We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Phoenix, Arizona. This position requires excellent communication skills and the ability to manage a multi-line phone system efficiently. The ideal candidate will be dependable, detail-oriented, and capable of providing friendly and attentive service to all visitors and callers.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system to handle incoming calls promptly and courteously.<br>• Greet and assist visitors in a welcoming and attentive manner.<br>• Direct calls to the appropriate departments or individuals based on inquiries.<br>• Provide accurate information to callers regarding company services or procedures.<br>• Maintain a clean and organized reception area to reflect a focused environment.<br>• Handle basic administrative tasks as needed, such as scheduling or data entry.<br>• Ensure smooth communication between departments by relaying messages effectively.<br>• Monitor inbound call volume and prioritize urgent requests.<br>• Support part-time receptionist duties as required during peak hours.<br>• Uphold confidentiality and integrity in all interactions.
We are looking for a Front Desk Coordinator to join our team in Phoenix, Arizona. In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of the front desk and related administrative tasks. This is a part-time opportunity requiring 20-30 hours per week, offering a dynamic and engaging work environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and detail oriented atmosphere.<br>• Manage incoming and outgoing mail, including sorting and organizing deliveries.<br>• Oversee the setup and cleanup of conference rooms to ensure readiness for meetings.<br>• Stock and maintain the break room with necessary supplies and refreshments.<br>• Handle phone calls efficiently using a multi-line switchboard system.<br>• Provide concierge services to support staff and guests as needed.<br>• Maintain cleanliness and organization of the front desk area.<br>• Assist with administrative tasks as assigned to support office operations.
Customer Care Representative – Mortgage Services<br><br>Location: Tempe, AZ (On-site, Rio Salado Pkwy & Loop 101)<br><br>Pay: $20/hour<br><br>Employment Type: Full-Time <br><br>Industry: Mortgage & Financial Services<br><br>About the Role<br>Robert Half is partnering with a rapidly growing national mortgage and financial services company in Tempe to hire multiple Customer Care Representatives. This is an excellent entry-level opportunity for candidates looking to begin a career in the mortgage industry. The role is 100% on-site in a modern, high-volume call center environment.<br><br>Position Overview<br>As a Universal Customer Care Agent, you will support mortgage customers through both inbound and outbound calls. You’ll assist callers with questions regarding payments, escrow, and general account inquiries, as well as reach out to customers who may be past due on their mortgage payments.<br><br>Key Responsibilities<br>• Handle inbound calls regarding mortgage payments, escrow questions, and general loan support.<br>• Conduct outbound calls to customers regarding missed or past-due payments.<br>• Provide clear, accurate, and customer-focused assistance across all inquiries.<br>• Document all customer interactions in the internal system with accuracy and attention to detail.<br>• Follow all compliance standards and customer care guidelines.<br>• Participate in ongoing training and coaching sessions.<br><br>Schedule<br>Full-time – 40 hours/week<br>Monday–Friday schedules:<br>• Fall/Winter: 10:00 AM – 7:00 PM<br>• Spring/Summer: 9:00 AM – 6:00 PM<br>Monthly Saturday rotation (1 per month):<br>• Fall/Winter: 8:00 AM – 12:00 PM<br>• Spring/Summer: 7:00 AM – 11:00 AM<br><br>Training<br>• 2 weeks paid classroom training<br>• 1 week of shadow-based training with tenured representatives<br><br>Qualifications<br>• Prior customer service experience required (call center, administrative support, retail customer care, receptionist, or related).<br>• Strong communication and problem solving skills.<br>• Ability to manage a high call volume with professionalism.<br>• Comfortable working on-site Monday through Friday with availability one Saturday per month.<br>• Interest in learning the mortgage industry and growing within the organization.<br><br>Why This Opportunity?<br>• Entry point into a stable and growing mortgage and financial services field<br>• Structured training and development<br>• Consistent full-time hours and long-term career path potential
We are looking for a proactive and resourceful Office Manager to oversee daily office operations and ensure the workspace runs efficiently. Based in Scottsdale, Arizona, this role involves managing facilities, supporting events, and providing administrative assistance to executive leadership. As a Contract to permanent position, this opportunity offers the potential for long-term growth within the utilities and infrastructure industry.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including organizing supplies and maintaining a clean, functional workspace.<br>• Evaluate office needs, procure necessary items such as cabinets, and oversee setup and organization.<br>• Collaborate with building management and vendors to address maintenance issues and ensure timely resolution.<br>• Coordinate delivery services and manage incoming mail to keep operations running smoothly.<br>• Partner with vendors to set up systems for office snacks and other amenities.<br>• Plan and execute logistics for internal and external events, including catering, venue arrangements, and materials preparation.<br>• Provide administrative support to an executive leader, ensuring tasks are completed efficiently and accurately.<br>• Facilitate recordkeeping, filing, and scanning to maintain organized documentation.<br>• Create a welcoming front desk presence while managing visitor flow and meeting room schedules.<br>• Support special projects and cross-functional initiatives to enhance office functionality and engagement.
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Phoenix, Arizona. In this role, you will handle compliance-related tasks such as business licensing, sales tax processing, and internal reporting. You will collaborate across departments to ensure timely and accurate completion of compliance projects.<br><br>Responsibilities:<br>• Oversee the shared mailbox, acting as a liaison with corporate employees to address licensing inquiries.<br>• Partner with third-party licensing providers to fulfill information requests, compile necessary documentation, and monitor outstanding items.<br>• Keep internal records updated, including licensing tracking systems and performance metrics.<br>• Support compliance initiatives by assisting with projects assigned by the Business Licensing Manager.<br>• Perform additional administrative tasks as needed to ensure seamless operations.
We are looking for a skilled Administrative Assistant to join our team in Tempe, Arizona. In this long-term contract role, you will play a pivotal part in ensuring smooth day-to-day operations by handling various administrative tasks and supporting team members. This position requires excellent organizational abilities, attention to detail, and the ability to communicate effectively.<br><br>Responsibilities:<br>• Respond to inbound calls promptly, providing accurate information and assistance.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues with care and attention.<br>• Perform data entry tasks with precision, ensuring the accuracy of all records.<br>• Manage email correspondence, including drafting, organizing, and prioritizing messages.<br>• Handle both inbound and outbound calls, maintaining a focused and attentive approach in all interactions.<br>• Create and maintain schedules by coordinating appointments and meetings.<br>• Utilize Microsoft Excel for data analysis and tracking purposes.<br>• Prepare presentations using Microsoft PowerPoint, ensuring clarity and visual appeal.<br>• Draft and edit documents using Microsoft Word to support business needs.<br>• Coordinate calendars and schedules through Microsoft Outlook to optimize workflows.
Office Assistant<br>Key Responsibilities<br>• Run daily office operations (supplies, vendors, mail/shipping, basic facilities needs)<br>• Keep common office areas and the break room tidy, organized, and well-stocked<br>• Coordinate onsite meeting logistics, including catering and make dinner/lunch reservations<br>• General admin support<br>• Support onboarding/offboarding logistics<br>• Manage vendor records; route invoices for approval and support basic AP workflows (non-accounting)<br>• AR workflows<br>• Post occasional LinkedIn updates and support simple content coordination<br>Qualifications<br>• 2+ years in office management/admin operations<br>• Highly organized, self-starter, detail-oriented, and strong communicator<br>• Comfortable with Microsoft tools and QuickBooks<br>• Discreet with confidential information<br>Plus: LinkedIn and Canva
