We are looking for a detail-oriented Administrative Assistant to join our team in Chesterfield, Virginia. This contract position is ideal for someone with strong organizational skills and a talent for multitasking in a fast-paced environment. You will play a vital role in ensuring smooth office operations and providing excellent support to both staff and clients.<br><br>Responsibilities:<br>• Handle incoming calls professionally, redirecting them as necessary or assisting with inquiries.<br>• Manage daily administrative tasks, including scheduling and maintaining office records.<br>• Perform accurate data entry to support various departments and ensure data integrity.<br>• Greet visitors and provide receptionist duties, ensuring a welcoming office environment.<br>• Coordinate meetings and prepare materials to support team activities.<br>• Maintain office supplies inventory, placing orders when needed to ensure uninterrupted workflow.<br>• Assist with document preparation, editing, and distribution as required.<br>• Support team members in organizing and prioritizing tasks to meet deadlines.<br>• Collaborate with other staff to resolve administrative challenges and optimize processes.
We are looking for a dedicated Administrative Coordinator to join our team in Newport News, Virginia. In this role, you will provide essential support to ensure smooth organizational operations, including managing communications, maintaining records, and addressing employee inquiries. This is a long-term contract position ideal for someone who is detail-oriented and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Organize and maintain physical and digital files to ensure efficient storage and retrieval.<br>• Scan and digitize documents to keep records up-to-date and accessible.<br>• Respond to employee concerns and inquiries promptly and professionally.<br>• Manage the inbox efficiently, prioritizing and addressing emails and messages.<br>• Provide customer service to internal and external stakeholders with professionalism and care.<br>• Answer inbound calls, addressing queries or redirecting them to the appropriate department.<br>• Utilize Microsoft Excel and Word to create, edit, and maintain documents and spreadsheets.<br>• Collaborate with teams using Microsoft Teams to ensure effective communication and coordination.<br>• Support general administrative tasks to facilitate smooth daily operations.
