We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
We are looking for a dedicated Administrative Assistant to join our team in Tucson, Arizona. This role is part of the Compliance & Policy Management Department within the financial services industry and plays a crucial role in maintaining regulatory standards and supporting compliance initiatives. As a long-term contract position, it offers an excellent opportunity to work in a dynamic environment while contributing to essential operational processes.<br><br>Responsibilities:<br>• Provide administrative support to the Compliance & Policy Management Department, ensuring adherence to regulatory standards.<br>• Assist with licensing processes, including navigating the Nationwide Multistate Licensing System & Registry and interpreting state-specific mortgage regulations.<br>• Support marketing compliance by referencing compliance matrices to ensure adherence to federal and state guidelines.<br>• Review and approve settlement agents to ensure compliance before the disbursement of funds.<br>• Handle foreclosure notice reviews and determine necessary actions.<br>• Process opt-out requests in alignment with applicable policies and regulations.<br>• Maintain and manage department-owned processes, such as consumer complaint management and regulatory reporting.<br>• Conduct research and provide documentation for incidents, examinations, and change management processes.<br>• Support loan originator compensation processes and ensure corporate governance compliance.<br>• Assist with the maintenance of the policy and procedure library, vendor management, and third-party oversight.
