We are looking for an organized and detail-oriented Administrative Assistant to join our team in Sacramento, California. This is a contract position where you will play a vital role in ensuring the smooth operation of administrative tasks and providing excellent support to the office. The ideal candidate will possess strong communication skills and thrive in a dynamic environment.<br><br>Responsibilities:<br>• Manage daily administrative tasks to support office operations efficiently.<br>• Answer and direct incoming calls professionally, ensuring clear communication and excellent customer service.<br>• Perform accurate data entry and maintain organized records for easy retrieval.<br>• Coordinate and oversee receptionist duties, including greeting visitors and managing inquiries.<br>• Assist in scheduling meetings, appointments, and other administrative functions.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Collaborate with team members to ensure timely completion of projects and tasks.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Maintain a clean and organized workspace to support productivity.
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of a construction and transportation company. The ideal candidate will be the backbone of our office, managing administrative tasks, coordinating communication, and ensuring smooth workflows between field teams, project managers, clients, and vendors.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors, answer and direct phone calls, and manage general email inquiries</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for management and field staff</li><li>Prepare, edit, and distribute correspondence, reports, invoices, and bids</li><li>Maintain and update project files, permits, certifications, safety records, and compliance documents (both digital and physical)</li><li>Assist with payroll processing, time-sheet collection from field crews, and basic bookkeeping support using QuickBooks or similar software</li><li>Track and order office supplies, safety gear, and uniforms</li><li>Coordinate vehicle and equipment maintenance scheduling with fleet manager</li><li>Manage incoming/outgoing mail, shipments, and courier services</li><li>Assist in preparing bid packages, subcontract agreements, change orders, and close-out documents</li><li>Perform data entry and maintain accurate records in company CRM/ERP systems (e.g., Procore, Viewpoint, HCSS, or similar)</li><li>Provide general support to project managers and executives as needed </li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>Position Overview</p><p>We are seeking a detail-oriented and professional Administrative Assistant to support a law firm. The ideal candidate will provide essential administrative support to attorneys and staff, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires strong organizational skills, discretion with confidential information, and a commitment to excellent client service.</p><p>Key Responsibilities</p><ul><li>Manage calendars, schedule appointments, and coordinate meetings for attorneys and legal teams.</li><li>Prepare and organize legal documents, correspondence, and reports, including filing, scanning, and maintaining electronic and physical records.</li><li>Handle incoming calls, emails, and inquiries from clients, courts, and other parties, providing accurate information and routing as needed.</li><li>Assist with client intake processes, including gathering initial information and preparing forms.</li><li>Perform notary services for legal documents as required, ensuring compliance with all relevant regulations.</li><li>Support billing and invoicing tasks, including tracking time entries and preparing expense reports.</li><li>Order office supplies, manage inventory, and coordinate with vendors for office maintenance.</li><li>Assist in event planning for firm meetings, client events, or continuing legal education sessions.</li><li>Other administrative duties as assigned to support the firm's operational needs.</li></ul><p><br></p>
