Our Pittsburgh client has an opening for an Administrative Assistant to the Chief Operating Officer. This is a contract opportunity with part-time hours, 9am – 3pm Monday – Thursday. There is the potential this role may become a permanent position, at which time the hours would increase to full-time, Monday - Friday. Pay will be $18-21 depending on experience.<br><br>JOB DESCRIPTION:<br><br>The Administrative Assistant plays a crucial role in supporting the Chief Operating Officer (COO). The Assistant's duties include clerical support, assisting in daily office needs, and managing the department’s general administrative activities. Administrative Assistant responsibilities also include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.<br><br>RESPONSIBILITIES:<br><br>Answer and direct phone calls<br>Organize and schedule appointments<br>Plan meetings and attend when necessary<br>Write and distribute emails, correspondence memos, letters, faxes and forms<br>Assist in the preparation of regularly scheduled reports<br>Develop and maintain a filing system<br>Order office supplies<br>Book travel arrangements<br>Submit and reconcile expense reports<br><br>REQUIREMENTS:<br><br>Proven experience as an administrative assistant or office admin assistant<br>Knowledge of office management systems and procedures<br>Working knowledge of office equipment, like printers and fax machines<br>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)<br>Excellent time management skills and the ability to prioritize work<br>Attention to detail and problem-solving skills<br>Excellent written and verbal communication skills, which may include reports and presentations<br>Strong organizational skills with the ability to multi-task<br>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus<br><br>--<br><br>If you visit our website and see any other administrative jobs in the Greater Pittsburgh area that you would like to learn more about, please call our main office at 412-456-0837.<br><br>Looking for more than just a job? Robert Half will partner with you to provide resume guidance, provide interview coaching and help you to assess your career goals.
<p>Our client in Murrysville, PA is hiring for an Administrative Assistant for a contract opportunity. No specific length, open ended. This position is expected to last at least 3 months in duration, possibly longer. They are looking to get someone started ASAP! This position is onsite at their corporate headquarters and the schedule is Monday thru Friday from 8am-5pm (40 hours per week). Pay: $18-20</p><p><br></p><p>Job Duties Include:</p><p><br></p><p>Provide direct administrative support to the manager, serving as a key organizational and operational resource</p><p><br></p><p>Make and receive calls with vendors and customers, answering questions and providing payment and shipping status updates</p><p><br></p><p>Open, sort, and distribute incoming mail daily; prepare and send outgoing mail and packages</p><p><br></p><p>Scan paid invoices, track vendor communications, and follow up on outstanding items</p><p><br></p><p>Maintain and organize electronic and paper filing systems</p><p><br></p><p>Assist with scheduling meetings, coordinating calendars, and managing appointments</p><p><br></p><p>Enter data into internal systems and spreadsheets accurately and efficiently</p><p><br></p><p>Prepare basic reports, documents, and correspondence as needed</p><p><br></p><p>Order office supplies and assist with inventory tracking</p><p><br></p><p>Support general office operations, assist other departments as needed, and complete special projects or ad hoc administrative tasks</p>
<p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to hire, fully remote (candidate has to be local to Pittsburgh as hiring manager. resides in Pittsburgh.) Pay is $23-$25, depending on experience.</p><p><br></p><p>Key Responsibilities:</p><p>• Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues.</p><p>• Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction.</p><p>• Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise.</p><p>• Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships.</p><p>• Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights.</p><p><br></p><p>Company Offers:</p><p>• Fully remote work flexibility (based in locally in the Pittsburgh area)</p><p>• Competitive salary and benefits package</p><p>• Opportunities for professional growth and development with a growing organization</p><p><br></p>
We are looking for a dedicated Legal Secretary to join our team in Butler, Pennsylvania. This permanent position supports a boutique Personal Injury Law Firm and requires onsite work five days a week. The ideal candidate will play a crucial role in providing efficient administrative and legal support to attorneys while ensuring seamless office operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative assistance to attorneys to maintain smooth office workflows.<br>• Conduct initial client intake and assist with the screening process.<br>• Transcribe legal correspondence and documents accurately from dictation.<br>• Organize and maintain legal files and filing systems in adherence to firm protocols.<br>• Prepare, draft, and file various legal documents, including motions, petitions, and appeals.<br>• Gain proficiency in the firm’s case management and legal technology systems to support record-keeping and workflow.<br>• Manage attorney schedules by coordinating calendars, organizing agendas, and providing timely reminders of deadlines.
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Pittsburgh, Pennsylvania. In this role, you will provide high-level administrative support to ensure the smooth operation of HR and Learning & Development functions. This long-term contract position requires exceptional organizational skills, attention to detail, and the ability to manage confidential employee data effectively.<br><br>Responsibilities:<br>• Ensure employee data is accurately maintained and updated within HR systems.<br>• Facilitate orientation sessions for new employees and assist with onboarding processes.<br>• Manage training records by uploading rosters, scheduling sessions, auditing completions, and supporting compliance efforts.<br>• Conduct regular audits of employee records to verify data accuracy.<br>• Develop and improve administrative processes and procedures for the department.<br>• Coordinate complex calendars and proactively schedule meetings with internal and external stakeholders.<br>• Prepare thorough and well-organized documents, including reports, agendas, presentations, and correspondence.<br>• Collaborate with teams and vendors to exchange necessary information and ensure smooth workflows.<br>• Organize events such as team meetings, conferences, and employee recognition programs, including managing budgets and logistics.<br>• Act as custodian for corporate documents and records, ensuring their proper handling and storage.
<p>Our client a highly respected law firm looking for a skilled Litigation Legal Assistant to join our team in Pittsburgh, Pennsylvania. In this role, you will provide essential support to attorneys by managing litigation tasks, maintaining case files, and coordinating schedules. The ideal candidate will possess strong organizational abilities, excellent communication skills, and a thorough understanding of legal procedures.</p><p><br></p><p>This role is hybrid but primarily on-site. Ideal candidates should have large law firm experience and be able to work with multiple attorneys. If you are interested in being considered immediately please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and format legal documents such as pleadings, motions, and discovery responses.</p><p>• Organize attorney schedules, coordinate meetings, and track critical deadlines for court filings.</p><p>• Handle state and federal court filings, including electronic submissions and physical documentation as needed.</p><p>• Maintain detailed case files, compile exhibits, and assist with trial preparation activities.</p><p>• Draft precise correspondence, engagement letters, and other routine communications.</p><p>• Oversee document production processes, including labeling and organizing discovery materials.</p><p>• Support billing processes by managing time entry and reviewing monthly invoices.</p><p>• Perform administrative tasks such as arranging travel, preparing expense reports, and managing scanning and printing needs.</p>
<p>We are looking for an experienced Senior Project Administrator to join our team. This role involves leading and mentoring a team of Project Assistants while collaborating with key stakeholders to ensure the financial and operational success of various projects. The ideal candidate will demonstrate strong leadership abilities, organizational skills, and a solid understanding of construction processes and financial management.</p><p><br></p><p>Responsibilities:</p><p>• Lead and provide guidance to the Project Assistant team, fostering growth and productivity.</p><p>• Assign and manage tasks to ensure balanced workloads and adherence to project deadlines.</p><p>• Conduct performance evaluations and offer constructive feedback to support team development.</p><p>• Promote a collaborative work environment that encourages innovation and teamwork.</p><p>• Work closely with project managers to address financial concerns and enhance project profitability.</p><p>• Coordinate with senior leadership to assist in developing project budgets and achieving defined goals.</p><p>• Supervise the preparation and submission of accurate project invoices in compliance with contract terms.</p><p>• Review and approve subcontractor and vendor invoices to ensure consistency with contracts and budgets.</p><p>• Monitor and manage project cash flow, ensuring timely payments and financial stability.</p><p>• Collaborate on financial reporting and project-specific outcomes with internal stakeholder</p>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Greensburg, Pennsylvania. In this role, you will provide essential support to attorneys by preparing legal documents, conducting research, and managing case files. You will play a vital part in ensuring the smooth handling of legal matters and client communications.<br><br>Responsibilities:<br>• Assist attorneys with the preparation of legal documents, including pleadings, contracts, and correspondence.<br>• Conduct thorough legal research and analyze case materials to provide valuable insights.<br>• Manage case files by organizing records, exhibits, evidence, and other pertinent materials.<br>• Coordinate meetings, depositions, and interviews with clients, witnesses, and other parties.<br>• Proofread and review legal documents to ensure accuracy and compliance with firm standards.<br>• Maintain electronic and physical files in accordance with firm policies and procedures.<br>• Support attorneys with administrative tasks, including scheduling and preparing presentations.<br>• Communicate effectively with courts, clients, and external parties to facilitate case progress.<br>• Assist with business development initiatives, events, and committee responsibilities as needed.<br>• Collaborate with legal assistants and other team members to meet client and firm needs.
