<p>A growing <strong>manufacturing and operations company</strong> in Vista is seeking a detail-oriented <strong>Data Entry Clerk</strong> to join their administrative team. This individual will play a vital role in maintaining accurate company records, processing large volumes of information, and supporting the production and finance departments. This is an excellent opportunity for someone with strong attention to detail who enjoys working independently and contributing to the smooth flow of business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter and update data in company databases, spreadsheets, and ERP systems.</li><li>Review and verify the accuracy of invoices, purchase orders, and shipping documents.</li><li>Reconcile discrepancies and report errors promptly.</li><li>Support inventory control by maintaining updated part numbers, quantities, and lot tracking data.</li><li>Collaborate with accounting and operations teams to ensure timely data processing.</li><li>Maintain digital and paper filing systems for quick data retrieval.</li><li>Generate weekly reports for management and assist in data audits as needed.</li></ul>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Irvine, California. In this role, you will handle a variety of financial tasks, including accounts payable and receivable, payroll processing, and tax filings. The ideal candidate will have strong analytical skills and the ability to work collaboratively across departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including verifying invoices, journal entries, and deposits.<br>• Review purchase order requests and accurately enter information into the accounting system.<br>• Process semi-monthly check runs and prepare bi-weekly payroll.<br>• Perform bank reconciliations and assist in closing monthly accounts and preparing financial statements.<br>• Maintain inventory records within the accounting system and ensure data accuracy.<br>• Collaborate with cross-departmental teams and international affiliates on accounting matters.<br>• Gather and review data for state sales tax returns, ensuring compliance and data integrity.<br>• Conduct customer credit checks and vendor credit references as needed.<br>• Assist with filing annual property tax returns, quarterly sales tax returns, and year-end 1099s.<br>• Provide support for insurance renewals, audits, and other administrative accounting tasks.
<p>Robert Half is working with a meaningful nonprofit organization to identify a meticulous and driven Data Entry Specialist. If you have excellent attention to detail and a desire to contribute to impactful initiatives, this is your chance to join a team focused on making a difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Input data into databases, systems, and spreadsheets with accuracy and efficiency.</li><li>Verify and correct data entries to ensure accuracy and consistency.</li><li>Maintain organized filing systems (digital and physical) for easy retrieval of records.</li><li>Assist in compiling reports and statistics by pulling data from various sources.</li><li>Manage sensitive or confidential information with the utmost discretion and professionalism.</li><li>Perform basic administrative tasks, such as scanning, copying, and filing, as needed.</li><li>Collaborate with team members to ensure data integrity and resolve issues promptly</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Irvine, California. In this role, you will be responsible for managing and maintaining the organization's accounts receivable processes. You will work closely with the Chief Financial Officer, Accounting Manager, and other team members to ensure accurate financial operations within a high-value portfolio of assets and revenue. This position requires excellent organizational skills, precision, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Process and accurately record resident payments, including checks, wire transfers, credit cards, and other payment methods.<br>• Generate and distribute account statements to residents in a timely manner.<br>• Handle move-in and move-out submissions efficiently while ensuring data accuracy.<br>• Investigate and resolve payment discrepancies promptly to maintain financial integrity.<br>• Maintain organized and detailed accounts receivable records and documentation.<br>• Prepare regular reports on collections to monitor and improve financial performance.<br>• Assist with month-end closing activities and reconcile accounts receivable subledger with the general ledger.<br>• Collaborate with team members to ensure accurate and timely billing processes.<br>• Provide support during audits and assist with reporting requirements.<br>• Ensure compliance with company policies and accounting standards.
<p>A busy <strong>corporate office</strong> in San Marcos is looking for a dependable <strong>Front Office Clerk</strong> to manage front desk operations and provide general office support. The ideal candidate is friendly, organized, and enjoys interacting with people while keeping the front office running smoothly. This role is perfect for someone who enjoys being the “go-to” person for both staff and visitors, ensuring the workplace stays organized, efficient, and welcoming.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and direct calls in a professional and courteous manner.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies and assist with ordering as needed.</li><li>Provide administrative support to multiple departments (filing, scanning, scheduling).</li><li>Maintain a clean and organized front office and reception area.</li><li>Coordinate conference room bookings and support meeting logistics.</li><li>Assist HR and Accounting with clerical tasks and data entry as requested.</li><li>Uphold confidentiality and professionalism at all times.</li></ul>
Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> bull High school diploma or equivalent. <br> bull Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> bull Skilled in the use of mail phone email digital reprographics and mail equipment. <br> bull Familiar with general back office procedures to meet and maintain client satisfaction. <br> bull Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> bull Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> bull Attention to detail with good organizational skills. <br> bull Must be able to meet deadlines and complete all projects in a timely manner. <br> bull Ability to handle sensitive and/or confidential documents and information. <br> bull Able to make independent decisions that conform to business needs and policy. <br> bull Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> bull Must work well in a team environment. <br> bull Must be able to interact effectively with multi-functional and diverse backgrounds. <br> bull Ability to work in a fast-paced environment. <br> bull Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> bull Number and titles of direct reports if any: n/a <br> bull Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> bull Internal: This position works closely with the Office Services team <br> bull External: Clients <br> <br> Job duties <br> * denotes an essential function <br> bull *Utilize appropriate logs for all office services work. <br> bull *Ensure that job tickets are properly filled out before beginning work. <br> bull *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> bull *Follow procedures to run jobs in proper order. <br> bull *Communicate with supervisor or client on job or deadline issues. <br> bull *Meet contracted deadlines for accepting completing and delivering all work. <br> bull *Troubleshoot basic equipment problems. <br> bull Be able to lift up to 50 lbs. on a regular basis. <br> bull Prioritize workflow. <br> bull Performs Quality Assurance on own and work of others. <br> bull Load machines with various paper toner supplies. <br> bull Answer telephone emails and place service calls when needed. <br> bull Interact with clients in person over the phone or electronically. <br> bull Adhere to Williams Lea policies in addition to client site policies. <br> bull Use equipment and supplies in a cost-efficient manner. <br> <br> Working condit...
