We are looking for a detail-oriented Administrative Assistant to support daily operations for a manufacturing environment in West Chicago, Illinois. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys coordinating logistics, maintaining accurate records, and working closely with shipping, receiving, and inventory teams. The role requires strong administrative judgment, consistent follow-through, and the ability to keep information organized in a fast-paced setting.<br><br>Responsibilities:<br>• Coordinate incoming and outgoing shipment schedules to help ensure timely movement of materials and finished goods.<br>• Prepare shipping documentation, including bills of lading and packing records, with a high degree of accuracy.<br>• Process customer and internal orders by allocating items, entering order details, and converting transfers into invoices when needed.<br>• Enter purchase order information into company systems and verify data for completeness and correctness.<br>• Close batch-related documentation as required to support operational and reporting needs.<br>• Maintain ongoing communication with shipping and receiving personnel to provide updates on stock availability and order status.<br>• Support inventory control activities by assisting with cycle counts and investigating discrepancies when identified.<br>• Take part in scheduled physical inventory events held twice per year and help keep inventory records up to date.
<p>We are looking for an organized and hands-on Administrative Assistant to support daily operations for a wholesale distribution business in Elgin, Illinois. This contract-to-permanent opportunity is ideal for someone who combines strong administrative leadership with practical accounting experience, especially in QuickBooks. The role will oversee office coordination, assist with financial processes, and help maintain efficient communication across the business</p><p><br></p><p><strong><u>**Role will start part time (25 hours a week) then transition into a full-time schedule in the future.</u></strong></p><p><br></p><p><strong><u>MUST HAVE QUICKBOOKS SOFTWARE EXPERIENCE</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office activities to keep administrative workflows running smoothly and efficiently.</p><p>• Use QuickBooks to maintain accurate financial records, support reporting, and assist with routine bookkeeping functions as needed.</p><p>• Coordinate incoming calls, route inquiries appropriately, and provide attentive front-office support to internal and external contacts.</p><p>• Organize records, documentation, and office communications to improve accessibility and operational consistency.</p><p>• Assist with additional administrative or system-related process updates that support the office and finance team.</p><p>• Partner with leadership to identify opportunities to improve office procedures and strengthen daily business operations</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Chicago, Illinois. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks. The ideal candidate is organized, efficient, and possesses excellent communication skills.<br><br>Responsibilities:<br>• Manage and organize office files, records, and documents to ensure accessibility and accuracy.<br>• Answer inbound calls promptly, providing attentive assistance and directing inquiries as needed.<br>• Perform data entry tasks with precision, maintaining the integrity of office databases.<br>• Coordinate schedules and appointments to optimize team productivity.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and attentive environment.<br>• Prepare and distribute correspondence, reports, and other materials in a timely manner.<br>• Support team members with administrative tasks and special projects as required.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Assist in creating and updating internal documents, forms, and templates.<br>• Uphold confidentiality and handle sensitive information with discretion.
<p>We are looking for a dependable Administrative Assistant to provide part-time, on-site support in Schaumburg, Illinois. This long-term contract position will focus on organizing records, digitizing paperwork, and assisting with routine office tasks during a scheduled three-hour workday. The ideal candidate brings strong attention to detail, stays focused while working independently, and can help keep administrative processes running smoothly.</p><p><br></p><p><strong><u>PART TIME - 25 HOURS A WEEK (open to 3 full days or 4-5 shorter days)</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Convert paper files into digital records by scanning and indexing documents accurately within the database</p><p>• Perform day-to-day clerical support such as filing, sorting, copying, and preparing materials for office use</p><p>• Review scanned documents for completeness and legibility before saving them to the appropriate system</p><p>• Maintain organized physical and electronic records to support efficient document retrieval</p><p>• Assist with data entry and other administrative tasks as priorities shift throughout the assignment</p><p>• Follow established office procedures while completing assignments within the scheduled part-time hours</p>
<p>We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract, to possibly for hire opportunity with permanent potential is ideal for a highly organized individual who can manage shifting priorities, protect sensitive information, and keep executive operations running smoothly. The role requires strong judgment, effective communication, and the ability to coordinate across teams with minimal direction.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars, balancing changing priorities and independently resolving scheduling conflicts to support leadership effectiveness.</p><p>• Arrange domestic and international travel plans, including itineraries, meeting schedules, and expense documentation.</p><p>• Prepare leaders for meetings by gathering background materials, organizing briefing documents, and monitoring follow-up actions.</p><p>• Coordinate with cross-functional stakeholders to maintain meeting rhythms, reporting timelines, and day-to-day operational flow.</p><p>• Create, revise, and format presentations, correspondence, and reports for executive audiences with a high level of accuracy and professionalism.</p><p>• Monitor important initiatives, deadlines, and next steps across multiple workstreams to help ensure timely completion.</p><p>• Manage confidential business information with discretion, especially when handling sensitive employee, leadership, and corporate matters.</p><p>• Serve as a key point of contact between executives and internal or external partners, including senior leaders, vendors, and global teams.</p>
<p><em>The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
<p> Accounting Assistant to be a part of family owned manufacturing company. You can wear multiple hats. This is an opportunity to utilize your debits and credits knowledge and be apart of an established business. Send your resume to [email protected] or call Danielle at 630-368-1175 </p><p>Medical, PTO and strong work life balance as well as 401k </p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable </p><p>• Invoicing and cash application.</p><p>• Assist in the preparation and handling of purchase orders, and shipping documentations. </p><p>• Interact with all areas of the company including customer service and manufacturing </p><p>• Familiarity with purchase order procedures and shipping documentation.</p><p>\</p><p><br></p>
<p><em>The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul><p><br></p>
We are looking for a detail-oriented Leasing Administrative Assistant to support daily office operations in Michigan City, Indiana. This is a part-time Contract position scheduled for approximately 25 hours per week, offering ongoing contract work with the potential to convert to a longer-term opportunity. The ideal candidate will bring strong administrative experience, a courteous phone manner, and the ability to keep leasing-related records organized and accurate.<br><br>Responsibilities:<br>• Provide administrative support for leasing operations, ensuring documents, records, and correspondence are organized and up to date.<br>• Answer incoming calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.<br>• Welcome visitors and assist with front desk coverage to maintain a positive and efficient office environment.<br>• Enter and update data in internal systems with accuracy, maintaining reliable leasing and office records.<br>• Prepare forms, letters, and general office documents to support day-to-day administrative needs.<br>• Coordinate schedules, appointments, and routine office tasks to help the team operate smoothly.<br>• Assist with filing, scanning, and record maintenance to support compliance and document accessibility.
<p>Robert Half looking for a full-time Legal Assistant to support a busy Trusts and Estates practice in Park Ridge, Illinois. This position is ideal for someone who can manage sensitive legal matters, coordinate deadlines, and communicate effectively with clients, attorneys, and outside parties. The role offers the opportunity to contribute to estate planning, probate, and related legal work within a collaborative and client-centered law firm environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys with day-to-day legal and administrative tasks related to trusts, estates, and probate matters.</li><li>Maintain organized paper and digital case records to ensure documents are accurate, accessible, and up to date.</li><li>Communicate with clients, courts, and third parties in a clear and effective manner regarding case status, documentation, and scheduling needs.</li><li>Oversee attorney calendars by arranging meetings, tracking deadlines, and coordinating appointments and court-related dates.</li><li>Perform legal research and gather supporting information to assist with ongoing matters and case preparation.</li><li>Process file intake and closure in accordance with firm procedures and recordkeeping standards.</li><li>Assist with preparation and handling of court filings and legal documents connected to estate planning and estate administration.</li></ul>
We are looking for a detail-oriented Legal Assistant to support a busy law firm. This role is ideal for someone with hands-on litigation experience who can manage filings, maintain case documentation, and help attorneys stay organized in a fast-paced legal setting. The position offers the opportunity to contribute to active matters while working closely with legal staff on day-to-day case support.<br><br>Responsibilities:<br>• Prepare, review, and submit court filings through electronic filing systems with close attention to deadlines and jurisdictional requirements.<br>• Coordinate litigation support activities by organizing case files, tracking important dates, and maintaining accurate legal records.<br>• Assist attorneys with drafting, formatting, and proofreading legal documents, correspondence, and case-related materials.<br>• Communicate with courts, clients, and outside parties to support scheduling, document exchange, and general case administration.<br>• Monitor calendars for hearings, filings, and other case milestones to help ensure timely completion of legal tasks.<br>• Conduct administrative and paralegal support duties that contribute to efficient handling of civil and corporate legal matters.
<p>Robert Half is working with a well-established Chicago law firm to identify a full-time Estate Planning Legal Assistant to support a growing trusts and estates practice. This is an excellent opportunity for a detail-oriented legal professional who thrives in a collaborative, client-focused environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative and executive support to estate planning attorneys</li><li>Draft, edit, proofread, and format estate planning documents, including wills, trusts, and powers of attorney</li><li>Coordinate and attend estate plan signings</li><li>Prepare and organize physical and electronic closing binders</li><li>Assist with trust administration tasks at the direction of attorneys, including locating and organizing estate and trust assets</li><li>Communicate professionally with clients and manage correspondence as directed</li><li>Proactively manage calendars, schedule meetings, and coordinate conference/video calls</li><li>Open new client matters, including preparing engagement letters, intake forms, and conflict materials</li><li>Assist with billing-related tasks, including sending invoices and responding to client inquiries</li><li>Maintain electronic and physical files using a document management system</li><li>Support attorneys with expenses, CLE tracking, time entry, and other administrative needs</li><li>Provide occasional reception coverage and other duties as assigned</li></ul>
<p>We are partnering with a Midwest-rooted, Am Law 200 law firm on a <strong>Trusts & Estates Legal Assistant</strong> opening, offering the opportunity to support a busy, well-established practice with strong internal growth and advancement potential. This role will support 3-4 attorneys/paralegals.</p><p><br></p><p><strong>Responsibilities include:</strong></p><ul><li>Typing, producing, editing, and proofreading legal documents and correspondence</li><li>Electronic time entry and billing, calendaring/scheduling, and expense reimbursements</li><li>Maintaining electronic client files (NetDocs)</li><li>Supporting Trusts & Estates processes and additional administrative tasks as needed</li></ul>
<p>Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
<p>We are partnering with a Midwest-rooted, Am Law 200 law firm on a <strong>Litigation Legal Assistant </strong>opening supporting the Intellectual Property practice, offering strong exposure to sophisticated matters within a collaborative, well-supported team environment. This role will provide day-to-day support to 3-4 attorneys/paralegals.</p><p><br></p><p><strong>Responsibilities include:</strong></p><ul><li>Producing, editing, and proofreading legal documents and correspondence</li><li>Managing calendars, scheduling, travel coordination, and expense reimbursement</li><li>Supporting trial preparation and general litigation processes</li><li>Time entry, transcription of dictation, and file maintenance</li><li>E-filing in state and federal courts and managing dockets</li></ul>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
We are looking for a dependable, detail-oriented individual to support customer interactions and office coordination for a long-term contract position. This role focuses on delivering prompt assistance to callers, managing order information accurately, and helping maintain smooth day-to-day administrative operations. The ideal candidate brings strong communication skills, a service-minded approach, and the ability to handle both phone-based support and clerical tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Respond to incoming customer calls courteously, providing clear information and resolving routine service questions efficiently.<br>• Place outbound calls as needed to follow up on customer requests, confirm details, or provide status updates.<br>• Enter customer orders and related data into internal systems with close attention to accuracy and completeness.<br>• Support front-office administrative activities to help ensure daily workflows remain organized and on schedule.<br>• Address customer concerns in a courteous manner and escalate more complex issues when appropriate.<br>• Maintain detailed records of calls, requests, and transactions to support service quality and operational tracking.<br>• Coordinate with internal team members to ensure customer needs are handled promptly and correctly.
We are looking for a detail-oriented Receptionist to support daily front office operations for a construction and contractor environment in Valparaiso, Indiana. This Long-term Contract position is ideal for someone who enjoys creating a welcoming first impression, managing communications, and keeping administrative tasks organized. The person in this role will help maintain an efficient workplace by assisting visitors, coordinating schedules, handling incoming deliveries, and supporting general office needs.<br><br>Responsibilities:<br>• Welcome clients, vendors, and guests in a courteous manner while creating a welcoming and friendly front desk experience.<br>• Manage visitor check-in activities, identify the purpose of each visit, and direct individuals to the appropriate team members while following office security practices.<br>• Answer and route incoming calls through a multi-line phone system, ensuring messages and inquiries are handled promptly and accurately.<br>• Receive, organize, and distribute incoming mail, packages, and deliveries to the proper recipients each day.<br>• Maintain calendars, arrange appointments, and assist with meeting logistics, including coordinating refreshments or catering for larger gatherings.<br>• Provide day-to-day clerical support by scanning files, copying materials, updating records, and preparing written correspondence as needed.<br>• Keep the reception area and shared office spaces neat, orderly, and ready for visitors and staff throughout the day.<br>• Monitor front office inventory and replenish supplies to help ensure uninterrupted daily operations.
We are looking for an experienced Paralegal to support a busy business immigration practice in Chicago, Illinois. This hybrid opportunity combines substantive case support with close collaboration alongside attorneys, offering meaningful involvement in preparing employment-based immigration matters from intake through filing. The role is well suited to someone who is highly organized, detail-focused, and comfortable managing multiple priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare employment-based immigration petitions and application materials, ensuring drafts are complete and ready for attorney review before submission.<br>• Organize supporting documentation, maintain accurate case files, and monitor matter progress across a high-volume caseload.<br>• Communicate with clients to gather signatures, obtain missing information, and help resolve case-related questions in coordination with attorneys.<br>• Use legal case management and document preparation tools to produce immigration forms, correspondence, and filing packages with accuracy and consistency.<br>• Review questionnaires and client records to help attorneys assess case strategy and eligibility for available immigration benefits.<br>• Identify workflow bottlenecks and share practical recommendations that improve efficiency, consistency, and overall team processing.<br>• Track deadlines and filing requirements to help ensure timely preparation and movement of matters through each stage of the process.
<p>Robert Half is seeking a full-time Spanish-speaking Paralegal to support a busy legal practice in Chicago, Illinois. This position is well suited for someone who is detail oriented and comfortable handling client-facing work, preparing legal materials, and keeping matters organized from opening through resolution. The role offers the opportunity to work closely with attorneys on a range of cases while contributing to an efficient, collaborative office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Establish and update case files, ensuring documents, correspondence, and records are accurately maintained throughout each matter.</li><li>Prepare a variety of legal and client-facing materials, including letters, requests, and other supporting documentation for attorney review.</li><li>Coordinate day-to-day case activity by tracking deadlines, managing follow-up tasks, and helping attorneys keep matters moving forward.</li><li>Serve as a reliable point of contact for Spanish- and English-speaking clients, outside parties, and other stakeholders regarding case-related questions and updates.</li><li>Organize litigation and transactional records in both physical and electronic formats to support accessibility, accuracy, and compliance.</li><li>Assist with discovery support, trial preparation, and other paralegal tasks needed to advance active matters.</li><li>Provide administrative assistance to attorneys and the broader legal team as priorities shift across multiple assignments.</li></ul>
<p>Robert Half is partnering with a growing plaintiffs’ class action litigation firm that is seeking a full-time Paralegal to join its data privacy and consumer protection practice. This is an excellent opportunity for a legal professional who thrives in a fast‑paced environment and enjoys meaningful, mission-driven work. The firm is collaborative, and high-performing, handling a robust caseload in both state and federal courts against large regional, national, and Fortune 500 companies. The position is fully remote, though candidates located in the Chicago area are preferred.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Create and maintain client and case files using legal case management software.</li><li>Draft, review, and file routine legal documents.</li><li>Communicate with attorneys and paralegals regarding case statuses, filings, docketing, and client intakes.</li><li>Prepare agendas and participate in team calls.</li><li>Assist with administrative tasks such as calendaring, docketing, mail coordination, and occasional phone line coverage.</li><li>Serve as a resource for the paralegal team for technical and procedural matters.</li><li>Manage ongoing communication with potential and current clients, including intake and vetting of new leads.</li><li>Coordinate with co‑counsel and defense counsel as needed.</li><li>Explain procedures and documentation such as engagement letters to clients.</li></ul><p><br></p><p><br></p>
<p>Robert Half is seeking a Litigation Paralegal to join a reputable law firm in Chicago, Illinois. The ideal candidate will have substantial litigation experience and a strong background in managing legal documentation and trial preparation. This role offers an opportunity to work closely with dedicated attorneys to make a meaningful impact on behalf of the firm's clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Organize and maintain legal files to ensure all records are accurate and easily accessible.</li><li>Draft a variety of legal documents, including pleadings, disclosures, interrogatories, discovery requests, and motions.</li><li>Support attorneys with trial preparation, including the execution and management of necessary documentation.</li><li>Communicate regularly with clients to address inquiries and provide updates, while also coordinating with experts as needed.</li><li>Assist with general legal support tasks, ensuring efficient workflow and adherence to legal standards.</li><li>Manage incoming and outgoing correspondence through both electronic and paper-based communication channels.</li><li>Initiate and monitor the progress of medical records requests to support ongoing cases.</li><li>Review, analyze, and organize large volumes of medical and legal records for litigation purposes.</li><li>Ensure all medical documents are updated, accurate, and meet necessary requirements for legal proceedings.</li></ul>
<p><strong>Estate Planning Legal Assistant</strong></p><p><strong>Western Suburban Chicago Law Firm</strong></p><p>A well-established, highly regarded law firm in Chicago’s western suburbs is seeking an <strong>Estate Planning Legal Assistant</strong> to join its Estate Planning Group. This is an excellent opportunity for a detail-oriented legal assistant who enjoys client interaction and thrives in a fast-paced, deadline-driven environment.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><p>· Provide administrative and legal support for sophisticated estate planning and estate administration matters</p><p>· Draft, revise, and format estate planning documents and correspondence</p><p>· Manage calendars, deadlines, and client communications</p><p>· Coordinate filings and maintain organized client files</p><p>· Assist attorneys with daily workflow and matter management</p><p>· Communicate directly with clients and provide excellent customer service </p>