<p>We are looking for an organized and proactive Administrative Assistant to join our team in Sarasota, Florida. In this role, you will play a key part in ensuring smooth daily operations by managing administrative tasks and supporting various office functions. This is an excellent opportunity to contribute to a growing company. </p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls to the appropriate team members.</p><p>• Coordinate and schedule meetings to ensure efficient time management.</p><p>• Prepare purchase orders and ensure timely processing.</p><p>• Generate basic invoices with attention to accuracy.</p><p>• Perform precise data entry to maintain organized records.</p><p>• Support office operations by managing documents and files.</p><p>• Handle general administrative tasks to assist the office manager.</p><p>• Collaborate with team members to address any operational needs.</p><p>• Provide exceptional customer service to clients and staff.</p><p><br></p><p>This is a permanent opportunity that will pay up to $46,000 annually depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Riverview, Florida. In this role, you will be responsible for managing essential accounts payable functions while contributing to additional administrative tasks as the position evolves. This is an excellent opportunity to grow within a small, collaborative office environment that values teamwork and flexibility.</p><p><br></p><p>Responsibilities:</p><p>• Process and match purchase orders, packing slips, and invoices to ensure accurate accounts payable records.</p><p>• Handle general ledger coding and maintain organized documentation of financial transactions.</p><p>• Manage invoice processing, including coding and preparing check runs.</p><p>• Address vendor discrepancies or missing information with professionalism and efficiency.</p><p>• Utilize QuickBooks for accounts payable tasks and data management.</p><p>• Billing </p><p>• Support project administration tasks, such as purchase order management and scheduling.</p><p>• Regularly use Microsoft Excel to download, manipulate, and analyze data.</p><p>• Maintain open communication with the accounting manager and contribute to department goals.</p><p>• Adapt to evolving responsibilities based on company needs and individual growth.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
