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20 results for Workplace Coordinator in San Francisco, CA

Workplace Coordinator

Redwood City, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
Exciting AI Startup Opportunity in Redwood City! Robert Half is partnering with a rapidly growing AI startup that is redefining the future of technology. Join a highly diverse, collaborative team of professionals who are passionate about innovation, growth, and making a meaningful impact in the AI space. We are seeking a Workplace Coordinator who enjoys creating exceptional employee experiences while ensuring office operations run seamlessly behind the scenes. This role is perfect for someone who is proactive, resourceful, and takes pride in anticipating needs before they arise. You'll play a critical role in supporting a fast-paced office environment where employees are continuously learning, growing, and building the future of AI together. 📌 Position Description As the Workplace Coordinator, you'll be the go-to person for workplace operations, facilities coordination, employee experience initiatives, and office support. You'll help create a welcoming, productive, and well-organized environment while supporting employees, leadership, visitors, and vendors. Responsibilities: Manage day-to-day workplace operations for the Redwood City office. Coordinate office space requests, workstation setups, seating arrangements, and workplace moves. Serve as the primary point of contact for facilities, janitorial, maintenance, security, and workplace-related requests. Manage office supplies, inventory, equipment, and vendor relationships. Support employee onboarding and offboarding, including access, badging, and workstation setup. Help coordinate team lunches, employee events, celebrations, and company-wide gatherings. Welcome candidates, visitors, and vendors with professionalism and exceptional customer service. Manage incoming mail, deliveries, and office logistics. Maintain conference rooms, kitchens, common areas, and shared workspaces. Partner with leadership, HR, recruiting, and workplace teams to support employee experience initiatives. Continuously identify opportunities to improve workplace processes and enhance the office environment. 🎉 Perks & Benefits: Opportunity to join a cutting-edge AI company experiencing significant growth. Work alongside a diverse team of talented professionals building careers in the rapidly expanding AI industry. Collaborative, innovative, and highly motivated startup culture. Long-term growth potential and career development opportunities. Competitive compensation and comprehensive benefits package. Fully stocked kitchen loaded with premium snacks, beverages, and refreshments. Frequent catered breakfasts, lunches, team celebrations, and office events. Modern office environment with a strong focus on employee experience. Opportunity to make a direct impact on workplace culture and employee engagement.
2026-07-31T00:00:00Z

Workplace Exp Coordinator

San Francisco, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
Position SummaryAs a Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests at a designated building.This role is part of the Workplace Experience function, providing exceptional service to clients, employees, and visitors while supporting the day-to-day operations of the office.Day-to-Day Responsibilities<ul><li>Serve as the first point of contact for employees, guests, and visitors.</li><li>Greet visitors, issue visitor and parking passes, and follow security protocols.</li><li>Answer incoming phone calls and provide exceptional customer service.</li><li>Coordinate workplace services, including mail, office supplies, onboarding, and maintenance requests.</li><li>Organize and support on-site meetings and events, including room setup, teardown, and supply coordination.</li><li>Respond to employee and guest inquiries or concerns with professionalism.</li><li>Coordinate with vendors providing workplace services and supplies.</li><li>Follow building security and emergency procedures.</li><li>Create presentations and communicate information to teams as needed.</li><li>Assist with general office upkeep, including resetting meeting spaces and maintaining common areas.</li></ul>
2026-07-24T00:00:00Z

Human Resources Coordinator

Oakland, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Position SummaryCoordinate HR operations, recruitment activities, onboarding, benefits administration, and employee programs.Responsibilities<ul><li>Coordinate recruitment and interview scheduling.</li><li>Administer onboarding and offboarding processes.</li><li>Maintain HRIS and personnel records.</li><li>Support benefits administration.</li><li>Assist with employee relations and compliance initiatives.</li></ul>
2026-07-31T00:00:00Z

Workplace Specialist

Mountain View, CA
onsite
Temporary to Hire
43.5385 - 50.413 USD / Hourly
Onboarding & New Hire Experience<ul><li>Own and continuously improve the U.S. onboarding program from offer acceptance through the first 90 days of employment.</li><li>Design and execute a best-in-class new hire experience that promotes engagement, productivity, and connection to company culture.</li><li>Coordinate onboarding logistics across departments, including IT, Facilities, Security, People Operations, and Hiring Managers.</li><li>Facilitate new hire orientations and onboarding sessions, ensuring employees have the tools and resources needed for success.</li><li>Develop onboarding materials, resources, and communications that create a consistent and scalable experience.</li><li>Manage onboarding surveys and employee feedback programs to identify opportunities for continuous improvement.</li><li>Track onboarding metrics and provide recommendations to enhance employee engagement and retention.</li></ul>Workplace Experience & Office Operations<ul><li>Serve as the primary owner of the Mountain View headquarters workplace experience.</li><li>Oversee daily office operations, ensuring the workplace remains welcoming, efficient, and aligned with company culture.</li><li>Manage office vendors, building relationships and service agreements to maintain a high-quality office environment.</li><li>Coordinate workplace events, employee engagement initiatives, and in-office programming.</li><li>Partner with Facilities and leadership teams on office planning, space utilization, and workplace enhancements.</li><li>Ensure meeting spaces, common areas, and employee amenities support collaboration and productivity.</li><li>Manage office budgets, supplies, and resources as needed.</li></ul>Employee Experience & Culture<ul><li>Create programs and initiatives that enhance employee engagement and foster a strong sense of community.</li><li>Identify opportunities to improve workplace processes and employee touchpoints throughout the employee lifecycle.</li><li>Partner with cross-functional teams to support company events, leadership visits, cultural initiatives, and employee recognition programs.</li><li>Act as a workplace ambassador, helping to cultivate a positive and inclusive employee experience.</li></ul>
2026-07-31T00:00:00Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Benefits CoordinatorJob Description:An established employer is seeking a Benefits Coordinator to support employee benefits administration and HR operations.Responsibilities:<ul><li>Administer health, dental, and retirement benefits</li><li>Process enrollments and changes</li><li>Respond to employee benefit inquiries</li><li>Coordinate with benefit vendors</li><li>Maintain HRIS records</li><li>Assist with open enrollment activities</li></ul>
2026-07-17T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Logistics Coordinator

Mountain View, CA
onsite
Temporary to Hire
31.008 - 35.904 USD / Hourly
We are looking for a Logistics Coordinator to join a team in Mountain View, California in a contract capacity with the potential for a permanent role. This position is ideal for someone who enjoys balancing hands-on warehouse activity with inventory-related system work and takes pride in keeping materials accurate, organized, and ready for use. The role supports daily logistics operations by helping ensure shipments, stock, and internal orders move efficiently across the organization. Responsibilities: • Receive inbound deliveries, verify contents, and record materials accurately to maintain dependable inventory records. • Prepare items for storage or distribution by packaging, labeling, boxing, and arranging stock in an orderly warehouse environment. • Assemble kits and stage materials for internal requests so teams have the components they need when needed. • Oversee the handling of mechanical and electrical parts, including small-component inventory that requires close attention to detail. • Update inventory activity in company systems through timely data entry, transaction tracking, and record maintenance. • Conduct cycle counts and assist with broader inventory reviews to identify discrepancies and support stock accuracy. • Contribute to shipping, warehouse, and supply chain tasks as operational priorities shift throughout the day. • Balance a work schedule that is primarily focused on physical inventory and warehouse support, with a smaller portion dedicated to administrative tracking and system updates.
2026-07-22T00:00:00Z

HR Coordinator

Union City, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an HR Coordinator to support core human resources operations and maintain accurate employee information while helping deliver a consistent, compliant HR experience. This 3–4-month Contract position is based in Union, California, and is ideal for someone who combines strong HR knowledge with hands-on experience in HR systems and day-to-day employee support. The role will contribute across talent administration, onboarding, benefits coordination, policy adherence in a fast-paced environment. Responsibilities:• Manage employee lifecycle activities, including recruitment administration, retention support, and separation processing, while keeping records accurate and current.• Coordinate onboarding and training logistics to help employees transition smoothly into the organization.• Maintain and update HRIS data, monitor record quality, and support reporting and analysis tied to workforce information.• Assist with benefits administration by handling enrollments, changes, and employee questions in a timely manner.• Help ensure HR practices align with applicable employment laws, internal policies, and required documentation standards.• Support the development, communication, and consistent application of HR policies and procedures across the workforce.• Contribute to workplace safety initiatives by helping track requirements, documentation, and related HR support activities.• Provide assistance with HRIS implementation efforts and system-related process improvements, including work connected to UltiPro HRIS.• Partner with internal stakeholders to address employee matters, organize information, and support ongoing HR operations. If you are interested in this role, please apply today and call us at (510)421-6563
2026-07-24T00:00:00Z

Project Coordinator

Newark, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This Long-term Contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors. Responsibilities: • Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately. • Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders. • Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items. • Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward. • Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members. • Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up. • Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings. • Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed. • Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.
2026-07-29T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives in Palo Alto, California. This Long-term Contract position will work closely with leadership to organize projects, oversee operational workflows, and help keep administrative, financial, and personnel-related activities on track. The role requires strong communication, sound judgment, and the ability to coordinate across internal teams and external partners in a fast-paced environment. Responsibilities: • Coordinate project timelines, track progress, and maintain clear documentation for each phase to support successful completion of departmental initiatives. • Prepare reports and monitor resource usage to help ensure staff, materials, and budgets are aligned with project and operational needs. • Lead or support special projects, facilitate meetings or workshops, and present updates, findings, and recommendations to stakeholders. • Serve as a central point of contact between the department, internal service teams, customers, and vendors to promote effective collaboration and timely follow-through. • Guide administrative workflows by improving process organization, managing documentation, and helping maintain efficient handling of departmental paperwork. • Support human resources activities by coordinating hiring steps, assisting with onboarding, tracking required evaluations, and monitoring compliance-related training completion. • Oversee supplies and equipment coordination, conduct periodic inventory reviews, and provide reports on usage, availability, and cost control efforts. • Plan and coordinate department events and carry out additional assignments within established deadlines as business needs evolve.
2026-07-29T00:00:00Z

Recruiting Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a mostly remote Recruiting Coordinator based in the Bay Area to join a fast-paced recruitment team. This is a Contract position focused on supporting high-volume recruitment activities, coordinating candidate interactions, and helping move applicants efficiently through the recruitment process. The role is well suited for someone who is organized, communicative, and comfortable balancing scheduling, screening, and onboarding support in a dynamic environment. Responsibilities:• Evaluate incoming applicants from online sourcing channels and identify candidates who align with current recruitment needs.• Arrange interviews across multiple stages and keep calendars, logistics, and participant availability organized.• Communicate with candidates throughout the process by sending interview details, follow-up messages, and status updates.• Perform initial phone or virtual screenings to assess qualifications, interest, and overall fit before manager review.• Support large-scale recruitment efforts by managing a substantial candidate pipeline and maintaining momentum across open roles.• Help advance candidates through pre-employment steps, including roles that require background investigations and drug testing.• Provide administrative support for onboarding activities and assist with the coordination of recruiting or recruitment events.• Maintain accurate applicant tracking records and ensure recruiting documentation is updated throughout the recruitment cycle. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013476199**
2026-07-28T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent / Full Time
53000 - 57000 USD / Yearly
We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting. Responsibilities:<ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
2026-07-06T00:00:00Z

Medical Staff Coordinator

Fremont, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Medical Staff Coordinator to support medical staff operations in Fremont, California. This Contract position focuses on coordinating credentialing activities, organizing committee documentation, and helping maintain compliance with medical staff policies and regulatory standards. The ideal candidate brings strong administrative judgment, accuracy with records and databases, and the ability to work effectively with physicians, department leaders, and support teams. Responsibilities:• Coordinate agendas, records, and documentation for medical staff meetings and committee activities, ensuring materials are prepared accurately and distributed on time.• Support credentialing and recredentialing processes, including application review, privilege updates, proctoring documentation, leave status changes, resignations, and related reporting tasks.• Manage the administrative details required to support medical staff officers, committees, and cross-functional stakeholders across the organization.• Organize logistics for standing, special, and ad hoc committee meetings, including room scheduling and coordination with internal service teams for meeting setup and support.• Maintain credential files, department databases, and data entry records with regular updates to preserve accuracy, completeness, and accessibility.• Monitor license, privilege, and credential expiration timelines, generate routine reports, and assist with follow-up actions to keep records current.• Provide documentation and administrative support for accreditation preparation, audits, and compliance reporting activities.• Contribute to departmental process improvement efforts by identifying workflow enhancements that strengthen efficiency, quality, and policy adherence. If you are interested and available to start immediately, please apply now and call us at (510) 470-7450
2026-07-30T00:00:00Z

Resident Services Coordinator

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
The Resident Services Coordinator supports affordable housing residents by connecting them with community resources and programs that promote housing stability and self-sufficiency.Responsibilities<ul><li>Coordinate resident programs and services</li><li>Connect residents with community resources</li><li>Conduct outreach and wellness checks</li><li>Maintain resident service records</li><li>Partner with local agencies and organizations</li></ul>
2026-07-24T00:00:00Z

Front Desk Coordinator

Pleasanton, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
Temporary Front Desk CoordinatorLocation: Pleasanton, CAEstimated Duration: 3-4 weeks Robert Half's client in Pleasanton is seeking a professional and customer-focused Front Desk Coordinator to provide temporary coverage during an employee leave of absence. This role will serve as the first point of contact for visitors, clients, and employees while supporting daily front office operations and administrative functions. Key Responsibilities:<ul><li>Answer, screen, and direct incoming phone calls in a professional and courteous manner.</li><li>Greet and welcome visitors, assist with registration and badge assignments, and direct guests to the appropriate staff members.</li><li>Provide accurate information to visitors and callers via phone, email, and in person.</li><li>Maintain a professional, organized, and welcoming reception area at all times.</li><li>Follow company safety procedures and assist with office security protocols.</li><li>Sort and distribute incoming mail and process outgoing packages, including UPS deliveries and shipments.</li><li>Perform general administrative duties including typing correspondence, photocopying, filing, and data entry.</li><li>Support office operations and assist with additional projects and administrative tasks as assigned by management.</li></ul>Qualifications:<ul><li>Previous receptionist, front desk, customer service, or administrative experience preferred.</li><li>Strong verbal and written communication skills.</li><li>Excellent customer service and interpersonal skills.</li><li>Ability to multitask and manage priorities.</li><li>Professional demeanor with strong attention to detail and organizational skills.</li></ul>If you are interested in this Front Desk Coordinator position, please apply today!
2026-07-31T00:00:00Z

Events Coordinator

Portola Valley, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
2026-07-30T00:00:00Z

Insurance Coordinator

San Jose, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Insurance Coordinator to support insurance-related workflows for a service-focused team in San Jose, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and experienced in reviewing coverage information to help ensure efficient coordination of services. The person in this role will work closely with patients, providers, and payers to confirm benefits, secure approvals, and maintain accurate documentation. Responsibilities: • Confirm active medical coverage and benefit details with insurance carriers before services are scheduled or delivered. • Obtain required prior authorizations and referrals to prevent delays in service and support timely care coordination. • Review payer guidelines and plan rules to determine eligibility, coverage limits, and out-of-pocket responsibilities. • Communicate with internal teams, patients, and insurance representatives to resolve verification issues and missing information. • Maintain complete and accurate records of insurance activity, authorization status, and follow-up actions in appropriate systems. • Track pending approvals and proactively follow up with payers to ensure decisions are received within expected timeframes. • Escalate complex coverage or authorization concerns when additional review or intervention is needed.
2026-07-27T00:00:00Z

Workplace Observation Specialist

San Leandro, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are seeking a detail-oriented Workplace Observation Specialist for a one-month contract assignment. This role is ideal for someone who enjoys working independently, has excellent observational skills, and can clearly document findings. Unlike our hospitality-focused positions, this assignment centers on workplace utilization and facility observations.The successful candidate will work onsite with remote guidance, conducting scheduled observations throughout the day and documenting workplace usage trends and facility concerns. Responsibilities<ul><li>Conduct onsite workplace observations over a one-month period.</li><li>Perform observations during peak occupancy times, including approximately:</li><li>8:30 AM</li><li>10:00 AM</li><li>12:00 PM</li><li>2:00 PM</li><li>(At minimum, complete one morning and one afternoon observation daily.)</li><li>Record rough employee headcounts.</li><li>Observe and document:</li><li>Neighborhood/workstation utilization</li><li>Focus room and meeting room usage</li><li>First-floor versus second-floor occupancy patterns</li><li>Identify and document workplace issues, including:</li><li>Worn or damaged furniture</li><li>Broken workplace kit-of-parts or office equipment</li><li>Meeting room technology or equipment issues</li><li>Prepare clear, organized reports summarizing daily observations and findings.</li><li>Communicate observations accurately to the remote management team.</li></ul>
2026-07-28T00:00:00Z

Warehouse Logistics Coordinator IV (Contractor)

San Jose, CA
onsite
Temporary / Contract
24 - 24.09 USD / Hourly
We are looking for an experienced Warehouse Logistics Coordinator IV (Contractor) to join our team. This long-term contract opportunity is ideal for a hands-on logistics specialist who thrives in a fast-paced warehouse environment and brings strong experience in inventory control, order fulfillment, packaging, and shipping support. The role focuses on keeping materials organized, preparing products for distribution, and supporting daily warehouse and production activities with accuracy and efficiency. Responsibilities: • Assemble products and components according to established procedures and production needs. • Retrieve materials, parts, and finished goods from stock to support order fulfillment and warehouse operations. • Prepare cartons, labels, protective materials, and other packaging supplies for outbound shipments. • Pack items securely to help ensure safe, accurate, and timely delivery to customers or field locations. • Maintain inventory accuracy by recording stock movement and assisting with routine inventory tracking activities. • Support shipping and logistics workflows by coordinating materials handling and preparing orders for dispatch. • Assist with picking, packing, and general warehouse tasks to meet operational deadlines and volume demands. • Contribute to a clean, organized, and safety-focused work environment across warehouse and production areas.
2026-07-20T00:00:00Z