents, managing files, coordinating schedules, and supporting billing and court filing processes. This role requires strong organizational skills, excellent communication abilities, and the capacity to produce high-quality work in a fast paced law firm environment. </p><p><br></p><p>Responsibilities:</p><p>Convert draft correspondence, memoranda, reports, agreements, and other legal documents into final, typed-quality form</p><p>Maintain a typing speed of at least 60 words per minute with accuracy</p><p>Organize, manage, and prioritize multiple assignments and deadlines with more than one attorney</p><p>Prepare, review, and complete court filings in compliance with applicable rules and procedures</p><p>Ensure documents reflect excellent spelling, grammar, and formatting</p><p>Maintain and organize electronic and physical client files</p><p>Review, sort, date, and distribute incoming mail</p><p>Proficiency with mass mailing/service of court notices, filings, and correspondence</p><p>Prepare and manage monthly billing and time entry as required</p><p>Coordinate attorney travel arrangements</p><p>Perform scheduling and other related administrative duties as assigned</p><p>Conduct internet and basic legal research as needed</p>
- 2026-10-23T14:58:44Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- Administrative Coordinator <br> Do you enjoy helping people during some of life's most important moments? Are you a customer-focused detail oriented who takes pride in providing exceptional service, staying organized, and making a meaningful impact every day? Description of the Position: <br> We are seeking a compassionate and detail-oriented Administrative Coordinator to support daily operations in a funeral home setting. This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, and can provide outstanding administrative and customer support with professionalism, empathy, and discretion. <br> Responsibilities: <br> Serve as the first point of contact for families, visitors, and incoming inquiries Manage 20-30 phone calls and 20-30 emails daily Provide exceptional customer service with professionalism, empathy, and attention to detail Support front desk operations and day-to-day office activities Prepare, scan, file, and maintain accurate records and documentation Coordinate schedules, appointments, and administrative tasks Utilize Microsoft Outlook, Word, and Excel for daily operations Assist with vendor communications and special office projects Maintain strict confidentiality when handling sensitive information Collaborate with team members to support changing priorities and business needs Provide dependable administrative support to ensure smooth daily operations Deliver a welcoming and compassionate experience for families and guests in a funeral home setting
- 2026-11-10T19:34:11Z
- Costa Mesa, CA
- onsite
- Temporary to Hire
- 33.25 - 38.50 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support a busy team in Costa Mesa, California within the defense manufacturing industry. This contract opportunity with permanent potential is well suited for someone who thrives in a fast-moving environment and enjoys keeping projects, schedules, and daily operations organized. The role will partner closely with stakeholders to coordinate administrative and project-related activities while adapting to evolving team priorities.<br><br>Responsibilities:<br>• Coordinate calendars, schedule meetings, and organize conference room arrangements to support daily team operations.<br>• Maintain project rosters, track updates, and keep records accurate and accessible for internal stakeholders.<br>• Assist with timeline management by monitoring deadlines, following up on action items, and helping teams stay on schedule.<br>• Provide administrative and project coordination support across multiple assignments in a fast-paced environment.<br>• Prepare, scan, organize, and distribute project documentation using Microsoft Office and internal business systems.<br>• Support scheduling and coordination activities related to project execution, including master schedule updates where needed.<br>• Communicate with team members and partners to ensure meetings, materials, and project logistics are aligned.<br>• Contribute to evolving processes and tools as the team grows and operational needs expand.
- 2026-11-10T00:13:46Z
- San Mateo, CA
- remote
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- <p><strong>Contract Opportunity Through Robert Half</strong></p><p><strong>Make a Meaningful Impact Behind the Scenes</strong></p><p><br></p><p>Looking for an administrative role where your organization, professionalism, and people skills truly matter?</p><p><br></p><p>Robert Half is partnering with a respected organization seeking an Administrative Support Specialist to help keep day-to-day operations running smoothly during a busy season. This role is perfect for someone who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in creating a welcoming, organized experience for clients and visitors. While this opportunity is based within a funeral services organization, the role itself is centered on customer service, office administration, communication, and operational support. You'll be the person helping ensure important details don't get missed, visitors feel supported, and the office stays organized during times when professionalism and compassion matter most.</p><p><br></p><p><strong>What You'll Do:</strong></p><ul><li>Serve as a primary point of contact for visitors, clients, vendors, and team members</li><li>Manage 20-30 daily phone calls and email inquiries</li><li>Schedule, coordinate, and track administrative activities</li><li>Scan, organize, and maintain confidential files and documentation</li><li>Support office projects and operational initiatives</li><li>Coordinate with vendors and internal departments to keep operations running efficiently</li><li>Maintain accurate records and databases</li><li>Provide exceptional customer service in a professional office environment</li></ul>
- 2026-11-11T22:14:03Z
- Dallas, TX
- remote
- Temporary / Contract
- 25.65 - 29.70 USD / Hourly
- We are looking for a highly organized Project Assistant to support a mission-driven non-profit organization. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing project details, and keeping teams aligned on priorities and deadlines. The role combines administrative support with project coordination, requiring strong communication skills, careful follow-through, and the ability to handle multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate the supervisor’s schedule by arranging appointments, managing calendar changes, and organizing meeting details to ensure efficient daily operations.<br>• Lead meeting preparation and execution by scheduling sessions, securing spaces or virtual platforms, assembling materials, documenting discussion points, and tracking follow-up actions.<br>• Draft, format, and distribute communications for internal teams and external partners with a clear and consistent tone.<br>• Provide logistical support for virtual and in-person events, including room reservations, technology setup, agenda preparation, material distribution, and post-meeting evaluations.<br>• Maintain organized project and administrative records by updating files, preserving documentation, and staying informed on current activity across assigned initiatives.<br>• Prepare briefing materials in advance of meetings by gathering background information, building presentation templates, and compiling agendas and reference documents.<br>• Support on-site coordination for conferences and meetings involving senior stakeholders and volunteer leadership groups.<br>• Monitor timelines, milestones, and deliverables through project tracking tools, raising concerns early and helping the team stay on schedule.<br>• Produce regular project updates and status summaries for team members and leadership to promote visibility into progress and next steps.<br>• Identify opportunities to improve administrative and project workflows, recommending practical changes that strengthen efficiency and support delivery goals.
- 2026-10-26T16:34:05Z
- Minneapolis, MN
- remote
- Temporary / Contract
- 22.00 - 25.00 USD / Hourly
- <p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ul><p><br></p>
- 2026-10-30T20:53:47Z
- Denver, CO
- onsite
- Permanent / Full Time
- 85000.00 - 115000.00 USD / Yearly
- <p>Litigation Legal Assistant</p><p><br></p><p>Our client, a highly regarded law firm in downtown Denver is seeking an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and assigned practice groups. This role is ideal for a detail-oriented professional who thrives in a fast-paced legal environment, exercises sound judgment when handling confidential information, and takes pride in producing polished, accurate work.</p><p>Key Responsibilities</p><p>Provide comprehensive administrative and litigation legal secretarial support to attorneys and practice groups, managing multiple priorities and time-sensitive assignments.</p><p>Draft, edit, format, and proofread legal documents, correspondence, memoranda, reports, and presentations for accuracy, consistency, and professional presentation.</p><p>Prepare and maintain client billing records, including entering and editing attorney time, reviewing invoices, and coordinating billing adjustments and special client requests.</p><p>Manage attorney calendars, schedule appointments and meetings, and coordinate domestic and international travel arrangements, including expense reporting and reimbursements.</p><p>Organize client meetings, conferences, and special events, ensuring materials and supporting documentation are prepared and distributed in advance.</p><p>Maintain electronic and physical filing systems, databases, and document records in accordance with established procedures and confidentiality requirements.</p><p>Support document transcription, PDF conversion, document comparison, and advanced word-processing projects.</p><p>Collaborate with attorneys, fellow legal secretaries, administrative teams, and outside vendors to coordinate projects and ensure seamless daily operations.</p><p>Assist practice group leadership and business management with reports, data collection, and other administrative initiatives.</p><p>Qualifications</p><p>Prior experience as a litigation legal secretary at a law firm. </p><p>Strong knowledge of legal terminology, document preparation, proofreading, and law firm administrative procedures.</p><p>Advanced proficiency with Microsoft Office 365.</p><p>Experience with legal document management and production tools, including PDF editing and conversion software.</p><p>Familiarity with legal billing and time-entry systems; experience with Intapp and Elite 3E is highly desirable.</p><p>Advanced document-formatting skills, including tables of contents and authorities, cross-referencing, styles, tracked changes, and document comparison tools.</p><p>Excellent organizational skills, attention to detail, proofreading ability, and follow-through.</p><p>Our client offers a very competitive pay, bonus, and excellent benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
- 2026-11-12T15:48:44Z
- Covington, GA
- onsite
- Temporary / Contract
- 38.00 - 40.00 USD / Hourly
- We are looking for a detail-focused Project Assistant to support construction project operations in Covington, Georgia. This Long-term Contract position works closely with project and cost management teams to help maintain accurate documentation, monitor workflow progress, and support the financial health of active projects. The role is well suited for someone who thrives in structured processes, communicates clearly, and can keep multiple tasks moving on schedule.<br><br>Responsibilities:<br>• Coordinate change order documentation and enter updates accurately into project tracking systems to support timely review and approval.<br>• Partner with the Construction Cost Manager and project team to maintain organized workflows and promote accountability across project activities.<br>• Communicate progress, documentation status, and open items to external cost control contacts and other project stakeholders.<br>• Respond to information requests from third-party firms by gathering records, verifying details, and providing complete follow-up.<br>• Help protect project financial performance by supporting cost-related processes from early planning through project closeout.<br>• Track schedules, deadlines, and outstanding action items to keep construction activities aligned with established timelines.<br>• Scan, organize, and maintain project files so documentation remains complete, accessible, and audit-ready.
- 2026-11-09T13:28:42Z
- Northbrook, IL
- onsite
- Temporary to Hire
- 24.70 - 28.60 USD / Hourly
- We are looking for an organized Administrative Coordinator to support daily operations for a financial services team in Northbrook, Illinois. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing communication, scheduling, and administrative priorities in a fast-paced environment. The role requires strong attention to detail, professionalism in handling inbound inquiries, and the ability to keep calendars, documents, and workflows running smoothly.<br><br>Responsibilities:<br>• Manage daily administrative activities to keep team operations organized and on schedule.<br>• Respond to inbound calls professionally, direct inquiries appropriately, and relay accurate information in a timely manner.<br>• Coordinate calendars, schedule meetings, and help resolve conflicts across multiple priorities.<br>• Prepare, update, and organize documents, correspondence, and shared materials using standard office tools.<br>• Support project tracking and follow-up activities to help deadlines, meetings, and action items stay on course.<br>• Create effective visual or presentation materials with tools such as Canva and assist with AI-enabled administrative tasks when needed.<br>• Maintain orderly Outlook inbox and calendar management practices to improve communication flow and responsiveness.
- 2026-11-11T18:38:43Z
- Stone Mountain, GA
- onsite
- Temporary / Contract
- - USD / Hourly
- We are looking for a Legal Assistant to support a non-profit organization in Stone Mountain, Georgia with a wide range of legal and administrative activities. This Long-term Contract position is well suited for someone who can manage documentation, coordinate case-related tasks, and help keep legal matters organized in a fast-paced environment. The ideal candidate brings experience in civil litigation and employment law, along with the ability to communicate clearly and handle sensitive information with care.<br><br>Responsibilities:<br>• Prepare, organize, and maintain legal files, correspondence, and supporting documentation for active matters.<br>• Assist with case coordination by tracking deadlines, scheduling meetings, and ensuring timely follow-up on legal tasks.<br>• Draft and format routine legal documents, letters, and reports for attorney review.<br>• Support civil litigation activities by gathering records, organizing evidence, and helping manage court-related materials.<br>• Provide administrative assistance for employment law matters, including document collection and case file maintenance.<br>• Communicate with internal stakeholders, outside counsel, courts, and relevant agencies in a thorough and organized manner.<br>• Conduct basic legal and factual research to support ongoing matters and case preparation.<br>• Help monitor legal workflows and update tracking systems to maintain accurate status records.
- 2026-11-09T18:13:45Z
- Allentown, PA
- onsite
- Temporary / Contract
- - USD / Hourly
- We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative tasks for a legal organization in Pennsylvania. This is a long-term contract opportunity suited to an entry-level candidate who is eager to build hands-on accounting experience in a structured weekday schedule. The role focuses on high-volume support work, including inbox monitoring, invoice handling, report review, and accurate financial data processing.<br><br>Responsibilities:<br>• Review and manage the finance email inbox, ensuring requests and documents are routed or addressed promptly<br>• Process incoming invoices and enter billing information into the appropriate records with a high level of accuracy<br>• Assist with accounts payable activities by organizing documentation and preparing items for payment processing<br>• Support accounts receivable tasks through data updates, record maintenance, and follow-up on financial information<br>• Examine reports and transaction details to help identify missing information or discrepancies<br>• Perform routine data entry and maintain organized financial records for accounting operations<br>• Provide general administrative support to the finance function, including handling repetitive transactional tasks efficiently<br>• Work closely with the team during standard Monday through Friday business hours to help maintain smooth daily accounting workflows
- 2026-10-29T19:34:08Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000.00 - 90000.00 USD / Yearly
- <p>A growing and dynamic organization is seeking a Corporate Legal Assistant to support attorneys and legal professionals with a broad range of corporate, transactional, and governance matters. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced environment and interacting with business leaders, attorneys, and outside counsel.</p><p>Responsibilities</p><ul><li>Provide administrative and legal support to corporate attorneys and legal department personnel.</li><li>Prepare, revise, proofread, and finalize corporate legal documents, agreements, correspondence, and presentations.</li><li>Assist with entity formation, maintenance, and corporate governance matters.</li><li>Maintain corporate records, minute books, resolutions, and organizational documents.</li><li>Coordinate signatures and execution of contracts and legal documents.</li><li>Manage contract files and assist with contract tracking and database management.</li><li>Prepare board meeting materials, agendas, minutes, and related documentation.</li><li>Organize and maintain electronic and physical legal files.</li><li>Conduct basic legal and business research as requested.</li><li>Monitor deadlines and maintain attorney calendars.</li><li>Coordinate communications with internal stakeholders, outside counsel, government agencies, and vendors.</li><li>Assist with compliance and regulatory filings.</li></ul><p><br></p><p><br></p>
- 2026-10-19T15:38:45Z
- Mundelein, IL
- onsite
- Permanent / Full Time
- 60000.00 - 65000.00 USD / Yearly
- <p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><em>Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? </em></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
- 2026-11-12T17:48:43Z
- Hayward, CA
- onsite
- Temporary / Contract
- 26.00 - 27.00 USD / Hourly
- <p>Robert Half's property management client is seeking a Temporary Assistant Community Manager to support the day-to-day operations of a residential community in Vallejo, CA. This position will assist with resident relations, maintenance coordination, administrative responsibilities, and compliance-related processes, while ensuring excellent customer service for residents and visitors.</p><p><br></p><p>Assistant Community Manager Key Responsibilities:</p><ul><li>Serve as a point of contact for residents, providing exceptional tenant relations and customer service.</li><li>Respond to and coordinate maintenance requests, ensuring timely follow-up and resolution.</li><li>Enter and maintain accurate resident, property, and leasing information in Yardi.</li><li>Answer and direct incoming phone calls and assist visitors at the front desk.</li><li>Support move-in and move-out processes, including preparation and management of required documentation.</li><li>Assist with resident recertifications and compliance-related paperwork.</li><li>Perform data entry, filing, document management, and other administrative duties as assigned.</li><li>Maintain accurate records and assist with general office operations.</li></ul><p>Qualifications:</p><ul><li>Previous property management experience required.</li><li>Experience with Tax Credit and/or HUD housing programs required.</li><li>Working knowledge of Yardi software.</li><li>Strong communication and interpersonal skills.</li><li>Excellent follow-up and organizational abilities.</li><li>Ability to take direction, prioritize tasks, and work effectively in a fast-paced environment.</li><li>Proficient with general administrative and office support functions.</li></ul><p>If you are interested in this Assistant Community Manager role, please submit your application today!</p>
- 2026-11-12T16:33:43Z
- Baltimore, MD
- onsite
- Permanent / Full Time
- 65000.00 - 80000.00 USD / Yearly
- We are looking for a Legal Assistant to support a busy general practice law firm in Baltimore, Maryland. This position is suited for someone who can coordinate litigation-related administrative work, manage competing priorities, and communicate effectively with attorneys, clients, and court personnel. The ideal candidate brings prior law firm experience, strong technical proficiency, and the ability to contribute both independently and collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Manage attorneys’ calendars by organizing meetings, court deadlines, appointments, and litigation-related scheduling needs.<br>• Coordinate deposition logistics, including setting dates, confirming participants, and preparing supporting materials.<br>• Prepare, format, and submit legal documents through state and federal electronic filing systems while ensuring compliance with court requirements.<br>• Assist with drafting, revising, and organizing litigation documents such as interrogatories, correspondence, and case-related filings.<br>• Maintain accurate case records, monitor deadlines, and keep legal files and document repositories updated and accessible.<br>• Communicate professionally with clients, courts, opposing counsel, and internal team members regarding case status and scheduling matters.<br>• Prioritize multiple assignments efficiently while providing dependable administrative support to attorneys across active matters.
- 2026-10-29T18:18:45Z
- Syracuse, NY
- onsite
- Temporary / Contract
- 22.00 - 28.00 USD / Hourly
- <p>We are seeking a detail-oriented and organized Paralegal to support attorneys and legal staff in a fast-paced legal environment. The ideal candidate will assist with case management, document preparation, legal research, and administrative support while ensuring accuracy, confidentiality, and compliance with legal procedures.</p><p><br></p><p>Key Responsibilities</p><ul><li>Draft, review, and prepare legal documents, correspondence, and pleadings</li><li>Conduct legal research and gather supporting documentation</li><li>Maintain and organize case files, both electronic and physical</li><li>Manage calendars, court dates, deadlines, and attorney schedules</li><li>Communicate with clients, courts, opposing counsel, and third parties</li><li>Assist with discovery, document production, and trial preparation</li><li>File legal documents with courts and government agencies</li><li>Track case progress and maintain accurate records</li><li>Coordinate meetings, depositions, and hearings</li><li>Perform other administrative and legal support duties as assigned</li></ul><p><br></p>
- 2026-10-30T19:33:45Z
- Aston, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>We have partnered with a financial service provider on their search for a flexible, Assistant Branch Manager with strong leadership qualities. In this role, you will support daily branch operations, deliver exceptional member service and help lead a high-performing team environment. The ideal Assistant Branch Manager will bring a combination of banking, financial services, or retail leadership experience along with strong communication, problem-solving, and customer relationship skills.</p><p><br></p><p>Major Job Functions</p><p>· Support the Branch Manager in overseeing day-to-day branch operations and ensuring excellent member service</p><p>· Supervise, coach, and develop branch employees to achieve operational and service goals</p><p>· Assist with employee scheduling, training, performance management, and workflow coordination</p><p>· Handle escalated member concerns and resolve issues professionally and efficiently</p><p>· Promote financial services products and services while identifying opportunities to deepen member relationships</p><p>· Ensure compliance with internal policies, procedures, and banking regulations</p><p>· Assist with cash management, audits, reporting, and branch balancing activities</p><p>· Help maintain a positive, team-oriented branch culture focused on service excellence</p><p>· Serve as acting Branch Manager in their absence</p>
- 2026-10-15T21:21:58Z
- Denver, CO
- onsite
- Permanent / Full Time
- 80000.00 - 90000.00 USD / Yearly
- <p>Legal Assistant</p><p><br></p><p>Our client, a leading law firm located in downtown Denver is seeking a 5 plus years legal assistant to support the elder law practice of the firm. This position supports the partners and associates with word processing, filings, client contact, correspondence, document formatting, and scheduling & calendaring. The corporate legal assistant will need to be able to hit the ground running and have excellent proofreading, typing skills, be able to manage up, and interact with clients. Experience with legal document processing, proofreading invoices & bills, editing, redlining, scheduling, calendaring, travel arrangement, document formatting, ability to create Table of Contents, and excellent Office Suite skills are required for this position. This position will required the executive legal assistant to enter the attorneys' time, prepare expense reports, communicate with clients regarding payment schedules, and past due payments. This position requires a high degree of confidentiality, professionalism, and excellent communication skills. The firm offers excellent benefits, a flexible work schedule, and a very competitive salary. If you are qualified for this position, please email your resume to Director at mala.saraogi@roberthalf [dot] {com] for immediate consideration!</p>
- 2026-11-03T04:33:46Z
- Berkeley, CA
- onsite
- Permanent / Full Time
- 75000.00 - 95000.00 USD / Yearly
- We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
- 2026-11-12T21:28:52Z