45 results for Executive Assistant in Westlake Village, CA

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. Responsibilities may include:• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf• Maintaining comprehensive and accurate records • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary• Answering phone calls in a polite and professional manner• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Executive Assistant A CPG company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Experience with a Consumer-Packaged Goods company is required. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Executive Assistant We are offering a contract to permanent employment opportunity for an Executive Assistant in the Real Estate & Property industry. Based in Calabasas, California, the selected candidate will support our CFO with a variety of administrative tasks, ranging from managing schedules to facilitating interdepartmental collaboration. Responsibilities: • Accurately process and manage expense reports. • Maintain an organized and updated calendar, ensuring efficient time management. • Facilitate clear communication between the CFO's office, internal departments, and external organizations. • Assist in the preparation of confidential correspondence and communications. • Coordinate travel plans and itineraries. • Compile and distribute information and updates to team members and stakeholders as needed. • Manage projects from conception to completion, addressing and resolving issues promptly. • Track and monitor progress against business objectives and goals, providing regular updates to the CFO and key stakeholders. • Prioritize conflicting needs and manage tight deadlines effectively. • Perform other tasks as assigned.

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>

Executive Assistant Job Summary:We are looking for an Executive Assistant to provide administrative support to senior leadership. This role requires excellent organization, attention to detail, and strong multitasking skills. The ideal candidate will be responsible for managing schedules, handling communications, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle incoming calls, emails, and correspondence on behalf of the executive.</li><li>Prepare reports, presentations, and documents as needed.</li><li>Assist with organizing events, meetings, and office operations.</li><li>Maintain records, track expenses, and process invoices.</li><li>Serve as a liaison between departments and external contacts.</li><li>Perform general administrative duties, including filing and data entry.</li><li>Handle confidential information with discretion.</li></ul>

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Beverly Hills, California. In this role, you will be providing comprehensive support to our president, including scheduling, project coordination, and preparation for internal meetings and presentations. This position calls for a highly organized individual with excellent communication skills and proficiency in various software applications such as Concur and CRM. Responsibilities: • Act as the primary point of contact for the president, managing correspondence and conference calls. • Coordinate and manage the president's calendar to ensure efficient scheduling of meetings and events. • Facilitate internal communication, acting as a liaison between the president and other members of the team. • Oversee project coordination, ensuring all tasks are executed on time and to the highest standard. • Prepare and manage presentations for internal meetings, ensuring all materials are accurate and prepared in a timely manner. • Utilize CRM software to track and manage customer relationships. • Operate Concur software for expense management and reporting.

Senior Executive Assistant Job Summary:We are seeking a highly experienced Executive Assistant to provide strategic support to our C-suite executive. This role requires exceptional organizational skills, business acumen, and the ability to manage high-level priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver, capable of managing executive communications, coordinating complex schedules, and handling confidential information with discretion. Key Responsibilities:<ul><li>Serve as a trusted partner to the executive, providing high-level administrative and strategic support.</li><li>Manage and optimize the executive’s complex calendar, scheduling meetings, travel, and engagements.</li><li>Act as a gatekeeper for incoming communications, prioritizing emails, calls, and requests.</li><li>Prepare reports, presentations, and briefings for internal and external meetings.</li><li>Oversee special projects, ensuring seamless execution and follow-through.</li><li>Coordinate executive-level meetings, including board meetings, investor relations, and leadership summits.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Liaise with senior leaders, external stakeholders, and key business partners.</li><li>Streamline office operations, implementing best practices to enhance efficiency.</li><li>Anticipate executive needs and proactively address challenges.</li></ul>

Executive Assistant We are offering a permanent employment opportunity for a capable and diligent Executive Assistant for a corporate office located in Century City. This role involves providing administrative support and managing office duties for top executives, requiring a proactive individual who can handle tasks with a high level of efficiency and professionalism. This is a temporary position but may lead to a full-time role. This is an onsite position and the hours are 9-6. Responsibilities:• Efficiently manage the executive's calendar, coordinating all appointments and meetings seamlessly.• Handle clerical tasks such as printing, copying, scanning, and filing, ensuring all administrative work is completed accurately.• Respond to and prioritize emails and calls, taking detailed notes during meetings.• Inventory management of office supplies, making sure all necessary materials are stocked and readily available.• Screen incoming calls, relaying messages accordingly and professionally.• Prepare a wide range of documents including memos, reports, transaction documents, notices, and other materials with a high level of proficiency and attention to detail.• Coordinate travel arrangements including booking flights, hotels, transportation, and creating itineraries for both business and personal trips.• Identify and implement strategies to streamline office processes and improve operational efficiency.• Assist with personal tasks for executives as needed.• Perform any additional duties assigned by executives.

Executive Assistant We are offering a short-term contract employment opportunity for an Executive Assistant in the advertising industry, based in Los Angeles, California. The Executive Assistant will be in charge of providing comprehensive support to the CEO, managing office operations, and acting as a liaison between various internal and external stakeholders. Responsibilities:• Ensure smooth communication between the CEO and other internal and external contacts, managing sensitive and confidential information.• Handle the CEO's calendar, prioritizing requests and resolving conflicts to ensure efficient daily operations.• Coordinate travel arrangements for the CEO and accompanying executives, adapting to changes and updates as necessary.• Facilitate workflow by coordinating with internal and external executives on various tasks and projects.• Oversee office operations, including vendor selection, equipment purchase, and policy development, to ensure an effective working environment.• Collaborate with the finance team to manage departmental budgets, track expenses, and prepare financial reports, ensuring compliance with financial policies.• Assist in organizing Board meetings and events, including scheduling, drafting agendas, and preparing and distributing presentation materials.• Maintain compliance with rules and regulations as set out in the organization's bylaws regarding Board matters.• Continuously improve internal processes that support the CEO and the overall organization.• Provide support in travel arrangements for employees when necessary.

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>

Legal Executive Assistant We are seeking a Legal Executive Assistant to join the Greater China Practice team, of a reputable law firm in downtown Los Angeles. This role will be dedicated to providing exceptional support to attorneys and fostering smooth communication between internal business units and external clients. The ideal candidate will possess strong professionalism, a growth-oriented mindset, and adaptability in a fast-paced Big Law environment. Bilingual Chinese/Mandarin is strongly preferred but not required. Key Responsibilities:<ul><li>Directly support the Greater China Practice and Department Head.</li><li>Manage scheduling, coordination, and calendar organization for 2-3 attorneys.</li><li>Prepare pitch decks, marketing materials, and organize events as needed.</li><li>Maintain direct communication with clients, acting as a primary liaison for the China Practice.</li><li>Collaborate with internal business units such as finance, accounting, and marketing to ensure seamless operations.</li></ul>Position Details:<ul><li>Start Date: 2/13/2025</li><li>Location: On-site, 5 days/week</li><li>Hours: 8:30 am to 5:30 pm (1-hour lunch)</li><li>Commitment: Open-ended, with a minimum two-year target</li></ul>To apply, please send your resume to Recruitment Vice President Didi Moore at Didi.Moore[at]RobertHalf[.com]

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.

Jr. Administrative Assistant A 5-star hotel located in Beverly Hills is looking for a temporary Administrative Assistant to complete a 3-4 week contract assignment. You will be responsible for helping with the administrative duties surrounding the hotels largest annual event. Your main job duties will include retyping RSVP lists, printing menu inserts and name tags and helping put together gift bags. Hours are 9am-5:30pm Monday-Friday and parking is covered. Pay is up to $21/hr.

Administrative Assistant We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Carry out efficient processing of invoices, expense reports, and purchase orders.• Conduct coordination with accounting to ensure punctual vendor payments and reimbursements.• Handle and maintain the company databases and filing systems.• Efficiently process and maintain accurate customer credit records.• Address and resolve customer inquiries and monitor customer accounts.• Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents.• Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services.• Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports.• Support HR with benefits enrollment and other administrative tasks.• Prepare and manage documents, presentations, and reports as required.• Support special projects as assigned, handling confidential information with discretion and professionalism.• Organize company events, conferences, and team-building activities.

Administrative Assistant We are excited to add a new Administrative Assistant to our team, based in Van Nuys, California. This role is a crucial component of our healthcare and social assistance industry, offering a contract to permanent employment opportunity. As an Administrative Assistant, you will be tasked with managing contracts and providing administrative support within our Managed Care Department. Responsibilities: • Overseeing all aspects of contract management, including organizing, reviewing, and updating managed care contracts according to established procedures and timelines. • Serving as the liaison between the Managed Care Department and other hospital departments to ensure contract compliance and implementation. • Guaranteeing the creation and maintenance of comprehensive records of contract terms, renewals, and expirations. • Working with the legal department to draft accurate and legal contracts. • Assisting in the negotiation process with managed care organizations when necessary. • Preparing for contract audits and performing other relevant administrative duties. • Utilizing specific software systems like Case Management Software, CompuLaw, LexisNexis, and Microsoft Excel to track and manage contracts. • Providing administrative support to the Managed Care team such as scheduling meetings, taking notes, organizing files, and handling phone calls. • Maintaining client relations, handling claim administration, and managing billing functions using the relevant consumer electronics.

Administrative Assistant Our client, a Jewish non-profit organization has two open Administrative Assistant positions. For the right candidate, these could be contract to hire roles. You will be responsible for providing accurate, efficient and timely assistance for the assigned Development Department division and professionals. This company offers a 38-hour work week, excellent benefits including all Jewish holidays off and a hybrid schedule (Thursdays and Fridays are remote). Responsibilities• Handle front desk support and troubleshooting, maintaining daily contact with donors.• Manage incoming and outgoing phone calls, as well as donor correspondence related to memberships, tributes, and related invoices.• Coordinate RSVPs and track registration in the donor database for various events.• Collaborate with team members to support all facets of major events as needed.• Organize meetings, phone sessions, and events.• Oversee multiple functions in the donor database (DRIVE), such as maintaining accurate donor files, event registration and batching, seating, and report production.• Track and process event sponsorships and tribute ads for event journals where applicable.• Follow up with vendors for contracts and countersignatures.• Accurately fill out pledge cards with donor information, appeal, and designation.• Batch pledges and payments.• Update calendars, carry out general Campaign administration and provide assistance on the floor as needed.• Assess workload to determine the best procedure to follow.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Los Angeles, California. The primary function of this role is to maintain order and efficiency in our office environment. The Administrative Assistant will be responsible for setting up and breaking down conference rooms for meetings and events, maintaining the cleanliness and organization of our pantries and kitchens, and handling various other office tasks as needed. Responsibilities: • Setup and breakdown of conference rooms for various meetings and events • Maintain cleanliness and organization of two pantries and kitchens • Keep office supplies and toiletries well-stocked • Occasionally cover reception duties during lunch hours and PTO • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings • Adapt to changes and prioritize tasks efficiently and effectively • Utilize good judgement and decision-making skills for event planning • Maintain a detail oriented demeanor and presentation as this role is client-facing • Be willing to learn and adapt to new tasks and responsibilities • Document and track various office tasks and operations.

Property Management Administrative Assistant Our client is looking for a Property Administrator to support their high-end commercial buildings in beautiful Beverly Hills. This is a contract position that will start on March 17th, with the strong chance to go permanent for the right individual! You will be responsible for supporting the buildings tenants, Senior Property Manager, and Property Manager, with daily administrative tasks. Your main responsibilities will include answering a high volume of phone calls, dealing with tenant requests and issues, coordinating work orders, scheduling, and communicating with vendors. You will also be responsible for filing invoices and completing special administrative projects. The ideal candidate will have experience in property management, excellent customer service skills, and strong written and verbal communication skills. You will work on-site Monday-Thursday and remote on Fridays. Hours are 8am-5pm and parking is covered. Pay Range is $27-$31/hr during the temporary period

Administrative Assistant Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.

Tax Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines. Responsibilities: • Engage in effective communication with clients • Ensure preparation of required documents in a timely manner • Provide administrative support within the financial sector, including insurance and real estate administration • Uphold strict adherence to deadlines to ensure smooth workflow • Utilize your skills in Filing and Administrative Assistance to maintain and update records • Monitor client interactions and take necessary action to resolve inquiries • Maintain accurate records of customer credit applications • Process customer credit applications with high accuracy and efficiency.

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Receptionist Job Title: Entry-Level Receptionist – Private Equity Firm Location: Santa Monica, Monday-Friday 9-6. Employment Type: Full-Time Salary: $50-$60K About the Company: Join a dynamic and fast-paced private equity firm that specializes in helping companies grow and succeed through strategic investments. We are looking for a professional, motivated, and organized individual to serve as the first point of contact for our company. This is an exceptional opportunity to gain exposure to the private equity industry while building valuable administrative skills in a prestigious and growth-oriented environment. Position Overview: The Entry-Level Receptionist will provide exceptional front-desk support, ensuring the professional, welcoming, and efficient operation of our reception area. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate a high level of discretion and professionalism when handling sensitive information and interactions with high-profile clients and internal stakeholders. Responsibilities:Front Desk Management: Serve as the first point of contact for visitors, clients, and vendors, offering a warm and professional welcome.Answer, screen, and direct incoming phone calls promptly and professionally.Manage and maintain a well-organized and tidy reception area.Administrative Support: Coordinate and schedule meetings, bookings, and conference room calendars as needed.Assist with shipping, mailing, and receiving deliveries and documents.Maintain and order office supplies to ensure efficient daily operations.Visitor Support: Facilitate check-ins for visitors and arrange visitor access cards, ensuring security protocols are followed.Coordinate visitor amenities such as refreshments and assist with meeting setup as needed.Collaboration: Provide clerical support for various departments, including filing, data entry, and scanning.Assist the Office Manager and Executive Assistants with ad hoc administrative duties or special projects.Build relationships with building management and vendors to handle facility-related requests.Confidentiality and Professionalism: Handle sensitive client and business information with discretion. Requirements:Education and Experience:bachelor’s degree is required, and the candidate must have a 2.5 GPA or higheradministrative experience, ideally in a professional services or financial environment. Skills and Qualities: Exceptional interpersonal and communication skills (both written and verbal).Strong organizational skills with superb attention to detail and accuracy.Proficiency in MS Office Suite, including Word, Excel, and Outlook.Ability to multitask and prioritize responsibilities in a dynamic, fast-paced environment.A polished and professional demeanor and appearance.Additional Requirements:

Administrative Assistant We are looking for a skilled Administrative Assistant to join our team in Los Angeles, California on a short-term contract basis. This role is ideal for someone with leasing and property administrative experience who can efficiently handle day-to-day operations in the real estate industry. Key Responsibilities: Manage inbound and outbound calls professionally Provide exceptional customer service Accurately process and maintain data entries Handle detail oriented email correspondence Utilize Microsoft Excel, Word, Outlook, and PowerPoint for administrative tasks Schedule and coordinate appointments as needed Support leasing and property management operations Address and resolve customer inquiries efficiently Monitor customer accounts and take appropriate actions when necessary

Administrative Assistant Job Title: Administrative Assistant (Front Desk & HR Support) Location: Cypress, CA (Onsite Position)About Us: HOYU is a leading company dedicated to excellence in our industry. We are seeking a highly professional and polished Administrative Assistant to manage front desk operations while providing essential support to our Human Resources team. This is a full-time onsite position requiring strong organizational skills, professionalism, and excellent communication abilities.Key Responsibilities:<ul><li>Serve as the first point of contact for visitors and employees at the front desk, ensuring a welcoming and professional environment.</li><li>Manage incoming calls, emails, and correspondence, directing them appropriately.</li><li>Handle office administrative tasks such as ordering supplies, maintaining office organization, and coordinating facility needs.</li><li>Assist the HR team with administrative duties, including employee file management, scheduling interviews, preparing documents, and onboarding new hires.</li><li>Support HR initiatives such as employee engagement activities, event planning, and compliance documentation.</li><li>Maintain confidentiality of sensitive HR and company information.</li><li>Prepare reports, presentations, and meeting materials as needed.</li><li>Coordinate and schedule meetings, appointments, and travel arrangements for executives.</li><li>Perform other administrative duties as assigned to ensure smooth office operations.</li></ul>