<p>Office Assistant (Part-Time) A respected architecture and design firm in El Segundo is seeking a reliable and detail-oriented Office Assistant to support day-to-day operations and keep the office running smoothly. This is a part-time, onsite opportunity—ideal for someone who thrives in a professional, creative environment and enjoys variety in their workday.</p><p><br></p><p>~8 hours/week (ideally 2 days/week, 4 hours/day)</p><p>Flexible based on workload</p><p> </p><p>$20-22/hr DOE (potential flexibility for strong candidates)</p><p><br></p><p>🔧 What You’ll Do:</p><ul><li>Answer incoming calls (light volume)</li><li>Order and manage office supplies and equipment</li><li>Handle incoming/outgoing mail and deliveries</li><li>Coordinate office lunches, meetings, and occasional events</li><li>Keep the office and kitchen organized and stocked</li><li>Draft basic correspondence and meeting notes; assist with filing</li><li>Place maintenance and service calls as needed</li><li>Help principals with travel scheduling and expense reporting</li><li>Monitor client websites for new project opportunities and RFPs</li></ul>
We are looking for an adaptable Office Assistant to join our dynamic team in Corona, California. This position offers a unique opportunity to contribute to multiple aspects of office operations, including administrative support, accounts payable tasks, and general organizational duties. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and is eager to take on diverse responsibilities while growing professionally.<br><br>Responsibilities:<br>• Provide administrative assistance to various departments, including customer service and logistics, ensuring smooth daily operations.<br>• Perform data entry tasks and coordinate logistics related to customer service requirements.<br>• Handle accounts payable functions such as processing invoices, organizing purchase orders, and maintaining accurate financial records.<br>• Support general office tasks, including filing, document organization, and internal communications.<br>• Communicate with vendors to address billing inquiries and payment statuses.<br>• Prioritize and manage multiple tasks effectively within a small office setting.<br>• Collaborate with team members to ensure timely completion of projects and assignments.<br>• Contribute to maintaining an organized and efficient workspace.
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Los Angeles, California. This position offers an excellent opportunity to grow both professionally and personally in a boutique real estate office environment. The role is part-time, with flexible scheduling, 3-5 days a week, that may include occasional Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support and assistant services to staff, including calendar management and appointment scheduling.</p><p>• Coordinate business meetings, restaurant reservations, and property-related engagements.</p><p>• Maintain and organize physical and digital filing systems to ensure efficient record-keeping.</p><p>• Handle special administrative projects with precision and adherence to deadlines.</p><p>• Communicate effectively with investors, vendors, and clients as needed.</p><p>• Assist outside the office when required, including property visits and attending meetings.</p><p>• Perform general office tasks, adapting to the needs of a small, dynamic team.</p>
<p>A finance firm in West LA is hiring an Administrative Assistant on a contract-to-hire basis. This is a fully onsite role, Monday - Friday from 7:30 - 4:30PM. This role is ideal for someone who thrives in a fast-paced environment and has a proven track record of multitasking and problem-solving.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage complex electronic calendars across multiple platforms, ensuring accuracy and prioritization of key meetings.</p><p>• Coordinate and schedule appointments, meetings, and events for senior managers and corporate teams.</p><p>• Handle inbound and outbound calls, providing exceptional customer service and resolving inquiries promptly.</p><p>• Prepare, edit, and format documents using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.</p><p>• Organize and execute domestic and international travel arrangements, addressing any complications that may arise.</p><p>• Assist with data entry tasks and maintain accurate records for corporate administration purposes.</p><p>• Draft and respond to email correspondence professionally and in a timely manner.</p><p>• Support special projects led by the Vice President of Corporate Administration, ensuring all deliverables are met.</p><p>• Collaborate with team members to ensure smooth workflow and communicate priorities effectively.</p><p>• Provide backup support to other administrative staff as needed to ensure seamless operations.</p><p><br></p><p>Bachelor's degree is required as well as 2+ years of experience. Salary is based on experience, up to $65-70k.</p>
We are looking for a proactive and adaptable Administrative Assistant to join our team in Aliso Viejo, California. As part of a growing startup, this Contract-to-Permanent position offers an exciting opportunity to contribute directly to the establishment of our first showroom. The ideal candidate will thrive in a dynamic environment, demonstrate exceptional communication skills, and take initiative to support both executive-level tasks and day-to-day operations.<br><br>Responsibilities:<br>• Coordinate and manage the execution of non-disclosure agreements (NDAs) and other essential documents.<br>• Order and maintain supplies necessary for the efficient operation of the showroom.<br>• Utilize monday.com to track and update daily activities and project workflows.<br>• Assist in setting up and organizing the 5,000 square foot showroom, ensuring all logistics are handled effectively.<br>• Provide hands-on support to executive leadership by anticipating needs and offering actionable solutions.<br>• Handle inbound and outbound calls with attention to detail, ensuring excellent customer service.<br>• Schedule appointments and manage calendars to ensure seamless operations.<br>• Conduct email correspondence with clients, vendors, and stakeholders in a timely and meticulous manner.<br>• Perform data entry tasks with accuracy using Microsoft Office Suite tools such as Excel, Word, and PowerPoint.<br>• Act as a reliable point of contact for day-to-day administrative tasks within a hybrid work environment.
<p>We are looking for a detail-oriented Legal Administrative Assistant to support a long-term contract need in Pasadena, California. This position requires strong organizational skills and the ability to handle a variety of clerical and administrative tasks, supporting workers' compensation litigation deadlines and daily operations. The ideal candidate will thrive in an on-site role, collaborating with colleagues to ensure smooth and efficient workflows.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars, ensuring all workers' compensation litigation deadlines are tracked and met promptly.</p><p>• Perform document management tasks, including uploading, downloading, and organizing files within case management systems.</p><p>• Handle incoming and outgoing mail, ensuring timely distribution and processing.</p><p>• Conduct accurate data entry and maintain records in compliance with company standards.</p><p>• Assist with light copy work and preparation of legal documents as needed.</p><p>• Utilize case management software and legal research tools such as LexisNexis to support ongoing cases.</p><p>• Collaborate with team members to ensure efficient billing and administrative functions.</p><p>• Provide clerical assistance for briefing, complaint handling, and other legal documentation tasks.</p><p>• Support the team with Microsoft Office Suite applications to create, edit, and manage documents effectively.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Orange, California. This is a long-term contract position where you will provide vital support for daily operations, assist with bid proposals, and handle various administrative tasks. The ideal candidate thrives in a fast-paced environment and has a strong background in office administration and scheduling.<br><br>Responsibilities:<br>• Provide administrative support by managing daily office tasks, including data entry and email correspondence.<br>• Assist in drafting, tracking, and processing bid proposals for projects.<br>• Coordinate scheduling for project crews to ensure timely completion of assignments.<br>• Handle inbound calls and deliver exceptional customer service to clients and team members.<br>• Utilize Microsoft Office Suite and Bluebeam Revu to prepare and manage documents.<br>• Support the bid proposal process by organizing relevant materials and maintaining accurate records.<br>• Ensure smooth communication with internal teams and external stakeholders.<br>• Contribute to various administrative projects as needed to support team operations.<br>• Maintain a high level of accuracy and organization in all assigned tasks.
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Are you a highly organized and detail-oriented individual with experience in administrative support and electronic medical record systems? Do you thrive in a fast-paced healthcare environment and enjoy assisting medical teams in making a positive impact on patients? If so, we have the perfect opportunity for you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We’re seeking an <strong>Administrative Assistant</strong> to support a hospital department. The ideal candidate will play a key role in ensuring the smooth operation of the department, handling administrative tasks, coordinating schedules, and managing electronic medical records through <strong>EPIC</strong>, the department's EMR system.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to the medical team, including physicians, nurses, and other staff.</li><li>Manage patient scheduling, appointment coordination, and follow-up tasks.</li><li>Maintain accuracy and confidentiality of patient records in <strong>EPIC</strong>, ensuring timely updates and documentation.</li><li>Coordinate meetings, prepare agendas, and ensure smooth communication within the department.</li><li>Serve as the first point of contact for patients, answering inquiries and directing them appropriately.</li><li>Assist with insurance verifications, billing inquiries, and pre-authorizations in collaboration with other staff.</li><li>Generate reports, compile statistics, and provide administrative support for departmental projects.</li><li>Work collaboratively across the department to support operational goals and provide exceptional care experiences for patients.</li></ul>
<p>Our client in West Hollywood is seeking an Administrative Coordinator to provide support for elections, annual Awards Shows, and Board of Directors meetings. This role involves performing a variety of administrative tasks while maintaining a high level of confidentiality. Responsibilities include tracking inquiries from members and candidates, managing schedules, coordinating meetings, and handling document organization.</p><p> </p><p>The Administrative Coordinator will also assist with awards-related duties, such as processing entries, coordinating with vendors, and supporting the awards committee with event planning needs. Additionally, this role will provide administrative assistance to the Board of Directors, including drafting agendas and supporting meetings and related events.</p><p> </p><p>This is a hybrid position located in West Hollywood with a pay range of $25–30/hour. The ideal candidate will hold a Bachelor’s degree and have 3–5 years of experience in the entertainment industry.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 818-391-5500 for more information/immediate consideration.</p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call 805-496-6443 for more information/immediate consideration.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support the engineering team in Playa Vista, California. In this long-term contract position, you will play a key role in managing administrative tasks, maintaining records, and ensuring smooth operations within the team. The ideal candidate will have a strong commitment to delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls and provide attentive assistance to callers.</p><p>• Manage email communications, ensuring timely and accurate responses.</p><p>• Perform data entry tasks, maintaining accuracy and attention to detail.</p><p>• Schedule and coordinate appointments or meetings for the engineering team.</p><p>• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Maintain organized records and files for easy access and reference.</p><p>• Support the team with customer service tasks, addressing inquiries or concerns.</p><p>• Assist with inbound and outbound communication to ensure efficient operations.</p><p>• Monitor and ensure the functionality of building engineering systems.</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to support daily operations in an efficient and effective manner. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will play a critical role in ensuring smooth administrative processes and exceptional customer service.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring clear communication and timely resolution of inquiries.<br>• Perform accurate data entry tasks and maintain records to support organizational efficiency.<br>• Coordinate and schedule appointments, meetings, and events to optimize team calendars.<br>• Draft and respond to email correspondence, maintaining a high level of professionalism.<br>• Provide exceptional customer service by addressing client and team member needs promptly.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare reports and presentations.<br>• Assist in maintaining organized filing systems for easy access to important documents.<br>• Support team members with various administrative tasks as needed to enhance productivity.<br>• Monitor office supplies and coordinate with vendors to ensure availability of essential materials.
<p> </p><p>Position Overview:</p><p>We are looking for a reliable and highly organized Office & Marketing Assistant professional to join our growing team. This individual will play a key role in maintaining internal filing systems while also providing cross-functional support to our sales and marketing teams.</p><p>Key Responsibilities:</p><ul><li>Organize and maintain filing systems and company documentation</li><li>Assist with light social media posting and tracking weekly engagement</li><li>Support email marketing initiatives</li><li>Help the Sales Manager with order entry, invoicing, and customer communication</li><li>Draft and format marketing brochures (as needed in the coming months)</li><li>Assist in general office administration</li><li>Utilize tools like Adobe Creative Suite, Excel, and QuickBooks (light use)</li></ul><p>Qualifications:</p><ul><li>Proven experience in administrative or office support roles</li><li>Highly organized with strong attention to detail</li><li>Familiarity with social media platforms and light marketing support</li><li>Basic experience with Adobe software and Microsoft Excel</li><li>Experience with QuickBooks is a plus</li><li>Ability to work independently and manage multiple tasks</li><li>Positive, team-oriented attitude with a willingness to pitch in wherever needed</li></ul><p>Why Join Us:</p><ul><li>Be part of a small, close-knit team where your contributions make a real impact</li><li>Enjoy a flexible and friendly work environment</li><li>Opportunity to grow with a company that values initiative and responsibility</li></ul><p> </p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call 818-391-5500 for immediate consideration and more information. </p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the Ventura County area.The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call 805-496-6443 for immediate consideration and more information. </p>
<p>Our financial services client are looking for an Executive Assistant to join their team on a contract to hire basis. </p><p>You'll be responsible for assisting with calendar management, scheduling meetings, making travel arrangements, expense reports and creating presentation decks. </p><p>This is an on-site role Mon-Fri 8am-5pm </p>
We are looking for a motivated and detail-oriented Project Assistant to join our team on a long-term contract basis in Costa Mesa, California. In this role, you will play a vital part in supporting project management activities and ensuring tasks are completed efficiently and accurately. Ideal candidates thrive in dynamic environments, work independently, and demonstrate excellent organizational and communication skills.<br><br>Responsibilities:<br>• Assist in managing timelines and tracking project progress using tools such as Excel, Airtable, and Project.<br>• Perform data entry tasks to maintain accurate project records and documentation.<br>• Organize files and ensure critical project information is readily accessible.<br>• Communicate effectively with team members to ensure alignment and clarity on project tasks.<br>• Support shipping and scanning functions required for project deliverables.<br>• Coordinate and execute tasks that ensure smooth implementation processes.<br>• Utilize SQL for data analysis and reporting when necessary.<br>• Prepare presentations and reports using Word, PowerPoint, and Outlook.<br>• Proactively identify and address gaps in project execution to maintain momentum.<br>• Collaborate with team members to solve problems and keep projects on track.
<p>Our client, a fast growing firm in Cerritos is looking for an Accounting Assistant.</p><p>JOB SUMMARY:</p><p>Performs a wide variety of general office duties including mail pick-up, mail sorting, mail opening, and mail distribution; copying, scanning, and filing documents; answering phones and other administrative duties as assigned. This position performs administrative and clerical support to managers and staff.</p><p><br></p><p>MAJOR DUTIES AND RESPONSIBILITIES:</p><p><br></p><p> General office duties including mail pick-up, mail sorting, mail opening, and mail distribution.</p><p> Research checks to determine which entity it belongs to and record it on the check stub. </p><p> Assist with answering phones and act as back-up receptionist as needed.</p><p> Administrative duties for general office management.</p><p> Compile, organize and prepare deposits for remote deposit capture machine.</p><p> Help with FedEx management and shipments.</p><p> Enter bank deposit information into various spreadsheets.</p><p> Scan documents and verify scanned documents are accurate and include all pages.</p><p> Assist accounts payable team with copying, scanning, and filing invoices and expense reports.</p><p> Copying, scanning, filing, and organizing of accounting department documents.</p><p> Type letters, correspondence, reports, and other documents as requested.</p><p> Assist managers, supervisors and office staff with administrative and special projects or tasks.</p><p> Box up year-end AP and Accounting files for storage.</p><p> Maintains files and records for the office.</p><p> Other duties and projects as assigned by AP Manager, Accounting Projects Manager, Director of Accounting, and VP of Accounting & Payroll.</p><p><br></p>
We are looking for a detail-oriented Accounting Assistant to join our team in Beverly Hills, California. This is a long-term contract position that requires working on-site Monday through Friday during office hours. The role involves supporting various accounting and administrative functions to ensure smooth financial operations.<br><br>Responsibilities:<br>• Process financial transactions, issue checks, and update ledgers and budgets.<br>• Reconcile credit card statements and merchant accounts, resolving discrepancies as needed.<br>• Accurately enter financial data into internal databases and maintain records.<br>• Assist with audits by performing fact-checks and addressing inconsistencies.<br>• Handle communication with vendors and clients to facilitate financial processes.<br>• Perform general office tasks such as filing, data entry, and document organization.<br>• Support administrative duties related to accounting and ensure compliance with policies.<br>• Utilize QuickBooks Desktop for tracking and managing financial data.<br>• Contribute to resolving financial discrepancies and improving efficiency in operations.
We are looking for a motivated and detail-oriented Project Assistant to join our team on a contract basis in Lake Elsinore, California. This role is ideal for someone who enjoys working collaboratively, has strong organizational skills, and is comfortable managing multiple tasks in a fast-paced environment. The successful candidate will play a vital role in supporting the team with both administrative and logistical duties.<br><br>Responsibilities:<br>• Scan QR code passes accurately to ensure smooth event operations.<br>• Assist with setting up and breaking down equipment and materials as needed.<br>• Maintain and organize files to support efficient record-keeping.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Office Suite tools, including Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Coordinate shipping functions and ensure timely delivery of materials.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Help manage timelines and schedules to ensure project deadlines are met.<br>• Prepare and maintain coolers for snacks or drinks during events, if applicable.
<p><strong>Want to gain experience at Law Firm PRIOR to Law School?</strong></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p><p><br></p><p>A reputable, well-established, midsize firm with a strong presence in the Southern California legal market is seeking a Project Assistant to join its Irvine, CA office near the airport. Known for its collaborative environment and long-term team members, the firm offers a rare 7.5-hour workday and a supportive atmosphere ideal for those beginning their legal careers.</p><p><br></p><p>This firm offers consistent onsite mentorship, free parking, a stable schedule, and a highly structured environment—ideal for a recent graduate seeking hands-on law firm experience prior to law school.</p><p><br></p><p><strong>Key Responsibilities</strong> :</p><ul><li>Perform administrative tasks including making copies, restocking supplies, and distributing mail;</li><li>Assist paralegals with basic legal research or document searches;</li><li>Add postage and process outgoing mail;</li><li>Utilize the firm’s electronic management systems;</li><li>Serve as backup to the receptionist/front desk as needed;</li><li>Open the office daily by 8:00 a.m. and maintain the <strong>8:00 a.m. to 4:30 p.m.</strong> schedule with a 1-hour lunch.</li></ul><p><strong>Salary and Benefits</strong>: The salary range for this position is $22 to $23/hour. Benefits available with this position include medical, dental and vision; participation in the company's retirement plan; free parking.</p>
<p>A boutique law firm in lovely Costa Mesa is growing, seeking a litigation assistant to add to their team. This firm is highly regarded in the Orange County market. This litigation assistant should have 2+ years of civil litigation experience here in CA, and take pride in their work! </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>o Electronically filings with the courts</p><p>o Preparing caption pages and proofs of service</p><p>o Understanding discovery deadlines + calendaring for 2-3 attorneys</p><p>o Discovery shells</p><p>o TOAs/TOCs, formatting in MS Word and Adobe</p><p>o Potentially preparing for trial (this is not a necessary requirement)</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Collegial group with low turnover. Eminent domain is particularly tight-knit and has stability, and no attorneys are yellers. </p><p>· “My goal is to make sure you are set up for success!” – office administrator</p><p>· “I’m not a micromanager!” – office administrator </p><p>· 7.5 hour work day</p><p><br></p><p><strong><u>Compensation</u></strong>: </p><p>· Salary: $70-90K, DOE (highest range reserved for those who know eminent domain law!)</p><p>· Bonus: Discretionary but determined in November, raises determined in July (not eligible for raise until 2026 for this hire)</p><p>· Benefits:</p><p>o Healthcare: MDV, automatically enrolled first day of the month, after 30 days</p><p>o 401K: After 1 year of employment, firm contributes 3% profit sharing (whether or not employee contributes!)</p><p>o PTO: Starts accruing right away, 12 days + state/federal holidays + staff appreciation day off + birthday off </p><p>o Other benefits: Voluntary life insurance </p>
