We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
<p>Our client, a commendable non-profit organization, is in need for an Accounting Assistant to join their team on a contract basis! The role would be 1-2 months long, depending on the pace of the work done, as the client is gearing up for an audit and needs help getting organized. In this role, you will support the accounting team, ensuring accurate data entry. This is an excellent opportunity for someone eager to contribute to a dynamic team environment, and ideally someone who has recently graduated in accounting looking for a stepping stone, or someone who is great with numbers looking to get into accounting.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry for invoices and other financial records.</p><p>• Assist with filing and organizing accounting documents to maintain accessibility.</p><p>• Scan invoices and upload them into the accounting system for processing.</p><p>• Support accounts payable and accounts receivable functions as needed.</p><p>• Conduct bank reconciliations to ensure financial records are consistent.</p><p>• Utilize Accounting software to manage and update accounting information.</p><p>• Verify and code invoices to ensure proper categorization.</p><p>• Collaborate with the accounting team to address any additional tasks or projects.</p>
