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657 results for Administrative Assistant in Accountemps
- Binghamton, NY
- onsite
- Temporary / Contract
- 17.00 - 18.00 USD / Hourly
- <p>We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.</p><p>• Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.</p><p>• Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.</p><p>• Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.</p><p>• Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.</p><p>• Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.</p><p>• Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.</p><p>• Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.</p><p>• Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.</p><p>• Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.</p>
- 2026-10-18T09:48:43Z
- Bethesda, MD
- onsite
- Permanent / Full Time
- 100000.00 - 120000.00 USD / Yearly
- <p>We are looking for an experienced Executive Assistant to support the CEO of a nonprofit organization. This role is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving forward smoothly. The successful candidate will bring strong judgment, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment. </p><p><br></p><p> Responsibilities:</p><p>• Oversee executive calendars by scheduling meetings, resolving conflicts, and ensuring leaders are prepared for daily priorities. </p><p>• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itinerary planning. </p><p>• Coordinate meeting logistics for executive sessions, leadership discussions, and other key business gatherings. </p><p>• Prepare and organize materials, agendas, and follow-up items to support efficient executive meetings. </p><p>• Track action items and assist with project coordination to help leadership initiatives stay on schedule. </p><p>• Serve as a central point of contact for scheduling and travel-related communication with internal and external stakeholders.</p>
- 2026-10-23T19:43:44Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 60000.00 - 85000.00 USD / Yearly
- <p>Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings.</p><p><br></p><p>This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
- 2026-11-06T14:48:43Z
- Fredericksburg, VA
- onsite
- Temporary / Contract
- 18.00 - 19.00 USD / Hourly
- <p>We are seeking a detail-oriented and dependable Office Assistant to support daily administrative operations and help keep the office running smoothly. The ideal candidate is organized, service-focused and comfortable managing a variety of clerical, coordination and front-office tasks. This position is part-time 20 hours a week onsite.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer and direct phone calls, emails and visitor inquiries. </li><li>Maintain office files, records and documentation. </li><li>Schedule meetings, coordinate calendars and assist with travel arrangements. </li><li>Order office supplies and track inventory levels. </li><li>Support data entry, reporting and document preparation. Based on general knowledge.</li><li>Help coordinate internal workflows and administrative operations. </li><li>Provide front office support and contribute to customer experience efforts.</li></ul><p><br></p>
- 2026-11-09T20:43:45Z
- Saddle Brook, NJ
- onsite
- Temporary / Contract
- 21.00 - 22.00 USD / Hourly
- <p>We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.</p><p>• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.</p><p>• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.</p><p>• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.</p><p>• Support updates to websites and internal tracking systems to ensure information remains current and accessible.</p><p>• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.</p><p>• Research market activity and compile findings into client-ready reports and other business development deliverables.</p><p>• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.</p>
- 2026-11-01T11:13:43Z
- Fort Lauderdale, FL
- onsite
- Permanent / Full Time
- 95000.00 - 135000.00 USD / Yearly
- We are looking for an experienced Executive Assistant to support senior leadership in Fort Lauderdale, Florida. This position is ideal for someone who thrives in a dynamic environment, handles sensitive matters with sound judgment, and keeps competing priorities organized. The right candidate will bring strong follow-through, excellent communication skills, and the ability to manage both daily executive support and longer-term coordination needs.<br><br>Responsibilities:<br>• Oversee a high-volume executive calendar, adjusting schedules as priorities shift while maintaining discretion in all communications and planning.<br>• Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries to ensure smooth business trips.<br>• Act as a trusted partner to senior leadership by helping manage priorities, anticipating needs, and keeping critical initiatives moving forward.<br>• Lead assigned projects from initial planning through final completion, working independently and providing updates when needed.<br>• Coordinate logistics for company gatherings and special events, including large annual retreats, employee functions, client engagements, and culture-focused activities.<br>• Respond quickly to urgent day-to-day requests while also identifying upcoming deadlines, potential conflicts, and areas requiring advance preparation.<br>• Monitor open action items and drive follow-up with internal teams to support timely completion of executive and business priorities.<br>• Support meeting preparation by organizing materials, scheduling discussions, and helping ensure key stakeholders are aligned in advance.
- 2026-11-09T18:23:44Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 55000.00 - 75000.00 USD / Yearly
- <p>A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
- 2026-10-30T13:48:43Z
- Fredericksburg, VA
- onsite
- Temporary / Contract
- 18.00 - 19.00 USD / Hourly
- <p>We are seeking a reliable and organized Part-Time Office Assistant to support daily administrative operations and help maintain an efficient office environment. This role is ideal for someone who is detail-oriented, adaptable and comfortable handling a variety of clerical and front-office responsibilities. This position is onsite 20 hours a week with an immediate start date.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors and respond to general email inquiries.</li><li>Maintain files, records and office documentation. </li><li>Perform data entry, scanning, copying, filing and other clerical duties. </li><li>Schedule appointments, meetings and assist with calendar coordination. </li><li>Order and track office supplies as needed. </li><li>Support administrative operations and help improve day-to-day workflows. </li><li>Provide front office support and contribute to a positive customer experience.</li></ul><p><br></p>
- 2026-11-09T20:38:44Z
- the Woodlands, TX
- onsite
- Permanent / Full Time
- 85000.00 - 125000.00 USD / Yearly
- <p>Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.</p><p>Core Responsibilities:</p><p>Responsibilities:</p><p>• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.</p><p>• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.</p><p>• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.</p><p>• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.</p><p>• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.</p>
- 2026-10-22T18:48:47Z
- Redwood City, CA
- onsite
- Permanent / Full Time
- 80000.00 - 120000.00 USD / Yearly
- We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements.<br>• Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines.<br>• Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care.<br>• Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents.<br>• Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner.<br>• File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible.<br>• Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records.<br>• Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed.<br>• Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
- 2026-10-22T18:08:43Z
- Santa Barbara, CA
- onsite
- Temporary / Contract
- 35.00 - 43.00 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This short-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.</p><p>• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize catering and lunch orders for meetings, and make dining reservations as needed.</p><p>• Prepare and submit expense reports, process credit card memos, and handle approvals.</p><p>• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.</p><p>• Assist with personal tasks as required.</p><p>• Support additional administrative projects and tasks to meet evolving business needs.</p>
- 2026-11-09T16:58:43Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an experienced Legal Assistant to join a collaborative law office on a long-term contract assignment beginning in December. This fully onsite role supports both front desk operations and the Intellectual Property team, making it well suited for someone who is highly organized, comfortable with technology, and able to work confidently with minimal supervision after training. The initial engagement is expected to continue through March, with the possibility of extension based on business needs.<br><br>Responsibilities:<br>• Welcome visitors, oversee reception coverage, and ensure deliveries and incoming guests are handled professionally and efficiently.<br>• Process incoming and outgoing mail and courier shipments while helping maintain office supply levels for daily operations.<br>• Provide administrative support to the Intellectual Property team by assisting with routine legal and office coordination tasks.<br>• Create, revise, and maintain standardized documents, templates, and matter-related forms with a high degree of accuracy.<br>• Track information in spreadsheets, prepare reports, and organize electronic records so files remain current and easy to access.<br>• Upload, retrieve, and arrange digital documents across firm systems while preserving file integrity and naming consistency.<br>• Complete document formatting, conversion, and cleanup tasks to prepare materials for internal and external use.<br>• Use tools such as Microsoft Office, Outlook, Adobe Acrobat, NetDocuments, and OneNote to manage documents, communication, and workflow activities.
- 2026-11-11T19:08:45Z
- Everett, WA
- remote
- Temporary / Contract
- 22.00 - 24.00 USD / Hourly
- <p> This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.</p><p>• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.</p><p>• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.</p><p>• Maintain accurate candidate information and status updates within applicant tracking and related systems.</p><p>• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.</p><p>• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.</p><p>• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.</p><p>• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.</p><p>• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.</p>
- 2026-10-23T16:18:45Z
- Menlo Park, CA
- onsite
- Temporary / Contract
- 25.00 - 30.00 USD / Hourly
- <p>Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.</p><p>• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.</p><p>• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.</p><p>• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.</p><p>• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.</p><p>• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui</p>
- 2026-10-30T15:23:42Z
- Modesto, CA
- onsite
- Temporary to Hire
- 24.00 - 27.00 USD / Hourly
- <p>We are looking for an Accounting Assistant to join a team in Modesto, California and contribute to both accounting support and day-to-day office coordination. This contract opportunity with potential for a permanent role is well suited for someone who is organized, adaptable, and comfortable handling a mix of financial and administrative responsibilities in a fast-paced setting. The ideal candidate brings a strong grasp of core accounting tasks, enjoys keeping records accurate, and can step in across functions as priorities shift.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming payments and support accounts receivable activities by maintaining accurate documentation and updating financial records.</p><p>• Prepare check deposits, record transactions in the appropriate systems, and help ensure timely processing of daily cash activity.</p><p>• Complete routine account reconciliations to verify accuracy, resolve discrepancies, and maintain dependable financial data.</p><p>• Assist with payroll-related activities, including gathering information, reviewing entries, and supporting processing as needed.</p><p>• Maintain orderly accounting files and administrative records to support compliance, reporting, and efficient office operations.</p><p>• Use Microsoft Excel to track financial information, build supporting spreadsheets, and assist with reporting and data review.</p><p>• Provide general office support, including organizing materials, assisting with operational cleanup efforts, and helping improve day-to-day workflow.</p><p><br></p><p>For immediate consideration contact Robert half at 209-232-1991.</p>
- 2026-11-06T03:08:45Z
- Honolulu, HI
- onsite
- Permanent / Full Time
- 50000.00 - 75000.00 USD / Yearly
- <p>We are seeking a detail-oriented Legal Assistant to provide administrative and clerical support in a professional office environment. The ideal candidate will be highly organized, able to manage multiple priorities, and possess strong communication and document management skills. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, calling Erica at 808.452.0256.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare, format, proofread, and distribute correspondence and legal documents</li><li>Maintain and organize electronic and paper files</li><li>Schedule appointments, meetings, and calendar events</li><li>Answer and direct incoming phone calls and emails</li><li>Coordinate document collection and recordkeeping</li><li>Track deadlines and maintain case-related documentation</li><li>Perform data entry and database updates</li><li>Assist with general administrative and office support tasks</li><li>Handle confidential information with discretion</li><li>Provide additional support as assigned</li></ul><p><br></p>
- 2026-10-14T21:33:43Z
- Miami, FL
- onsite
- Permanent / Full Time
- 55000.00 - 55000.00 USD / Yearly
- <p>Our client is an industry leader in their field. They are searching for an Office Coordinator to join their team. This role is onsite, Mon-Fri, in their office located close to the Miami International Airport. This role is for someone who is accustomed to high work load and deadline driven environments. You will be responsible for coordinating documents, answering client emails, and working with the internal staff to make sure all paper work is meeting insurance and compliance standards. Previous experience as an Office Coordinator is required. This position will offer 3 weeks of PTO, 100% of health benefits is covered, and the salary is $55k. Excellent computer skills and communication skills are required. Client will not be offering relocation and sponsorship will not be offered. Client will take preference to candidates currently living in Miami.</p><p><br></p><p>Requirements:</p><p>Minimum Associates Degree, Bachelor's preferred.</p><p>Must have at least 3 years experience as an administrative assistant, coordinator, or customer service</p><p><br></p>
- 2026-11-11T20:38:43Z
- Honolulu, HI
- onsite
- Temporary / Contract
- 26.00 - 30.00 USD / Hourly
- <p>A busy real estate law practice is seeking a Legal Assistant to provide administrative and legal support to attorneys and staff. The ideal candidate will be detail-oriented, organized, and comfortable working in a deadline-driven environment. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.</p><p><br></p><p>Responsibilities:</p><ul><li>Answer and route incoming phone calls from clients and vendors</li><li>Prepare legal correspondence and documentation</li><li>Maintain case files and electronic records</li><li>Schedule meetings, hearings, and appointments</li><li>Coordinate with clients, courts, and third parties</li><li>Assist with document management and filings</li><li>Support attorneys with administrative and case-related tasks</li></ul><p><br></p>
- 2026-10-30T02:23:43Z
- Birmingham, AL
- onsite
- Temporary to Hire
- 23.00 - 26.00 USD / Hourly
- <p>We are looking for an Accounting Assistant to support daily financial and administrative operations at an equipment center in Birmingham, Alabama. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable balancing accounting tasks with general office support in a busy, team-oriented setting. The role offers the chance to work closely with supervisors and operations staff while helping keep reporting, documentation, and payment processes organized and accurate.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide administrative support to the equipment center by managing paperwork, maintaining files, and ensuring documentation is organized and up to date</li><li>Assist with invoice processing by reviewing information, entering data, and preparing documents for approval and payment</li><li>Handle data entry and record maintenance within accounting and operational systems, ensuring accuracy and completeness</li><li>Prepare, update, and distribute reports using Excel and other software to support supervisors and department leadership</li><li>Manage vehicle tag records, departmental paperwork, and other compliance-related documentation</li><li>Serve as a point of contact for routine office inquiries and coordinate information between operations, transportation, and project teams</li><li>Track incoming documents, maintain records, and assist with reporting to support daily business operations</li><li>Help coordinate office activities, schedules, and administrative processes to keep workflows running efficiently</li><li>Support accounts payable and accounts receivable functions through document collection, coding assistance, and recordkeeping</li><li>Perform other general administrative and office support duties as needed in a fast-paced environment</li></ul>
- 2026-11-05T17:38:41Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>We're working with a Beverly Hills based fashion company who are looking for an office assistant to support their team during an upcoming project. </p><p>You'll assist in the mailroom, help to set up events, restock supplies and help with filing and scanning. </p><p>This is an on-site role mon-fri 8am-5pm</p>
- 2026-11-06T23:04:08Z
- Haltom City, TX
- onsite
- Temporary / Contract
- 18.00 - 18.00 USD / Hourly
- <p>We are looking for a detail-oriented Office Assistant to support documentation and records coordination for a long-term contract opportunity in Haltom City, Texas. This onsite role focuses on preparing, reviewing, scanning, and organizing quality and delivery records to ensure complete and accurate final documentation. The position is ideal for someone who works carefully with structured processes, maintains strong document control practices, and can help support timely customer-ready packages.</p><p><br></p><p>Responsibilities:</p><p>• Scan completed documentation packages and upload them into the designated quality and records management system.</p><p>• Review files for clarity, completeness, and proper order before submitting them to electronic storage.</p><p>• Match required records to the correct serial number or equipment unit to preserve traceability.</p><p>• Maintain accurate digital files and support consistent document retention, revision control, and naming standards.</p><p>• Assemble final delivery documentation packages for completed landing gear units and confirm all required materials are included.</p><p>• Check that inspection, manufacturing, quality, and supporting records meet customer format and sequencing expectations.</p><p>• Conduct a final review of documentation before release to the customer to reduce errors or omissions.</p><p>• Coordinate with internal teams to obtain any outstanding customer service paperwork needed for final delivery.</p><p>• Help ensure documentation follows applicable internal quality procedures and customer requirements.</p>
- 2026-10-18T09:48:43Z
- Washington, DC
- onsite
- Permanent / Full Time
- 90000.00 - 100000.00 USD / Yearly
- <p>Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. </p><p> $100k hybrid schedule, great benefits, career growth, plus bonuses</p><p> </p><p>My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties:</p><p> </p><p>• Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.</p><p>• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.</p><p>• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.</p><p>• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.</p><p>• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.</p><p>• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.</p><p>• Maintain organized records, expense details, and data entry tasks to support efficient office administration.</p><p><br></p><p>All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn. </p>
- 2026-10-30T20:38:46Z
- Clackamas, OR
- onsite
- Permanent / Full Time
- 75000.00 - 95000.00 USD / Yearly
- <p>We are looking for a highly organized Personal Assistant to provide discreet, high-level support to ownership in Clackamas, Oregon. This position combines executive assistance with hands-on coordination across residences, properties, travel planning, vendors, and special projects. The ideal candidate is proactive, detail-oriented, and comfortable managing competing priorities while maintaining confidentiality and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, coordinate scheduling priorities, and ensure ownership is prepared for meetings, appointments, and time-sensitive commitments.</p><p>• Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics, while adjusting plans as needs change.</p><p>• Oversee day-to-day coordination for residences and properties by communicating with service providers, monitoring work, and helping maintain smooth operations.</p><p>• Serve as a central contact for vendors, contractors, and external partners, ensuring follow-through, timely updates, and high service standards.</p><p>• Support the organization of recreational assets and related activities by handling scheduling, maintenance coordination, and logistical details.</p><p>• Prepare for executive meetings by confirming agendas, organizing materials, tracking action items, and following up on outstanding tasks.</p><p>• Assist with personal and business-related projects by managing timelines, gathering information, and driving completion of key deliverables.</p><p>• Handle sensitive information with discretion while providing dependable administrative support tailored to ownership’s preferences and priorities.</p>
- 2026-10-29T16:53:44Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20.00 - 23.00 USD / Hourly
- <p>A rapidly growing fintech company in East Los Angeles is looking for an Office Assistant to support their team on a contract basis. </p><p>You’ll be responsible for greeting guests and clients, ordering and restocking office supplies, assisting with outbound and inbound mail and provide back up clerical support to multiple teams. </p>
- 2026-10-30T17:58:45Z
- New Hyde Park, NY
- onsite
- Permanent / Full Time
- 65000.00 - 85000.00 USD / Yearly
- <p>We are looking for a <strong>Paralegal</strong> to support a busy estate planning and elder law practice in <strong>New Hyde Park, New York</strong>. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings 2+ of law firm experience (T& E experience highly preferred), e-filing experience in NYSCEF and Surrogate's Court, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials.</p><p>• Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court.</p><p>• Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently.</p><p>• Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs.</p><p>• Manage matter records and support the accuracy of case information within legal databases and document management systems.</p><p>• Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review.</p><p>• Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.</p>
- 2026-11-13T08:09:01Z