<p><strong>Position Summary:</strong></p><p>We are seeking an organized and detail-oriented Administrative Coordinator to support our operations in the construction industry. This part-time role will focus on streamlining processes, managing information in our Customer Relationship Management (CRM) systems, and assisting in business partner outreach. The ideal candidate is professional, seasoned, and proactive—someone who can engage effectively with customers and stakeholders yet remains focused on results without being overly conversational.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Process & File Organization:</strong></li></ol><ul><li>Establish and maintain efficient workflows for organizing business files.</li><li>Work with the team to consolidate and digitize documentation.</li></ul><ol><li><strong>CRM System Deployment:</strong></li></ol><ul><li>Assist in setting up and launching our CRM platform.</li><li>Input and verify business partner information, including 1099 forms and Certificates of Insurance (COIs).</li></ul><ol><li><strong>Vendor and Material Procurement:</strong></li></ol><ul><li>Procure necessary materials and supplies for business operations.</li></ul><ol><li><strong>Meeting Coordination:</strong></li></ol><ul><li>Schedule and facilitate discussions with CRM vendors and firms to explore system options.</li></ul><ol><li><strong>Industry-Specific Collaboration:</strong></li></ol><ul><li>Engage with construction industry stakeholders and business partners.</li></ul><p><br></p>
We are looking for a skilled and proactive Executive Assistant to provide comprehensive support to senior leadership in a dynamic and fast-paced environment. This role involves managing administrative tasks, coordinating schedules, and ensuring smooth daily operations while maintaining confidentiality. The ideal candidate is highly organized, detail-oriented, and capable of adapting to evolving priorities.<br><br>Responsibilities:<br>• Coordinate and maintain the executive's calendar, scheduling appointments, meetings, and events with precision.<br>• Organize and oversee logistics for business meetings, events, and travel arrangements.<br>• Create, review, and edit reports, presentations, and other documentation as needed.<br>• Assist with monitoring project timelines and coordinating deliverables across departments.<br>• Handle sensitive information with utmost confidentiality and ensure compliance with company policies.<br>• Prepare and reconcile expense reports, track budgets, and manage approvals efficiently.<br>• Collaborate with internal teams to ensure seamless office operations and resolve any logistical challenges.<br>• Support additional leadership team members with administrative and project-related tasks as required.<br>• Manage contracts by overseeing administration, negotiations, and pricing details.<br>• Facilitate calls for bids and ensure contracts align with organizational objectives.
