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23 results for Administrative Coordinator in Vienna, VA

Administrative Coordinator
  • Rockville, MD
  • onsite
  • Temporary / Contract
  • 23 - 27 USD / Hourly
  • <p>We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role requires strong communication, multitasking, and problem-solving skills, along with the ability to manage schedules, coordinate meetings, maintain records, and provide general office support. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul><p><br></p>
  • 2026-07-28T00:00:00Z
Administrative and Project Coordinator
  • Columbia, MD
  • onsite
  • Permanent / Full Time
  • 70000 - 75000 USD / Yearly
  • <p>Robert Half has a new direct-hire opening for an Administrative/Project Coordinator in Columbia, MD. The Administrative Coordinator is responsible for keeping daily office and project administration running smoothly. This role provides administrative support to project managers, field teams, and leadership while ensuring documentation, scheduling, and communication are organized and accurate. The ideal candidate is proactive, adaptable, and thrives in a fast-paced construction environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide administrative support to project managers and company leadership.</li><li>Prepare, organize, and maintain project files, contracts, permits, and other construction documentation.</li><li>Coordinate meetings, schedules, and calendars for project teams.</li><li>Process purchase orders, invoices, change orders, and subcontractor paperwork.</li><li>Track project deadlines and assist with document control.</li><li>Maintain vendor, subcontractor, and client records.</li><li>Coordinate new employee onboarding and maintain personnel files.</li><li>Answer incoming phone calls, respond to emails, and greet visitors professionally.</li><li>Order office supplies and maintain an organized office environment.</li><li>Assist with bid preparation, proposals, and project closeout documentation.</li><li>Support payroll and timecard collection for field employees as needed.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform additional administrative duties and special projects as assigned.</li></ul><p><br></p>
  • 2026-07-23T00:00:00Z
Sr. Administrative Coordinator
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 27 - 30 USD / Hourly
  • <p>An established university in Baltimore is seeking a Sr. Administrative Coordinator to support the University’s Board of Trustees and the Senior Vice President and Secretary of the Board. This ideal candidate is eager to learn, flexible, and intuitive. This person will be responsible for heavy scheduling, calendar management, and providing administrative support wherever needed.</p>
  • 2026-07-30T00:00:00Z
Case Management Administrative Support Coordinator
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 28 - 35 USD / Hourly
  • We are looking for a Project Assistant to support emergency housing stabilization and case management efforts for residents in Baltimore, Maryland. This Long-term Contract position is ideal for someone who brings strong administrative skills, sound judgment, and a calm, service-focused approach when assisting people affected by housing-related crises. The role combines office-based case support with occasional emergency response coordination, requiring flexibility, professionalism, and careful attention to documentation.<br><br>Responsibilities:<br>• Conduct resident intake conversations and evaluate urgent housing, financial, and support service needs to guide next steps.<br>• Build and track individualized stabilization plans by linking clients with appropriate community programs, benefits, and referral partners.<br>• Maintain complete electronic case records, including notes, assessments, follow-up actions, supporting documents, and outcome updates in the case management system.<br>• Organize incident-related materials such as photographs, agency details, and response summaries to ensure accurate and compliant files.<br>• Assist with emergency housing and shelter coordination for households displaced by fires, severe weather, utility disruptions, and other crisis situations.<br>• Participate in an on-call rotation and provide support during evenings, weekends, holidays, and other urgent response periods when needed.<br>• Work alongside team leadership and partner agencies at response sites or centralized locations during larger emergency events involving multiple households.<br>• Collaborate with government offices, nonprofit organizations, service providers, and emergency personnel to coordinate timely assistance for residents.<br>• Contribute to team meetings, resource development efforts, and ongoing improvements to service delivery and emergency response operations.
  • 2026-08-06T00:00:00Z
Workplace Coordinator
  • Rockville, MD
  • onsite
  • Temporary to Hire
  • 18.2115 - 21.087 USD / Hourly
  • We are looking for a Workplace Coordinator to help create a well-organized, welcoming, and efficient office environment in North Bethesda, Maryland. This contract opportunity with permanent potential is ideal for someone who enjoys balancing daily workplace support with facilities coordination, employee service, and operational problem-solving. The person in this role will help keep the office running smoothly by managing key administrative tasks, supporting workspace needs, and partnering with vendors and internal teams to maintain a productive setting.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, handling inbound calls, sorting incoming mail, and keeping daily workplace operations on track.<br>• Coordinate building-related services, including maintenance requests, repairs, and external vendor scheduling, to maintain a safe and functional office.<br>• Organize workspace usage by supporting seating arrangements, desk assignments, and office move activities as business needs change.<br>• Prepare work areas for new team members by arranging desks, equipment, and access needs to support a smooth onboarding experience.<br>• Track and replenish office inventory, including supplies, shared equipment, and kitchen stock, to ensure teams have the resources they need.<br>• Apply workplace guidelines and operational procedures to promote compliance, safety, and consistency across the office.<br>• Provide logistical support for meetings, events, and employee engagement activities by coordinating room setup, materials, and scheduling details.<br>• Assist with schedule coordination and dispatch-style follow-up to ensure service requests and workplace issues are addressed in a timely manner.
  • 2026-08-07T00:00:00Z
Human Resources Coordinator
  • Annapolis, MD
  • onsite
  • Permanent / Full Time
  • 55000 - 65000 USD / Yearly
  • <p>We are looking for an HR Coordinator to support the Human Resources department by assisting with recruitment, onboarding, employee records, benefits administration, compliance, and day-to-day HR operations. This role serves as a point of contact for employees and helps ensure HR processes run efficiently. </p><p> </p><p>Responsibilities: </p><ul><li>Coordinate employee onboarding and orientation programs </li><li>Maintain employee personnel files and HR databases </li><li>Assist with recruitment activities, including posting jobs and scheduling interviews </li><li>Process new permanent, transfer, and termination paperwork Support benefits enrollment and employee questions regarding benefits </li><li>Assist with payroll processing and timekeeping records </li><li>Prepare HR reports and maintain compliance documentation </li><li>Coordinate training and employee development programs </li><li>Ensure compliance with federal, state, and company policies </li><li>Respond to employee inquiries regarding HR policies and procedures</li></ul>
  • 2026-07-23T00:00:00Z
Human Resources Coordinator
  • Baltimore, MD
  • onsite
  • Temporary to Hire
  • 23.75 - 26 USD / Hourly
  • <p>We are looking for an experienced HR Specialist to join a team as a lead-level partner supporting day-to-day human resources operations and employee support. This position offers the opportunity to contribute across employee relations, leave and accommodation administration, benefits, payroll coordination, and compliance in a fast-moving environment. The ideal candidate brings sound judgment, strong organization, and the ability to manage sensitive matters independently while collaborating effectively with leaders and staff.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a lead HR resource by advising employees and managers on workplace concerns, resolving sensitive issues with discretion, and promoting consistent application of policy.</p><p>• Oversee personnel actions such as onboarding, internal moves, compensation updates, and separations while ensuring records are accurate and completed on schedule.</p><p>• Administer leave and accommodation programs, including FMLA, ADA-related processes, workers’ compensation coordination, and related documentation in accordance with applicable regulations.</p><p>• Maintain and process HR transactions in Workday, monitoring data quality and supporting efficient workflow across core HR activities.</p><p>• Provide support for benefits administration by assisting with enrollments, status changes, employee questions, and educational communication.</p><p>• Partner with payroll and timekeeping stakeholders to address pay-related discrepancies, corrections, and routine processing needs.</p><p>• Create and maintain spreadsheets, reports, dashboards, and tracking tools in Excel to support reporting, workforce planning, and operational decisions.</p><p>• Coordinate onboarding, orientation, compliance training, and staff development activities to support employee success and organizational requirements.</p><p>• Monitor HR practices for compliance with federal, state, and local employment laws as well as internal policies, and assist with documentation, investigations, and performance-related matters.</p><p>• Guide entry-level HR staff and contribute to process improvements and departmental initiatives that strengthen service delivery and operational effectiveness.</p>
  • 2026-08-04T00:00:00Z
Crisis Services Administrative Support Coordinator
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 28 - 37 USD / Hourly
  • <p>We are looking for a Project Assistant to support emergency housing stabilization and case management services for residents in Baltimore, Maryland. This position is ideal for someone who combines strong administrative skills with empathy, sound judgment, and the ability to stay organized in urgent situations. The role centers on coordinating client intake, maintaining accurate records, and assisting response efforts tied to housing-related emergencies while working closely with internal teams and community partners.</p><p><br></p><p>Responsibilities:</p><p>• Conduct client intake conversations and assess immediate housing, financial, and supportive service needs during crisis situations.</p><p>• Build and update case records in the designated case management platform, documenting assessments, referrals, follow-up actions, and outcomes with accuracy.</p><p>• Prepare organized electronic files that include supporting documents, incident details, and related images for each case.</p><p>• Assist with housing stabilization planning by linking residents to community programs, public resources, and partner services.</p><p>• Provide calm, respectful, trauma-informed support to individuals and families facing displacement or other emergency housing events.</p><p>• Contribute to after-hours and rotating on-call coverage, including evening, weekend, holiday, and overtime support when emergencies arise.</p><p>• Support field and centralized response activities during fires, weather incidents, utility disruptions, evacuations, and other community emergencies under team leadership.</p><p>• Coordinate with city agencies, nonprofit providers, and emergency responders to help deliver timely assistance and maintain service continuity.</p><p>• Participate in team meetings, emergency planning discussions, and process improvement efforts that strengthen crisis response operations.</p>
  • 2026-08-06T00:00:00Z
Administrative Assistant
  • Towson, MD
  • onsite
  • Permanent / Full Time
  • 60000 - 70000 USD / Yearly
  • We are looking for an Administrative Assistant to support daily office operations in Towson, Maryland. This role is ideal for someone who is highly organized, detail-oriented, and comfortable handling administrative and clerical tasks in a fast-paced environment. The position will focus on maintaining accurate records, coordinating schedules, and helping ensure smooth communication across the team.<br><br>Responsibilities:<br>• Enter and update information in internal records and spreadsheets with a high degree of accuracy.<br>• Manage calendars by arranging appointments, adjusting schedules, and confirming meeting details.<br>• Coordinate meetings by preparing logistics, sending invitations, and tracking attendance or follow-up needs.<br>• Provide general administrative support to the office, including organizing documents and maintaining orderly files.<br>• Assist with routine clerical work tied to accounting or operational processes as needed.<br>• Communicate with team members and stakeholders to ensure timely completion of administrative requests.
  • 2026-08-03T00:00:00Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations. This is a Contract position suited for someone who can keep information organized, respond to administrative requests quickly, and provide dependable support to accounting-related activities. The role offers an ongoing opportunity for someone who is comfortable working in a part-time capacity while helping bring structure and efficiency to a growing office environment.<br><br>Responsibilities:<br>• Organize and maintain digital and paper records so important business and financial documents are easy to retrieve.<br>• Assist with administrative tasks tied to accounting support, including gathering backup materials and locating documentation needed for reporting and tax-related processes.<br>• Enter, update, and verify information in internal files, trackers, and office records with a high level of accuracy.<br>• Answer inbound calls and handle routine front-office communication in a timely and courteous manner.<br>• Support general reception and administrative office activities to help daily workflows run smoothly.<br>• Coordinate with internal team members to obtain missing information, follow up on requests, and keep action items moving forward.<br>• Help establish orderly filing practices and improve document organization as the office continues to expand.<br>• Provide administrative support related to office setup and changing operational needs, including organizing materials during workspace updates.
  • 2026-08-06T00:00:00Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • We are looking for an Administrative Assistant to support the packaging team in Baltimore, Maryland within the food and food processing industry. This Long-term Contract position is ideal for someone who combines strong administrative coordination with solid analytical skills and is comfortable working in a manufacturing or distribution environment. The person in this role will help maintain organized department operations, support reporting accuracy, and contribute to compliance-focused administrative processes across the team.<br><br>Responsibilities:<br>• Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner.<br>• Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations.<br>• Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful.<br>• Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility.<br>• Review system entries for errors, make corrections when needed, and help maintain dependable administrative records.<br>• Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes.<br>• Assist with special assignments and cross-functional initiatives as business needs evolve.<br>• Learn and work within new systems and tools as needed to support department operations and reporting requirements.
  • 2026-08-07T00:00:00Z
Administrative Assistant
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 19 - 21 USD / Hourly
  • <p>A health services organization in Baltimore, MD is seeking a Receptionist to join their team! In this role, you will be responsible for greeting clients and visitors, heavy administrative duties, maintaining files, assisting the HR department with some of the onboarding, scheduling, data entry, etc., responding to general inquiries; verifying client insurance information; managing the client wait list; processing payments and recording checks, and other duties as assigned.</p>
  • 2026-07-29T00:00:00Z
Administrative Assistant
  • Washington, DC
  • remote
  • Temporary to Hire
  • 33.25 - 38.5 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while handling a variety of administrative and front-desk tasks. The role requires strong communication skills, accuracy in routine clerical work, and the ability to manage incoming requests effectively.<br><br>Responsibilities:<br>• Manage front-desk activities by greeting visitors, directing inquiries, and ensuring a welcoming office experience.<br>• Handle inbound phone calls, route messages to the appropriate contacts, and respond to routine questions in a timely manner.<br>• Perform a range of administrative support duties such as preparing documents, maintaining records, and assisting with office coordination.<br>• Enter and update information in company systems with a high level of accuracy and attention to detail.<br>• Organize files, correspondence, and other office materials to keep information accessible and well maintained.<br>• Support day-to-day office operations by assisting with scheduling, basic clerical tasks, and general administrative requests.
  • 2026-08-07T00:00:00Z
Administrative Assistant
  • Columbia, MD
  • onsite
  • Temporary to Hire
  • 19 - 22 USD / Hourly
  • <p>We are looking for an Administrative Assistant to support daily Healthcare office operations in Columbia, Maryland. This fully onsite contract opportunity with potential for a permanent role is ideal for someone who thrives in a structured environment and enjoys keeping administrative and mail distribution processes running smoothly. The person in this role will work closely with office leadership while ensuring incoming and outgoing mail is handled accurately and efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative support tasks to help maintain efficient office operations.</p><p>• Receive, sort, and organize incoming mail and packages with a high level of accuracy.</p><p>• Distribute correspondence and deliveries promptly to the appropriate departments or individuals.</p><p>• Prepare outgoing mail and ensure items are processed according to established procedures.</p><p>• Maintain mailroom organization and monitor supplies needed for daily distribution activities.</p><p>• Provide direct administrative support to the Director and assist with assigned office priorities.</p>
  • 2026-08-03T00:00:00Z
Administrative Assistant
  • Washington, DC
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes on track, providing a welcoming front-office presence, and handling a steady flow of communication and records. The role requires strong attention to detail, sound judgment, and the ability to manage multiple tasks in a fast-paced office setting.<br><br>Responsibilities:<br>• Manage day-to-day administrative activities to help the office run efficiently and maintain an organized environment.<br>• Respond to incoming calls, direct inquiries to the appropriate contacts, and provide courteous assistance to internal and external stakeholders.<br>• Welcome visitors and handle front-desk responsibilities with a courteous and service-oriented approach.<br>• Prepare, organize, and maintain office records, correspondence, and other administrative documentation.<br>• Enter and update data accurately in company systems while verifying information for completeness and consistency.<br>• Coordinate general office support tasks such as scheduling, document handling, and routine communications.<br>• Assist with maintaining orderly administrative workflows and support team members with clerical needs as they arise.
  • 2026-08-07T00:00:00Z
Administrative Assistant
  • Washington, DC
  • onsite
  • Permanent / Full Time
  • 55000 - 65000 USD / Yearly
  • <p>We are looking for an Administrative Assistant to support daily operations in a boutique law firm office. This role combines administrative coordination, office support, and legal team assistance in a fast-paced environment. The ideal candidate is organized, dependable, and comfortable managing multiple priorities while maintaining a high standard of accuracy and service.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate administrative processes such as opening new matters, conducting conflict reviews, and assisting with billing-related activities.</p><p>• Partner with office leadership on projects designed to improve workflow efficiency and strengthen operational support.</p><p>• Provide reliable in-office assistance on scheduled days, including preparing conference spaces, replenishing common areas, sorting mail, and handling general office needs.</p><p>• Support attorneys and paralegals by organizing digital files, preparing legal and engagement documents, and helping manage submissions, closings, and signature collection under tight timelines.</p><p>• Keep marketing and contact records current by maintaining accurate updates within the firm database.</p><p>• Manage assignments with strong attention to deadlines and produce organized, well-documented work with minimal supervision.</p><p>• Communicate professionally with colleagues, leadership, clients, and external vendors to ensure smooth day-to-day coordination.</p><p>• Contribute effectively in a hybrid work setting by balancing independent work with timely communication and collaboration across the team.</p>
  • 2026-08-07T00:00:00Z
Accounting Operations Coordinator
  • Baltimore, MD
  • onsite
  • Permanent / Full Time
  • 50000 - 65000 USD / Yearly
  • We are looking for an Accounting Operations Coordinator to support daily financial and operational activities in Baltimore, Maryland. This position plays an important role in billing, bookkeeping, procurement coordination, and vendor administration, helping maintain accurate records and timely processing across multiple workflows. The ideal candidate brings strong experience with QuickBooks Online, accounts receivable, and accounts payable, along with the organization and follow-through needed to manage competing priorities effectively.<br><br>Responsibilities:<br>• Oversee customer account administration by maintaining portal access, updating account preferences, and assisting with payment setup questions.<br>• Handle incoming billing communications, resolve payment-related inquiries, and provide support for account updates with accuracy and professionalism.<br>• Prepare recurring and service-based invoices, complete necessary billing revisions, and review transactions to confirm completeness and correctness.<br>• Reconcile customer balances, monitor outstanding receivables, and assist with follow-up efforts to support timely collections.<br>• Record deposits, perform daily account matching, and complete routine bank reconciliations within QuickBooks Online.<br>• Maintain accurate bookkeeping and financial data across accounting records while contributing to month-end close support as assigned.<br>• Coordinate post-sale operational steps to help ensure orders are purchased, received, delivered, billed, and tracked through completion.<br>• Review purchasing and vendor information for accuracy, compare pricing options, and maintain organized procurement documentation.<br>• Process vendor invoice records, support accounts payable activities, and maintain tax, exemption, and compliance-related documentation.<br>• Assist with audit requests, business licensing documentation, and process improvement efforts that strengthen efficiency and accuracy.
  • 2026-07-14T00:00:00Z
Office Svcs Coordinator
  • Washington, DC
  • onsite
  • Temporary / Contract
  • 22 - 23 USD / Hourly
  • We are looking for an experienced Office Services Coordinator to support daily workplace operations in Washington, District of Columbia. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping administrative activities organized, and assisting employees and visitors with a courteous approach. The person in this role will help maintain an efficient, client-ready environment while providing reliable coordination for meetings, office services, and general front-of-house support.<br><br>Responsibilities:<br>• Welcome guests and assist with front-desk and hospitality needs to ensure the office remains well organized and ready for clients.<br>• Coordinate on-site meetings by arranging room bookings, preparing requested equipment, and organizing food or beverage service as needed.<br>• Manage incoming phone calls and visitors, connecting them with the appropriate staff members in a timely and courteous manner.<br>• Sort, distribute, and track incoming mail and deliveries while following up on missing or delayed items.<br>• Monitor office supply levels, place replenishment orders, and maintain stock of commonly used workplace materials.<br>• Submit and follow up on facility or equipment service requests to help resolve maintenance issues efficiently.<br>• Prepare routine written documents such as memos, reports, and general correspondence with accuracy and care.<br>• Respond to common questions or concerns from clients, colleagues, and supervisors, escalating issues when necessary.<br>• Carry out daily administrative tasks by following established procedures and meeting service expectations under guidance from the team.
  • 2026-07-24T00:00:00Z
Event Coordinator
  • Vienna, VA
  • onsite
  • Temporary / Contract
  • 25 - 25 USD / Hourly
  • <p>We are seeking an experienced Event Coordinator to join our team onsite, Monday through Friday. The ideal candidate will have at least 3 years of solid event planning experience and a strong background managing events from concept through execution.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate the full scope of events, including planning, logistics, execution, and post-event follow-up</li><li>Manage vendor relationships, including sourcing, communication, scheduling, and issue resolution</li><li>Support budget planning, tracking, and reconciliation</li><li>Oversee event timelines, deliverables, and onsite operations to ensure successful execution</li><li>Partner with internal stakeholders to align event goals and expectations</li></ul><p><br></p>
  • 2026-08-03T00:00:00Z
Social Services Administrative Support
  • Baltimore, MD
  • onsite
  • Temporary / Contract
  • 27.7115 - 35 USD / Hourly
  • <p>We are looking for a dependable and compassionate Project Assistant to support emergency housing stabilization and case management services in Baltimore, Maryland. This position offers the chance to assist residents facing urgent housing disruptions by combining administrative coordination with direct support during crisis response activities in a client service communication capacity. The role is best suited for someone who can stay organized in a fast-moving environment, communicate with empathy, and manage documentation and service coordination with accuracy. You will work closely with internal teams, community partners, and emergency response personnel to help residents access timely assistance and stabilization resources.</p><p><br></p><p>Responsibilities:</p><p>• Support resident intake activities by gathering essential information, assessing immediate concerns, and helping document housing-related emergencies accurately.</p><p>• Maintain organized electronic case records, including service notes, referrals, supporting documents, and incident-related materials within the case management system.</p><p>• Help coordinate stabilization efforts by connecting individuals and families with housing resources, financial assistance options, and community-based support services.</p><p>• Provide calm, respectful, and trauma-informed assistance to residents experiencing displacement, distress, or other crisis situations.</p><p>• Assist with after-hours and rotating on-call response coverage, including evenings, weekends, holidays, and emergency events when needed.</p><p>• Contribute to emergency response operations by supporting sheltering activities, intake documentation, and on-site administrative tasks during community incidents.</p><p>• Prepare summaries and supporting records related to emergency cases, including documentation connected to partner agencies and response teams.</p><p>• Collaborate with city departments, nonprofit organizations, and external service providers to ensure coordinated support for affected residents.</p><p>• Participate in team discussions, planning sessions, and process improvement efforts that strengthen emergency housing response service</p>
  • 2026-08-06T00:00:00Z
Human Resources (HR) Administrator
  • Vienna, VA
  • onsite
  • Temporary to Hire
  • 19 - 21 USD / Hourly
  • We are looking for a Human Resources (HR) Administrator to join our team in Vienna, Virginia in a contract-to-permanent capacity. This role supports compliance-focused HR operations by coordinating credential collection, maintaining accurate employee records, and communicating directly with candidates to secure required documentation. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment while delivering clear communication throughout the hiring and onboarding process.<br><br>Responsibilities:<br>• Contact candidates and employees to gather certifications, licenses, and other required compliance documents in a timely manner.<br>• Review submitted credentialing materials for completeness and follow up on missing or outdated information.<br>• Maintain accurate HR records by entering, updating, and organizing documentation within shared digital folders and tracking systems.<br>• Support administrative HR processes to help ensure onboarding requirements are completed efficiently.<br>• Monitor document status and keep internal records current to support compliance standards and audit readiness.<br>• Communicate clearly with candidates, team members, and stakeholders regarding outstanding requirements and next steps.<br>• Manage multiple tasks simultaneously while meeting deadlines in a high-volume, fast-moving work environment.<br>• Use Microsoft Office tools to prepare, track, and maintain HR-related reports, files, and correspondence.
  • 2026-08-07T00:00:00Z
HR Credential Coordinator
  • Vienna, VA
  • onsite
  • Temporary / Contract
  • 19 - 20 USD / Hourly
  • <p>We are seeking an organized and motivated HR Credential Coordinator to join our team. The ideal candidate will have experience working within Human Resources and be comfortable managing multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Coordinate and track employee credentialing, licensing, certifications, and renewals</li><li>Maintain accurate HR records and ensure documentation is up to date</li><li>Monitor expiration dates and communicate renewal requirements to employees and managers</li><li>Assist with onboarding by collecting and verifying required employment and compliance documents</li><li>Work closely with HR, compliance, and department leaders to ensure credentialing standards are met</li><li>Audit files for completeness and accuracy</li><li>Prepare reports related to credential status, renewals, and compliance tracking</li><li>Respond to employee questions regarding credentialing requirements and HR documentation</li><li>Support process improvements to streamline credential tracking and reporting</li><li>Ensure confidentiality and proper handling of sensitive employee information</li></ul><p><br></p><p><br></p>
  • 2026-07-31T00:00:00Z
HR Coordinator
  • Silver Spring, MD
  • onsite
  • Temporary / Contract
  • 26 - 30 USD / Hourly
  • <p>The HR Coordinator supports daily human resources operations and helps ensure HR processes run smoothly. This role assists with onboarding, employee records, benefits administration, recruiting coordination, and HRIS data management. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Coordinate onboarding and offboarding processes</li><li>Assist with benefits administration and employee inquiries</li><li>Maintain accurate HR records and compliance documentation</li><li>Schedule interviews and manage candidate communications</li></ul><p><br></p><p><br></p>
  • 2026-07-28T00:00:00Z