10 results for Administrative Assistant in Rochester, NY

Administrative Assistant

Rochester, NY
onsite
Temporary
20 - 20 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis. This role offers the opportunity to support a dynamic non-profit organization in Rochester, New York. The ideal candidate will excel in managing administrative tasks, ensuring smooth office operations, and providing excellent customer service. Responsibilities: • Handle incoming calls with attention to detail, directing inquiries to the appropriate departments or individuals. • Perform data entry tasks with accuracy and efficiency to maintain updated records. • Provide general administrative support, including managing schedules, preparing documents, and organizing meetings. • Greet visitors and ensure a welcoming and detail-oriented front-desk experience. • Maintain office supplies and coordinate inventory replenishments as needed. • Assist in preparing reports, presentations, and other materials for organizational needs. • Organize and maintain both physical and digital filing systems to ensure easy access to information. • Support the team with ad hoc administrative tasks to ensure smooth operations. • Collaborate with colleagues to improve office processes and streamline workflows.
2026-03-18T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary
16.625 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will play a vital part in ensuring smooth office operations by managing administrative tasks and providing excellent support to team members. This is an excellent opportunity for an organized individual who thrives in a fast-paced environment. Responsibilities: • Handle incoming calls, providing accurate information or directing inquiries to the appropriate team members. • Perform data entry tasks with precision and maintain up-to-date records. • Organize and manage office files and documentation to ensure easy accessibility. • Greet visitors and clients warmly, ensuring a positive first impression. • Coordinate office schedules and appointments, maintaining an organized calendar. • Assist in preparing reports and presentations as needed. • Support daily administrative operations, including ordering supplies and managing inventory. • Collaborate with team members to ensure smooth communication and workflow. • Maintain a clean and orderly workspace to uphold a high standard of organization.
2026-03-11T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in ensuring smooth office operations by managing administrative tasks, supporting organizational goals, and providing excellent service to internal and external stakeholders. This is an excellent opportunity for individuals who thrive in a fast-paced, collaborative environment. Responsibilities: • Handle incoming calls with attention to detail, directing inquiries to the appropriate contacts and providing accurate information. • Perform data entry tasks with precision to maintain up-to-date and organized records. • Manage general office duties, including scheduling, filing, and correspondence. • Serve as the first point of contact for visitors, ensuring a welcoming and attentive atmosphere. • Collaborate with team members to support daily operations and special projects. • Maintain office supplies and equipment, ensuring functionality and inventory management. • Assist in preparing documents, reports, and presentations as needed. • Coordinate and schedule meetings, including preparing agendas and taking minutes. • Support senior staff by handling confidential information with discretion. • Contribute to the overall efficiency of the office by identifying and implementing process improvements.
2026-03-18T00:00:00Z

Administrative Assistant

Webster, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
• Ensure completion of administrative record-keeping functions pertinent to agency needs. • Ensure completion of all typing/filing/correspondence as needed using databases, spreadsheets, etc.• Attend and complete meeting minutes for various agency committees and meetings, including departmental meetings, and all other committees as assigned. • Schedule meetings and notifications to all parties.• Manage visitors and meeting attendees.• Assist supervisor in coordination of purchases, reconciliation of receipts, and other administrative tasks. • Forward requests for department needs to appropriate parties, i.e. IT requests.• Update and maintain agency phone directories • Coordinate offsite travel/meetings• Provide administrative support to Departments as needed, including electronic files and network files. • Print meeting materials ahead of meetings; prepare meeting spaces and order necessary food/beverage as requested • Collect, organize, and distribute mail • Maintain confidentiality of information.• Perform all other duties relevant to the position as requeste
2026-03-18T00:00:00Z

Administrative Assistant

Fairport, NY
onsite
Temporary
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York on a contract basis. This role involves supporting daily office operations, ensuring smooth communication, and maintaining organized workflows. The ideal candidate is proactive, well-organized, and capable of multitasking in a dynamic environment. Responsibilities: • Provide administrative support to ensure efficient day-to-day office operations. • Answer incoming calls professionally, directing inquiries to the appropriate team members. • Maintain organized records and documentation for easy accessibility. • Perform accurate data entry tasks, ensuring precision and attention to detail. • Greet and assist visitors or clients, creating a welcoming office environment. • Coordinate schedules and appointments to support team productivity. • Assist in preparing reports, presentations, and other materials as needed. • Manage office supplies and inventory to ensure availability. • Handle correspondence and communication on behalf of the team. • Support various administrative projects and tasks as required.
2026-03-18T00:00:00Z

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-13T00:00:00Z

Office Manager

Henrietta, NY
onsite
Temporary
24 - 28 USD / Hourly
We are seeking an organized and detail-oriented Office Manager to oversee daily office operations while supporting basic transactional accounting functions. This role is ideal for someone who enjoys balancing administrative leadership with hands-on financial tasks and keeping operations running smoothly.
2026-02-24T00:00:00Z

Receptionist

Batavia, NY
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Batavia, New York. This role requires excellent organizational and communication skills to handle various clerical and administrative tasks effectively. The position offers an opportunity to contribute to a dynamic work environment while ensuring smooth day-to-day operations. Responsibilities: • Notify clients when their tax documents are ready for pickup and assist them at the window by handing over their packets. • Scan clients' driver’s licenses upon document pickup to ensure accurate record-keeping. • Contact clients to gather any missing information needed for processing their returns. • Electronically file completed tax returns using routing slips and ensure proper organization of documents. • Retrieve client files as needed and assist with organizing and assembling tax packets, which may involve standing for extended periods. • Lift and move boxes containing tax returns from the conference room, requiring comfort with bending and physical activity. • Manage incoming calls efficiently, handling a switchboard with 1-10 phone lines. • Archive and organize email correspondence to maintain orderly records.
2026-03-18T00:00:00Z

Human Resources Administrator

Rochester, NY
onsite
Permanent
53000 - 71000 USD / Yearly
Tess Gilmore with Robert Half is currently working with a dynamic company who is seeking to add a Human Resources Administrator to their lively team! About the Position: This role is a great opportunity for a people-focused HR Administrator who will support daily HR operations with a strong emphasis on benefits administration, payroll coordination, and employee support. The ideal candidate thrives in a collaborative environment, enjoys problem‑solving, and is motivated to continue growing their HR skill set. While experience with UKG Payroll is beneficial it is not necessary! Key Responsibilities:<ul><li>Coordinate open enrollment, new hire benefit enrollment, qualifying life events, and benefit terminations.</li><li>Serve as the first point of contact for employees regarding benefit plans (medical, dental, vision, FSA/HSA, disability, life insurance).</li><li>Maintain accurate benefits data within the HRIS and ensure compliance with internal processes.</li><li>Assist with biweekly payroll processing for all employees.</li><li>Verify and audit payroll data, including timecards, deductions, and employee changes.</li><li>Support payroll reporting, reconciliations, and year-end tasks as needed.</li><li>Maintain employee records, onboarding documents, and compliance files.</li><li>Provide administrative support across HR functions including leave management, employee relations coordination, and policy updates.</li></ul>For immediate and confidential consideration, apply today or contact Tess Gilmore with Robert Half's Rochester, NY branch directly!
2026-02-16T00:00:00Z

Paralegal

Pittsford, NY
onsite
Permanent
75000 - 95000 USD / Yearly
Our client, a successful estate planning law firm, is seeking a Paralegal to join their team. The ideal candidate will support attorneys and work closely with clients throughout the probate and estate settlement process. Location: Pittsford, NY Salary: $75,000 - $95,000 (depending on experience)Schedule: In-Office M-F Responsibilities: <ul><li>Assisting attorneys in the probate and administration of decedents’ estates, including administration of trusts.</li><li>Preparing documents and filing documents with Surrogate’s Court.</li><li>Meeting with clients both in person and on the phone, and you will be dealing with courts and various financial institutions on our clients’ behalf. </li><li>Assist in all phases of estate administration, including gathering asset information, preparing inventories, and tracking estate expenses.</li><li>Communicate with clients to collect necessary documents, provide case updates, and address routine inquiries.</li><li>Contact banks, brokerage firms, insurance companies, and other financial institutions to obtain account information, request asset valuations, and process transfers.</li><li>Draft correspondence, memoranda, waivers, consents, and other related estate documents.</li><li>Maintain organized case files, calendars, and deadlines to ensure timely filings and compliance with court requirements.</li><li>Coordinate with accountants, appraisers, and other third-party professionals as needed.</li><li>Provide general administrative support to the partner, including document management and scheduling.</li></ul>
2026-03-06T00:00:00Z