We are looking for a reliable and detail-oriented Receptionist to join our team in Dallas, Texas. This is a Contract to permanent position that provides an excellent opportunity for growth and skill development. The ideal candidate will play a vital role in ensuring the smooth operation of the office and delivering exceptional service to both visitors and team members.<br><br>Responsibilities:<br>• Serve as the first point of contact by welcoming visitors and managing light traffic in the reception area.<br>• Answer and direct incoming calls using a multi-line phone system efficiently.<br>• Assist with administrative tasks, including office services and human resources support, as needed.<br>• Provide overflow assistance to paralegals and handle assigned paralegal tasks with due diligence.<br>• Collaborate with the Director of Administration to ensure office operations run smoothly.<br>• Maintain an organized and detail-oriented front desk environment.<br>• Support the team with other challenging tasks as requested.<br>• Learn and utilize standard software systems used by the firm.
<p>As a Front Desk Coordinator, you will be the first point of contact for visitors, clients, and team members, playing a vital role in creating a positive and professional environment. You will manage incoming communications, coordinate front office operations, and support daily administrative tasks to ensure the efficiency and effectiveness of our workplace.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients with a welcoming and professional demeanor.</li><li>Answer and direct phone calls, respond to emails, and handle general inquiries.</li><li>Schedule appointments, maintain calendars, and manage conference room bookings.</li><li>Assist with the onboarding of guests and new team members.</li><li>Maintain the appearance, organization, and supplies of the reception area.</li><li>Process incoming and outgoing mail and deliveries.</li><li>Support staff with document preparation, filing, and other clerical tasks.</li><li>Uphold confidentiality and adhere to company policies in all interactions.</li><li>Collaborate with other departments to support overall office operations.</li></ul><p><br></p>
<p>As a Front Desk Coordinator, you will be the first point of contact for visitors, clients, and team members, playing a vital role in creating a positive and professional environment. You will manage incoming communications, coordinate front office operations, and support daily administrative tasks to ensure the efficiency and effectiveness of our workplace.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and clients with a welcoming and professional demeanor.</li><li>Answer and direct phone calls, respond to emails, and handle general inquiries.</li><li>Schedule appointments, maintain calendars, and manage conference room bookings.</li><li>Assist with the onboarding of guests and new team members.</li><li>Maintain the appearance, organization, and supplies of the reception area.</li><li>Process incoming and outgoing mail and deliveries.</li><li>Support staff with document preparation, filing, and other clerical tasks.</li><li>Uphold confidentiality and adhere to company policies in all interactions.</li><li>Collaborate with other departments to support overall office operations.</li></ul><p><br></p>
<p>The Front Desk Receptionist serves as the first point of contact for visitors and clients, providing a welcoming atmosphere while ensuring efficient and professional front office operations. This role is responsible for greeting guests, managing incoming calls, handling inquiries, and coordinating administrative tasks to support the broader team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors, clients, and staff in a friendly and professional manner.</li><li>Answer, screen, and forward incoming phone calls; take accurate messages as needed.</li><li>Manage appointment scheduling and maintain the front desk calendar.</li><li>Handle general inquiries and provide information about the organization or office procedures.</li><li>Receive, sort, and distribute incoming mail, packages, and deliveries.</li><li>Maintain exceptional appearance and organization of the reception area.</li><li>Assist with various clerical tasks, such as filing, photocopying, and data entry.</li><li>Support office staff with administrative projects as needed.</li><li>Uphold confidentiality and follow company policies when handling sensitive information.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support in a fast-paced construction industry environment. This is a contract position based in Fort Worth, Texas, requiring exceptional organizational and communication skills to handle multiple priorities effectively. The role involves managing various administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks, including scheduling and maintaining records.<br>• Answer and direct inbound calls, ensuring prompt and accurate communication.<br>• Perform data entry tasks with a high level of accuracy and attention to detail.<br>• Coordinate office activities to support team efficiency and productivity.<br>• Act as the first point of contact for visitors, providing a friendly and attentive reception.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain and update office systems and files to ensure accessibility and organization.<br>• Support the team in handling correspondence and distributing information promptly.<br>• Monitor office supplies and place orders to maintain inventory levels.<br>• Collaborate with staff to address administrative needs and resolve issues effectively.
<p><strong>Job Description:</strong></p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support for daily office operations and contribute to organizational efficiency. This role requires excellent communication skills, strong time management, and the ability to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Prepare, proofread, and distribute correspondence, reports, and other documents.</li><li>Handle incoming calls, emails, and other communications, directing them appropriately.</li><li>Maintain filing systems, both electronic and paper.</li><li>Order office supplies and ensure the smooth operation of equipment and facilities.</li><li>Assist in the preparation and submission of expense reports and invoices.</li><li>Support event planning, travel arrangements, and meeting logistics.</li><li>Greet visitors, coordinate deliveries, and handle general office duties as needed.</li><li>Maintain confidential information and follow company policies and procedures.</li></ul><p><br></p>
<p><br></p><p><strong>Job Description:</strong></p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support for daily office operations and contribute to organizational efficiency. This role requires excellent communication skills, strong time management, and the ability to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Prepare, proofread, and distribute correspondence, reports, and other documents.</li><li>Handle incoming calls, emails, and other communications, directing them appropriately.</li><li>Maintain filing systems, both electronic and paper.</li><li>Order office supplies and ensure the smooth operation of equipment and facilities.</li><li>Assist in the preparation and submission of expense reports and invoices.</li><li>Support event planning, travel arrangements, and meeting logistics.</li><li>Greet visitors, coordinate deliveries, and handle general office duties as needed.</li><li>Maintain confidential information and follow company policies and procedures.</li></ul><p><br></p>
<p><strong>Job Description:</strong></p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support for daily office operations and contribute to organizational efficiency. This role requires excellent communication skills, strong time management, and the ability to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Prepare, proofread, and distribute correspondence, reports, and other documents.</li><li>Handle incoming calls, emails, and other communications, directing them appropriately.</li><li>Maintain filing systems, both electronic and paper.</li><li>Order office supplies and ensure the smooth operation of equipment and facilities.</li><li>Assist in the preparation and submission of expense reports and invoices.</li><li>Support event planning, travel arrangements, and meeting logistics.</li><li>Greet visitors, coordinate deliveries, and handle general office duties as needed.</li><li>Maintain confidential information and follow company policies and procedures.</li></ul><p><br></p><p><br></p>
