<p>We are looking for a highly organized Administrative Assistant to join our team in Santa Barbara, California. This Direct Hire role is perfect for someone who thrives in a fast-paced office environment and enjoys balancing multiple responsibilities. The ideal candidate will possess excellent organizational skills, adaptability, and a proactive approach to supporting various departments.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and provide thoughtful assistance to clients and team members.</p><p>• Maintain and organize both physical and electronic filing systems to ensure easy access to documents.</p><p>• Order and manage office supplies to keep inventory stocked and organized.</p><p>• Provide backup support at the reception desk when needed.</p><p>• Scan and digitize documents for streamlined record-keeping and retrieval.</p><p>• Coordinate monthly billing processes for assigned accounts with accuracy and attention to deadlines.</p><p>• Assist with general office tasks, ensuring smooth day-to-day operations.</p><p>• Handle data entry tasks with a focus on accuracy and efficiency.</p>
<p>Event Services Coordinator - Temporary</p><p><br></p><p>Position Summary: Manages staff to fulfill requests for equipment set up via (EMS). Ensures, and sometimes performs, set up of all event support (tables, chairs, trashcans, stages, etc.). Manages year-round planning for, and implementation of, the day-to-day event services workflow. </p><p><br></p><p>Qualifications: Requires a minimum of 2-3 years of office, logistics, and/or supervisory experience, intermediate skills in Microsoft Office Suite, excellent organizational skills; demonstrated ability to effectively coordinate logistical details for complex projects simultaneously; ability to recruit, schedule and effectively manage a large pool of staff; willingness to utilize and learn new computer software; ability to communicate clearly and graciously in writing and verbally with staff, faculty, clients and colleagues; the ability to work independently and complete tasks without oversight. </p>
<p>We are looking for an Operations Secretary to join our Maintenance and Operations Department on a contract basis in Santa Barbara, California. This role is essential to maintaining smooth administrative operations, and you will be responsible for supporting staff and visitors with a variety of clerical and organizational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, while fostering positive interactions and providing necessary information.</p><p>• Perform accurate data entry and administrative tasks using proprietary systems.</p><p>• Manage and request records as needed, and assist with the preparation of materials.</p><p>• Compile and organize data from multiple sources to create detailed reports or spreadsheets.</p><p>• Review documents, reports, and records to ensure accuracy, completeness, and compliance with established standards.</p><p>• Draft correspondence, schedules, and lists based on oral instructions, rough drafts, or straight copy.</p><p>• Order, track, and maintain office supplies, forms, and equipment.</p><p>• Maintain comprehensive logs, files, and records for easy access and reference.</p><p>• Operate modern office equipment efficiently to support daily tasks.</p><p>• Ensure punctual and consistent attendance to maintain workflow continuity.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily office operations. This long-term contract position requires excellent organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in maintaining effective communication and ensuring smooth administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound phone calls, providing attentive and courteous assistance to clients and internal teams.</p><p>• Maintain accurate records through data entry and ensure all information is up-to-date.</p><p>• Handle email correspondence by responding promptly and addressing inquiries effectively.</p><p>• Schedule and coordinate appointments, meetings, and other calendar activities.</p><p>• Provide outstanding customer service to address concerns and deliver solutions.</p><p>• Prepare and edit documents using Microsoft Word, ensuring accuracy and professionalism.</p><p>• Create and modify spreadsheets in Microsoft Excel for reporting and data analysis.</p><p>• Utilize Microsoft Outlook to manage email communications and calendar scheduling.</p><p>• Assist in crafting presentations using Microsoft PowerPoint to support business initiatives.</p><p>• Support general office tasks to ensure smooth daily operations.</p>
